Board Meeting: December 18, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Beth Jones, Corey Ghorley, Jennifer Arp, Clint Blackwell, Mike Venters, Bryan Watkins, Greg Long, Melanie Stephens, Melissa Darvish, Beth Wright, Garry Hensley, Keith Allen, Mark Cochran, Jeff Hooper, Shayne Fowler, Chandler Hamby, Dustin Barrett, Jody Henson, Sharon Clark, Ryan Sarks, Eric Wright, and Clay Pilgrim.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  CLAY PILGRIM OF RUSHTON, LLC PRESENTED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR 2023. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/23.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE AND ACCEPT THE FY 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AS PRESENTED. All members present voted for the motion.

3.  DWAYNE FOWLER PRESENTED A REQUEST FROM JEREMY PARKER, DIRECTOR OF PUBLIC WORKS FOR THE CITY OF WOODSTOCK. In this request, Mr. Parker noted that the City of Woodstock desires to reserve an additional 140,000 gallons per day of water capacity for wholesale purchase by the City of Woodstock to be initially designated for use at the meter locations designated on the attached spreadsheet. The City understands that the cost of this capacity reservation is $5.00 per gallon of water, resulting in a total cost to the City of Woodstock of $700,000.00.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE CITY OF WOODSTOCK’S REQUEST TO RESERVE AN ADDITIONAL 140,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF WOODSTOCK AT A COST OF $5.00 PER GALLON, UPON PAYMENT BY THE CITY OF WOODSTOCK TO CCWSA WITHIN 90 DAYS IN THE AMOUNT OF $700,000.00. PER THE CITY OF WOODSTOCK’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METERS ON THE ATTACHED SPREADSHEET (ATTACHED). All members present voted for the motion.

4.  MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 11/27/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

5.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) EARLIER IN THE MEETING.

6.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 19.119 MGD for the month of November 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 52.05” for the past twelve months.

7.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.262 MGD at the Riverbend Wastewater Treatment Facility.

8.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

9.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on Hickory Road and Upper Bethany Road.

10.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM PHILLIP DEAN, DIRECTOR OF UTILITIES AT PICKENS COUNTY WATER AUTHORITY. In this correspondence, Mr. Dean noted that, at the 11/16/23 Pickens County Board of Commissioners meeting, the Board unanimously approved the wholesale rate revision to the Pickens County Water & Sewer Authority rate structure. The rate increase is changing to a base rate of $51.00 from 0 to 1000 gallons, and $2.64 per 1000 gallons after the base fee.

In this correspondence, Mr. Dean further noted that the due date is also changing to the first of each month beginning 2/1/24. A late penalty of 20% will apply for any payment received after the due date.

Mr. Heard noted that CCWSA has now received notice that Pickens County is not moving forward with this proposed rate increase at this time. Pickens County is now planning to reciprocate the Authority’s current wholesale rate.

11.  MOTION BY NANCY MARTIN AND SECOND BY JOHN WORKMAN TO APPROVE THE 2024 CCWSA BOARD MEETING CALENDAR AS PRESENTED. All members present voted for the motion.

12.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPOINT DWAYNE FOWLER AS GENERAL MANAGER OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY. All members present voted for the motion.

13.  DUE TO HIS UPCOMING RETIREMENT, TOM HEARD EXTENDED APPRECIATION TO THE BOARD OF DIRECTORS FOR THEIR GUIDANCE DURING MR. HEARD’S TENURE AS GENERAL MANAGER OF CCWSA.

THE BOARD OF DIRECTORS EXTENDED APPRECIATION TO TOM HEARD FOR HIS LEADERSHIP, STEWARDSHIP, AND TEAM BUILDING SKILLS AS GENERAL MANAGER OF CCWSA.

ERIC WILMARTH PRESENTED A PLAQUE TO TOM HEARD IN RECOGNITION OF HIS 28 YEARS OF VISIONARY LEADERSHIP AND UNWAVERING COMMITMENT TO EXCELLENCE AS THE GENERAL MANGER OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY.

14. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

Board Meeting: November 27, 2023 @ 9:00 AM

PERSONS PRESENT: Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Keith Allen, Shayne Fowler, Bryan Watkins, Jamie Veley, Mike Venters, Eric Wright, Melanie Stephens, Melissa Darvish, Lori Forrester, Ryan Sarks, Lee Faucett, Sharon Clark, Jody Henson, and Jeff Hooper.

Members Eric Wilmarth and John Workman were not present at the meeting.

Barry Mansell, Vice Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. LORI FORRESTER NOTED THAT THE AUTHORITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS BEST CONSUMER CONFIDENCE REPORT AWARD IN THE CATEGORY OF SMALL SURFACE WATER SYSTEM.

3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT. All members present voted for the motion.

5. MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE UPDATED AND REVISED 2024 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.

6. MOTION BY BECKY DABBS AND SECOND BY HARRY JOHNSTON TO APPROVE THE 10/30/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $242,089.00 above budget projections for the period ending 9/30/23. Mrs. Jones reported that total operating expenses are approximately $43,734.00 above budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,016,687.00 for the period ending 9/30/23.

8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.362 MGD for the month of October 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the reservoir is currently at 1188.9 ft. Mr. Blackwell reported a cumulative rainfall total of 55.95” for the past twelve months.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.244 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

11. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are continuing work on the Upper Bethany Road project and the Hickory Road project.

12. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. DISCUSSION OCCURRED CONCERNING THE AUTHORITY’S POLICY FOR WHOLESALE WATER CAPACITY ALLOCATIONS. Mr. Fowler noted that he had received an email from the City of Woodstock earlier this month. In this email, the City of Woodstock requested to reallocate a portion of their existing wholesale water capacities from one meter to another. The City also expressed interest in reserving additional wholesale water capacity.

Mr. Fowler noted that the Board, at its 4/30/07 board meeting, had approved a capacity policy for governmental entities that are wholesale customers of CCWSA and maintain independent water/wastewater systems. The Board, in a subsequent amendment dated 9/29/08, approved that the maximum cumulative percentage (total of capacity in CCWSA water production reserved by all governmental entities with independent water systems) of CCWSA water production capacity that may be reserved is established as ten percent (10%) of the total water production capacity of CCWSA.

Mr. Fowler noted that the City of Woodstock is requesting reservation of an additional 197,000 gallons per day of wholesale water capacity. However, the Authority, based upon its 10% water production capacity requirement established in 2008, only has 141,538 gallons per day left to sell, and this amount must be reserved in 10,000 gallon increments.

Mr. Fowler noted that he would reach out to the City of Woodstock to discuss these issues and inform them that the 141,538 gallons per day of remaining wholesale water capacity is available on a first-come, first-serve basis.

Discussion occurred concerning future water capacities.

13. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AUTHORIZE DWAYNE FOWLER TO EXECUTE EXECUTIVE AND LEGAL DOCUMENTS ON BEHALF OF THE AUTHORITY. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

Board Meeting: October 30, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Keith Allen, Mike Venters, Jody Henson, Garry Hensley, Eric Wright, Melanie Stephens, Melissa Darvish, Shayne Fowler, Joey Buice, Ryan Sarks, Jeff Hooper, Sharon Clark, Whit Frost, and Cory DeBord.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA-2023-001-ATKINS REALIS
• CCWSA-2023-002-BROWN AND CALDWELL
• CCWSA-2023-003-HAZEN AND SAWYER
• CCWSA-2023-004-ENGINEERING STRATEGIES, INC.
• CCWSA-2023-005-CROY ENGINEERING
• CCWSA-2023-006-FREESE AND NICHOLS, INC.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members voted for the motion.

3.  BRYAN WATKINS REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. Mr. Watkins noted this scope of work is listed as Item #14 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. All members voted for the motion.

4.  GARRY HENSLEY PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR CCWSA ACCEPTANCE OF PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO ACCEPT PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA PER THE REQUEST FROM THE CITY OF WOODSTOCK. All members voted for the motion.

5.  DARRELL CAUDILL REQUESTED APPROVAL OF A RESOLUTION FOR CCWSA TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY THAT WILL BE USED AS A FUTURE WATER TANK SITE. Mr. Caudill noted that he is currently awaiting receipt of engineering studies for this property.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A RESOLUTION TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY SUBJECT TO RECEIPT BY STAFF OF SATISFACTORY ENGINEERING STUDIES THAT ARE CURRENTLY OUTSTANDING. All members voted for the motion.

Mr. Caudill reported an anticipated closing date of 11/15/23 for this property.

6.  DARRELL CAUDILL REPORTED CONCERNING RIGHT-OF-WAY EASEMENT ACQUISITION BY THE GEORGIA DEPARTMENT OF TRANSPORTATION. Mr. Caudill referenced correspondence received from Jean Dunagan, Right of Way Acquisition Agent Consultant for GDOT. In this correspondence, Ms. Dunagan noted that the Department if in the process of purchasing property to improve the SR 20 roadway. In order to make this project possible, 0.049 acres of CCWSA’s property (Parcel 56, PI#0014132, Cherokee County) would need to be acquired in permanent easement.

GDOT has noted that the property has been evaluated by qualified appraisers who after careful consideration have found the Fair Market Value of the property and/or rights to be purchased, and damages to the remainder, if any, to be $44,400.00. Ms. Dunagan noted in her correspondence that the Summary Statement Basis for Just and Adequate Compensation separates certain elements comprising the above listed value.

Ms. Dunagan further noted in her correspondence that if CCWSA will agree to the terms expressed herein by signing the “Option for Right of Way” and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.

Mr. Caudill noted that he is currently awaiting receipt of amended drawings as recommended by staff.

MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE THE “OPTION FOR RIGHT OF WAY” DOCUMENT AS PRESENTED, SUBJECT TO RECEIPT OF AMENDED DRAWINGS AS RECOMMENDED BY STAFF. All members voted for the motion.

7.  DARRELL CAUDILL NOTED THAT THE AUTHORITY IS IN RECEIPT OF A FINAL REVISION TO GEORGIA TRANSMISSION CORPORATION EASEMENT DOCUMENTS AT COKERS CHAPEL ROAD AND EAST CHEROKEE DRIVE.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE CORRECTIVE EASEMENT FOR RIGHT OF WAY DOCUMENTS AS PRESENTED. All members voted for the motion.

8.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE 9/25/23 BOARD MEETING MINUTES AS PRESENTED. Members Martin, Johnston, Mansell, Dabbs, and Workman voted for the motion. Member Woodruff abstained from voting. Motion passed.

9.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.440 MGD for the month of September 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft. Mr. Blackwell reported a cumulative rainfall total of 56.74” for the past twelve months.

11.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.267 MGD at the Riverbend Wastewater Treatment Facility.

12.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a major spill occurred on 10/6/23 at 1101 Braddock Lane in Woodstock. Mrs. Arp noted the cause of the spill was rags and grease. Mrs. Arp noted that approximately 101,790 gallons were spilled, and Authority crews cleared the rags and jetted the lines. Upon further investigation, the crews found a ladder rung in the line that was obstructing flow. Mrs. Arp noted this spill has been reported to the EPD, and noted that staff will be monitoring this site for the next twelve months.

13.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are currently working on the Holly Springs Parkway project. Mr. Hensley noted that work would soon begin on the Upper Bethany Road project.

14.  DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION. All members voted for the motion.

15.  TOM HEARD REQUESTED AUTHORIZATION FOR STAFF TO UPDATE AUTHORIZED SIGNERS ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS.

MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO AUTHORIZE STAFF TO CHANGE THE SIGNATURES ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS FROM TOM HEARD TO DWAYNE FOWLER. All members voted for the motion.

16.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

17.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting: August 28, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Greg Long, Keith Allen, Mark Cochran, Jamie Veley, Mike Venters, Joey Buice, Eric Wright, Bryan Watkins, Shayne Fowler, Ryan Sarks, Melanie Stephens, Melissa Darvish, Jeff Hooper, and Sharon Clark.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. DARRELL CAUDILL REFERENCED CORRESPONDENCE RECEIVED FROM KEVIN YORK, STATE RIGHT OF WAY ADMINISTRATOR FOR GEORGIA DEPARTMENT OF TRANSPORTATION. In this correspondence, Mr. York noted the Department is in the process of purchasing property to improve the SR 20 roadway. In order to make this project possible, 0.241 acres of CCWSA’s property will need to be acquire in fee. This is more particularly shown on the plat attached to the option with this correspondence. Parcel 126, P.I.#0014132, County: Cherokee (ATTACHED).

Mr. York further noted in his correspondence that CCWSA’s property has been valued by qualified appraisers who, after careful consideration, have found the Fair Market Value of the property and/or rights to be purchased, and damages to the remainder, if any, to be $62,000.00. Mr. York noted that the form entitled “Summary Statement Basis for Just and Adequate Compensation” separates certain elements comprising the above-listed value.

Mr. York further noted in his correspondence that G-DOT’s Right of Way Specialist, Pat Jordan, is authorized to explain this issue and discuss the full effect of the purchase and CCWSA’s rights as provided by law. Ms. Jordan will also provide CCWSA with a brochure which comprehensively outlines the procedures used in purchasing rights of way.

Mr. York further noted that if CCWSA will agree to the terms expressed herein by signing the “Option for Right of Way” document and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO EXECUTE THE “OPTION FOR RIGHT OF WAY” DOCUMENT AS PRESENTED. All members present voted for the motion.

3. MOTION BY JOHN WORKMAN AND SECOND BY BECKY DABBS TO APPROVE THE 7/31/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

4. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,661,296.00 above budget projections for the period ending 6/30/23. Mrs. Jones reported that total operating expenses are approximately $1,869,456.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $10,350,685.00 for the period ending 6/30/23.

5. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED AMENDMENT TO THE FISCAL YEAR 2023 BUDGET AS PRESENTED. All members present voted for the motion.

6. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2024 AS PRESENTED. All members present voted for the motion.

7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.003 MGD for the month of July 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 60.15” for the past twelve months.

8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.7 MG. Mr. Venters reported an average daily treatment of 5.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that work is on-going on Old Vandiver Road and Ficklen Church Way.

11. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that Wesley Banks would send information to the Board regarding board ethics registration in November.

Mr. Heard noted that the Executive Group will be meeting with the EPD on 9/11/23 regarding future water supply.

12. MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.
 

Board Meeting: July 31, 2023 @ 9:00 AM

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Greg Long, Keith Allen, Joey Buice, Bryan Watkins, Mark Cochran, Jamie Veley, Mike Venters, Eric Wright, Melanie Stephens, Jeff Hooper, Shayne Fowler, Ryan Sarks, Sharon Clark, Carleton Sherrer, and Casey Porter.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Mr. Winchester opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO NOMINATE ERIC WILMARTH AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT ERIC WILMARTH AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

Chair-Elect Eric Wilmarth opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO NOMINATE BARRY MANSELL AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT BARRY MANSELL AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

Chair-Elect Eric Wilmarth opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO NOMINATE LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

3.  ERIC WILMARTH PRESENTED A PLAQUE TO GARY WINCHESTER FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.

Mr. Winchester exited the meeting.

4.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES ON THE ETOWAH WTP RAW WATER POND EXPANSION PROJECT IN THE AMOUNT OF $430,471.00. Mr. Ghorley noted that this scope of work is listed as Item #10 under Construction Expansion/Upgrade on the Authority’s current CIP list.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES ON THE ETOWAH WTP RAW WATER POND EXPANSION PROJECT IN THE AMOUNT OF $430,471.00. All members voted for the motion.

5.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FICKLEN CHURCH WAY. Mr. Hensley noted that eighteen residents have signed the petition. Mr. Hensley noted an approximate total footage of 5,476 feet of 3” PVC main for this extension, an estimated task cost of the line of $32,856.00, and a total purchase meter cost of $87,500.00. Mr. Hensley further noted there are 35 total properties in the extension area, and 32 total properties with road frontage.

MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,476 FEET OF 3” WATER MAIN FOR THE FICKLEN CHURCH WAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $32,856.00. All members voted for the motion.

6.  MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 6/26/23 BOARD MEETING MINUTES AS PRESENTED. Members Dabbs, Mansell, Johnston, Woodruff, and Workman voted for the motion. Member Martin abstained from voting. Motion passed.

7.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $865,759.00 above budget projections for the period ending 5/31/23. Mrs. Jones reported that total operating expenses are approximately $1,865,560.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,190,964.00 for the period ending 5/31/23.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.315 MGD for the month of June 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 64.15” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no overflows or spills occurred during this reporting period.

11.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that the Union Hill Road and Lower Union Hill Road roundabout project is complete. Mr. Hensley noted that the Kellogg Creek Road relocation project is also complete.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard welcomed board member John Workman, who has been appointed by the Grand Jury to the Post 4 seat of the CCWSA Board of Directors.

13. Mr. Heard noted that, regretfully, former board member and former Chair Hollis Q. Lathem passed away last week.

14.  MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO ADJOURN. All members voted for the motion.
 

Board Meeting: June 26, 2023 @ 4:00 PM

PERSONS PRESENT: Gary Winchester, Lisa Woodruff, Harry Johnston, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Ron Price, Corey Ghorley, Beth Jones, Clint Blackwell, Mike Venters, Jamie Veley, Garry Hensley, Jennifer Arp, Mark Cochran, Joey Buice, Eric Wright, Melissa Darvish, Greg Long, Bryan Watkins, Jeff Hooper, Alison Payne, Keith Allen, Shayne Fowler, Ryan Sarks, Sharon Clark, and Carleton Sherrer.

Members Eric Wilmarth and Nancy Martin were not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY GEO-HYDRO ENGINEERS FOR MATERIALS TESTING SERVICES ON THE UV DISINFECTION PROJECT AT ROSE CREEK WWTP IN THE AMOUNT OF $15,107.50. Mr. Ghorley noted that this scope of work is listed as Item #5 under Construction Expansion/Upgrade on the Authority’s current CIP list.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL BY GEO-HYDRO ENGINEERS FOR MATERIALS TESTING SERVICES ON THE UV DISINFECTION PROJECT AT ROSE CREEK WWTP IN THE AMOUNT OF $15,107.50. All members present voted for the motion.

3.  Member Becky Dabbs recused herself from the meeting because of personal interest and relationships of those involved.

DWAYNE FOWLER REFERENCED A PROPOSED RELINIQUISHMENT OF OLD VANDIVER ROAD SERVICE AREA. Mr. Fowler referenced email correspondence between himself and Dave Hatabian of the City of Canton. In this email correspondence, Mr. Fowler extended appreciation to Mr. Hatabian for taking time to meet with Mr. Adams and himself to discuss the water situation at Old Vandiver Road. Mr. Fowler noted that the Authority has been approached by homeowners within this area to be served water service. Mr. Fowler noted that, as discussed, this becomes very difficult for either the City of Canton or the Authority to serve based upon the location of existing infrastructure. The Authority has current policy that would allow for this area to be served water; however, steps would need to be taken to make this possible. First, the Authority would need to know if the City would consider a relinquishment of the parcels shown on the attached map and allow for a master meter to be located within the new subdivision currently under construction. Should the first step be approved by the City, then the Authority would allow the homeowners to petition the Authority for the construction of the 3” water main to be installed and service connections could then be made.

Mr. Fowler noted that Mr. Hatabian responded that he and Billy Peppers would like to know if CCWSA would contract with the City to install lines as proposed. Mr. Hatabian noted that this would maintain the current service delivery area and the City would be responsible for the maintenance of the lines as well as reading the meters.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO APPROVE CCWSA RELINQUISHMENT OF THE OLD VANDIVER ROAD PROPERTY NOTED ON THE ATTACHED MAP TO THE CITY OF CANTON’S SERVICE AREA. CCWSA WILL PROVIDE NOTIFICATION OF THIS RELINQUISHMENT TO THE CITY OF CANTON. All members present voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO ENTER INTO A CONTRACT WITH THE CITY OF CANTON FOR THE INSTALLATION OF APPROXIMATELY 2600 FEET OF 3” PVC WATER MAIN AT A RATE OF $6.00 PER FOOT. THE CITY OF CANTON WILL BE REQUESTED TO PAY FOR THE INSTALLATION OF THIS LINE UP-FRONT. All members present voted for the motion.

Member Becky Dabbs re-entered the meeting.

4.  JAMIE VELEY REPORTED CONCERNING A PROPOSED SEPTIC DISPOSAL RATE ADJUSTMENT. Mr. Veley noted the following:
• The Cartersville septage receiving station is one of the biggest competitors to the Rose Creek septage receiving.
• On January 1, 2023, Cartersville increased their price to dump septage to $0.20/gallon.
• Since then, four septic receiving companies applied and received a permit to dump at Rose Creek.
• As expected, additional septic hauler permits bring an increase in the number of visits from the haulers.
• On average, it takes 30 minutes to sample, measure, unload, and clean-up each septic hauler dump. This takes time away from the operators’ regular duties in the plant.
• The average number of loads dumped per day is four loads, with some days having as many as six loads dumped in a day.
• With more septic haulers receiving permits since January 2023, the gallons of septage received at Rose Creek increased significantly.
• The septage receiving tank at Rose Creek is often being filled up in a day. If that continues, a second tank may have to be installed in the future.
• The septage received at Rose Creek is screened and pumped directly to the belt filter press, which is sent to ERTH Products as press cake. With the increase in septage gallons received, the cost for treatment has increased as well.
• On a monthly average, the solids removed from the septage received accounts for ten full trailers at Rose Creek. The polymer and power consumption has also increased. The breakdown of cost per month is noted below:
Ten trailers total: $25,764
Polymer: $2,124.60
Power: $278.10
Trailer Cost + Polymer Cost + Power Cost
$25,764.00 + $2,124.60 + $278.10 = $28,166.90 per month
Projecting the amount of septage received in the future is 140,000 gallons per month
$28,166.90/140,000 gal = $0.20 per gallon
• Raising the cost of dumping septage to $0.20/gallon would help offset the increased use of polymer, power, and trailer capacity
• Proposed Effective Date: 9/1/23

MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE AN AMENDMENT TO THE AUTHORITY’S CURRENT RATE PACKAGE THAT WAS EFFECTIVE 4/1/23 IN ORDER TO PROVIDE FOR AN INCREASE IN THE SEPTIC HAULER RATE SCHEDULE FROM $0.15 PER GALLON TO $0.20 PER GALLON FOR SEPTAGE RECEIVED, EFFECTIVE 9/1/23. All members present voted for the motion.

5.  MOTION BY HARRY JOHNSTON AND SECOND BY BARRY MANSELL TO APPROVE THE 5/18/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

6.  MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO APPROVE THE 6/8/23 CALLED MEETING MINUTES, THE 6/15/23 CALLED MEETING MINUTES, AND THE 6/22/23 CALLED MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $628,223.00 below budget projections for the period ending 4/30/23. Mrs. Jones reported that total operating expenses are approximately $1,567,447.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,132,742.00 for the period ending 4/30/23.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.220 MGD for the month of May 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 59.13” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.

10.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that the Hames Road roadway improvements project is complete, and the Union Hill Road and Lower Union Hill Road roundabout project is nearing completion.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that he would be meeting with the Grand Jury on 7/10/23 regarding the upcoming Board appointments.

13.  GARY WINCHESTER EXTENDED APPRECIATION TO THE AUTHORITY’S BOARD MEMBERS AND MANAGEMENT TEAM FOR THEIR ASSISTANCE DURING MR. WINCHESTER’S TERMS ON THE CCWSA BOARD OF DIRECTORS.

14.  GARY WINCHESTER ANNOUNCED THAT DWAYNE FOWLER HAS BEEN APPOINTED AS THE AUTHORITY’S ASSISTANT GENERAL MANAGER.

15.  MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.

Board Meeting: April 24, 2023 @ 4:00 PM

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Jennifer Arp, Keith Allen, Mark Cochran, Leo Baker, Mike Venters, Chandler Hamby, Jamie Veley, George Parks, Garry Hensley, Bryan Watkins, Lori Forrester, Will England, Melanie Stephens, Melissa Darvish, Tyler West, Shayne Fowler, Ryan Sarks, Eric Wright, Greg Long, Jeff Hooper, Sharon Clark, and Bryce Holcomb.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  BRYCE HOLCOMB OF CITI REQUESTED APPROVAL OF THE ADOPTION OF THE SERIES 2023 BOND RESOLUTION AND SERIES 2023 BOND PURCHASE AGREEMENT (ATTACHED). Mr. Holcomb noted that the Authority’s bonds were priced earlier today, and bond validation occurred last week.

Mr. Holcomb noted that MMD yields remain relatively low on the intermediate to long-end from a historical context despite increased volatility and weakening alongside treasuries throughout 2022. Mr. Holcomb noted that the Authority’s Series 2023 bonds generated $90.0 million for new projects and provided $1.9 million of total debt service savings on a current refund of the Series 2013 bonds at a true interest cost (TIC) of 3.85%.

Mr. Holcomb provided the following summary of refunding results: The Authority refunded Series 2013 bonds in the amount of $15,235,000 with an average interest rate on refunded bonds of 4.776%. The Authority’s Series 2023 bonds generated an aggregate of over $1.9 million in gross savings and nearly $1.6 million in present value savings (10.4% of bonds refunded).

Mr. Holcomb stated that the Series 2023 bonds attracted significant attention from both retail and institutional investors, with over $5 million in “mom and pop” retail investors and 59 total institutional investors totaling $779.28 million in orders (8.1x subscribed).

Mr. Holcomb reported that the Series 2023 bond resolution that is presented today reflects the actual rates and yields of the bonds based on the bond pricing that occurred earlier this morning.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE ADOPTION OF THE SERIES 2023 BOND RESOLUTION AND THE SERIES 2023 BOND PURCHASE AGREEMENT. All members voted for the motion.

3.  TOM HEARD REPORTED THAT THE AUTHORITY IS IN RECEIPT OF THE FOLLOWING AWARDS:
1) ETOWAH RIVER WATER TREATMENT FACILITY: GAWP PLANT OF THE YEAR AWARD
2) ROSE CREEK WASTEWATER TREATMENT FACILITY: GAWP PLANT OF THE YEAR AWARD
3) RIVERBEND WASTEWATER TREATMENT FACILITY: GAWP PLANT OF THE YEAR AWARD
4) GAWP EDUCATION PROGRAM OF EXCELLENCE AWARD
5) GAWP INNOVATIVE INITIATIVE AWARD
6) ADOPT-A-STREAM WATERSHED AWARD

4.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED BY IHC CONSTRUCTION IN THE AMOUNT OF $3,317,000.00 FOR THE UV DISINFECTION PROJECT AT ROSE CREEK WWTP. Mr. Ghorley noted that this scope of work is listed as Item #5 under Construction Expansion/Upgrade on the Authority’s current CIP list. Mr. Ghorley noted an approved construction budget of $4,618,000.00.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID OF IHC CONSTRUCTION IN THE AMOUNT OF $3,317,000.00 FOR THE UV DISINFECTION PROJECT AT ROSE CREEK WWTP. All members voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE UV DISINFECTION PROJECT AT ROSE CREEK WWTP IN THE AMOUNT OF $370,232.00. Mr. Ghorley noted that this scope of work is listed as Item #5 under Construction Expansion/Upgrade on the Authority’s current CIP list.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE UV DISINFECTION PROJECT AT ROSE CREEK WWTP IN THE AMOUNT OF $370,232.00. All members voted for the motion.

6.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM PRECISION PLANNING, INC. FOR PRELIMINARY DESIGN AND CONCEPT SERVICES FOR THE NEW ADMINISTRATIVE COMPLEX IN THE AMOUNT OF $26,690.00. Mr. Ghorley noted that this scope of work is listed as Item #12 under Construction Expansion/Upgrade on the Authority’s current CIP list.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM PRECISION PLANNING, INC. FOR PRELIMINARY DESIGN AND CONCEPT SERVICES FOR THE NEW ADMINISTRATIVE COMPLEX IN THE AMOUNT OF $26,690.00. All members voted for the motion.

7.  DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM ROB HOGAN OF THE CITY OF WOODSTOCK. In this correspondence, Mr. Hogan noted that the City requests CCWSA relinquishment of three parcels located at the corner of Ragsdale Road and SR92 and identified as 15N24 193, 15N24 197A, and 15N24 194 (MAP ATTACHED).

Mr. Fowler noted that CCWSA sewer lines were not as accessible in this area, and Woodstock sanitary sewer lines are available. Therefore, it is the recommendation of staff to relinquish these parcels into the City of Woodstock’s service area.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE RELINQUISHMENT OF PARCELS 15N24 193, 15N24 197A, and 15N24 194 INTO THE CITY OF WOODSTOCK’S SERVICE AREA. All members voted for the motion.

8.  DWAYNE FOWLER REQUESTED APPROVAL TO SEND NOTIFICATION TO THE CITY OF CANTON TO REQUEST RELINQUISHMENT OF CITY OF CANTON SERVICE AREA AT 979 CHATTIN DRIVE INTO CCWSA SERVICE AREA. Mr. Fowler noted that, upon approval by the City of Canton, the Authority would revise its HB489 boundary map to reflect these changes as approved by both properties.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO SEND NOTIFICATION TO THE CITY OF CANTON TO REQUEST RELINQUISHMENT OF CITY OF CANTON SERVICE AREA AT 979 CHATTIN DRIVE INTO CCWSA SERVICE AREA SO THAT THE AUTHORITY MAY SERVE THIS PROPERTY. UPON APPROVAL BY THE CITY OF CANTON, THE AUTHORITY WILL REVISE ITS HB489 BOUNDARY MAP TO REFLECT THESE CHANGES AS APPROVED BY BOTH PARTIES. All members voted for the motion.

9.  RYAN SARKS REQUESTED APPROVAL OF THE FY 2023 SURPLUS LISTING. Mr. Sarks noted that the items included on this listing would be sold at auction on 5/13/23.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE FY 2023 SURPLUS LISTING AS PRESENTED. All members voted for the motion.

10.  MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 3/27/23 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

11.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,893,141.00 below budget projections for the period ending 2/28/23. Mrs. Jones reported that total operating expenses are approximately $1,362,217.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,987,525.00 for the period ending 2/28/23.

12.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.691 MGD for the month of March 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 58.34” for the past twelve months.

13.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG. Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.331 MGD at the Riverbend Wastewater Treatment Facility.

14.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

15.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work on the Hames Road project is anticipated to be completed within two or three weeks.

16.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

17.  MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

18. MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO AUTHORIZE COUNSEL TO DRAFT A LETTER FOR THE CHAIR’S SIGNATURE FOR THE SALE OF PARCEL 2023-2 WITH THE STIPULATIONS DISCUSSED IN THE EXECUTIVE SESSION MEETING. Members Woodruff, Wilmarth, Martin, Mansell, and Dabbs voted for the motion. Member Johnston recused himself from voting. Motion passed.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO EXECUTE CLOSING DOCUMENTS AND THE DEED FOR THE SALE OF PARCEL 2023-2. Members Mansell, Wilmarth, Woodruff, Martin, and Dabbs voted for the motion. Member Johnston recused himself from voting. Motion passed.

19. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ADJOURN. All members voted for the motion.

Board Meeting: March 27, 2023 @ 9:00 AM

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Jennifer Arp, Greg Long, Shayne Fowler, Garry Hensley, Mark Cochran, Bryan Watkins, Jamie Veley, Mike Venters, Eric Wright, Joey Buice, Melanie Stephens, Melissa Darvish, Sharon Clark, Keith Allen, Jeff Hooper, Ryan Sarks, Bryce Holcomb, and Matt Nichols.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. MATT NICHOLS OF GREENBERG TRAURIG, LLP PRESENTED THE 2023 SUPPLEMENTAL RESOLUTION PROVIDING FOR THE ISSUANCE OF CHEROKEE COUNTY WATER AND SEWERAGE AUTHORITY WATER AND SEWERAGE REVENUE BONDS, SERIES 2023, PURSUANT TO AND IN CONFORMITY WITH AN AMENDED AND RESTATED BOND RESOLUTION ADOPTED APRIL 11, 2001, AS SUPPLEMENTED, TO PROVIDE FUNDS TO PAY OR TO BE APPLIED TOWARD THE COST OF ADDING TO, EXTENDING, IMPROVING AND EQUIPPING THE AUTHORITY’S WATER AND SEWERAGE SYSTEM, REFUNDING ALL OR A PORTION OF THE OUTSTANDING CHEROKEE COUNTY WATER AND SEWERAGE AUTHORITY WATER AND SEWERAGE REVENUE REFUNDING BONDS, SERIES 2013, AND PAYING COSTS OF ISSUANCE; TO RATIFY, REAFFIRM AND ADOPT ALL APPLICABLE TERMS, PROVISIONS, COVENANTS AND CONDITIONS OF THE AMENDED AND RESTATED BOND RESOLUTION, AS SUPPLEMENTED; TO PROVIDE FOR THE CREATION AND MAINTENANCE OF CERTAIN FUNDS; TO AUTHORIZE THE PREPARATION, USE AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND A FINAL OFFICIAL STATEMENT IN CONNECTION WITH THE OFFER AND SALE OF THE SERIES 2023 BONDS; AND FOR OTHER PURPOSES.

Mr. Nichols noted that the Series 2023 bonds shall be issued in an original aggregate principal amount not to exceed $105,000,000 and shall bear interest at one or more fixed interest rates not in excess of 5.25 percent per annum. The maximum annual principal and interest payment on the Series 2023 bonds in any year shall not exceed $8,000,000, and the maximum annual debt service on the Series 2023 bonds and the outstanding prior bonds in any year shall not exceed $19,100,000. The Series 2023 bonds shall mature not later than August 1, 2053. The actual principal amount of the Series 2023 bonds to be issued, the actual interest rates and the amount of Series 2023 bonds to mature (or be subject to mandatory redemption) in any year, all subject to the parameters set forth in the preceding sentence, shall be set forth by the Authority in the Series Resolution following the sale of the Series 2023 bonds.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 2023 SUPPLEMENTAL RESOLUTION AS PRESENTED BY MR. NICHOLS. All members voted for the motion.

3. JENNIFER ARP PRESENTED A BOARD POLICY UPDATE. MRS. ARP PROPOSED THAT THIRTEEN (13) INDIVIDUAL POLICIES BE REMOVED FROM RATE SECTION OF THE CCWSA BOARD POLICY BOOK BECAUSE THESE RATE POLICES ARE COVERED IN THE NEWLY APPROVED RATE AND CHARGES POLICY/RATE ADJUSTMENT PACKAGES EFFECTIVE 4/1/23 THAT WAS PRESENTED TO THE BOARD BY BETH JONES AT THE 1/30/23 BOARD MEETING.

Mrs. Arp noted that the thirteen policies that are proposed for removal from the rate section of the CCWSA Board policy book include:
1) Pump Station Plan Review Fees
2) Fire Flow Test Fee
3) Septage Hauler Rates
4) RPZ and DCV Installation Fees
5) Water Connection Fees Effective 4/28/08
6) Meter Size Restoration Fees Effective 1/28/19
7) Fee for Re-inspection of Sewer Cleanouts After the Second Inspection
8) Reservoir Usage Fee
9) Wholesale Water Rate
10) Wholesale Sewer Rate
11) Water & Sewer Rates by Meter Size
12) CCWSA Rate Chart
13) Miscellaneous Charges

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REMOVAL OF THE THIRTEEN
POLICIES LISTED ABOVE FROM THE RATE SECTION OF THE CCWSA BOARD POLICY BOOK SINCE THESE POLICES ARE COVERED IN THE NEWLY APPROVED RATE AND CHARGES POLICY/RATE ADJUSTMENT PACKAGES EFFECTIVE 4/1/23. All members voted for the motion.

JENNIFER ARP REQUESTED APPROVAL OF THE RECENTLY UPDATED CCWSA POLICY TOWARDS REQUESTS FOR WATER AND WASTEWATER TREATMENT CAPACITY BY GOVERNMENTAL ENTITIES WHOSE WATER AND/OR WASTEWATER SYSTEMS ARE INDEPENDENT OF CCWSA. Mrs. Arp noted that revisions to this policy include updated rates, the addition of language detailing that a CCWSA Board of Directors approval of a capacity reservation request becomes void after 90 days if full payment of capacity fees has not been received by CCWSA, and the addition of language detailing that a governmental entity may request in writing to reserve a capacity increment within the CCWSA water system.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA POLICY TOWARDS REQUESTS FOR WATER AND WASTEWATER TREATMENT CAPACITY BY GOVERNMENTAL ENTITIES WHOSE WATER AND/OR WASTEWATER SYSTEMS ARE INDEPENDENT OF CCWSA AS AMENDED AND EFFECTIVE 4/1/23. All members voted for the motion.

JENNIFER ARP REQUESTED THAT THE FOLLOWING POLICIES BE REMOVED FROM THE ENVIRONMENTAL SECTION OF THE CCWSA BOARD POLICY BOOK:
1) Resolution by the Cherokee County Government that Supports a Representative of CCWSA as an Alternate Designee to the Metropolitan North Georgia Water Planning District Board
2) Letter from Cherokee County Government Confirming David Kubala as the Alternate Designee to the Metropolitan North Georgia Water Planning District Board.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE REMOVAL OF THE TWO POLICIES
LISTED ABOVE FROM THE ENVIRONMENTAL SECTION OF THE CCWSA BOARD POLICY BOOK. All members voted for the motion.

JENNIFER ARP REQUESTED APPROVAL OF THE ADDITION OF THE FOLLOWING POLICY TO THE ENVIRONMENTAL SECTION OF THE CCWSA BOARD POLICY BOOK:
• Appointment of Alternate Designee on the Metro District Governing Board: It is the policy of the CCWSA Board of Directors that the Cherokee County Representative to the Board of the Metropolitan North Georgia Water Planning District, this MNGWPD board member being the currently-elected Chair of the Cherokee County Board of Commissioners, shall appoint as his or her designated alternate to the MNGWPD Board a member of CCWSA staff approved by the CCWSA General Manager, as long as the CCWSA contributes one half of the annually required MNGWPD dues for Cherokee County. The designated alternate will serve in full capacity and authority at times when the regular board member is unable to attend MNGWPD board meetings.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPPROVE THE ADDITION OF THE POLICY OUTLINED ABOVE TO THE ENVIRONMENTAL SECTION OF THE CCWSA BOARD POLICY BOOK, EFFECTIVE 4/1/23. All members voted for the motion.

4. DWAYNE FOWLER REQUESTED ADOPTION OF A RESOLUTION AUTHORIZING THE SUBMISSION OF APPLICATION SR299-20 TO THE CORPS OF ENGINEERS RELATIVE TO LAKE ALLATOONA.

Darrell Caudill noted that, in order to attempt to comply with the supplemental documents that are requested by the Corps of Engineers, the Authority should adopt a resolution authorizing this submission of the application and these documents relative to the request for easements.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE ADOPTION OF A RESOLUTION AUTHORIZING THE SUBMISSION OF APPLICATION SR299-20 TO THE CORPS OF ENGINEERS. All members voted for the motion.

5. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/27/23 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

6. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,029,987.00 below budget projections for the period ending 1/31/23. Mrs. Jones reported that total operating expenses are approximately $949,052.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,594,309.00 for the period ending 1/31/23.

7. TOM HEARD NOTED THAT THE AUTHORITY’S ETOWAH RIVER WATER TREATMENT FACILITY, RIVERBEND WASTEWATER TREATMENT FACILITY, AND ROSE CREEK WASTEWATER TREATMENT FACILITY HAVE ALL RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ PLANT OF THE YEAR AWARDS. Mr. Heard noted that these awards would be presented at a future board meeting.

8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.597 MGD for the month of February 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 58.75” for the past twelve months.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.326 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that one spill occurred during this reporting period at 107 Williamsburg Lane in Woodstock. Mrs. Arp noted that approximately 2,360 gallons were spilled due to a blocked line. Mrs. Arp noted that Authority crews jetted the line to correct the problem.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that the Authority is investigating the possibility of placing a meter on the Waleska system at Pleasant Arbor in order to bring water back into the Salacoa Valley.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ROBYN SMITH, CITY MANAGER OF THE CITY OF WALESKA. In this correspondence, Ms. Smith noted that the City of Waleska is requesting that CCWSA reserve an additional 200,000 gallons per day of water capacity for wholesale purchase by the City of Waleska.

Mr. Heard noted that this reservation of capacity would be designated for use at the Lower Burris Road/Worley Road meter location. Mr. Heard also noted that, under the Authority’s current rate structure, the cost of this capacity reservation is $2.50 per gallon, or $500,000 for the entire request, if paid in full by no later than March 31, 2023. Beginning April 1, 2023, the rate would increase to $5.00 per gallon.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE CITY OF WALESKA’S REQUEST TO RESERVE 200,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY THE CITY OF WALESKA TO CCWSA IN THE AMOUNT OF $500,000 BY NO LATER THAN 5:00 P.M. ON MARCH 31, 2023. PER THE CITY OF WALESKA’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METER ON LOWER BURRIS ROAD/WORLEY ROAD. All members present voted for the motion.

13. TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM STEVE LAWRENCE, MAYOR OF THE CITY OF JASPER. In this correspondence, Mr. Lawrence noted that the City of Jasper is petitioning to reserve water capacity per the CCWSA Capacity Policy dated 2/23/09. The City respectfully requests to be granted additional capacity in the amount of 60,000 gallons per day, which would bring the City’s total baseline and reserved capacity to 265,463 gallons per day, or 184 GPM. Mr. Lawrence further noted in this correspondence that this capacity request keeps the City just under the maximum gallons per minute of 190 GPM that the existing 4” meter along Waleska Highway and infrastructure on either side of the meter is able to maintain.

In this correspondence, Mr. Lawrence further noted that the City is aware of the increase in pricing scheduled to take effect on 4/1/23. Mr. Lawrence noted that should the City’s request be approved by the CCWSA Board at its 3/27/23 meeting, the City is prepared to make payment for the additional reserve capacity on 3/31/23, prior to the rate increase.

Mr. Heard noted that, under the Authority’s current rate structure, the cost of this capacity reservation is $2.50 per gallon, or $150,000 for the entire request, if paid in full by no later than March 31, 2023. Beginning April 1, 2023, the rate would increase to $5.00 per gallon.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE CITY OF JASPER’S REQUEST TO RESERVE 60,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY THE CITY OF JASPER TO CCWSA IN THE AMOUNT OF $150,000 BY NO LATER THAN 5:00 P.M. ON MARCH 31, 2023. PER THE CITY OF JASPER’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METER ON WALESKA HIGHWAY. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

15. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

Board Meeting: February 27, 2023 @ 4:00 PM

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Jennifer Arp, Joey Buice, Mark Cochran, Beth Jones, Garry Hensley, Mike Venters, Bryan Watkins, Shayne Fowler, Melanie Stephens, Greg Long, Jeff Hooper, Eric Wright, Ryan Sarks, Sharon Clark, Mark Hellerstedt, David Cheatwood, Bryce Holcomb, Robert Morrison, and Laine Wood.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. ROBERT MORRISON, BOARD MEMBER OF THE UPPER ETOWAH RIVER ALLIANCE (UERA), ADDRESSED THE BOARD AND NOTED THAT UERA IS A CANTON-BASED NON-PROFIT, 501(c)(3) ORGANIZATION DEVOTED AND DEDICATED TO THE PROTECTION OF THE ETOWAH RIVER WATERSHED FROM THE BEGINNING OF LAKE ALLATOONA UPSTREAM TO THE HEADWATERS OF THE ETOWAH RIVER AND ITS TRIBUTARIES. Mr. Morrison noted that major funding for many of the past projects of UERA have come from Section 319 federal grants administered through the Limestone Valley Resource Development and Conservation Council. To a lesser extent, UERA receives additional funding and assistance from Cherokee County, corporate sponsorships, and UERA members.

Mr. Morrison noted that CCWSA and UERA have been closely associated for a number of years. Until his passing, former CCWSA Board Member Gene Cornelison was one of the founding organizers of UERA and a member of its board of directors. Mr. Morrison noted that CCWSA and UERA have worked together often in past years on many educational initiatives that have reached thousands of young children in Cherokee County, promoting conservation and clean water programs.

Mr. Morrison further noted that UERA is seeking to broaden its partnerships with public agencies within the territory of the Etowah watershed. UERA feels that many of its objectives are complimentary to those of CCWSA. Mr. Morrison noted that he would like to request that CCWSA consider increasing its contribution to UERA, on an annual basis, to the sum of $10,000, or more if so inclined.

Harry Johnston noted that, as a governmental agency, the Authority Board can contribute to efforts that support the interests of the Authority and its customers. Mr. Johnston requested an explanation of the efforts that are provided by UERA that benefit the Authority, and otherwise the Authority would have to pay for itself.

Laine Wood, Executive Director of UERA, noted that UERA currently supports monitoring events that monitor the quality of the water throughout the Etowah watershed. Ms. Wood noted that the UERA is currently rewriting its strategic plan and hopes to create a documentary on the Upper Etowah in the near future. Ms. Wood noted that UERA is involved in river clean-up activities, and anticipates restarting educational outreach events that have been discontinued for the last three years due to the pandemic.

Ms. Wood noted that UERA needs funding for outdated activity books for classrooms, and noted that UERA has not requested contributions from CCWSA in several years.

Mr. Morrison and Ms. Wood exited the meeting.

Tom Heard noted that the Board may wish to consider this request in August at the time of the normal budget presentment since this item is not a part of the current fiscal year’s budget.

Jennifer Arp noted that there is a difference in data sets used by the Authority and those used by UERA. The data set on the EPD’s website for Adopt-A-Stream and used by UERA is for screening data. Mrs. Arp noted that the data set used by the Authority for reporting for the Watershed Annual Report that supports the Authority’s three NPDES permits must be approved standard methods, 40CFR Part 136, and adhere to EPD’s QAQC manual. The methods used by Adopt-A-Stream do not meet that criteria.

Mrs. Arp also noted that CCWSA currently meets its educational requirements from the Metro District and the EPD through the efforts of the Authority’s Environmental Affairs Department. Furthermore, a portion of the educational materials used by Authority staff are funded through the Authority’s budgeting process, and the remainder are provided by the Metro District.

Mrs. Arp noted that the Authority has a Memorandum of Understanding with Cherokee County whereby the Environmental Affairs Department performs watershed monitoring of Cherokee County stormwater. The data that is collected is very important since the County operates under the same restrictions as the Authority.

Eric Wilmarth noted that he would not be in favor of funding an unbudgeted request at this time.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO DENY THE FUNDING REQUEST OF UERA AT THIS TIME. All members voted for the motion.

Tom Heard noted that he would inform Mr. Morrison of the Board’s decision. Mr. Heard stated that he would also inform Mr. Morrison that this type of request would need to be a part of budget considerations.

3. DAVID CHEATWOOD OF FIRST TRYON ADVISORS AND BRYCE HOLCOMB OF CITI PROVIDED AN OVERVIEW REGARDING 2023 WATER AND SEWERAGE SYSTEM REVENUE BONDS. Mr. Cheatwood noted that the Authority is planning for the issuance of a series of Water & Sewerage System Revenue Bonds that will have two components:
1) A new money portion to fund various improvements to the Authority’s water and sewer system.
2) A refunding portion to refund the outstanding Series 2013 Revenue Bonds to achieve debt service savings.

Mr. Cheatwood noted that the new money component will target a project fund of $90 million and will be amortized over a 30-year period with two years of interest only payments, followed by 28 years of level debt service (principal + interest) payments. Mr. Cheatwood noted that the new money portion of the Series 2023 Bonds will be subject to a 10-year par call that will permit the Authority to redeem all bonds maturing on August 1, 2034 and thereafter at par.

Mr. Cheatwood noted that the refunding component will refund the $14,160,000 of callable maturities of the Authority’s 2013 Revenue Bonds for debt service savings. Based on estimated current market interest rates, the Authority would achieve savings of approximately $1.4 million, or 9.1% of the refunded par amount on net present value basis which equates to annual savings of approximately $165,000 per year for FY 2024-2033.

Mr. Cheatwood further noted that work is in progress on the Authority’s preliminary official statement, and stated that the Authority will be seeking an affirmation of its Aa1 credit rating from Moody’s (2nd highest rating possible) while also seeking a new credit rating from Standard & Poor’s.

Mr. Cheatwood noted that the Authority will not need to add any funds to the debt service reserve fund that provides additional security on its existing parity revenue bonds. The Authority’s debt service reserve requirement will be eliminated entirely on August 1, 2025.

Mr. Cheatwood presented the following proposed financing schedule:
• Week of March 27: Rating Calls
• March 27: Authority Board Meeting – Adopt Parameters Resolution
• March 28: File Bond Validation Petition and Complaint
• By April 7: Receive Ratings
• April 13: Post POS
• Week of April 17: Hold Validation Hearing
• April 24: Pricing; Authority Board Meeting – Adopt Supplemental Resolution
• May 10: Closing

Bryce Holcomb noted that the Authority’s status as a governmental body allows it to borrow on a tax-exempt basis. Mr. Holcomb also noted that Municipal Market Data (MMD) yields remain relatively low on the intermediate to long-end from a historical context despite increased volatility and weakening alongside treasuries throughout 2022.

Mr. Cheatwood and Mr. Holcomb exited the meeting, noting that they would return at the March 2023 board meeting for the adoption of the parameters resolution.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $210,165.00. Mr. Ghorley noted that this project consists of the rehabilitation of existing headworks structure and installation of an intake bypass.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL BY HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $210,165.00. All members voted for the motion.

5. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE ETOWAH WATER TREATMENT PLANT HIGH SERVICE REDUNDANCY PUMPING STATION PROJECT IN THE AMOUNT OF $1,233,539.00. Mr. Ghorley noted that this project is Item #8 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE ETOWAH WATER TREATMENT PLANT HIGH SERVICE REDUNDANCY PUMPING STATION PROJECT IN THE AMOUNT OF $1,233,539.00. All members voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF W. STOWERS DRIVE. Mr. Fowler noted that people from four residences have signed the petition, and approval of this scope of work would require the installation of approximately 1,050 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $6,300.00, and a total purchase meter cost of $8,500.00. Mr. Fowler noted that there are five total properties in the extension area, and five properties with road frontage.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,050 FEET OF 3” WATER MAIN FOR THE W. STOWERS DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $6,300.00. All members voted for the motion.

7. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/30/23 BOARD MEETING MINUTES AS PRESENTED. Members Mansell, Martin, Woodruff, Johnston, and Dabbs voted for the motion. Member Wilmarth abstained from voting. Motion passed.

8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,174,865.00 below budget projections for the period ending 12/31/22. Mrs. Jones reported that total operating expenses are approximately $858,031.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,857,101.00 for the period ending 12/31/22.

9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.900 MGD for the month of January 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 61.73” for the past twelve months.

10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.1 MG. Mr. Venters reported an average daily treatment of 5.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no overflows or spills occurred during this reporting period.

12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM KRIS STANCIL, CHAIR OF THE PICKENS COUNTY BOARD OF COMMISSIONERS. In this correspondence, Mr. Stancil noted how thankful he is for the relationship and partnership that Pickens County has with CCWSA. Mr. Stancil noted that, with Pickens County being a county with no major waterway, Pickens County is very dependent on its relationship with CCWSA to continue providing service to its citizens.

In this correspondence, Mr. Stancil further noted that, in reviewing records in the Pickens County Water Department for year 2022, Pickens County has discovered that they have been exceeding their allocation of 284,882 gallons per day set for their meter located at the Nelson tank. As a result of this, Pickens County has been paying the surcharge on all the excess amount each day.

Mr. Stancil noted in this correspondence that he would like to request that the allocation amount for their meter at the Yellow Creek Road tank be increased from 0 to 500,000 gallons per day. Mr. Stancil would also like to request the other locations remain the same.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE PICKENS COUNTY’S REQUEST TO RESERVE 500,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY PICKENS COUNTY TO CCWSA IN THE AMOUNT OF $1,250,000.00. PER PICKENS COUNTY’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METER ON YELLOW CREEK ROAD. All members voted for the motion.

14. MEMBER ERIC WILMARTH RECUSED HIMSELF FROM THE MEETING.

15. TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND. In this correspondence, Mr. Wilmarth noted that the City of Ball Ground is requesting that CCWSA reserve an additional 50,000 gallons per day of water capacity for wholesale purchase by the City of Ball Ground.

In this correspondence, Mr. Wilmarth further noted that the City requests that the entire 50,000 gallons be allocated to the Leo Taylor Lane meter location on Ball Ground Highway. Mr. Wilmarth also noted that the City understands that, under the Authority’s current rate structure, the cost of this capacity reservation is $2.50 per gallon, or $125,000.00 for the entire request.

MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE CITY OF BALL GROUND’S REQUEST TO RESERVE 50,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY THE CITY OF BALL GROUND TO CCWSA IN THE AMOUNT OF $125,000.00. PER THE CITY OF BALL GROUND’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METER ON LEO TAYLOR LANE. All members present voted for the motion.

16. MEMBER ERIC WILMARTH RE-ENTERED THE MEETING.

17. TOM HEARD REPORTED THAT THE CITY OF WALESKA HAS REQUESTED A SERVICE AREA SWAP WITH CCWSA WITH REGARD TO THE SALACOA AREA IN CCWSA’S SERVICE AREA AND THE SILVER CREEK SUBDIVISION IN THE CITY OF WALESKA’S SERVICE AREA. Mr. Heard noted that the Authority would gain the Silver Creek water tank if this proposed swap occurs, but the Authority would also be abandoning existing customers in the Salacoa area.

Mr. Heard noted that he desires to investigate the possibility of placing a meter on the Waleska system at Pleasant Arbor in order to bring water back into the Salacoa Valley.

Gary Winchester noted that the City originally desired for the Authority to assist the City in extending the line along Hwy. 140 into the CCWSA service area. Mr. Winchester noted that the City felt the Authority could more quickly accomplish this scope of work than the City would be able to. Mr. Winchester noted that these discussions eventually led to the service area swap discussions.

Mr. Winchester noted that the City’s water rates are currently higher than the Authority’s. If the service area swap occurs, then the Authority’s existing customers in the Salacoa area would see an increase in their rates due to the change in service area.

Mr. Winchester noted that if the Authority does not desire to move forward with the service area swap, the Authority may wish to enter into discussions with the City concerning potential future consolidation of systems.

Discussion followed concerning the fact that this item is an opportunity for cooperation between systems in order make system improvements that would be mutually beneficial to both entities.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO DENY THE REQUEST BY THE CITY OF WALESKA FOR A SERVICE AREA SWAP IN TOTAL AT THIS TIME. All members voted for the motion.

18. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING REAL ESTATE ITEMS. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

19. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE THE PURCHASE OF PROPERTY IDENTIFIED AS PARCEL NUMBER 2023-1 AND AUTHORIZE TOM HEARD TO FINALIZE NEGOTIATIONS WITH THE PROPERTY OWNER. All members voted for the motion.

20. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.