Board Meeting Date: June 24, 2019 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Garry Hensley, Mike Venters, Mark Cochran, Corey Ghorley, Beth Jones, Hoyt Ledford, Brian Breeden, Gaye Blackwell, Greg Long, Ryan Sarks, Jeff Hooper, Jennifer Arp, Melanie Stephens, Melissa Darvish, Eric Wright, Tim Dobson, Nancy Martin, Emily Lemcke, Melanie Green, Eric Wacaster, Kara Wacaster, Ellen Sams, and Dallas Franklin.
Member Doug Dabbs was not present.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING BUDGET IN THE AMOUNT OF $228,287.00 FROM BROWN & CALDWELL ENGINEERS FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT. Mr. Ghorley noted this scope of work is Item #7 on the Authority’s current CIP listing, with a total original estimated cost of $1,250,000.00 for the overall project.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE ENGINEERING BUDGET IN THE AMOUNT OF $228,287.00 FROM BROWN & CALDWELL ENGINEERS FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT. All members present voted for the motion.
3. MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO AMEND THE AGENDA TO MOVE THE ROCK HOUSE ROAD ISSUE TO THIS POINT IN THE MEETING. All members present voted for the motion.
4. DWAYNE FOWLER REPORTED THAT A PETITION FOR EXTENSION OF WATER MAIN HAS BEEN RECEIVED FROM FIFTEEN RESIDENTS OF ROCK HOUSE ROAD. Mr. Fowler noted that Waleska has also relinquished two customers on Pleasant Arbor Road to the Authority, therefore bringing the grand total of customers to the Authority from this scope of work to seventeen. Mr. Fowler noted that the installation of approximately 6,600 feet of 2 ½” and 3” water main would be required to serve this area, at an approximate cost to the Authority of $39,600.00. Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $28,900.00 from this scope of work.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 6,600 FEET OF 2 ½” and 3” WATER MAIN FOR THE ROCK HOUSE ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $39,600.00. All members present voted for the motion.
5. GAYE BLACKWELL REQUESTED APPROVAL OF A $500.00 FEE FOR RELOCATING AN EXISTING METER OUTSIDE A FENCE. Mrs. Blackwell noted that, pending approval, this proposed fee would be added to the Authority’s Miscellaneous Charges listing.
MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE $500.00 FEE AS PRESENTED. All members present voted for the motion.
6. MIKE VENTERS REPORTED CONCERNING SLUDGE DISPOSAL PROCUREMENT SERVICES. Mr. Venters noted that the Authority is in receipt of two proposals for this scope of work. Mr. Venters noted that the proposal received by ERTH Products, LLC outlines a cost of $73.40 per wet ton with no mobilization/demobilization fee, while the proposal received by Synagro outlines a cost of $77.00 per wet ton, plus a mobilization/demobilization fee of $20,000.00.
Mr. Venters noted that it is his recommendation to approve the proposal of ERTH Products, LLC.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILLMARTH TO APPROVE THE PROPOSAL OF ERTH PRODUCTS, LLC AT A COST OF $73.40 PER WET TON. All members present voted for the motion.
7. RYAN SARKS PROVIDED AN OVERVIEW OF THE AUTHORITY’S OPEB IRREVOCABLE TRUST FUND AND OPEB RETIREE HEALTH INSURANCE STIPULATIONS.
8. MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 5/29/19 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
9. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $1,780,540.00 below budget projections for the period ending 4/30/19. Mrs. Jones also reported that total operating expenses are approximately $1,563,885.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,349,125.00 for the period ending 4/30/19.
10. HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Ledford reported an average daily treatment of 19.445 MGD for the month of May 2019 at the Etowah River Water Treatment Facility. Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Ledford reported a cumulative rainfall total of 75.52” for the past twelve months.
11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 5.6 MG. Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.
12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that two overflows occurred during this reporting period. Mrs. Arp noted that the first overflow occurred at River Terrace in Canton, and the second occurred at Renford Road in Canton. Mrs. Arp noted that both overflows were the result of debris in the lines, and neither was deemed a spill.
13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE SOAP CREEK LINE EXTENSION PROJECT HAS BEEN COMPLETED AT THIS TIME.
14. DWAYNE FOWLER NOTED THAT AUTHORITY COUNSEL WOULD BE SENDING A LETTER TO THE CITY OF WALESKA REQUESTING PERMISSION FOR THE AUTHORITY TO SET A MASTER METER AT THE INTERSECTION OF SILVER CREEK DRIVE AND PLEASANT UNION ROAD, AS DISCUSSED AT THE 4/29/19 BOARD MEETING.
15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE CITY OF CANTON HAS APPROVED THEIR AGREEMENT WITH COBB COUNTY MARIETTA WATER AUTHORITY FOR THE OPERATIONS AND OWNERSHIP OF THE HICKORY LOG CREEK RESERVOIR. THIS AGREEMENT EXCLUDES CCWSA FROM THE RIGHT OF FIRST REFUSAL.
16. TOM HEARD NOTED THAT THE AUTHORITY HAS RECEIVED PAYMENT FROM THE CITY OF WOODSTOCK FOR THE $500,000.00 CAPACITY FEE OUTLINED IN THE 4/29/19 AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF WOODSTOCK.
17. CHAIRMAN BYRD RECOGNIZED NANCY MARTIN AS BEING IN ATTENDANCE OF TODAY’S MEETING. Mrs. Martin has been appointed to the Post 3 seat on the CCWSA Board of Directors. Mrs. Martin’s term will begin on 7/1/19.
18. CHAIR MIKE BYRD AND BOARD MEMBER ROBERT MORRISON WERE RECOGNIZED FOR THEIR YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS. A plaque was presented to both Mr. Byrd and Mr. Morrison.
19. DARRELL CAUDILL NOTED THAT THE ANNUAL ELECTION OF OFFICERS WOULD BE LISTED AT THE BEGINNING OF THE AGENDA FOR NEXT MONTH’S MEETING.
20. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.