Board Meeting: July 26, 2021 ~9:00 A.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Joey Buice, Jamie Veley, Mark Cochran, Jennifer Arp, Clint Blackwell, Garry Hensley, Ryan Sarks, Rodney Satterfield, Jeff Hooper, and Eric Wright.
Member Harry Johnston attended via phone, but did not participate in voting.
Gary Winchester, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.
Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE GARY WINCHESTER AS CHAIR. All member present voted for the motion.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.
Chair-Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO NOMINATE ERIC WILMARTH AS VICE-CHAIR. All members present voted for the motion.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.
Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.
3. COREY GHORLEY PRESENTED A REQUEST TO INCREASE THE ENGINEERING SERVICES CONTRACT AMOUNT FOR PRECISION PLANNING, INC. IN THE AMOUNT OF $9,150.00 TO COVER REIMBURSABLE DIRECT EXPENSES AND PERMITTING FEES FOR THE CCWSA CONSTRUCTION COMPLEX. Mr. Ghorley noted an original contract amount of $170,000.00 and a revised contract amount of $179,150.00.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INCREASE IN THE ENGINEERING SERVICES CONTRACT AMOUNT FOR PRECISION PLANNING, INC. IN THE AMOUNT OF $9,150.00 TO COVER
REIMBURSABLE DIRECT EXPENSES AND PERMITTING FEES FOR THE CCWSA CONSTRUCTION COMPLEX. All members present voted for the motion.
4. GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 6/28/21 BOARD MEETING:
1) DWAYNE FOWLER PRESENTED A REQUEST FROM BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT. Mr. Fowler referenced correspondence received from Mr. Van Waters in which Mr. Van Waters noted that he has attached the overall utility plan with the lift station location shown (ATTACHED). Mr. Van Waters noted it has a paved access with a pad and design per CCWSA standards.
In this correspondence, Mr. Van Waters noted that he is proposing to use the lift station to bring the sanitary sewer flow up to just outside the right-of-way of Knox Bridge Hwy. (GA-20). Then it will gravity flow across GA-20 into the sanitary manhole in the cul-de-sac. Mr. Van Waters noted that his firm has looked at a gravity design for this subdivision. However, it will bypass approximately 32 lots of the 104 lots and be approximately 40’ deep. Mr. Van Waters noted that his firm has also conducted a geotechnical seismic investigation and found rock on-site as shallow as 10’-15’ deep. Due to these constraints, a gravity sanitary service design is not feasible.
Mr. Van Waters provided the following information:
Bridgetown Address: 7351 Knox Bridge Highway, Canton, GA 30114
TIN: 14N12 015, 14N12 016A, 14N12 016B, 14N12 016C
PIN: 14-0056-0070, 14-0056-0120, 14-0056-0078, 14-0056-0114
Mr. Fowler noted that staff recommends approval of this request.
MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT. All members present voted for the motion.
5. MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 6/28/21 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
6. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $731,222.00 above budget projections for the period ending 5/31/21. Mrs. Jones also noted that total operating expenses are approximately $1,448,694.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,705,515.00 for the period ending 5/31/21.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 19.656 MGD for the month of June 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 59.11” for the past twelve months.
8. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.9 MG. Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.
9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.
10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A NOTICE TO PROCEED ON THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD, REFERRED TO AS GDOT PI NO. 0014131, CHEROKEE COUNTY. MR. FOWLER NOTED THAT, AT THE 2/22/21 BOARD MEETING, THE BOARD APPROVED A STANDARD UTILITY AGREEMENT WITH THE STATE TO REMOVE THE ASBESTOS LINES AND ANY POTENTIAL CONFLICTING LINES WITHIN THE SCOPE OF WORK OF PI NO. 0014131. THIS WILL INCLUDE A ONE-TIME UP-FRONT PAYMENT BY THE AUTHORITY OF $419,070.00 ONCE THE PROJECT IS RELEASED. THIS PI PROJECT HAS A LET DATE IN LATE AUGUST, AND MR. FOWLER IS CURRENTLY WORKING TO OBTAIN UPDATED COST ESTIMATES.
11. DWAYNE FOWLER REPORTED THAT THE COUNTY HAS GIVEN THE AUTHORITY NOTICE TO PROCEED ON THE BRIDGE PROJECT OFF TRANSART PARKWAY. Mr. Fowler noted that he will present revised cost estimates at next month’s meeting.
12. DWAYNE FOWLER NOTED THAT THE SOUTH HOLLY SPRINGS 24” WATER MAIN PROJECT IS NOW COMPLETE.
13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
14. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO AUTHORIZE GARY WINCHESTER, TOM HEARD, AND TOM ROACH TO ENTER INTO NEGOTIATIONS WITH THE CITY OF CANTON FOR A PERIOD OF NO MORE THAN SIXTY (60) DAYS TO DETERMINE IF THERE IS A WAY TO RESOLVE THE CITY OF CANTON’S DESIRES IN TERMS OF CCWSA’S FOUR PROPERTIES IN DOWNTOWN CANTON, AS WELL AS THEIR DESIRES FOR ADDITIONAL RESOURCES FOR POTABLE WATER. All members present voted for the motion.
MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.
