March 2020

Board Agenda Meeting:  March 26, 2020 ~3:00 P.M.

Note:  The regularly scheduled Board Meeting for 3/30/20 has been cancelled due to the ongoing COVID-19 crisis.  The Board will only conduct the Board Agenda Meeting this month, with no voting occurring.

PERSONS ATTENDING TELECONFERENCE:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mike Venters, Beth Jones, Melanie Stephens, Garry Hensley, Jennifer Arp, Rodney Satterfield, Gaye Blackwell, Corey Ghorley, Greg Long, Ryan Sarks, Jeff Hooper, Mark Cochran, Clint Blackwell, Brian Breeden, and Eric Wright.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   THE BOARD REVIEWED THE MINUTES FROM THE 2/24/20 BOARD MEETING AND FOUND NO CORRECTIONS TO BE MADE.

3.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,400,488.00 above budget projections for the period ending 1/31/20.  Mrs. Jones reported that total operating expenses are approximately $210,207.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,602,435.00 for the period ending 1/31/20.

4.   BETH JONES PROVIDED A SYNOPSIS OF THE CURRENT BOND MARKET AND SAVINGS LEVELS FOR THE AUTHORITY’S PROPOSED REFUNDINGS.  Mrs. Jones noted that staff is currently working on the preliminary official statement in the hope that the market stabilizes soon from the COVID-19 crisis in order for the Authority to move forward with the refunding at some point in the next few months.

The Board noted that they would like to receive an update each month from Bryce Holcomb of Citi so that the Board may determine at what point to proceed with the refunding or postpone further.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily flow of 14.551 MGD for the month of February 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 63.48” for the past twelve months.

6.   MR. BLACKWELL NOTED THAT THE AUTHORITY IS CURRENTLY STOCKPILING BULK MATERIALS DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Blackwell noted that the plant currently has approximately 45 days of chemicals on hand.

7.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 4.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.470 MGD at the Riverbend Wastewater Treatment Facility.

8.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that no spills or overflows occurred during this reporting period.

9.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE AUTHORITY HAS RECEIVED SEVERAL D.O.T. PERMITS TODAY.

10.   MR. FOWLER NOTED THAT HE HAD RECEIVED A CALL LAST WEEK CONCERNING A MANHOLE AT THE LITTLE RIVER BASIN THAT NEEDED REPAIR.  Mr. Fowler noted that Authority crews have now made the necessary repairs to rebuild the upper end of the manhole.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS BEEN OPERATING UNDER AN EMERGENCY MODIFIED OPERATIONS PLAN SINCE TUESDAY, MARCH 24, 2020 DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Heard noted that all CCWSA offices are now locked, with customers still being able to utilize the Authority’s drive-through window at the administrative office.  Mr. Heard noted that the Authority has currently suspended disconnections of service and the Authority has also suspended the assessment of penalties to customer accounts during this time.

12.   TOM HEARD NOTED THAT THE APRIL BOARD MEETING WILL OCCUR ON MONDAY, APRIL 27, 2020 AT 4:00 P.M. VIA TELECONFERENCE.  Tom Roach noted that the Board will be allowed to vote during this teleconference since the Authority is operating under a declared State of Emergency.  Directions for accessing the teleconference will be placed on the Authority’s website and also provided to the press.

13.   TOM HEARD NOTED THAT STAFF WILL REVIEW THE AUTHORITY’S CIP AT NEXT MONTH’S STAFF AGENDA MEETING.  The updated CIP list will be provided to the Board for approval at the May Board Meeting.

14.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM CHUCK AMBURN REGARDING WATER SERVICE TO THE DEBORD DRIVE/ADDINGTON LANE AREA.  In this correspondence, Mr. Amburn noted that a few years ago the residents of this area petitioned the Board to provide water to this area.  The Authority provided this service as requested.

Mr. Amburn further noted in his correspondence that the Authority stopped the water line at the house furthest away from where they started the line into the area.  Mr. Amburn noted that, at the last board meeting he attended, he brought up the fact that the Authority was only 1-2 tenths of a mile from the end of the neighborhood (Hwy. 140), the equipment and the CCWSA employees were on-site, and questioned if the Board would consider extending the line to the end of the neighborhood.  Mr. Amburn stated that he was told that the statute used to approve the water service covered the entire neighborhood and that anyone that did not request water then, could simply call, pay for the meter to be set, request water, and the line would be brought to their property under the law of that statute at no other cost.

Mr. Amburn further noted in his correspondence that he did not realize there was a terminus date within that statute, and noted that the Authority is charging a fee of $6 per foot for the water service, as well as the normal connection fee.

Mr. Amburn is requesting that the Board delay the implementation of this fee for 30 days to give the residents an opportunity to request the water service.  If they don’t request within that time frame, then so be it.  Mr. Amburn requests that the Authority refund any fee that has been collected to date for residents of this area since the terminus of the statute.

Mr. Heard noted that the residents of this area have been provided notification by the Authority that they have a six-month window of opportunity to purchase a meter if they would like water service.

The meeting concluded at 4:10 p.m.

 

February 2020

Board Meeting:  February 24, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Melanie Stephens, Clint Blackwell, Mark Cochran, Garry Hensley, Greg Long, Jamie Veley, Gaye Blackwell, Brian Breeden, Jeff Hooper, Rodney Satterfield, Eric Wright, Ryan Sarks, Tim Dobson, Jennifer Arp, Joey Buice, Bryce Holcomb, and Brian Senne.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   BRYCE HOLCOMB AND BRIAN SENNE OF CITI PROVIDED AN UPDATED REFUNDING ANALYSIS FOR THE AUTHORITY’S SERIES 2010, 2011, AND 2013 BONDS.  Mr. Holcomb noted that today’s historically low interest rates provide an opportunity to explore potential refinancing of the Authority’s outstanding bonds, and noted that the Authority could issue taxable bonds to economically advance refund its outstanding tax-exempt bonds.  Mr. Holcomb noted that Citi has also analyzed additional tax considerations that may arise with a taxable advance refunding.

Mr. Holcomb noted that, at this time, only the Series 2010 bonds are eligible for a tax-exempt current refunding in 2020.  Under current market conditions, the Authority’s callable Series 2011 and 2013 bonds could produce present value savings assuming a taxable advance refunding as a public offering.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO AUTHORIZE GARY WINCHESTER TO EXECUTE THE G-17 LETTER WHICH WILL AUTHORIZE CITI TO ACT AS THE AUTHORITY’S UNDERWRITER IN THE PROPOSED REFUNDING OF THE AUTHORITY’S SERIES 2010, 2011, AND 2013 BONDS. CITI WILL REPORT BACK TO THE BOARD IN MAY 2020 AFTER PRICING HAS OCCURRED TO FORMALIZE THE BOND PURCHASE AGREEMENT.  All members voted for the motion.

3.   GAYE BLACKWELL PRESENTED PROPOSED FIRE HYDRANT METER POLICY REVISIONS (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED FIRE HYDRANT METER POLICY REVISIONS AS PRESENTED.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,435,975.69 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted this project is listed as Item #10 on the Authority’s current CIP list.  Mr. Ghorley noted a total estimated original cost of $1,750,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,435,975.69 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 1/27/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 1/27/20 MEETING, HE HAD PRESENTED A REQUEST FROM KEITH ADAMS OF SMITH DOUGLAS HOMES FOR A PROPOSED LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  Mr. Fowler noted that the proposed project located at 1548 Univeter Road contains 45 single-family lots on 16.325 acres, and noted that Smith Douglas Homes has evaluated the gravity connection to the south of the subject property which will require the acquisition of 9 off-site easements.  Mr. Adams has informed the Authority that his firm will make every effort to obtain these easements; however, all easements may not be attainable.

Mr. Fowler noted that staff recommends approval of this lift station.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF KEITH ADAMS OF SMITH DOUGLAS HOMES FOR A LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 1/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES.  Mrs. Stephens reported that total operating revenues are approximately $2,792,074.00 above budget projections for the period ending 12/31/19.  Mrs. Stephens also noted that total operating expenses are approximately $568,896.00 below budget projections for the same period.  Mrs. Stephens reported year-to-date net income of $5,760,365.00 for the period ending 12/31/19.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.647 MGD for the month of January 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 61.18” for the past twelve months.

9.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow occurred during this reporting period at Old Rope Mill Park.  Mrs. Arp noted the reason for the overflow was due to flooding, and no corrective action was necessary.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT LAST WEEK THE AUTHORITY FILED FOR THE PERMIT FOR THE HWY. 20 PROJECT FOR THE SECTION FROM SCOTT ROAD TO UNION HILL ROAD.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REPORTED CONCERNING FUNDING FOR THE METRO WATER DISTRICT.

13.   MR. HEARD NOTED THAT MR. FOWLER HAS A MEETING SCHEDULED WITH WASTE MANAGEMENT IN THE NEAR FUTURE TO DISCUSS SLUDGE TREATMENT AND PRETREATMENT STANDARDS.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN.  All members voted for the motion.

January 2020

Board Meeting:  January 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Mark Cochran, Mike Venters, Greg Long, Brian Breeden, Garry Hensley, Rodney Satterfield, Jeff Hooper, Eric Wright, Gaye Blackwell, Tim Dobson, Melanie Stephens, Ryan Sarks, Jennifer Arp, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DWAYNE FOWLER REPORTED CONCERNING WATER MAIN ISSUES ON DUNNWOOD LANE.  Mr. Fowler noted that, over the years, several water outages occurred in the back part of Woodlands Subdivision and the section that was originally called Brookwood Subdivision.  This was due to age of the PVC pipe that was installed in 1974.  The 6” PVC main was replaced in the mid-90s from Mohawk Trail to the half cul-de-sac on Dunnwood Drive.  CCWSA crews replaced the 6” PVC on Meadowview Drive in July 2013.  The 6” PVC line on Mohawk Trail was replaced by CCWSA crews in March 2017.  Since this large section of Mohawk Trail was replaced, there have been few instances of water outages on Dunnwood Drive.  Since Oct. 2018, there have been 4 main leaks on Dunnwood Lane.  On August 5, 2019, the leak was repaired without turning the main off.  On Nov. 2, 2019, repairs were made involving an outage of 1 hour and 15 minutes.  On Dec. 19, 2019, a main break occurred that interrupted service for approximately 7.25 hours.  Then on the next day, Dec. 20, 2019, a small pinhole in the main was repaired using the Authority’s Vac trailer and with no outage.

Mr. Fowler noted that several emails have been exchanged between CCWSA customer Ray Roper and Construction & Development Assistant Manager Garry Hensley.  Mr. Roper is a longtime resident of Dunnwood Lane.  Mr. Roper has stated his displeasure that the main breaks so often and he wanted to address the Board with regard to the issue.

Mr. Fowler noted that apologies were made by CCWSA for the issues, and noted that Mr. Roper is not in attendance of today’s meeting.  Mr. Fowler noted that the additional leak that was reported on Dec. 21, 2019 was caused by moisture left over from the repair performed at Cochise Drive and Crossfield Lane on Dec. 20, 2019.

Mr. Fowler noted that, if the Board were to so choose, approximately 2500 feet of existing PVC pipe could be replaced south and west of Dunnwood Drive at an approximate cost to the Authority of $125,000 – $150,000.

Gary Winchester noted that this item could be placed on the Authority’s CIP/Future Projects listing.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO RE-EVALUATE THIS ISSUE IN MAY 2020 DURING THE PRESENTMENT OF THE AUTHORITY’S UPDATED CIP/FUTURE PROJECTS LISTING.  All members voted for the motion.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KEITH ADAMS OF SMITH DOUGLAS HOMES REGARDING A PROPOSED LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  In this correspondence, Mr. Adams noted that he is requesting that CCWSA consider the installation of a lift station and force main for a proposed project located at 1548 Univeter Road containing 45 single-family lots on 16.325 acres.  In this correspondence, Mr. Adams also noted that his firm has evaluated the gravity connection to the south of the subject property which will require the acquisition of 9 off-site easements.  Mr. Adams noted that his firm would make every effort to obtain these easements; however, all easements may not be attainable.

Mr. Fowler noted this is the first reading of this issue.

4.   DWAYNE FOWLER REPORTED THAT THE CITY OF WALESKA HAS APPROVED THE RELINQUISHMENT OF TWO PARCELS LOCATED AT 14402 FINCHER ROAD AND 14424 FINCHER ROAD INTO CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Waleska customers located at these addresses had requested to obtain water service from CCWSA because the City does not provide water service to them.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE CITY OF WALESKA’S RELINQUISHMENT OF TWO PARCELS LOCATED AT 14402 FINCHER ROAD AND 14424 FINCHER ROAD INTO CCWSA SERVICE AREA.  All members voted for the motion.

Authority counsel noted that he would provide an MOU of this relinquishment (which will be executed by Mr. Heard) and a revised service area map to the City of Waleska, per their request.

5.   DWAYNE FOWLER PRESENTED A REQUEST FOR RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD.  Mr. Fowler noted that the City of Woodstock is currently preparing to relocate Neese Road, and noted that the Authority currently has approximately 28 customers in this area.  Mr. Fowler reported an approximate cost to the Authority of over $300,000 to relocate the water main.  Therefore, CCWSA staff recommends that the Authority relinquish this service area to the City of Woodstock.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD TO THE CITY OF WOODSTOCK (MAP ATTACHED) PER STAFF RECOMMENDATION. All members voted for the motion.

Mr. Fowler noted that CCWSA staff will provide a revised service area map to the City of Woodstock.

6.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL CLOSEOUT) FOR THE RIVER PARK FORCE MAIN EXTENSION & MANHOLE REHABILITATION PROJECT (CCWSA-2018-009).  Mr. Ghorley noted an original contract amount of $1,880,311.36, and a decrease per the change order in the amount of $345,467.89.  Mr. Ghorley noted the reason for the decrease in the contract amount was the result of unit price adjustments for materials not used.  Mr. Ghorley noted a revised final contract amount of $1,534,843.47.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL CLOSEOUT), WHICH IS A DECREASE IN THE AMOUNT OF $345,467.89 FOR THE RIVER PARK FORCE MAIN EXTENSION & MANHOLE REHABILITATION PROJECT (CCWSA-2018-009).  All members voted for the motion.

7.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 12/12/19 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 12/12/19 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  In the correspondence received from Mr. van Leeuwen, Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92 FOR THE WHITE OAKS MEADOW PROJECT.  All members voted for the motion.

8.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 12/12/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $3,208,088.00 above budget projections for the period ending 11/30/19.  Mrs. Jones noted that total operating expense are approximately $323,187.00 below budget projections for the same period.  Mrs. Jones reported a year-to-date net income of $5,334,199.00 for the period ending 11/30/19.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.914 MGD for the month of December 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 60.56” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp stated the no spills or overflows occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON THE HWY. 108 LINE EXTENSION PROJECT AT SUTALLEE.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS RECEIVED NOTIFICATION FROM THE CITY OF CANTON THAT THE CITY IS INCREASING THEIR WHOLESALE WATER RATE TO $3.05 PER THOUSAND GALLONS, AND INCREASING THEIR WHOLESALE SEWER RATE TO $5.52 PER THOUSAND GALLONS.  Mr. Heard noted that, at this time, the Authority does not purchase any wholesale water from the City of Canton.  The Authority currently sells wholesale water to them at a much lower rate.  The Authority currently purchases a small amount of wastewater capacity from the City for the area off of Hwy. 5.

Mr. Heard questioned if the Board would like to reciprocate these rates, but cautioned that reciprocation would also impact other entities as well.  Mr. Heard noted that Authority staff has also researched projections for long-term development in the area off Hwy. 5, and noted that the Authority will begin planning for the CIP to include the possibility of building a force main and pump station to remove all flow from Canton.

Mr. Heard noted that the Authority has also received notification from the City of Waleska that the City is increasing their wholesale water rate to $3.05 per thousand gallons.

Mr. Heard noted that his current recommendation is for the Authority to pay these rate increases as they occur, based on the Authority’s current financial status.  Therefore, there is no action necessary by the Board with regard to this issue at this time.

15.   TOM ROACH REPORTED THAT, EARLIER THIS YEAR, MR. FOWLER HAD REQUESTED THAT MR. ROACH DRAFT A LETTER TO THE DEPARTMENT OF TRANSPORTATION REGARDING THEIR FREEZE ON THE AUTHORITY’S ABILITY TO OBTAIN PERMITS TO PLACE METERS AND SERVICE CONNECTIONS WITHIN STATE RIGHT-OF-WAYS.  Mr. Roach noted that the D.O.T. essentially denied those requests that desired for the Authority to contact the Dept. of Community Affairs.  Mr. Roach noted that he has recently informed the Dept. of Community Affairs that the Authority is a separate entity from the County and from the Cities, and that the Authority was not participating in any of the on-going negotiations.  Mr. Roach noted that the Authority had executed agreements with a majority of the cities during the 1999-2001 time-frame.  All of those agreements were designed to be fluid over time, and service area boundary maps have changed over time as it has been determined that various areas can be better served by one party or another.

Mr. Roach noted that the Dept. of Community Areas feels these revisions should have been handled through a comprehensive plan.  However, Mr. Roach feels that comprehensive plan changes by the cities and/or County do not impact the way the Authority delivers water or sewer, so Mr. Roach feels that the Authority did not need to take action because CCWSA agreements comply to the law currently.

Mr. Roach also noted that the Dept. of Community Affairs has now directed this issue back to the Department of Transportation.

Mr. Roach noted that, at this point, the Authority has developers and property owners that have paid for water and/or sewer taps and are unable to obtain permits because of the situation between the cites and the County.

Harry Johnston noted that this issue is an unintended consequence of the County’s decision not to pursue an extension of the service delivery agreement deadline.  Mr. Johnston noted that he would discuss at the next Commission meeting whether or not to pursue to seek an extension.

16.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

December 2019

Board Meeting:  December 12, 2019 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Greg Long, Jennifer Arp, Gaye Blackwell, Tim Dobson, Melanie Stephens, Melissa Darvish, Jeff Hooper, Ryan Sarks, Eric Wright, Rodney Satterfield, and Clay Pilgrim.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO REMOVE THE REQUEST FOR EMERGENCY REPLACEMENT/REPAIR OF FOUR SEWER MANHOLES ON THE RIVER PARK OUTFALL.  All members voted for the motion.

3.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2019.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/19.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2019 AUDIT REPORT AS PRESENTED.  All members voted for the motion.

4.   DWAYNE FOWLER PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  Mr. Fowler referenced correspondence received from Mr. van Leeuwen in which Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

5.   TOM HEARD PRESENTED A PROPOSED JOINT RESOLUTION BETWEEN THE CITY OF WOODSTOCK AND CCWSA.  Mr. Heard noted that the City of Woodstock entered into a Service Delivery Agreement with CCWSA on 1/24/00, adopting a Water & Sewer Service Area Boundaries Map, and since that time, several mutually agreed on revisions have been made to the water and sewer service area boundaries.  Mr. Heard noted that it is desire and intent of the City of Woodstock and CCWSA to amend the Water & Sewer Service Area Boundaries Map adopted with the 1/24/00 agreement and replace it with the revised map “Exhibit A” (ATTACHED), which includes all agreed upon revisions to the service area boundaries.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE JOINT RESOLUTION OF THE CITY OF WOODSTOCK AND CCWSA AND THE REVISED WATER & SEWER SERVICE AREA BOUNDARIES MAP IDENTIFIED AS “EXHIBIT A”, AS SUBMITTED BY THE CITY OF WOODSTOCK.  All members voted for the motion.

6.   DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR WOODSTOCK RELINQUISHMENT OF TAX MAP 15N11 PARCEL 040 INTO THE CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Woodstock has previously voted to allow Jeff Pittman of Piedmont Capital Partners to tie into the CCWSA water/sewer line as recommended by City of Woodstock staff.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ACCEPT THIS PARCEL INTO THE CCWSA SERVICE AREA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 11/25/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2019 AUDIT REPORT EARLIER IN THE MEETING.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.362 MGD for the month of November 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.49” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Heard reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE LITTLE RIVER BRIDGE REPLACEMENT PROJECT. 

13.   DWAYNE FOWLER REPORTED THAT AUTHORITY CREWS ARE CONTINUING THEIR WORK ON THE PLEASANT UNION ROAD LINE EXTENSION PROJECT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE 2020 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

November 2019

Board Meeting Date:  November 25, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Garry Hensley, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Mark Cochran, Mike Venters, Greg Long, Rodney Satterfield, Jennifer Arp, Joey Buice, Tim Dobson, Eric Wright, Gaye Blackwell, and Ryan Sarks.

Member Lisa Woodruff was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   TOM ROACH REPORTED THAT THE AUTHORITY’S CONTRACTOR FOR TIMBER MANAGEMENT SERVICES HAS REQUESTED A CONTRACT EXTENSION AMENDMENT THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS, WHICH WOULD ADD AN ADDITIONAL YEAR TO THE DATE OF EXPIRATION, WHICH IS CURRENTLY 12/14/19.  Mr. Roach noted the reason for the contract extension is due to weather delays and workflow interruptions with our contractor.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CONTRACT EXTENSION AMENDMENT FOR TIMBER MANAGEMENT SERVICES THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS.  All members present voted for the motion.

3.   TOM ROACH PRESENTED A PROPOSED INTERGOVERNMENTAL AGREEMENT (ATTACHED) BETWEEN THE AUTHORITY AND CHEROKEE COUNTY REGARDING THE COUNTY’S EFFORTS TO RECONSTRUCT AND IMPROVE THE MILL CREEK BRIDGE CROSSING OVER UNION HILL ROAD. 

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE AUTHORITY AND CHEROKEE COUNTY AS PRESENTED BY AUTHORITY COUNSEL.  All members present voted for the motion.

4.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 10/28/19 BOARD MEETING:

1)   GARRY HENSLEY NOTED THAT DWAYNE FOWLER HAD REPORTED AT LAST MONTH’S MEETING THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Hensley noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Hensley noted the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Hensley noted that the Board had tabled this issue until today’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

Mr. Hensley noted that the Authority has now received a permit from G-DOT to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 10,543 FEET OF 3” WATER MAIN FOR THE FINCHER ROAD AND DEER TRACK DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $63,258.00.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 10/28/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $904,019.00 above budget projections for the period ending 9/30/19.  Mrs. Jones reported that total operating expenses are approximately $225,468.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $1,732,906.00 for the period ending 9/30/19.

7.   BETH JONES NOTED THAT THE ANNUAL AUDIT REPORT WOULD BE PRESENTED AT THE 12/12/19 BOARD MEETING.

8.   BETH JONES REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2018.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.829 MGD for the month of October 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 73.58” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.233 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that one wastewater spill occurred on 11/3/19 at Gold Valley Pass in Bridgemill Subdivision.  Mrs. Arp noted that approximately 2,000 gallons were spilled due to a pinhole in the air release valve on the force main.  Mrs. Arp noted that the air release valve has now been replaced.

12.   GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF DWAYNE FOWLER.  Mr. Hensley noted that Authority crews are currently working on the Roberts Road line extension project.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE UPDATED 2020 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED).  All members present voted for the motion.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members present voted for the motion.