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Board Meeting: December 14, 2020 @ 4:00 PM

Agenda Items:

  • Invocation
  • Clay Pilgrim; Rushton & Company
    RE:  Presentment of FY 2020 Audit Report
  • Shayne Fowler & Gaye Blackwell
    RE:  Proposed Specification Adjustments Regarding Sprinkler Systems and Fire Line Metering Requirements/Proposed Revisions to Fees for Double Check Detector Assemblies (DCDA)
  • Dwayne Fowler
    RE:  Proposed CCWSA Relinquishment of Easement along SR 20 at Union Hill to G-DOT
  • Tom Roach
    RE:  Belmont Downs/Georgia Power Easement
  • Approval of the 11/30/20 Board Meeting Minutes
  • There will be no Finance Report given this month due to the presentment of the FY 2020 Audit Report
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report – Tom Heard
    1) Approval of the 2021 Board Meeting Calendar
  • Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  November 30, 2020 @ 9:00 AM

Agenda Items:

  • Invocation
  • Pledge of Allegiance to the Flag of the United States of America
  • Recognition of Certificate of Achievement for Excellence in Financial Reporting
  • Dwayne Fowler
    RE:  Request by David Hatabian of the City of Canton for CCWSA to Accept Relinquishment of Water Service Area by City of Canton into CCWSA Service Area for Property Located at 2514 Fate Conn Road (Tax Map 14N21 Parcel 020).  CCWSA to provide water service, City of Canton to provide sewer service.
  • Corey Ghorley
    1)  Request Approval of Increase to the Engineering Budget for the Water Distribution & Wastewater Collection System Master Plan by Freese & Nichols in the amount of $45,010.00 (Increase is to cover additional services for Water & Sewer Model Development and Demand Forecasts.  Original Contract Amount $202,540.00.  New Contract Amount $247,550.00)
    2)  Request Approval of Construction Budget for the Fitzgerald Creek WWTP Build-Out to 11.75 MGD in the amount of $42,600,000.00.  (Item #6 under Construction Expansion/Upgrade on Current CIP; Total Original Estimated Cost of $35,000,000.00)
    3)  CIP Update
  • Approval of the 10/26/20 Board Meeting Minutes
  • Finance Report – Beth Jones
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • * There will be no General Manager’s Report presented this month.

Board Meeting:  October 26, 2020 @ 4:00 PM

Agenda Items:

  • Invocation
  • Pledge of Allegiance to the Flag of the United States of America
  • Corey Ghorley
    1)  Request Approval of CCWSA-2020-001 -Atkins North America General Services Contract in an amount not-t0-exceed $200,000.00
    2)  Request Approval of CCWSA-2020-002-Brown & Caldwell General Services Contract in an amount not-to-exceed $200,000.00
    3)  Request Approval of CCWSA-2020-003-Hazen and Sawyer General Services Contract in an amount not-to-exceed-$200,000.00
    4)  Request Approval of CCWSA 2020-004-Engeineering Strategies, Inc. General Services Contract in an amount not-to-exceed $200,000.00
    5)  Request Approval of CCWSA-2020-005-Infratec Consulting General Service Contract in an amount not to exceed $200,000.00
    6)  Request Approval of CCWSA-2020-006-Freese and Nichols, Inc. General Services Contract in an amount not-to-exceed $200,000.00
  • Ryan Sarks
    RE:  Amended GMEBS Adoption Agreement and General Addendum for Retirement Modifications for New Hires
  • Approval of the 9/28/20 Board Meeting Minutes
  • There will be no Finance Report given this month due to the audit in-progress
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report Tom Heard

Board Meeting:  September 28, 2020 @ 9:00 AM

Agenda Items:

  • Invocation
  • Corey Ghorley
    1)  Request Approval of Proposal from GeoHydro Engineers in the amount of $4,200.00 for Subsurface Exploration and Geotechnical Preparation for the CCWSA IT/Lab Office Building (This project is listed as Item #10 (in blue) under Construction Expansion/Upgrade on Current CIP.  This project is listed as Replacement of 320 West Main Building (Old White House).
    2)  Request Approval to “Sole Source” Process Equipment for the Fitzgerald Creek WWTP Expansion to 11.75 MGD (New Equipment will match existing equipment structures built in last plant upgrade).

    3)  Request Approval of Low Bid of IHC construction Companies, LLC in the amount of $1,121,430.00 for the Odor Control at Rose Creek Phase 3 Project (This project is listed as Item #5 (in blue) under Construction Expansion/Upgrade on Current CIP.  Board approved Construction Budget in the amount of $1,600,000.00).
    4)  Request Approval of Low Bid of Lakeshore Engineering in the amount of $2,039,000.00 for the Blankets Creek Capacity Expansion Project (This project is listed as Item #4 (in blue) under Construction Expansion/Upgrade on Current CIP.  Board Approved Construction Budget in the amount of $1,900,000.00).
  • Dwayne Fowler
    RE:  Request Approval for CCWSA to Request Relinquishment of Seven Parcels from City of Ball Ground Service Area into CCWSA Service Area
  • Follow-Up Item form the 8/31/20 Board Meeting:
    1)  Request form Brian Taylor of Taylor Morrison of Georgia, LLC for Pump Station and Force Main for Property Located on Bart Manous Road
  • Approval of the 8/31/20 Board Meeting Minutes
  • Finance Report – Beth Jones
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report Tom Heard
  • *Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  August 31, 2020~4:00 P.M.

Agenda Items:

  • Invocation
  • Corey Ghorley
    1)  Request Approval of Proposal from GeoHydro Engineers in the amount of $5,200.00 for Subsurface Exploration and Geotechnical Preparation for the CCWSA Construction Complex (This proposal amount will be added to the existing contract for Special Inspections in the amount of $6,191.60 approved in June 2020.  New contract total in the amount of $11,391.60)
    2)  Request Approval of Final Closeout Change Order for the Fitzgerald Creek Belt Filter Press Addition Project (Item #3 on Current CIP under Construction Expansion/Upgrade.  Change order reflects a credit of $149,602.66 due to drain line redesign, unused allowances, and unused unit price items.  Original Contract Amount of $1,856,787.50; Final Contract Amount of $1,707,184.84)
    3)  Request Approval of Engineering Proposal from Precision Planning, Inc. for the CCWSA Construction Complex Project in the amount of $42,000.00 (Current Contract Amount of $128,000.00 based on an estimated Construction Cost of $1,600,00.00; Increase is based on increased estimated Construction Cost of $2,435,975.69 that was approved by the Board in February 2020)

  • Dwayne Fowler
    1)  Request from Brian Taylor of Taylor Morrison of Georgia, LLC for Pump Station and Force Main for Property Located on Bart Manous Road
    2)  Petition for Extension of Water Main from Residents of Old Jones Road
  • Approval of the 7/27/20 Board Meeting Minutes
  • Finance Report – Beth Jones
    1)  Request Approval of Amendment to FY 2020 Budget
    2)  Presentment of Proposed FY 2021 Budget
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report Tom Heard
  • Executive Session
  • Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  July 27, 2020~9:00 A.M.

Agenda Items:

  • Invocation
  • Annual Election of Officers
  • Corey Ghorley
    1)  Request Approval of “Amendment 1” to the Engineering Services Agreement form Brown & Caldwell in the amount of $22,522.00 for the rose Creek Odor Control Phase 3 Project (Amendment 1 will cover additional bidding services, update of specifications to reflect addendums from previous bid, and estimated Project Management for extended project duration.  Current contract amount of $228,287.00.  New contract amount with addendum is $250,809.00)
    2)  Request Acceptance of Low Bid from Carroll Daniel Construction in the amount of $2,456,292.00 for the CCWSA Construction Complex (Item #9 in blue on Current CIP; Approved Construction Cost Estimate of $2,435,975.69)

  • Dwayne Fowler
    RE:  CCWSA Reforestation Project 2020-2021
  • Follow-Up Item from the 6/29/20 Board Meeting:
    1)  Request from Jeff Smith of Ridge Planning & Engineering for Approval of Pump Station at Sixes Road Development
  • Approval of the 6/29/20 Board Meeting Minutes
  • Finance Report – Beth Jones
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report Tom Heard
  • Executive Session
  • Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  June 29, 2020~4:00 P.M.

Agenda Items:

  • Invocation
  • Pledge of Allegiance to the Flag of the United States of America
  • Corey Ghorley
    1)  Request Approval of Engineering Services Proposal from Freese & Nichols for the Plate Settler Upgrade (Phase 1) at Water Treatment Facility in the amount of $93,215.00 (Item #4 under Asset Replacement on current CIP.  Proposal will consist of design, bidding, & construction phase services.)
    2)  Request Approval of Construction/Construction Material “Special Inspections” Proposal from GeoHydro Engineers in the amount of $6,191.60 for the Construction Complex Project

  • Dwayne Fowler
    1)  Request from Jeff Smith of Ridge Planning & Engineering for Approval of Pump Station at Sixes Road Development
    2)  Petition for Extension of Water Main from Residents of Lower Dowda Mill Area
    3)  Request from Jon Graves, Right-Of-Way Consultant for Cherokee Co. Capital Management Division, Regarding Shoal Creek Road Culvert & Roadway Improvement Project
    4)  Request from Grant Grimes, Vice President of Beazer Homes, To Allow Forsyth Co. to Provide Water & Sewer Service to Cherokee Co. Parcel No. 02N13 200 & Parcel No. 02N13 202 (Ref: CCWASA, Forsyth & Fulton/Milton Issue from 5/27/20 Meeting)
  • Tom Roach
    1)  Request from Scot Teverino of North Georgia Timber for Approval of Contract Extension Amendment
    2)  Staff Recommendation to Reject All Recieved Bids & Rebid the Rose Creek Odor Control Phase 3 Project
  • Approval of the 5/27/20 Board Meeting Minutes
  • Finance Report – Beth Jones
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report Tom Heard
    1)  Request from Eric Wilmarth, City Manager of Ball Ground, to Reserve 10,000 Gallons Per Day of Sewer Treatment Capacity at Riverbend Wastewater Treatment Facility
  • Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  May 27, 2020~9:00 A.M.

Agenda Items:

  • Invocation
  • Pledge of Allegiance to the Flag of the United States of America
  • Bryce Holcomb, Jr.; Citi
    RE:  Adoption of Series 2020 Bond Resolution & Signing of the Series 2020 Bond Purcahse Agreement
  • Corey Ghorley
    RE:  Request Approval of 2021 CIP/Future Projects List
  • Ryan Sarks
    RE:  Request Approval of FY 2020 Surplus Listing
  • Dwayne Fowler
    1)  Ridge Trail South -Water Main Extension/Wholesale Meter Removal
    2)  Woodstock Road/Victory Road Water Main Relocation (Cherokee Co. Project)
  • David Kubala
    RE:  Metro Water District Budget Proposal
  • Tom Roach
    RE:  IGA (CCWSA, Forsyth & Fulton/Milton)
  • Approval of the 4/27/20 Board Meeting Minutes
  • Finance Report – Beth Jones
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental ReportJennifer Arp
  • Construction ReportDwayne Fowler
  • General Manager’s Report Tom Heard
    1)  City of Canton Water Capacity Request
    2)  Customer Notification Proposal Regarding Disconnections for Non-Payment
  • Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting: April 27, 2020 @ 4:00 PM

Agenda Items:

  • Invocation
  • Bryce Holcomb, Jr.; Citi
    Update Refunding Analysis for CCWSA Series 2010, 2011 and 2013 Bonds
  • Corey Ghorley
    1)  Request Approval of Engineering Budget for the IT/Lab Office Building from Precision Planning, Inc. in the Amount of $230,300.00 (Item #11 on Current CIP; Replacement of 320 W. Main Street Building/Old White House)
    2)  Request Approval of Construction Budget for the Odor Control at Rose Creek – Phase 3 Project in the Amount of $1,600,000.00 (Item #6 on Current CIP; Total Original Estimated Cost of $1,250,000.00)
    3)  Request Approval of Construction Budget for the Blankets Creek Capacity Expansion Project in the Amount of $1,900,000.00 (Item #5 on Current CIP; Total Original Estimated Cost of $1,500,000.00)
    4) Request Acceptance of Plate Settlers vs. Tube Settlers at Etowah River Water Treatment Facility (Items #5&6 Under Asset Replacement on Current CIP)
  • Tom Roach
    RE:  Consideration to Ratify Staff’s Recommendation to Approve JP Morgan’s Request to Terminate the 1995 MBIA Reinvestment Agreement by a Payment of $380,000.00
  • Approval of the 8/30/21 Board Meeting Minutes
  • Finance Report  Beth Jones
  • Treatment Reports – Clint Blackwell, Mike Venters
  • Environmental Report – Jennifer Arp
  • Construction Report – Dwayne Fowler
  • General Manager’s Report – Tom Heard

Board Agenda Meeting:  March 26, 2020 ~3:00 P.M.

Note:  The regularly scheduled Board Meeting for 3/30/20 has been cancelled due to the ongoing COVID-19 crisis.  The Board will only conduct the Board Agenda Meeting this month, with no voting occurring.

PERSONS ATTENDING TELECONFERENCE:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mike Venters, Beth Jones, Melanie Stephens, Garry Hensley, Jennifer Arp, Rodney Satterfield, Gaye Blackwell, Corey Ghorley, Greg Long, Ryan Sarks, Jeff Hooper, Mark Cochran, Clint Blackwell, Brian Breeden, and Eric Wright.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   THE BOARD REVIEWED THE MINUTES FROM THE 2/24/20 BOARD MEETING AND FOUND NO CORRECTIONS TO BE MADE.

3.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,400,488.00 above budget projections for the period ending 1/31/20.  Mrs. Jones reported that total operating expenses are approximately $210,207.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,602,435.00 for the period ending 1/31/20.

4.   BETH JONES PROVIDED A SYNOPSIS OF THE CURRENT BOND MARKET AND SAVINGS LEVELS FOR THE AUTHORITY’S PROPOSED REFUNDINGS.  Mrs. Jones noted that staff is currently working on the preliminary official statement in the hope that the market stabilizes soon from the COVID-19 crisis in order for the Authority to move forward with the refunding at some point in the next few months.

The Board noted that they would like to receive an update each month from Bryce Holcomb of Citi so that the Board may determine at what point to proceed with the refunding or postpone further.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily flow of 14.551 MGD for the month of February 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 63.48” for the past twelve months.

6.   MR. BLACKWELL NOTED THAT THE AUTHORITY IS CURRENTLY STOCKPILING BULK MATERIALS DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Blackwell noted that the plant currently has approximately 45 days of chemicals on hand.

7.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 4.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.470 MGD at the Riverbend Wastewater Treatment Facility.

8.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp r

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