Board Meeting: September 30, 2024 @ 9:00 AM
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Jennifer Arp, Clint Blackwell, Bryan Watkins, Garry Hensley, Tyler Childers, George Parks, Jamie Veley, Greg Long, Keith Allen, Melanie Stephens, Melissa Darvish, Ron Price, Shayne Fowler, Ryan Sarks, Eric Wright, Sharon Clark, and Joey Buice.
Member Becky Dabbs was not present at the meeting.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER 1 (FINAL) FOR THE FITZGERALD CREEK EXPANSION TO 11.75 MGD. Mr. Ghorley noted this is a closeout change order for the reduction in the contract amount of $176,046.00, and a time extension of 37 days resulting from weather delays. Mr. Ghorley noted an original contract amount of $40,643,000.00, and a revised contract amount of $40,466,954.00. Mr. Ghorley noted this scope of work is listed as Item #3 under Construction Expansion/Upgrade on the Authority’s current CIP.
MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER 1 (FINAL) FOR THE FITZGERALD CREEK EXPANSION TO 11.75 MGD. All members present voted for the motion.
3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE RIVERBEND WWTP EXPANSION TO 4 MGD IN THE AMOUNT OF $5,300,000.00. Mr. Ghorley noted that this scope of work is listed as Item #17 under Construction Expansion/Upgrade on the Authority’s current CIP.
MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE RIVERBEND WWTP EXPANSION TO 4 MGD IN THE AMOUNT OF $5,300,000.00. All members present voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM BCR ENVIRONMENTAL AS THE SUPPLIER OF THE THERMAL SLUDGE DRYER FOR THE WASTEWATER SLUDGE DRYING FACILITY – PHASE 1 PROJECT (FITZGERALD CREEK WWTP) IN THE AMOUNT OF $10,618,000.00. Mr. Ghorley noted that proposals were evaluated by CCWSA staff as part of a Request for Proposal process. Mr. Ghorley noted that this scope of work is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM BCR ENVIRONMENTAL AS THE SUPPLIER OF THE THERMAL SLUDGE DRYER FOR THE WASTEWATER SLUDGE DRYING FACILITY – PHASE 1 PROJECT (FITZGERALD CREEK WWTP) IN THE AMOUNT OF $10,618,000.00. All members present voted for the motion.
5. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $4,753,602.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. Mr. Ghorley noted that this scope of work is listed as Item #7 under Asset Replacement on the Authority’s current CIP, with an approved Construction Budget of $3,400,000.00 in August 2024.
MOTION BY JOHN WORMAN AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $4,753,602.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. All members present voted for the motion.
6. GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF CHEROKEE GOLD TRAIL, REAVIS MOUNTAIN ROAD, AND REAVIS MOUNTAIN PARKWAY. Mr. Hensley noted that eight residents have signed the petition. Mr. Hensley noted an approximate footage of 5,136 feet of 4” HDPE water main and 1,629 feet of 3” PVC water main, totaling 6,765 feet for this extension, an estimated task cost of the line of $40,590.00, and a total purchase meter cost of $20,000.00. Mr. Hensley noted there are 56 total properties in the extension area, and 56 total properties with road frontage.
MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,136 FEET OF 4” HDPE WATER MAIN AND 1,629 FEET OF 3” PVC WATER MAIN FOR THE CHEROKEE GOLD TRAIL/REAVIS MOUNTAIN ROAD/REAVIS MOUNTAIN PARKWAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $40,590.00. All members present voted for the motion.
7. MOTION BY JOHN WORKMAN AND SECOND BY BARRY MANSELL TO APPROVE THE 8/26/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
8. MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES. Mrs. Stephens reported that total operating revenues are approximately $4,888,894.00 above budget projections for the period ending 7/31/24. Mrs. Stephens reported that total operating expenses are approximately $3,006,842.00 below budget projections for the same period. Mrs. Stephens reported year-to-date net income of $19,469,813.00 for the period ending 7/31/24.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 25.827 MGD for the month of August 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 51.57” for the past twelve months.
10. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.0 MG. Mr. Veley reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.334 MGD at the Riverbend Wastewater Treatment Facility.
11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
12. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted that work on the Holly Springs Parkway Phase 3 project should begin soon.
13. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that as part of the Lead and Copper Revision Rule (LCRR) published in December 2021, the US Environmental Protection Agency (EPA) has required all community water systems to develop an inventory of all service line connections, both system-owned and customer-owned. CCWSA has developed this inventory. Mr. Fowler noted that after developing this inventory, all community water systems are required to notify customers with service lines designated as Lead, Galvanized Requiring Replacement, or Lead Status Unknown.
Mr. Fowler noted that the Authority’s service line connection inventory will soon be forwarded to the EPD, and Authority customers that have been identified as having Lead Status Unknown service lines will be sent a letter via both regular mail and certified mail to both their billing address and service address identified within the Authority’s billing system.
Current inventory inspection indicates 91 potential Lead Status Unknown letters will need to be sent at this time.
14. Dwayne Fowler noted that various members of the Authority’s Executive Group will be meeting with EPD on 10/22/24 to discuss future capacity.
15. MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO ADJOURN. All members present voted for the motion.
