Board Meeting: November 27, 2023 @ 9:00 AM
PERSONS PRESENT: Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Keith Allen, Shayne Fowler, Bryan Watkins, Jamie Veley, Mike Venters, Eric Wright, Melanie Stephens, Melissa Darvish, Lori Forrester, Ryan Sarks, Lee Faucett, Sharon Clark, Jody Henson, and Jeff Hooper.
Members Eric Wilmarth and John Workman were not present at the meeting.
Barry Mansell, Vice Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. LORI FORRESTER NOTED THAT THE AUTHORITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS BEST CONSUMER CONFIDENCE REPORT AWARD IN THE CATEGORY OF SMALL SURFACE WATER SYSTEM.
3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX.
MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX. All members present voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT.
MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT. All members present voted for the motion.
5. MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE UPDATED AND REVISED 2024 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.
6. MOTION BY BECKY DABBS AND SECOND BY HARRY JOHNSTON TO APPROVE THE 10/30/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $242,089.00 above budget projections for the period ending 9/30/23. Mrs. Jones reported that total operating expenses are approximately $43,734.00 above budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,016,687.00 for the period ending 9/30/23.
8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.362 MGD for the month of October 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the reservoir is currently at 1188.9 ft. Mr. Blackwell reported a cumulative rainfall total of 55.95” for the past twelve months.
9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.244 MGD at the Riverbend Wastewater Treatment Facility.
10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.
11. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are continuing work on the Upper Bethany Road project and the Hickory Road project.
12. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. DISCUSSION OCCURRED CONCERNING THE AUTHORITY’S POLICY FOR WHOLESALE WATER CAPACITY ALLOCATIONS. Mr. Fowler noted that he had received an email from the City of Woodstock earlier this month. In this email, the City of Woodstock requested to reallocate a portion of their existing wholesale water capacities from one meter to another. The City also expressed interest in reserving additional wholesale water capacity.
Mr. Fowler noted that the Board, at its 4/30/07 board meeting, had approved a capacity policy for governmental entities that are wholesale customers of CCWSA and maintain independent water/wastewater systems. The Board, in a subsequent amendment dated 9/29/08, approved that the maximum cumulative percentage (total of capacity in CCWSA water production reserved by all governmental entities with independent water systems) of CCWSA water production capacity that may be reserved is established as ten percent (10%) of the total water production capacity of CCWSA.
Mr. Fowler noted that the City of Woodstock is requesting reservation of an additional 197,000 gallons per day of wholesale water capacity. However, the Authority, based upon its 10% water production capacity requirement established in 2008, only has 141,538 gallons per day left to sell, and this amount must be reserved in 10,000 gallon increments.
Mr. Fowler noted that he would reach out to the City of Woodstock to discuss these issues and inform them that the 141,538 gallons per day of remaining wholesale water capacity is available on a first-come, first-serve basis.
Discussion occurred concerning future water capacities.
13. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AUTHORIZE DWAYNE FOWLER TO EXECUTE EXECUTIVE AND LEGAL DOCUMENTS ON BEHALF OF THE AUTHORITY. All members present voted for the motion.
14. MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.