2021minutes Archives - Page 2 of 2

February 2021

Board Meeting: February 22, 2021 ~4:00 P.M.

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Ron Price, Beth Jones, Clint Blackwell, Mike Venters, Jennifer Arp, Corey Ghorley, Eric Wright, Garry Hensley, Gaye Blackwell, Greg Long, Mark Cochran, Melanie Stephens, Rodney Satterfield, and Ryan Sarks.

Gary Winchester, Chair, called the meeting to order.

1. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO AMEND THE AGENDA TO INCLUDE A REQUEST FROM STEVE DOBSON OF CHEROKEE COUNTY ROADS & BRIDGES TO RELOCATE APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD DUE TO CHEROKEE COUNTY ROAD WIDENING PROJECT. All members voted for the motion.

2. AN INVOCATION WAS GIVEN BY DOUG DABBS.

3. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JERRY JOHNSON OF PERSPECTIVE ENGINEERING. In this correspondence, Mr. Johnson requested installation of a lift station and force main to serve 54 single family lots on approximately 35.1 acres located to the north of Elwin Ragsdale Way north of the intersection of McCollum Lane (MAPS ATTACHED). Mr. Johnson noted that his firm has researched connecting to possible gravity sewer, however, based upon topography, it is not possible.

Mr. Fowler noted this is the first reading of this issue.

4. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD. In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED SEWER OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow. The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed. The disturbed area is 2.2 acres. Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet. The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners. Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station. Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project are currently researching the ability to value engineer this project and make gravity available to this property.

Mr. Fowler noted this is the first reading of this issue.

5. DWAYNE FOWLER PRESENTED A REQUEST FROM GDOT FOR APPROVAL OF THE STANDARD UTILITY AGREEMENT/CONTRACT ITEM AGREEMENT (GDOT PI NO. 0014131, CHEROKEE COUNTY) FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD. Mr. Fowler noted that this agreement sets forth the conditions under which the State agrees to have its Contractor perform the work and by which CCWSA will reimburse the Department $419,070.00 for its work. This work will include the removal of asbestos lines and any potential conflicting lines within the scope of work of PI No. 0014131.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE STANDARD UTILITY AGREEMENT/CONTRACT ITEM AGREEMENT (GDOT PI NO. 0014131, CHEROKEE COUNTY) AT A COST TO THE AUTHORITY OF $419,070.00. All members voted for the motion.

6. DWAYNE FOWLER PRESENTED A REQUEST FROM GDOT FOR APPROVAL OF THE EASEMENT LIMITED AGREEMENT (ELA) FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD (GDOT PI NO. 0014131, CHEROKEE COUNTY). Mr. Fowler noted that right-of-way easement for construction and maintenance of slopes will encroach on CCWSA’s easements which will be relocated within the Department’s right-of-way.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO APPROVE THE EASEMENT LIMITED AGREEMENT FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD (GDOT PI NO. 0014131, CHEROKEE COUNTY). All members voted for the motion.

7. DWAYNE FOWLER REPORTED THAT STEVE DOBSON OF CHEROKEE COUNTY ROADS & BRIDGES IS REQUESTING THAT THE AUTHORITY RELOCATE APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD (MAP ATTACHED) DUE TO CHEROKEE COUNTY’S ROAD WIDENING PROJECT. Mr. Fowler noted that, pending approval, Authority crews would replace existing 2 ½” PVC piping with 3” PVC piping, at an estimated cost to the Authority of $8000.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE RELOCATION OF APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD AT AN ESTIMATED COST OF $8000.00. All members voted for the motion.

8. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/25/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

9. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $689,622.00 below budget projections for the period ending 12/31/20. Mrs. Jones reported that total operating expenses are approximately $620,096.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,328,824.00 for the period ending 12/31/20.

10. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.838 MGD for the month of January 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 69.55” for the past twelve months.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.9 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.275 MGD at the Riverbend Wastewater Treatment Facility.

12. MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 1/27/21 FROM THE AMBERWOOD COURT AREA IN EAGLE WATCH SUBDIVISION. Mr. Venters noted that staff investigated the issue, and reported that all odor control systems were working properly.

13. MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 2/4/21 FROM THE OLDE FORGE LANE AREA IN EAGLE WATCH SUBDIVISION. Mr. Venters noted that staff investigated the issue, and reported that all odor control systems were working properly.

14. MIKE VENTERS REPORTED THAT A CALL WAS RECEIVED ON 2/8/21 FROM THE MANAGER OF THE EAGLE WATCH HOME OWNERS ASSOCIATION CONCERNING THE RECENT ODOR COMPLAINTS. Mr. Venters explained that flow has been being diverted to the Fitzgerald Creek facility while the #3 digester is empty and having a cover installed to prevent odor. End of month flows required sending more flow to the Rose Creek facility the last few days of the month. Digester #3 will have a cover installed within the next couple of months and should eliminate odors.

15. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

16. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE CITY OF WOODSTOCK HAS ACCEPTED TAX MAP AND PARCELS 15N24 045, 15N24 043, AND 15N24 033A FROM THE TRICKUM ROAD AREA THAT WERE RELINQUISHED BY CCWSA TO THE CITY OF WOODSTOCK AT THE AUTHORITY’S 1/25/21 BOARD MEETING.

17. DWAYNE FOWLER NOTED THAT THE TIMBER CUTTING PORTION OF THE AUTHORITY’S TIMBER HARVESTING PROJECT IS NOW COMPLETE. Mr. Fowler noted that the overspraying, burning, and replanting portions of the project will occur sometime in the future.

18. DWAYNE FOWLER REPORTED THAT CHEROKEE COUNTY IS CURRENTLY CONDUCTING A ROADWAY INTERSECTION IMPROVEMENT PROJECT AT SOUTH HOLLY SPRINGS AND EAST CHEROKEE DRIVE. Mr. Fowler noted that a gas company accidentally hit the Authority’s 30” water main in this area. Mr. Fowler noted that water service in this area will be temporarily disrupted tomorrow morning so that crews can make necessary repairs to the water main. Mr. Fowler noted that signs have been placed in the area in order to notify homeowners of the temporary disruption of service.

Mr. Fowler noted that the Authority would bill the gas company for the necessary repairs.

19. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ADJOURN. All members voted for the motion.

January 2021

Board Meeting: January 25, 2021 ~9:00 A.M.

PERSONS PRESENT: Gary Winchester, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Beth Jones, Clint Blackwell, Corey Ghorley, Mike Venters, Jeff Hooper, Jennifer Arp, Gaye Blackwell, Eric Wright, Garry Hensley, Mark Cochran, Melanie Stephens, Ryan Sarks, Rodney Satterfield, Dave Hatabian, and Casey Majewski.

Member Eric Wilmarth was not present.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON.

2. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM BILLY PEPPERS, CITY MANAGER OF THE CITY OF CANTON. In this correspondence, Mr. Peppers noted that in accordance with the Service Delivery Area Agreement, the City of Canton would like to extend its water and sewer service delivery area into the CCWSA’s service delivery area to provide water and wastewater services to three tracts of land (Tax Map and Parcels 14N10 041, 14N09 034B, and 14N09 034E) located north of Laurel Canyon and south of Sam Nelson Road. The property owner, Grid Properties, is proposing a vineyard and winery on approximately 177 acres. The City of Canton has the water and wastewater infrastructure available to serve the proposed development.

Mr. Peppers further noted in his correspondence that this request is contingent upon annexation of the property into the City of Canton. Assuming CCWSA agrees to relinquish the area from its service area, the property owner will move forward with the annexation process.

Dwayne Fowler noted that Tax Map and Parcels 14N09 034B and 14N09 034E are in the City of Waleska’s service area. Tax Map and Parcel 14N10 041 is in CCWSA’s service area.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE RELINQUISHMENT OF TAX MAP AND PARCEL 14N10 041 TO THE CITY OF CANTON. All members present voted for the motion.

3. DWAYNE FOWLER NOTED THAT CHEROKEE COUNTY IS IN THE PROCESS OF CONDUCTING A ROAD WIDENING PROJECT ON TRICKUM ROAD NORTH OF JAMERSON ROAD. Mr. Fowler noted that it would be difficult for the Authority to extend water main to three parcels identified as Tax Map and Parcels 15N24 045, 15N24 043, and 15N24 033A. Mr. Fowler noted that the City of Woodstock has parallel water mains in this area, therefore staff recommends that CCWSA relinquish these three parcels to the City of Woodstock for water and sewer service, pending acceptance by the City of Woodstock.

Mr. Fowler noted that Camden Park subdivision was relinquished to City of Woodstock in the past for water and sewer service to be provided. Mr. Fowler noted that Tax Map and Parcel 15N24 045 is the only parcel that CCWSA currently serves water.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO RELINQUISH TAX MAP AND PARCELS 15N24 045, 15N24 043, AND 15N24 033A TO THE CITY OF WOODSTOCK, PENDING THE CITY’S ACCEPTANCE OF THESE PROPERTIES. THE PROPERTY OWNER OF TAX MAP AND PARCEL 15N24 045 WILL BE NOTIFIED OF THIS CHANGE. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $9,900.90 FOR MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $9,900.90 FOR MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. All members present voted for the motion.

5. COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE TO THE ENGINEERING STRATEGIES, INC. (ESI) GENERAL SERVICES CONTRACT (CCWSA-2017-003) IN THE AMOUNT OF $60,515.00. Mr. Ghorley noted this request reflects a proposal increase for Construction Management Services for the Blankets Creek Capacity Expansion Project.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE AN INCREASE TO THE ENGINEERING STRATEGIES, INC. (ESI) GENERAL SERVICES CONTRACT (CCWSA-2017-003) IN THE AMOUNT OF $60,515.00. All members present voted for the motion.

6. JEFF HOOPER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM SAWNEE EMC FOR A 30’ WIDE EASEMENT ACROSS THE FRONT OF CCWSA’S PROPERTY ON UNIVETER ROAD AT THE TANK SITE. Mr. Hooper noted that Sawnee EMC desires to move the existing power line for road widening.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO GRANT THE EASEMENT TO SAWNEE EMC AS OUTLINED ABOVE. All members present voted for the motion.

7. MOTION BY LISA WOODRUFF AND SECOND BY DOUG DABBS TO APPROVE THE 12/14/20 BOARD MEETING MINUTES AS AMENDED. All members present voted for the motion.

8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $155,496.00 above budget projections for the period ending 10/31/20. Mrs. Jones also reported that total operating expenses are approximately $264,677.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,663,454.00 for the period ending 10/31/20.

Mrs. Jones reported that total operating revenues are approximately $246,690.00 below budget projections for the period ending 11/30/20. Mrs. Jones also reported that total operating expenses are approximately $664,472.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,229,940.00 for the period ending 11/30/20.

9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.495 MGD for the month of December 2020 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 72.74” for the past twelve months.

10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.

11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill had occurred during this reporting period at Atherton Lane in Sturbridge subdivision. Mrs. Arp noted that approximately 500 gallons were spilled, and noted the reason for the spill was due to debris. The Authority’s construction crew cleared the line in order to correct the problem.

12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE ROPE MILL ROAD WATER LINE EXTENSION PROJECT SHOULD BE COMPLETED LATER THIS WEEK. MR. FOWLER ALSO NOTED THAT WORK IS ON-GOING ON THE RIDGE TRAIL NORTH WATER MAIN EXTENSION PROJECT.

13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT STAFF IS CURRENTLY WORKING ON RECERTIFICATION OF THE WATER SUPPLY YIELD FOR THE RESERVOIR.

14. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.