January 2021

Board Meeting:  January 25, 2021 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Beth Jones, Clint Blackwell, Corey Ghorley, Mike Venters, Jeff Hooper, Jennifer Arp, Gaye Blackwell, Eric Wright, Garry Hensley, Mark Cochran, Melanie Stephens, Ryan Sarks, Rodney Satterfield, Dave Hatabian, and Casey Majewski.

Member Eric Wilmarth was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY HARRY JOHNSTON.

2.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM BILLY PEPPERS, CITY MANAGER OF THE CITY OF CANTON.  In this correspondence, Mr. Peppers noted that in accordance with the Service Delivery Area Agreement, the City of Canton would like to extend its water and sewer service delivery area into the CCWSA’s service delivery area to provide water and wastewater services to three tracts of land (Tax Map and Parcels 14N10 041, 14N09 034B, and 14N09 034E) located north of Laurel Canyon and south of Sam Nelson Road.  The property owner, Grid Properties, is proposing a vineyard and winery on approximately 177 acres.  The City of Canton has the water and wastewater infrastructure available to serve the proposed development.

Mr. Peppers further noted in his correspondence that this request is contingent upon annexation of the property into the City of Canton.  Assuming CCWSA agrees to relinquish the area from its service area, the property owner will move forward with the annexation process.

Dwayne Fowler noted that Tax Map and Parcels 14N09 034B and 14N09 034E are in the City of Waleska’s service area.  Tax Map and Parcel 14N10 041 is in CCWSA’s service area.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE RELINQUISHMENT OF TAX MAP AND PARCEL 14N10 041 TO THE CITY OF CANTON.  All members present voted for the motion.

3.   DWAYNE FOWLER NOTED THAT CHEROKEE COUNTY IS IN THE PROCESS OF CONDUCTING A ROAD WIDENING PROJECT ON TRICKUM ROAD NORTH OF JAMERSON ROAD.  Mr. Fowler noted that it would be difficult for the Authority to extend water main to three parcels identified as Tax Map and Parcels 15N24 045, 15N24 043, and 15N24 033A.  Mr. Fowler noted that the City of Woodstock has parallel water mains in this area, therefore staff recommends that CCWSA relinquish these three parcels to the City of Woodstock for water and sewer service, pending acceptance by the City of Woodstock.

Mr. Fowler noted that Camden Park subdivision was relinquished to City of Woodstock in the past for water and sewer service to be provided.  Mr. Fowler noted that Tax Map and Parcel 15N24 045 is the only parcel that CCWSA currently serves water.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO RELINQUISH TAX MAP AND PARCELS 15N24 045, 15N24 043, AND 15N24 033A TO THE CITY OF WOODSTOCK, PENDING THE CITY’S ACCEPTANCE OF THESE PROPERTIES. THE PROPERTY OWNER OF TAX MAP AND PARCEL 15N24 045 WILL BE NOTIFIED OF THIS CHANGE. All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $9,900.90 FOR MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $9,900.90 FOR MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE TO THE ENGINEERING STRATEGIES, INC. (ESI) GENERAL SERVICES CONTRACT (CCWSA-2017-003) IN THE AMOUNT OF $60,515.00.  Mr. Ghorley noted this request reflects a proposal increase for Construction Management Services for the Blankets Creek Capacity Expansion Project.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE AN INCREASE TO THE ENGINEERING STRATEGIES, INC. (ESI) GENERAL SERVICES CONTRACT (CCWSA-2017-003) IN THE AMOUNT OF $60,515.00.  All members present voted for the motion.

6.   JEFF HOOPER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM SAWNEE EMC FOR A 30’ WIDE EASEMENT ACROSS THE FRONT OF CCWSA’S PROPERTY ON UNIVETER ROAD AT THE TANK SITE.  Mr. Hooper noted that Sawnee EMC desires to move the existing power line for road widening.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO GRANT THE EASEMENT TO SAWNEE EMC AS OUTLINED ABOVE.  All members present voted for the motion.

7.   MOTION BY LISA WOODRUFF AND SECOND BY DOUG DABBS TO APPROVE THE 12/14/20 BOARD MEETING MINUTES AS AMENDED.  All members present voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $155,496.00 above budget projections for the period ending 10/31/20.  Mrs. Jones also reported that total operating expenses are approximately $264,677.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $1,663,454.00 for the period ending 10/31/20.

Mrs. Jones reported that total operating revenues are approximately $246,690.00 below budget projections for the period ending 11/30/20.  Mrs. Jones also reported that total operating expenses are approximately $664,472.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,229,940.00 for the period ending 11/30/20.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.495 MGD for the month of December 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.74” for the past twelve months.

10.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.

11.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill had occurred during this reporting period at Atherton Lane in Sturbridge subdivision.  Mrs. Arp noted that approximately 500 gallons were spilled, and noted the reason for the spill was due to debris.  The Authority’s construction crew cleared the line in order to correct the problem.

12.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE ROPE MILL ROAD WATER LINE EXTENSION PROJECT SHOULD BE COMPLETED LATER THIS WEEK.  MR. FOWLER ALSO NOTED THAT WORK IS ON-GOING ON THE RIDGE TRAIL NORTH WATER MAIN EXTENSION PROJECT.

13.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT STAFF IS CURRENTLY WORKING ON RECERTIFICATION OF THE WATER SUPPLY YIELD FOR THE RESERVOIR.

14.    MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN.  All members present voted for the motion.