Board Meeting: July 27, 2020 ~9:00 A.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Mark Cochran, Garry Hensley, Jennifer Arp, Mike Venters, Ryan Sarks, Clint Blackwell, Eric Wright, Greg Long, Gaye Blackwell, Jeff Hooper, Melanie Stephens, and Rodney Satterfield.
Gary Winchester, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY GARY WINCHESTER.
2. GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.
Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.
Eric Wilmarth nominated that Gary Winchester be re-elected as Chair.
MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
Chair-Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.
Nancy Martin nominated that Eric Wilmarth be re-elected as Vice-Chair.
MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.
Harry Johnston nominated that Doug Dabbs be re-elected as Secretary.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
3. COREY GHORLEY REQUESTED APPROVAL OF “AMENDMENT 1” TO THE ENGINEERING SERVICES AGREEMENT FROM BROWN & CALDWELL IN THE AMOUNT OF $22,522.00 FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT. Mr. Ghorley noted that “Amendment 1” will cover additional bidding services, update specifications to reflect addendums from previous bid, and estimate Project Management for extended project duration. Mr. Ghorley reported a current contract amount of $228,287.00, and a revised contract amount (with addendum) of $250,809.00.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE “AMENDMENT 1” TO THE ENGINEERING SERVICES AGREEMENT FROM BROWN & CALDWELL IN AN AMOUNT NOT-TO-EXCEED $22,522.00 FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT. All members voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF CARROLL DANIEL CONSTRUCTION IN THE AMOUNT OF $2,456,292.00 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT. Mr. Ghorley noted that this project is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP listing. Mr. Ghorley reported an approved construction cost estimate of $2,435,975.69.
Mr. Ghorley noted that only one bid was received for this scope of work.
MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE LOW BID OF CARROLL DANIEL CONSTRUCTION IN THE AMOUNT OF $2,456,292.00 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT. All members voted for the motion.
5. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM DANNY HENSON REGARDING THE CCWSA REFORESTATION PROJECT. Mr. Fowler noted that Mr. Henson is proposing to coordinate the spraying of herbicide, conduct prescribed burning, and plant containerized seedlings on approximately 200-210 acres at a cost of $65,000.00.
Mr. Henson also noted in his proposal that, with regard to CCWSA Harvest Area 1 that was previously thinned, there are additional beetle kills, and some of the smaller slim trees need to be removed. This is an area of approximately 25 acres and will have 25-30 loads. Loading decks are already in place. Mr. Henson also noted that there are many trees in this area that need to be removed along the roadway.
MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE EXPENDITURE OF $65,000.00 SO THAT MR. HENSON MAY COORDINATE THE SPRAYING OF HERBICIDE, CONDUCT PRESCRIBED BURNING, AND PLANT CONTAINERIZED SEEDLINGS ON APPROXIMATELY 200-210 ACRES. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO AMEND THE EXISTING CONTRACT WITH NORTH GEORGIA TIMBER IN ORDER TO RE-CLEAR THE APPROXIMATE 25 ACRES OF HARVEST AREA 1 ON WHICH ADDITIONAL BETTLE KILLS HAVE BEEN DISCOVERED. All members voted for the motion.
6. GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 6/29/20 BOARD MEETING:
1) DWAYNE FOWLER NOTED THAT, AT THE 6/29/20 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT. Mr. Fowler noted that LDS Partners, LLC is the developer of this project, and noted that the proposed development consists of approximately 142 units. Mr. Fowler noted that Mr. Smith has informed him that he does not have access to gravity sewer.
Mr. Fowler noted that staff recommends approval of this request.
MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT. All members voted for the motion.
7. MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/29/20 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,111,611.00 above budget projections for the period ending 5/31/20. Mrs. Jones reported that total operating expenses are approximately $789,634.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,639,515.00 for the period ending 5/31/20.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 19.300 MGD for the month of June 2020 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 66.26” for the past twelve months.
10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG. Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.
11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during the current reporting period.
12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE WOODSTOCK ROAD & VICTORY ROAD ROUNDABOUT PROJECT IS NOW COMPLETE, AND NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.
13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
14. MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING OR THREATENED LITIGATION. All members voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.
15. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN. All members voted for the motion.
