Board Meeting Minutes Archives - Page 2 of 7

February 2023

Board Meeting: February 27, 2023 @ 4:00 PM

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Jennifer Arp, Joey Buice, Mark Cochran, Beth Jones, Garry Hensley, Mike Venters, Bryan Watkins, Shayne Fowler, Melanie Stephens, Greg Long, Jeff Hooper, Eric Wright, Ryan Sarks, Sharon Clark, Mark Hellerstedt, David Cheatwood, Bryce Holcomb, Robert Morrison, and Laine Wood.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. ROBERT MORRISON, BOARD MEMBER OF THE UPPER ETOWAH RIVER ALLIANCE (UERA), ADDRESSED THE BOARD AND NOTED THAT UERA IS A CANTON-BASED NON-PROFIT, 501(c)(3) ORGANIZATION DEVOTED AND DEDICATED TO THE PROTECTION OF THE ETOWAH RIVER WATERSHED FROM THE BEGINNING OF LAKE ALLATOONA UPSTREAM TO THE HEADWATERS OF THE ETOWAH RIVER AND ITS TRIBUTARIES. Mr. Morrison noted that major funding for many of the past projects of UERA have come from Section 319 federal grants administered through the Limestone Valley Resource Development and Conservation Council. To a lesser extent, UERA receives additional funding and assistance from Cherokee County, corporate sponsorships, and UERA members.

Mr. Morrison noted that CCWSA and UERA have been closely associated for a number of years. Until his passing, former CCWSA Board Member Gene Cornelison was one of the founding organizers of UERA and a member of its board of directors. Mr. Morrison noted that CCWSA and UERA have worked together often in past years on many educational initiatives that have reached thousands of young children in Cherokee County, promoting conservation and clean water programs.

Mr. Morrison further noted that UERA is seeking to broaden its partnerships with public agencies within the territory of the Etowah watershed. UERA feels that many of its objectives are complimentary to those of CCWSA. Mr. Morrison noted that he would like to request that CCWSA consider increasing its contribution to UERA, on an annual basis, to the sum of $10,000, or more if so inclined.

Harry Johnston noted that, as a governmental agency, the Authority Board can contribute to efforts that support the interests of the Authority and its customers. Mr. Johnston requested an explanation of the efforts that are provided by UERA that benefit the Authority, and otherwise the Authority would have to pay for itself.

Laine Wood, Executive Director of UERA, noted that UERA currently supports monitoring events that monitor the quality of the water throughout the Etowah watershed. Ms. Wood noted that the UERA is currently rewriting its strategic plan and hopes to create a documentary on the Upper Etowah in the near future. Ms. Wood noted that UERA is involved in river clean-up activities, and anticipates restarting educational outreach events that have been discontinued for the last three years due to the pandemic.

Ms. Wood noted that UERA needs funding for outdated activity books for classrooms, and noted that UERA has not requested contributions from CCWSA in several years.

Mr. Morrison and Ms. Wood exited the meeting.

Tom Heard noted that the Board may wish to consider this request in August at the time of the normal budget presentment since this item is not a part of the current fiscal year’s budget.

Jennifer Arp noted that there is a difference in data sets used by the Authority and those used by UERA. The data set on the EPD’s website for Adopt-A-Stream and used by UERA is for screening data. Mrs. Arp noted that the data set used by the Authority for reporting for the Watershed Annual Report that supports the Authority’s three NPDES permits must be approved standard methods, 40CFR Part 136, and adhere to EPD’s QAQC manual. The methods used by Adopt-A-Stream do not meet that criteria.

Mrs. Arp also noted that CCWSA currently meets its educational requirements from the Metro District and the EPD through the efforts of the Authority’s Environmental Affairs Department. Furthermore, a portion of the educational materials used by Authority staff are funded through the Authority’s budgeting process, and the remainder are provided by the Metro District.

Mrs. Arp noted that the Authority has a Memorandum of Understanding with Cherokee County whereby the Environmental Affairs Department performs watershed monitoring of Cherokee County stormwater. The data that is collected is very important since the County operates under the same restrictions as the Authority.

Eric Wilmarth noted that he would not be in favor of funding an unbudgeted request at this time.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO DENY THE FUNDING REQUEST OF UERA AT THIS TIME. All members voted for the motion.

Tom Heard noted that he would inform Mr. Morrison of the Board’s decision. Mr. Heard stated that he would also inform Mr. Morrison that this type of request would need to be a part of budget considerations.

3. DAVID CHEATWOOD OF FIRST TRYON ADVISORS AND BRYCE HOLCOMB OF CITI PROVIDED AN OVERVIEW REGARDING 2023 WATER AND SEWERAGE SYSTEM REVENUE BONDS. Mr. Cheatwood noted that the Authority is planning for the issuance of a series of Water & Sewerage System Revenue Bonds that will have two components:
1) A new money portion to fund various improvements to the Authority’s water and sewer system.
2) A refunding portion to refund the outstanding Series 2013 Revenue Bonds to achieve debt service savings.

Mr. Cheatwood noted that the new money component will target a project fund of $90 million and will be amortized over a 30-year period with two years of interest only payments, followed by 28 years of level debt service (principal + interest) payments. Mr. Cheatwood noted that the new money portion of the Series 2023 Bonds will be subject to a 10-year par call that will permit the Authority to redeem all bonds maturing on August 1, 2034 and thereafter at par.

Mr. Cheatwood noted that the refunding component will refund the $14,160,000 of callable maturities of the Authority’s 2013 Revenue Bonds for debt service savings. Based on estimated current market interest rates, the Authority would achieve savings of approximately $1.4 million, or 9.1% of the refunded par amount on net present value basis which equates to annual savings of approximately $165,000 per year for FY 2024-2033.

Mr. Cheatwood further noted that work is in progress on the Authority’s preliminary official statement, and stated that the Authority will be seeking an affirmation of its Aa1 credit rating from Moody’s (2nd highest rating possible) while also seeking a new credit rating from Standard & Poor’s.

Mr. Cheatwood noted that the Authority will not need to add any funds to the debt service reserve fund that provides additional security on its existing parity revenue bonds. The Authority’s debt service reserve requirement will be eliminated entirely on August 1, 2025.

Mr. Cheatwood presented the following proposed financing schedule:
• Week of March 27: Rating Calls
• March 27: Authority Board Meeting – Adopt Parameters Resolution
• March 28: File Bond Validation Petition and Complaint
• By April 7: Receive Ratings
• April 13: Post POS
• Week of April 17: Hold Validation Hearing
• April 24: Pricing; Authority Board Meeting – Adopt Supplemental Resolution
• May 10: Closing

Bryce Holcomb noted that the Authority’s status as a governmental body allows it to borrow on a tax-exempt basis. Mr. Holcomb also noted that Municipal Market Data (MMD) yields remain relatively low on the intermediate to long-end from a historical context despite increased volatility and weakening alongside treasuries throughout 2022.

Mr. Cheatwood and Mr. Holcomb exited the meeting, noting that they would return at the March 2023 board meeting for the adoption of the parameters resolution.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $210,165.00. Mr. Ghorley noted that this project consists of the rehabilitation of existing headworks structure and installation of an intake bypass.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL BY HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $210,165.00. All members voted for the motion.

5. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE ETOWAH WATER TREATMENT PLANT HIGH SERVICE REDUNDANCY PUMPING STATION PROJECT IN THE AMOUNT OF $1,233,539.00. Mr. Ghorley noted that this project is Item #8 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE ETOWAH WATER TREATMENT PLANT HIGH SERVICE REDUNDANCY PUMPING STATION PROJECT IN THE AMOUNT OF $1,233,539.00. All members voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF W. STOWERS DRIVE. Mr. Fowler noted that people from four residences have signed the petition, and approval of this scope of work would require the installation of approximately 1,050 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $6,300.00, and a total purchase meter cost of $8,500.00. Mr. Fowler noted that there are five total properties in the extension area, and five properties with road frontage.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,050 FEET OF 3” WATER MAIN FOR THE W. STOWERS DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $6,300.00. All members voted for the motion.

7. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/30/23 BOARD MEETING MINUTES AS PRESENTED. Members Mansell, Martin, Woodruff, Johnston, and Dabbs voted for the motion. Member Wilmarth abstained from voting. Motion passed.

8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,174,865.00 below budget projections for the period ending 12/31/22. Mrs. Jones reported that total operating expenses are approximately $858,031.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,857,101.00 for the period ending 12/31/22.

9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.900 MGD for the month of January 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 61.73” for the past twelve months.

10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.1 MG. Mr. Venters reported an average daily treatment of 5.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no overflows or spills occurred during this reporting period.

12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM KRIS STANCIL, CHAIR OF THE PICKENS COUNTY BOARD OF COMMISSIONERS. In this correspondence, Mr. Stancil noted how thankful he is for the relationship and partnership that Pickens County has with CCWSA. Mr. Stancil noted that, with Pickens County being a county with no major waterway, Pickens County is very dependent on its relationship with CCWSA to continue providing service to its citizens.

In this correspondence, Mr. Stancil further noted that, in reviewing records in the Pickens County Water Department for year 2022, Pickens County has discovered that they have been exceeding their allocation of 284,882 gallons per day set for their meter located at the Nelson tank. As a result of this, Pickens County has been paying the surcharge on all the excess amount each day.

Mr. Stancil noted in this correspondence that he would like to request that the allocation amount for their meter at the Yellow Creek Road tank be increased from 0 to 500,000 gallons per day. Mr. Stancil would also like to request the other locations remain the same.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE PICKENS COUNTY’S REQUEST TO RESERVE 500,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY PICKENS COUNTY TO CCWSA IN THE AMOUNT OF $1,250,000.00. PER PICKENS COUNTY’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METER ON YELLOW CREEK ROAD. All members voted for the motion.

14. MEMBER ERIC WILMARTH RECUSED HIMSELF FROM THE MEETING.

15. TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND. In this correspondence, Mr. Wilmarth noted that the City of Ball Ground is requesting that CCWSA reserve an additional 50,000 gallons per day of water capacity for wholesale purchase by the City of Ball Ground.

In this correspondence, Mr. Wilmarth further noted that the City requests that the entire 50,000 gallons be allocated to the Leo Taylor Lane meter location on Ball Ground Highway. Mr. Wilmarth also noted that the City understands that, under the Authority’s current rate structure, the cost of this capacity reservation is $2.50 per gallon, or $125,000.00 for the entire request.

MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE CITY OF BALL GROUND’S REQUEST TO RESERVE 50,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY THE CITY OF BALL GROUND TO CCWSA IN THE AMOUNT OF $125,000.00. PER THE CITY OF BALL GROUND’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METER ON LEO TAYLOR LANE. All members present voted for the motion.

16. MEMBER ERIC WILMARTH RE-ENTERED THE MEETING.

17. TOM HEARD REPORTED THAT THE CITY OF WALESKA HAS REQUESTED A SERVICE AREA SWAP WITH CCWSA WITH REGARD TO THE SALACOA AREA IN CCWSA’S SERVICE AREA AND THE SILVER CREEK SUBDIVISION IN THE CITY OF WALESKA’S SERVICE AREA. Mr. Heard noted that the Authority would gain the Silver Creek water tank if this proposed swap occurs, but the Authority would also be abandoning existing customers in the Salacoa area.

Mr. Heard noted that he desires to investigate the possibility of placing a meter on the Waleska system at Pleasant Arbor in order to bring water back into the Salacoa Valley.

Gary Winchester noted that the City originally desired for the Authority to assist the City in extending the line along Hwy. 140 into the CCWSA service area. Mr. Winchester noted that the City felt the Authority could more quickly accomplish this scope of work than the City would be able to. Mr. Winchester noted that these discussions eventually led to the service area swap discussions.

Mr. Winchester noted that the City’s water rates are currently higher than the Authority’s. If the service area swap occurs, then the Authority’s existing customers in the Salacoa area would see an increase in their rates due to the change in service area.

Mr. Winchester noted that if the Authority does not desire to move forward with the service area swap, the Authority may wish to enter into discussions with the City concerning potential future consolidation of systems.

Discussion followed concerning the fact that this item is an opportunity for cooperation between systems in order make system improvements that would be mutually beneficial to both entities.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO DENY THE REQUEST BY THE CITY OF WALESKA FOR A SERVICE AREA SWAP IN TOTAL AT THIS TIME. All members voted for the motion.

18. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING REAL ESTATE ITEMS. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

19. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE THE PURCHASE OF PROPERTY IDENTIFIED AS PARCEL NUMBER 2023-1 AND AUTHORIZE TOM HEARD TO FINALIZE NEGOTIATIONS WITH THE PROPERTY OWNER. All members voted for the motion.

20. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

January 2023

Board Meeting: January 30, 2023 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Abby Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Bryan Watkins, Mark Cochran, Mike Venters, Jennifer Arp, Keith Allen, Joey Buice, Melanie Stephens, Greg Long, Ryan Sarks, Eric Wright, Jeff Hooper, Sharon Clark, and Ethan Johnson.

Member Eric Wilmarth was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE WASTEWATER SLUDGE DRYING FACILITY IN THE AMOUNT OF $2,383,000.00. Mr. Ghorley noted that this project is Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP list.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE WASTEWATER SLUDGE DRYING FACILITY IN THE AMOUNT OF $2,383,000.00. All members present voted for the motion.

3. COREY GHORLEY REQUESTED A CONSTRUCTION BUDGET IN THE AMOUNT OF $4,618,000.00 FOR THE UV DISINFECTION AT ROSE CREEK WWTP. Mr. Ghorley noted that this project is Item #5 under Construction Expansion/Upgrade on the Authority’s current CIP list, with a total original estimated cost listed at $3,350,000.00.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $4,618,000.00 FOR THE UV DISINFECTION AT ROSE CREEK WWTP. All members present voted for the motion.

4. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 12/12/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

5. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $62,907.00 above budget projections for the period ending 10/31/22. Mrs. Jones reported that total operating expenses are approximately $461,169.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of approximately $1,395,933.00 for the period ending 10/31/22.

Mrs. Jones reported that total operating revenues are approximately $608,758.00 below budget projections for the period ending 11/30/22. Mrs. Jones reported that total operating expenses are approximately $844,223.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,927,380.00 for the period ending 11/30/22.

6. BETH JONES PRESENTED PROPOSED RATE ADJUSTMENTS (ATTACHED) WHEREBY THE WATER AND SEWER BASE RATES FOR RESIDENTIAL, COMMERCIAL, IRRIGATION-RESIDENTIAL, IRRIGIATION-COMMERCIAL, AND WHOLESALE CUSTOMERS WILL INCREASE BY $2.00. VOLUMETRIC RATES WILL INCREASE BY 5% FOR USAGE OF 3,000 GALLONS OR MORE. Mrs. Jones noted that the reason for the proposed rate adjustments is due to increased operational costs, the need to fund approved capital improvement projects, and the need to meet upcoming bond coverage requirements.

Tom Heard noted that prior rate adjustments occurred in 2019 and 2014.

Mrs. Jones also presented an additional rate package that details various proposed miscellaneous charges and fee schedules (ATTACHED).

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE RATE ADJUSTMENT PACKAGES AS OUTLINED BY MRS. JONES. NOTIFICATION OF THESE RATE ADJUSTMENTS WILL BE PLACED ON THE AUTHORITY’S WEBSITE AND CUSTOMER BILLINGS. WHOLESALE CUSTOMERS WILL ALSO BE NOTIFIED OF THE RATE ADJUSTMENTS. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THAT THE RATE ADJUSTMENT PACKAGES OUTLINED ABOVE WILL BECOME EFFECTIVE 4/1/23. All members present voted for the motion.

7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.078 MGD for the month of December 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 55.28” for the past twelve months.

8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.314 MGD at the Riverbend Wastewater Treatment Facility.

9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one minor spill occurred on 12/7/22 at 3985 Holly Springs Parkway. Mrs. Arp noted that approximately 5,280 gallons were spilled due to a malfunction with an air valve. Mrs. Arp noted that Authority crews fixed the air valve to correct the problem.

10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler provided updates on the Hwy. 20 project and the Holly Springs project.

11. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

December 2022

Board Meeting: December 12, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Joey Buice, Keith Allen, Bryan Watkins, Mark Cochran, Shayne Fowler, Melissa Darvish, Melanie Stephens, Eric Wright, Ryan Sarks, Sharon Clark, Jeff Hooper, and Clay Pilgrim.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. CLAY PILGRIM OF RUSHTON, LLC PRESENTED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR 2022. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/22.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE AND ACCEPT THE FY 2022 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AS PRESENTED. All members voted for the motion.

3. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/28/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

4. THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2022 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) EARLIER IN THE MEETING.

5. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.946 MGD for the month of November 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at full pool at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 54.20” for the past twelve months.

6. TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Heard reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG. Mr. Heard reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

7. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp stated that no spills or overflows occurred during this reporting period.

8. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

9. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

10. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 2023 BOARD MEETING CALENDAR AS PRESENTED. All members voted for the motion.

11. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM AND PENDING OR POTENTIAL LITIGATION. All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

12. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO ADJOURN. All members voted for the motion.

November 2022

Board Meeting: November 28, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Greg Long, Keith Allen, Leo Baker, Mark Cochran, Bryan Watkins, Mike Venters, Alison Payne, Eric Wright, Jeff Hooper, Shayne Fowler, Ryan Sarks, Melanie Stephens, Joey Buice, and Sharon Clark.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY PROVIDED AN UPDATE REGARDING THE BIDDING PROCESS FOR THE AUTHORITY’S 640-ACRE TRACT. Mr. Ghorley noted that the bid opening occurred on November 17, 2022. The Authority received one unresponsive bid, so it was rejected.

3. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE UPDATED AND REVISED 2023 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members voted for the motion.

4. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REINHARDT COLLEGE PARKWAY (PHASE 3). Mr. Fowler noted that two people have signed the petition, and approval of this scope of work would require the installation of approximately 1,055 ft. of 3” PVC main. Mr. Fowler note an estimated task cost of the line of $6,330.00, and a total purchase meter cost of $3,500.00. Mr. Fowler noted that there are five total properties in the extension area, and five properties with road frontage. Mr. Fowler noted these petitioners are experiencing issues with their wells.

MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,055 FEET OF 3” WATER MAIN FOR THE REINHARDT COLLEGE PARKWAY (PHASE 3) AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $6,330.00. All members voted for the motion.

5. DWAYNE FOWLER REFERENCED PROPOSED SERVICE AREA MAP UPDATES (ATTACHED) THAT HAVE BEEN RECEIVED FROM THE CITY OF WOODSTOCK. Mr. Fowler noted that the City of Woodstock desires for the Authority to serve Tax Map 15N17C Parcels 292, 321, 322, 323, 324, and 325, as indicated on the attached service area map. Mr. Fowler noted that Woodstock City Council has approved relinquishment of this service area to the Authority.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ACCEPT THIS SERVICE AREA RELINQUISHMENT FROM THE CITY OF WOODSTOCK TO CCWSA. All members voted for the motion.

6. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM LAMONT KISER, DIRECTOR OF BARTOW COUNTY WATER DEPARTMENT. In this correspondence, Mr. Kiser noted that earlier this year, Bartow County asked CCWSA to reopen the valves at Bartow’s purchase point located along Northpoint Parkway in southeast Bartow County. Since that time, Bartow has monitored their usage at both Northpoint and the New Hope Church Road purchase points. Over the past six months, Bartow has noticed usage exceeding their current daily capacity at those locations, causing Bartow to incur a capacity surcharge each month.

Bartow County Water requests an increase in daily capacity at both the Northpoint and New Hope purchase points as listed below:

New Hope:
Current Daily Capacity (gpd): 153,342
Requested Increase in Daily Capacity (gpd): 50,000
Total Location Capacity (gpd): 203,342
Cost for Increase Capacity ($2.50/gallon): $125,000.00

Northpoint:
Current Daily Capacity (gpd): 81,822
Requested Increase in Daily Capacity (gpd): 110,000
Total Location Capacity (gpd): 191,822
Cost for Increase Capacity ($2.50/gallon): $275,000.00

Mr. Kiser noted that upon written notification from CCWSA, Bartow County will submit payment in the amount of $400,000.00 for the additional capacity.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE BARTOW COUNTY WATER DEPARTMENT’S REQUEST TO RESERVE AN ADDITIONAL 50,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR THE NEW HOPE CHURCH ROAD PURCHASE POINT AT A COST OF $2.50 PER GALLON, AND TO RESERVE AN ADDITIONAL 110,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR THE NORTHPOINT PARKWAY PURCHASE POINT AT A COST OF $2.50 PER GALLON UPON PAYMENT BY BARTOW COUNTY TO CCWSA IN THE AMOUNT OF $400,000.00 FOR THE ADDITIONAL CAPACITY. All members voted for the motion.

7. DARRELL CAUDILL REPORTED THAT GEORGIA TRANSMISSION CORPORATION HAS APPROACHED THE AUTHORITY ABOUT ACQUIRING APPROXIMATELY FIVE ACRES OF EASEMENT AREA PROPERTY CURRENTLY OWNED BY CCWSA, AS WELL AS PARCEL ONE (0.030 ACRES) AND PARCEL TWO (0.038 ACRES) AS SHOWN ON EXHIBIT A (ATTACHED), FOR EXPANSION OF GEORGIA TRANSMISSION CORPORATION’S TRANSMISSION LINES. IN EXCHANGE, GEORGIA TRANSMISSION PROPOSES THAT GEORGIA TRANSMISSION WOULD GIVE THE AUTHORITY AN INTEREST IN APPROXIMATELY 1.6 ACRES OF LAND, AS ALSO SHOWN ON EXHIBIT A.

Mr. Caudill noted that the property the Authority would potentially be receiving from Georgia Transmission was acquired by Georgia Transmission from Oglethorpe Power Corporation. Mr. Caudill referenced a deed dated 1985 whereby Oglethorpe Power Corporation acquired the property from Georgia Kraft Company, formerly known as Rome Kraft Company.

Mr. Caudill noted that when Georgia Kraft Company conveyed this property to Oglethorpe Power, Georgia Kraft retained the mineral rights to the property.

Georgia Transmission has indicated to the Authority that Georgia Transmission is giving a fee simple interest in the 1.6 acres to the Authority. Mr. Caudill cautioned that the fee simple interest breakdown was not prepared by the Authority. It was prepared by Georgia Transmission. However, Georgia Transmission does not own fee simple title. Georgia Kraft still retains the mineral rights to this property.

Mr. Caudill noted that CCWSA does not have plans to build on this property. Mr. Caudill also noted that this property is a strip of land and it is unlikely, based upon the placement of the power lines, that anyone would ever attempt to access the mineral rights in this area. However, Mr. Caudill desires to convey to the Board that the Authority would not be receiving fee simple title to this 1.6-acre property, Georgia Kraft still retains the mineral rights to the property, and Georgia Transmission will retain the easement rights for this property in order to maintain their utilities.

Mr. Caudill noted that Georgia Transmission is offering $2,300.00 as total compensation for the land rights described in the Easement for Right of Way across the Authority’s property.

Dwayne Fowler noted that, at this time, staff recommends approval of the easement request and land swap in order for Georgia Transmission to complete the power line infrastructure.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO MOVE FORWARD WITH THE PROPOSED EASEMENT REQUEST AND LAND SWAP. All members voted for the motion.

8. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 10/31/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

9. BETH JONES PRESENTED THE FINANCE REPORT.

10. LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 20.294 MGD for the month of October 2022 at the Etowah River Water Treatment Facility. Mr. Baker also reported the Hollis Q. Lathem Reservoir’s lake level is currently 1188.6 ft. Mr. Baker reported a cumulative rainfall total of 51.05” for the past twelve months.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one spill occurred at Waldan Pond Apartments off Bells Ferry Road during this reporting period. Mrs. Arp noted that approximately 9,000 gallons were spilled due to grease and paper. Authority crews jetted the line to correct the problem.

13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

14. THERE WAS NO GENERAL MANAGER’S REPORT PRESENTED IN THE ABSENCE OF TOM HEARD.

15. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

October 2022

Board Meeting: October 31, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Greg Long, Keith Allen, Garry Hensley, Jennifer Arp, Mike Venters, Melanie Stephens, Eric Wright, Mark Cochran, Ryan Sarks, Shayne Fowler, Jeff Hooper, Joey Buice, and Sharon Clark.

Member Lisa Woodruff was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BECKY DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, CROY ENGINEERING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/31/22 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH. All members present voted for the motion.

3. BRYAN WATKINS REQUESTED APPROVAL OF CHANGE ORDER #3 (FINAL CLOSEOUT) FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT. Mr. Watkins noted this change reflects a reduction in the contract amount of $62,725.00 that includes $50,000.00 of unused Owner’s allowance and $12,725.00 for repair of damaged equipment, as well as a change in substantial completion and final completion dates. Mr. Watkins reported an original contract amount of $1,121,430.00, and a revised contract amount of $1,047,442.25 incorporating Project Change Orders 1-3.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE CHANGE ORDER #3 (FINAL CLOSEOUT) FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT. All members present voted for the motion.

4. JEFF HOOPER REQUESTED APPROVAL OF EASEMENT RELINQUISHMENT FROM CCWSA TO STANLEY MARTIN HOMES FOR 5524 HICKORY FLAT HIGHWAY (MAP ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE EASEMENT RELINQUISHMENT FROM CCWSA TO STANLEY MARTIN HOMES FOR 5524 HICKORY FLAT HIGHWAY. All members present voted for the motion.

5. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF SOAP CREEK ROAD AND DAMASCUS ROAD. Mr. Fowler noted that five people have signed the petition, and approval of this scope of work would require the installation of approximately 3,402 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $20,412.00, and a total purchase meter cost of $8,750.00. Mr. Fowler noted that there are eleven total properties in the extension area, and eleven total properties with road frontage. Mr. Fowler noted that these petitioners are experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,402 FEET OF 3” WATER MAIN FOR THE SOAP CREEK ROAD/DAMASCUS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,412.00. All members present voted for the motion.

6. GARY WINCHESTER NOTED THAT, AT THE 9/26/22 BOARD MEETING, THE BOARD TABLED THE REQUEST MADE BY AN AUTHORITY CUSTOMER FOR ASSISTANCE WITH UTILITY BILLINGS. MR. WINCHESTER NOTED THAT THIS ISSUE IS STILL UNDER ADVISEMENT FOR REVIEW BY THE BOARD.

7. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/26/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $6,619,688.00 above budget projections for the period ending 7/31/22. Mrs. Jones reported that total operating expenses are approximately $1,813,270.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $14,391,875.00 for the period ending 7/31/22.

9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 20.464 MGD for the month of September 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft. Mr. Blackwell reported a cumulative rainfall total of 53.47” for the past twelve months.

10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG. Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that the Hwy. 20 project from Scott Road to Union Hill Road is now complete.

13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD RECOGNIZED SHAYNE FOWLER, THE AUTHORITY’S CUSTOMER SERVICE/METER TECH MANAGER UPON THE RETIREMENT OF GAYE BLACKWELL.

14. MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.

September 2022

Board Meeting: September 26, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Clint Blackwell, Greg Long, Chandler Hamby, Jamie Veley, Gaye Blackwell, Keith Allen, Beth Jones, Ryan Sarks, Garry Hensley, Eric Wright, Shayne Fowler, Melanie Stephens, and Jeff Hooper.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AN AUTHORITY CUSTOMER REQUESTING ASSISTANCE WITH UTILITY BILLINGS. In this correspondence, the customer noted the letter received is on behalf of them self and others that are having great difficulty paying for their utilities.

In this correspondence, the customer noted that since the inflation hike, they are finding it increasingly difficult making decisions on whether to pay for utilities, medical/dental expenses, or for food. They are having to deny themselves medication and proper medical care due to the rise in their utilities, etc.

The customer noted that this is crucial to seniors, and would appreciate any assistance they could receive. The customer noted that social security checks just aren’t enough, especially now that everything else has increased.

The customer also noted that they had to decline an ultrasound on their heart and cancel an appointment with their cardiovascular doctor because insurance will not cover the expenses. The customer also noted they had to decline dental care to replace a bridge because of insurance not covering. The customer noted they pay for insurance monthly, but it just doesn’t cover as it should.

Discussion occurred concerning policy implications and structure of such an assistance program. Staff was directed to research this issue.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO TAKE THIS ISSUE UNDER ADVISEMENT AND TABLE UNTIL NEXT MONTH’S MEETING. All members voted for the motion.

3. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KRIS STANCIL, CHAIRMAN OF THE PICKENS COUNTY BOARD OF COMMISSIONERS. In this correspondence, Commissioner Stancil noted that Pickens County Water Authority gives permission to CCWSA to run a water line into Pickens County on Pleasant Union Road to serve the following parcels in southwest Pickens County:

062 011 007
062 011 008
062 011 009

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE ACCEPTANCE OF PICKENS COUNTY’S RELINQUISHMENT OF SERVICE AREA ON PLEASANT UNION ROAD TO CCWSA FOR THE FOLLOWING PARCELS: 062 011 007, 062 011 008, AND 062 011 009. All members voted for the motion.

4. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/29/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

5. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.009 MGD for the month of August 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 55.75” for the past twelve months.

6. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.7 MG. Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

7. DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala noted that no spills or overflows occurred during this reporting period.

8. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that pipe installation for the Hwy. 20 project from Scott Road to Union Hill Road should be completed sometime this week.

9. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that, at the 8/29/22 board meeting, the Board approved a request by the City of Jasper to reserve 200,00 gallons per day of potable water capacity at a cost of $2.50 per gallon, upon payment by the City of Jasper to CCWSA in the amount of $500,000. Mr. Heard noted that CCWSA has not received payment for this reservation of capacity at this time, but noted that that City has now expressed interest in entering into an intergovernmental agreement with CCWSA. Mr. Heard noted that Authority counsel is now reviewing the issue.

10. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

August 2022

Board Meeting: August 29, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester (via bluejeans), Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Clint Blackwell, Bryan Watkins, Mark Cochran, Keith Allen, Dustin Barrett, Joey Buice, Greg Long, Melissa Darvish, Ryan Sarks, Mike Venters, Garry Hensley, Eric Wright, Gaye Blackwell, Jeff Hooper, and Kim Goldener.

Eric Wilmarth, Vice Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,900,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER (PHASE 2) AT THE WATER TREATMENT PLANT. Mr. Ghorley noted this scope of work is listed as Item #4 under Asset Replacement on the Authority’s current CIP list. Mr. Ghorley noted that a construction budget of $3,227,853.00 was approved June 2022.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,900,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER (PHASE 2) AT THE WATER TREATMENT PLANT. All members voted for the motion.

3. DAVID KUBALA REFERENCED CORRESPONDENCE RECEIVED FROM STEVE LAWRENCE, MAYOR OF THE CITY OF JASPER. In this correspondence, Mayor Lawrence noted that the City of Jasper is petitioning to reserve capacity per the CCWSA’s Capacity Policy dated 2/23/09. The City requests to be granted the capacity of 200,00 gallons per day at $2.50 per gallon. The City is prepared to pay $500,000 for the reservation of this capacity. The City would like to continue to use the CCWSA’s 4” meter positioned along Waleska Highway that the City is currently using to purchase water from to be pumped into the City’s 4” PVC main where Cherokee County borders the City of Jasper’s service area (MAP ATTACHED).

Staff recommends approval of this request.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE CITY OF JASPER’S REQUEST TO RESERVE 200,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY CITY OF JASPER TO CCWSA IN THE AMOUNT OF $500,000. PER THE CITY OF JASPER’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE 4” METER LOCATED ALONG WALESKA HIGHWAY. A FLOW RATE OF 142.68 GALLONS PER MINUTE EQUALS 205,463 GALLONS PER DAY, WHICH WOULD INCLUDE JASPER’S CURRENT EXISTING CAPACITY ALLOCATION OF 5,463 GALLONS PER DAY. DUE TO HYDRAULIC CONSTRAINTS, THE FLOW RATE CANNOT EXCEED 190 GALLONS PER MINUTE WITHOUT ADDITIONAL SYSTEM UPGRADES. MINUTES OF THE APPROVAL OF THIS VOTE WILL BE SENT TO THE CITY OF JASPER. All members voted for the motion.

4. MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 7/25/22 BOARD MEETING MINUTES AS PRESENTED. Members Mansell, Dabbs, Martin, and Woodruff voted for the motion. Member Johnston abstained from voting. Motion passed.

5. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2023 AS PRESENTED. THE EXECUTIVE SUMMARY FOR THE FY 2023 BUDGET WILL BE ATTACHED TO THE MINUTES OF THIS MEETING. All members voted for the motion.

6. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $5,705,707.00 above budget projections for the period ending 6/30/22. Mrs. Jones reported that total operating expenses are approximately $1,903,983.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $13,047,921.00 for the period ending 6/30/22.

7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.411 MGD for the month of July 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 56.37” for the past twelve months.

8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred on Dogwood Lane (Owl Creek) during this reporting period. Mrs. Arp reported that approximately 4,250 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp also noted that a wastewater spill occurred on Badger Creek during this reporting period. Mrs. Arp reported that approximately 18,360 gallons were spilled due to a grease blockage. Authority crews jetted the line and removed gravel and grease to correct the problem.

10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

11. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard referenced notice from Cherokee County in which the County questioned if CCWSA desires for the County to apply for grants. Mr. Heard advised that, in his opinion, CCWSA does not have any pending projects that would qualify.

12. MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO EXIT EXECUTIVE SESSION AND ENTER REGULAR SESSION. All members voted for the motion.

13. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

July 2022

Board Meeting: July 25, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Jennifer Arp, Mike Venters, Greg Long, Corey Ghorley, Bryan Watkins, Clint Blackwell, Mark Cochran, Ryan Sarks, Gaye Blackwell, Jeff Hooper, Garry Hensley, Melissa Darvish, Melanie Stephens, Sharon Clark, and Eric Wright.

Member Harry Johnston was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GARY WINCHESTER NOTED THAT JENNIFER ARP HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ ALVA T. STOREY AWARD FOR OUTSTANDING SERVICE.

3. GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Darrell Caudill opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO NOMINATE AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00. All members present voted for the motion.

5. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REINHARDT COLLEGE PARKWAY. Mr. Fowler noted that eleven people have signed the petition, and approval of this scope of work would require the installation of approximately 3,630 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $21,780.00, and a total purchase meter cost of $19,250.00. Mr. Fowler noted that there are 19 total properties in the extension area, and 15 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,630 FEET OF 3” WATER MAIN FOR THE REINHARDT COLLEGE PARKWAY (PHASE 2) AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $21,780.00. All members present voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF GARLAND MOUNTAIN WAY. Mr. Fowler noted that six people have signed the petition, and approval of this scope of work would require the installation of approximately 13,125 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $78,750.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted that there are 24 total properties in the extension area, and 23 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,125 FEET OF 3” WATER MAIN FOR THE GARLAND MOUNTAIN WAY AREA AT AN APPROXIMATE COST OF THE AUTHORITY OF $78,750.00. All members present voted for the motion.

7. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM BARRY LUCAS, DIRECTOR OF FORSYTH COUNTY WATER AND SEWER, REGARDING THE PUCKETT ASSEMBLAGE PROJECT. In this correspondence, Mr. Lucas noted that the purpose of the letter is to provide notification to CCWSA that the developer Toll Brothers has requested water and sewer service from Forsyth County for a proposed development that is partially within CCWSA’s jurisdiction.

In this correspondence, Mr. Lucas further noted that the proposed development, currently known as Puckett Assemblage Project, is located in Fulton, Cherokee, and Forsyth Counties, and is currently under design by Toll Brothers. Their current plan proposes that Forsyth County would provide water service to the entire development, and sewer service to the lots in Forsyth and Cherokee Counties (with Fulton lots proposed to be on septic).

In this correspondence, Mr. Lucas further noted that Forsyth County is willing to provide service if this is acceptable to CCWSA. Forsyth is interested to hear CCWSA’s position on this request and, if in agreement, Forsyth would like to begin working towards execution of an Intergovernmental Agreement.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA IDENTIFIED AS TAX MAP 02N13 PARCELS 200 & 202 TO FORSYTH COUNTY IN ORDER FOR FORSYTH COUNTY TO PROVIDE WATER AND SEWER SERVICE (MAP ATTACHED). All members present voted for the motion.

8. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE REGARDING PIPE REQUIREMENTS. Mr. Fowler requested approval of modifications to Sections W300 and W400 of CCWSA’s specs to allow for the use of HDPE pipe within the Authority’s system. HDPE pipe shall be DR9 (250 psi rated).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE MODIFICATIONS TO SECTIONS W300 AND W400 OF THE SPECS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

9. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE 6/27/22 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Dabbs, Woodruff, and Mansell voted for the motion. Member Martin abstained from voting. Motion passed.

10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $4,518,432.00 above budget projections for the period ending 5/31/22. Mrs. Jones reported that total operating expenses are approximately $1,912,698.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $11,357,152.00 for the period ending 5/31/22.

11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.713 MGD for the month of June 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 55.06” for the past twelve months.

12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG. Mr. Venters reported an average daily treatment of 4.20 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred during this reporting period at Crest Brook Drive. Mrs. Arp noted that approximately 2,200 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp noted that a wastewater spill occurred during this reporting period at Hwy. 92 West Alabama Drive. Mrs. Arp noted that approximately 9,900 gallons were spilled due to an asphalt blockage. Authority crews jetted the line and removed the asphalt in order to correct the problem.

14. DWAYNE FOWLER NOTED HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that the Board would be reviewing the proposed FY 2023 budget at next month’s board meeting.

16. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

June 2022

Board Meeting: June 27, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Ron Price, Beth Jones, Corey Ghorley, Jennifer Arp, Mike Venters, Leo Baker, Mark Cochran, Eric Wright, Gaye Blackwell, Garry Hensley, Greg Long, Melanie Stephens, Joey Buice, Keith Allen, Ryan Sarks, and Sharon Clark.

Member Nancy Martin was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,227,853.00 FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT. Mr. Ghorley noted this project is listed as Item #4 under “Asset Replacement” on the Authority’s current CIP, with a total original estimated cost of $2,000,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,227,853.00 FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT. All members present voted for the motion.

3. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF THOMAS ROAD. Mr. Fowler noted the petition has been signed by six people, and noted that this petition would require the installation of approximately 3,215 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $19,290.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted there are eleven total properties in the extension area, and eleven total properties with road frontage. Mr. Fowler noted that several of these petitioners are currently experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF 3” MAIN IN THE THOMAS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $19,290.00. All members present voted for the motion.

4. DARRELL CAUDILL LED DISCUSSION REGARDING THE BOARD’S CONSIDERATION OF THE POTENTIAL PURCHASE OF PROPERTY IDENTIFIED AS 2022-PARCEL TWO. Mr. Caudill noted that he has received signed offers to sell the two tracts in question. These offers have similar terms from the previous contracts that the Authority attempted to enter into back in March 2022. However, the Authority was unable to enter into the previous contracts due to the mineral rights issue with one of the tracts.

Mr. Caudill noted that the provisions for both of the current contracts are to purchase each tract at a price of $1.2 million each, $100,000.00 earnest money for each tract, a 45-day condition satisfaction period, and a 7-day turnaround period for the seller.

Mr. Caudill noted that he has spoken with the closing attorney that Mr. Caudill feels is the best suited for this closing because of the title-work that this attorney has already performed.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO AUTHORIZE TOM HEARD TO EXECUTE EACH OF THESE CONTRACTS AS PRESENTED. Members Mansell, Dabbs, Johnston, and Wilmarth voted for the motion. Member Woodruff abstained from voting. Motion passed.

5. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE. Mr. Fowler noted that according to the Authority’s current water specs (W305 – Water Main Sizes), there is language that states “Single family residential developments shall use a minimum of 8” water mains, large size mains dependent on demand.”

Mr. Fowler noted that staff recommends removing the language “minimum of 8” water mains” and adding language that reads “water main size as determined by CCWSA staff and or the Fire Department.”

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE PROPOSED AMENDMENT TO THE AUTHORITY’S WATER SPECIFICATIONS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

6. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/23/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,851,045.00 above budget projections for the period ending 4/30/22. Mrs. Jones reported that total operating expenses are approximately $1,656,836.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,816,854.00 for the period ending 4/30/22.

8. LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 21.094 MGD for the month of May 2022 at the Etowah River Water Treatment Facility. Mr. Baker noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Baker reported a cumulative rainfall total of 60.23” for the past twelve months.

LEO BAKER NOTED THAT PHASE ONE OF THE PLATE SETTLER REPLACEMENT PROJECT AT THE WATER TREATMENT PLANT IS COMPLETE.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG. Mr. Venters reported an average daily treatment of 4.30 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work is on-going on the Hwy. 20 project from Scott Road to Union Hill Road.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL ONE. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE ADVERTISEMENT FOR A SEALED BID PROPOSAL FOR THE SALE OF 2022-PARCEL ONE, WHICH IS THE AUTHORITY’S 618.46 ACRE +/- TRACT IDENTIFIED AS PARCEL NUMBER 14N11-002. THE BID OPENING FOR THIS PROPERTY WILL OCCUR ON 11/17/22. All members present voted for the motion.

15. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

May 2022

Board Meeting: May 23, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Greg Long, Mike Venters, Garry Hensley, Keith Allen, Ryan Sarks, Joey Buice, Gaye Blackwell, Melanie Stephens, Melissa Darvish, Jeff Hooper, Eric Wright, and Sharon Clark.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A COST INCREASE FROM GEO-HYDRO ENGINEERS FOR ADDITIONAL MATERIALS TESTING ON THE FITZGERALD CREEK WWTP EXPANSION IN THE AMOUNT OF $28,327.40. Mr. Ghorley noted an original approved cost estimate of $58,427.40, and a revised total (with increase) of $86,754.80.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE COST INCREASE FROM GEO-HYDRO ENGINEERS FOR ADDITIONAL MATERIALS TESTING ON THE FITZGERALD CREEK WWTP EXPANSION IN THE AMOUNT OF $28,327.40. All members voted for the motion.

3. COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 (FINAL) FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. Mr. Ghorley noted that the change order reflects a 16-day extension to the contract completion time due to unforeseen conditions, as well as a credit of $28,555.00. Mr. Ghorley noted an original contract amount of $2,039,000.00, and a revised contract amount per the change order of $2,010,445.00.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER #1 (FINAL) FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. THIS CHANGE ORDER REFLECTS A 16-DAY EXTENSION TO THE CONTRACT COMPLETION TIME DUE TO UNFORESEEN CONDITIONS, AS WELL AS A CREDIT OF $28,555.00. All members voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2023 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 2023 CIP/FUTURE PROJECTS LISTING AS PRESENTED. All members voted for the motion.

5. WAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF HWY. 140/REINHARDT COLLEGE PARKWAY/WEST FROM ADDINGTON LANE. Mr. Fowler noted that fourteen people have signed this petition for the line extension. Mr. Fowler noted that this extension would require the installation of approximately 13,602 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $81,612.00, and a total purchase meter cost of $24,500.00. Mr. Fowler noted that many of these petitioners are currently experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,602 FEET OF 3” WATER MAIN FOR THE HWY.140/REINHARDT COLLEGE PARKWAY/WEST FROM ADDINGTON LANE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $81,612.00. All members voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF DAMASCUS ROAD. Mr. Fowler noted that seven people have signed this petition for the line extension. Mr. Fowler noted that this extension would require the installation of approximately 3,440 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $20,640.00, and a total purchase meter cost of $12,250.00. Mr. Fowler noted that approval of this request would be a step toward creating the Soap Creek loop.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,440 FEET OF 3” WATER MAIN FOR THE DAMASCUS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,640.00. All members voted for the motion.

7. MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 4/25/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,029,275.00 above budget projections for the period ending 3/31/22. Mrs. Jones reported that total operating expenses are approximately $1,565,378.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,395,825.00 for the period ending 3/31/22.

9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.104 MGD for the month of April 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 63.24” for the past twelve months.

10. CLINT BLACKWELL NOTED THAT THE AUTHORITY’S ETOWAH RIVER WATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ PLATINUM AWARD FOR CALENDAR YEAR 2021.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG. Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.293 MGD at the Riverbend Wastewater Treatment Facility.

12. DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala noted that no spills or overflows occurred during this reporting period.

13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work is on-going on the Hwy. 20 project.

14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT DWAYNE FOWLER HAD RECENTLY MET WITH A CITIZENS GROUP REGARDING MCCURLEY ROAD.

15. MR. HEARD NOTED THAT AUTHORITY STAFF WILL BE REPAIRING A FENCE AND REPAINTING A GENERATOR IN THE LAKE SOVEREIGN AREA IN RESPONSE TO REQUESTS FROM THE LAKE SOVEREIGN HOMEOWNERS ASSOCIATION AND RESIDENTS.

16. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO ADJOURN. All members voted for the motion.