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Board Meeting:  April 25, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Mike Venters, Beth Jones, Mark Cochran, Keith Allen, Jennifer Arp, Garry Hensley, Joey Buice, Eric Wright, Ryan Sarks, Melissa Darvish, Melanie Stephens, Jeff Hooper, Gaye Blackwell, Rick Martin, and Ted Collins.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS NORTH AMERICA FOR DESIGN AND BIDDING SERVICES FOR THE SOUTHWEST CHEROKEE ELEVATED WATER STORAGE TANK IN THE AMOUNT OF $129,014.00. Mr. Ghorley noted that this scope of work is listed as Item #13 under Construction Expansion/Upgrade on the Authority’s current CIP as Water Tank Addition – Tyson Tank Site.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FROM ATKINS NORTH AMERICA FOR DESIGN AND BIDDING SERVICES FOR THE SOUTHWEST CHEROKEE ELEVATED WATER STORAGE TANK IN THE AMOUNT OF $129,014.00. All members voted for the motion.

3.   JEFF HOOPER PROVIDED A WATER AND SEWER SPECIFICATION UPDATE.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE REVISED WATER AND SEWER SPECIFICATIONS AS PRESENTED. All members voted for the motion.

4.   RYAN SARKS REQUESTED APPROVAL OF THE FY 2022 SURPLUS LISTING. Mr. Sarks noted that the items included on this listing would be sold at auction on 5/7/22.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE FY 2022 SURPLUS LISTING AS PRESENTED. All members voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 3/28/22 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Mansell, Woodruff, Johnston, and Martin voted for the motion. Member Dabbs abstained from voting. Motion passed.

6.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,017,499.00 above budget projections for the period ending 2/28/22. Mrs. Jones reported that total operating expenses are approximately $1,309,560.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,609,639.00 for the period ending 2/28/22.

7.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.143 MGD for the month of March 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 61.89” for the past twelve months.

8.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG. Mr. Venters reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Authority crews are currently laying pipe on the Hwy. 20 project.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

13.   IT WAS THE CONSENSUS OF THE BOARD TO TAKE NO ACTION WITH REGARD TO THE EXECUTIVE SESSION ITEM DUE TO THE FACT THAT NO QUALIFYING BIDS WERE RECEIVED. COREY GHORLEY IS AUTHORIZED TO RETURN THE EARNEST MONEY CHECK THAT WAS RECEIVED BY THE AUTHORITY.

14.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

Board Meeting:  March 28, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Joey Buice, Greg Long, Jennifer Arp, Mark Cochran, Clint Blackwell, Beth Jones, Corey Ghorley, Shayne Fowler, Ryan Sarks, Melanie Stephens, Melissa Darvish, Keith Allen, Garry Hensley, Gaye Blackwell, Jeff Hooper, and Sharon Clark.

Member Becky Dabbs was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GAYE BLACKWELL AND SHAYNE FOWLER PRESENTED PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES (DCDA’S). Mrs. Blackwell noted that the Authority’s cost to purchase a DCDA is currently higher than the price the Authority charges to its customers to purchase a DCDA. This is a result of the continuing cost increases for materials. Mrs. Blackwell noted that, after checking with various supply vendors for current price quotes, the lowest pricing was determined. Based on this information, Mrs. Blackwell and Mr. Fowler are proposing a 25% increase above our current cost to purchase a DCDA.

Therefore, the proposed DCDA fees, effective 3/29/22, are as follows:
2” DCDA $ 4,500.00
3” DCDA $ 8,500.00
4” DCDA $ 8,000.00
6” DCDA $11,000.00
8” DCDA $14,000.00
10” DCDA $19,500.00

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE DCDA FEE REVISIONS AS PRESENTED. All members present voted for the motion.

3. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND JAMES WHITE TRAIL. Mr. Fowler noted that sixteen people have signed this petition for the line extension from 2279 Fincher Road to 3580 Fincher Road on Hwy. 108. Mr. Fowler noted that this extension would require the installation of approximately 3,963 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $23,778.00, and a total purchase meter cost of $12,250.00. Mr. Fowler noted that many of these petitioners are currently experiencing issues with their wells.

Mr. Fowler also noted that, if at some point in the future, the James White Trail residents grant utility easement or right of way, water service then could be applied at these service addresses as petitioned.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,963 FEET OF 3” WATER MAIN FOR THE FINCHER ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $23,778.00. All members present voted for the motion.

4. GREG LONG NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR STREET LIGHTS FROM RESIDENTS OF CHEROKEE FOREST SUBDIVISION. Mr. Long noted that, pending approval of this request, there would be an upfront cost to the Authority of $2,818.27 from Georgia Power for the installation of seven new wooden poles on Meadow Lane and Woodhaven Drive.

Fifty-six street lights would be added to this subdivision at a cost to Authority of $11.18 per light per month, for a total cost of $626.08 per month.

Mr. Long noted that the Authority would then bill 144 current customers in this subdivision at a fee of $3.50 per month for street light services, therefore totaling $504.00 per month.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ADD CHEROKEE FOREST SUBDIVISION TO THE AUTHORITY’S STREET LIGHT PROGRAM. All members present voted for the motion.

5. JENNIFER ARP PROVIDED A BOARD POLICY UPDATE.    Mrs. Arp presented proposed revisions to the following Board policies:

1) Adoption of Agenda Calendar – Changes to this policy are limited to adding language that details the public places where the agenda would be placed for public notice.
2) Appointment of Open Records Coordinator – The change to this policy is the job title of the Open Records Coordinator.
3) Condemnations Require a Supermajority Vote of the Board – The policy changes include defining what a supermajority of the Board is and attaching the pre-condemnation process and procedures. The new policy also adds that the pre-condemnation procedures must be explained to the Board with proof of reasonable accommodation (where needed) being shown before a vote.
4) Connection of Existing Development to Sewer – This policy was originally included with several others approved on 9/25/06. These policies were passed to comply with MNGWPD action items in place at the time. This policy has not changed in its wording, but is no longer a requirement of the MNGWPD. Board considerations for this policy are to eliminate the policy or keep the policy as a stand-alone policy.
5) Connection of Isolated Properties to Sewer – This revised policy removed wording and phrasing from the previous policy that is no longer valid. There is no requirement to connect septic homes to sanitary sewer if it is within 200 feet. The current Environmental Health rules allow for multiple options to be presented to homeowners with failing septic tanks and homeowners may choose from the available remedies. If no other options exist, CCWSA may extend service to homeowners under normal consideration. Board considerations are to eliminate this policy or keep this policy as a stand-alone policy.
6) Extension of Water and/or Sewer Infrastructure to Environmentally Sensitive or Otherwise High-Priority Areas that are Otherwise Considered Not Economically Feasible – There are no changes to this policy language. This was originally part of the MNGWPD requirements and is no longer a MNGWPD requirement. Board considerations for this policy are to eliminate this policy or keep this policy as a stand-alone policy.
7) Septic Waste Hauler Regulations – Updates to this policy include updating language to match current manual section references. Prior versions used documents and sections that have changed. Prior versions used an abbreviated title for the document and sections within the documents have changed.
8) CCWSA Street Light Policy – The changes to the policy were to clean up confusing language, update roles and responsibilities by job title, remove sections related to the construction and maintenance of street lights, and place them in the specs.
9) A) Drought Policy – This is a new policy that was originally developed as the CCWSA Drought Contingency Plan and is a required part of permit renewal for the drinking water plant. Going forward, this plan will be changed to CCWSA policy to meet the expected requirements of the MNGWPD 2022 plan update while remaining part of the permit renewal process. The changes from the plan to the policy included stipulated penalties with corresponding fees for illegal watering or water use that goes against State law.
B) Water Waste Policy – Changes to this policy include clarifications to the enforcement section which outlines the warning schedule and fees that are associated with disconnections.
10) Miscellaneous Fee Schedule – This schedule has been updated to reflect additional fees that are stipulated in the Drought Policy and the Water Waste Policy.
11) Public Comment and Participation Policy – This new policy addresses how individuals make public comments during a Board meeting. There are provisions for time limits, how speakers are chosen (if necessary), how time may be extended, and how the Board may choose to respond to public comment. There are also guidelines on what topics are off-limits, and general behavior that is expected.
12) Water Line Cost Sharing Projects – This policy is proposed for removal because it is out of date and does not reflect the current practices. The current practices are outlined in Section W303 of the specs, which are approved by the Board.
Establish A Water System Interconnection Reliability Target (IRT) – This policy language has not changed, but is proposed for removal because the MNGWPD requirement no longer exists.
Sub-Metering for New Multi-Family Residential Dwellings – This policy was approved on 9/25/06, and is proposed for removal from the policy manual and included in Water/Sewer Specs.
Rain Sensor Shut-Off Switches for New Irrigation – This policy was approved on 9/25/06, and is proposed for removal from the policy manual and included in Water/Sewer Specs.

Mrs. Arp noted that an update regarding water and sewer specifications would be provided to the Board at next month’s meeting.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE POLICES #1-3 AND #7-11 PER STAFF RECOMMENDATION, AND TO APPROVE THE REMOVAL OF POLICIES #4-6 AND #12 FROM THE POLICY MANUAL. All members present voted for the motion.

6. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/28/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported total operating revenues are approximately $112,917.00 below budget projections for the period ending 1/31/22. Mrs. Jones reported that total operating expenses are approximately $949,132.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $3,644,032.00 for the period ending 1/31/22.

8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.839 MGD for the month of February 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 61.18” for the past twelve months.

9. JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Hooper reported an average daily treatment of 3.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG. Mr. Hooper reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Authority crews should be laying pipe on Hwy. 20 next week.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL ONE. All members present voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

14. MEMBER LISA WOODRUFF RECUSED HERSELF FROM THE MEETING.

15. MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL TWO. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

16. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

Board Meeting:  February 28, 2022 ~4:00 P.M.

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Clint Blackwell, Jamie Veley, Beth Jones, Mark Cochran, Jennifer Arp, Corey Ghorley, Keith Allen, Garry Hensley, Joey Buice, Gaye Blackwell, Eric Wright, Ryan Sarks, Greg Long, and Sharon Clark.

Member Lisa Woodruff was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE AND NICHOLS IN THE AMOUNT OF $291,882.00 FOR DESIGN AND BIDDING SERVICES FOR THE ROSE CREEK WWTP/UV DISINFECTION SYSTEM PROJECT. Mr. Ghorley noted that this scope of work is listed as Item #11 under Construction Expansion/Upgrade on the Authority’s current CIP list. Mr. Ghorley noted that CCWSA has currently spent $38,632.00 for engineering evaluation funded out of the 2020 annual Engineering Services Contract.

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM FREESE AND NICHOLS IN THE AMOUNT OF $291,882.00 FOR DESIGN AND BIDDING SERVICES FOR THE ROSE CREEK WWTP/UV DISINFECTION SYSTEM PROJECT. All members present voted for the motion.

3.  DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF LOWER DOWDA MILL ROAD. Mr. Fowler noted that four people have signed the petition for the line extension on Lower Dowda Mill Road from Soap Creek Road to near Upper Dowda Mill. Mr. Fowler noted an approximate total footage of 3,119 feet for this extension, an estimated task cost of the line of $18,714.00, and a total purchase meter cost of $7,000.00. Mr. Fowler noted there are eleven total properties in the extension area, and eight total properties with road frontage. Mr. Fowler noted an estimated line size of 3” PVC.

Mr. Fowler noted that these petitioners are currently having issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,119 FEET OF 3” WATER MAIN FOR THE LOWER DOWDA MILL ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $18,714.00. All members present voted for the motion.

4.  MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE 1/31/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

5.  MOTION BY HARRY JOHNSTON AND SECOND BY BECKY DABBS TO APPROVE THE 2/7/22 CALL MEETING MINUTES AS PRESENTED. Members Johnston, Dabbs, and Martin voted for the motion. Members Wilmarth and Mansell abstained from voting. Motion passed.

6.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,015,884.00 below budget projections for the period ending 12/31/21. Mrs. Jones noted that total operating expenses are approximately $840,565.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,778,068.00 for the period ending 12/31/21.

7.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.178 MGD for the month of January 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 58.50” for the past twelve months.

8.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 3.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG. Mr. Veley reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.305 MGD at the Riverbend Wastewater Treatment Facility.

9.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Authority crews are currently working on several County road projects.

11.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that Board policy updates would be included on next month’s agenda.

12.  MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members present voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

13.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO NEGOTIATE ON TWO PARCELS OF LAND, DESIGNATED AS 2022-PARCEL ONE AND 2022-PARCEL TWO. MR HEARD WILL REPORT BACK TO THE BOARD CONCERNING THESE NEGOTIATIONS AT A LATER DATE. All members present voted for the motion.

14.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ADJOURN. All members present voted for the motion.

Board Meeting:  January 31, 2022 ~9:00 A.M.

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Greg Long, Mike Venters, Keith Allen, Mark Cochran, Jennifer Arp, Melanie Stephens, Garry Hensley, Jeff Hooper, Gaye Blackwell, Eric Wright, and Sharon Clark.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF CONTRACT INCREASE REQUEST #2 FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $2,857.00 FOR MATERIALS TESTING ON THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. Mr. Ghorley noted this increase is due to additional testing of backfill soils for the wet well. Mr. Ghorley noted a current contract amount of $12,085.15, and an increased contract amount of $14,942.15.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE CONTRACT INCREASE REQUEST #2 FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $2,857.00 FOR MATERIALS TESTING ON THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. All members voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $572,700.00 FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD AND SCADA UPGRADE PROJECT. Mr. Ghorley noted that this project is listed as Item #5 under Asset Replacement on the current CIP list, with a total original estimated cost of $350,000.00.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AMEND THE AUTHORITY’S CURRENT CIP LISTING TO INCREASE FUNDING FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD AND SCADA UPGRADE PROJECT FROM $350,000.00 TO $572,700.00. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID OF HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $572,700.00 FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD AND SCADA UPGRADE PROJECT. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF $30,232.00 FOR THE WATER TREATMENT PLANT PLATE SETTLER PROJECT – PHASE 1. Mr. Ghorley noted this change is an addition of eight ladders to the basins for access to the top of the plates for maintenance purposes. Mr. Ghorley reported a current contract amount of $1,858,408.00, and a revised contract amount of $1,888,640.00.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF $30,232.00 FOR THE WATER TREATMENT PLANT PLATE SETTLER PROJECT – PHASE 1. All members voted for the motion.

5.  DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM CAROL KETTERING. In this letter, Ms. Kettering noted that she would like to thank the Board for their service to our community and for allowing her to bring to the Board’s attention some major concerns that the residents of McCurley Road have. In this letter, Ms. Kettering noted that she has a petition signed by most of the residents, with the exception of those on the lake in a private gated community that she has no access to. Ms. Kettering noted that those residents live off of Big K Drive that runs off of McCurley Road.

In this letter, Ms. Kettering noted that in addition to major road renovations needed, the residents of McCurley Road also have problems with their outdated water line. She feels that since the lines were installed decades ago, and a lot of growth has occurred, the lines are not efficient anymore.

Ms. Kettering further noted in this letter that McCurley Road has several residents that have very low pressure. Ms. Kettering feels this will only worsen with the new tap-on not yet completed to Big K Drive. It will run to a community with several homes on the lake that currently has well water.

In this letter, Ms. Kettering also noted that there was horrible house fire at 7168 McCurley Road a couple of months ago. When the fire trucks arrived, they had no hydrants to hook up to. Waiting for a third truck with water, when it arrived, they had to move cars and the second truck around to even get water to the fire. Ms. Kettering noted this wasted valuable time. Ms. Kettering stated that she feels the narrow street didn’t help matters, as well.

Ms. Kettering further noted that the residents live on land with a lot of woods that back up to Corp. of Engineers property on both sides (lake side, creek side, and at the end of the road). Ms. Kettering feels that the fire, if it hadn’t rained a little earlier in the day, could have spread very easily across the entire area, and could have cost lives, as well as wildlife. Ms. Kettering noted that many elderly and disabled people live in the area.

Ms. Kettering noted that the residents are requesting that new lines be run and fire hydrants be installed. Ms. Kettering stated that the residents are all concerned that if another fire occurs, there would be a horrible outcome due to the fact the residents don’t have access to sufficient water.

Ms. Kettering further noted in this letter that not only as a County should we do all we can do to keep up with the new growth, but we should not neglect the residents and their safety. Many of these residents have been here for decades.

Dwayne Fowler noted that this project, if approved, would include the installation of approximately 4,200’ of 8” DIP, at an approximate cost to the Authority of $315,000.00, plus hydrant costs of approximately $20,000.00, resulting in an approximate total of $335,000.00 to obtain fire protection for this area.

Mr. Fowler noted the line would be a 4,200’ dead-end line. Therefore, there may be water quality issues that would require extensive line flushing to maintain water quality.

Mr. Fowler noted that the petition that Ms. Kettering has included is to the Cherokee County Fire Marshal and Cherokee leaders to place fire hydrants on McCurley Road to reduce the risk of another destructive fire. Mr. Fowler noted that there are currently 28 existing meters in this area. Dwayne Fowler cautioned that approval of this request would set a precedent, and noted that this road is a smaller County road. Mr. Fowler noted that if the Authority installed new water lines in this area, and the County decided at a later date to widen the road, the Authority could potentially then have to relocate the water lines.

Tom Heard noted that Ms. Kettering has sent a request to the District Commissioner to have the road widened.

Nancy Martin noted that she feels it is a little premature for the Authority to consider this request since the County has been requested to improve the road first.

Tom Heard noted that the Authority is in the drinking water business and that fire protection is an added benefit where lines are adequate with demands. However, fire protection services are not our original purpose.

NO ACTION WAS TAKEN BY THE BOARD AT THIS TIME WITH REGARD TO THIS ISSUE.

6.  DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM ROB HOGAN, ASSISTANT CITY MANAGER – PUBLIC WORKS, OF THE CITY OF WOODSTOCK. In this letter, Mr. Hogan noted that the City of Woodstock requests relinquishment of CCWSA service area in the vicinity of Hames Road at Hwy. 92 as specifically outlined on the attached maps (ATTACHED) and delineated as parcels:
(1) 15N18 075 155 Hames Rd. (Racetrac)
(2) 15N18 074 211 Hames Rd.
(3) 15N18 073 213 Hames Rd.
(4) 15N18 107A 209 Hames Rd.
(5) 15N18 107B 11476 Hwy. 92
(6) 15N18E 016 308 Sunlight Dr.
(7) 15N18E 005 310 Sunlight Dr.

Dwayne Fowler noted that Woodstock City Council has approved acceptance of this service area, pending relinquishment by the Authority.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE CCWSA RELINQUISHMENT OF THE SEVEN PARCELS LISTED ABOVE THAT ARE IN THE VICINITY OF HAMES ROAD AT HWY. 92 TO THE CITY OF WOODSTOCK. All members voted for the motion.

7.  DWAYNE FOWLER REPORTED THAT THE AUTHORITY, IN EARLY DECEMBER, RECEIVED A NOTICE-TO-PROCEED FROM CHEROKEE COUNTY ON THE WILEY BRIDGE ROAD AT COX ROAD ROUNDABOUT PROJECT. Mr. Fowler noted that the Authority needs to relocate water mains on this roundabout at an approximate cost of $20,000.00.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE EXPENDITURE OF APPROXIMATELY $20,000.00 FOR WATER MAIN RELOCATION FOR THE WILEY BRIDGE ROAD AT COX ROAD ROUNDABOUT PROJECT. All members voted for the motion.

8.  MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 12/13/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

9.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $90,210.00 below budget projections for the period ending 10/31/21. Mrs. Jones reported that total operating expenses are approximately $431,757.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,318,094.00 for the period ending 10/31/21.

Mrs. Jones reported that total operating revenues are approximately $686,252.00 below budget projections for the period ending 11/30/21. Mrs. Jones reported that total operating expenses are approximately $742,263.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,535,781.00 for the period ending 11/30/21.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.458 MGD for the month of December 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 58.86” for the past twelve months.

11.  VENTERS PRESENTED THE WASTEWATER TREATMENT REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.290 MGD at the Riverbend Wastewater Treatment Facility.

12.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that two spills occurred during this reporting period. The first spill occurred on 1/1/22 at Antler Way. Mrs. Arp noted that approximately 7,200 gallons were spilled due to a blockage in the line. Authority crews cleared the line to correct the problem.

Mrs. Arp noted that the second spill occurred on 1/11/22 at Hidden Valley Drive. Mrs. Arp noted that approximately 9,660 gallons were spilled due to debris in the manhole. Authority crews cleared the line to correct the problem.

13.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT HWY. 20 PROJECT NUMBER 0002862 HAS BEEN DELAYED FOR A PERIOD OF ONE YEAR.

14.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE DEVELOPMENT IN DAWSON COUNTY THAT IS NEXT TO OUR RESERVOIR AT THE CRYSTAL FALLS GOLF COURSE PROPERTY HAS BEEN APPROVED BY THE EPD FOR A VERY SMALL 35,000 GPD WASTEWATER TREATMENT PLANT.

15.  ERIC WILMARTH RECUSED HIMSELF FROM THE MEETING SINCE HE IS THE REQUESTOR FOR THE NEXT ITEM ON THE AGENDA.

16.  TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND. The City of Ball Ground is requesting that CCWSA reserve an additional 30,000 gallons per day of water capacity for wholesale purchase by the City of Ball Ground to be initially designated for use at the “Leo Taylor Lane” meter location on Ball Ground Hwy.

The City of Ball Ground further requests that 30,000 gallons per day of sewer capacity be reserved for wholesale treatment for the City of Ball Ground at the Riverbend Wastewater Treatment Facility.

It is the City’s understanding under the current rate structure that the cost of this capacity reservation is $2.50 per gallon for water and $10.00 per gallon for sewer treatment for a total of $375,000.00.

Tom Heard noted that staff recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE REQUEST OF THE CITY OF BALL GROUND FOR CCWSA TO RESERVE AN ADDITIONAL 30,000 GALLONS PER DAY OF WATER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF BALL GROUND AT THE LEO TAYLOR LANE METER LOCATION ON BALL GROUND HIGHWAY, AND FOR CCWSA TO RESERVE AN ADDITIONAL. 30,000 GALLONS PER DAY OF SEWER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF BALL GROUND AT THE RIVERBEND WASTEWATER TREATMENT FACILITY AT A TOTAL COST OF $375,000.00. All members present voted for the motion.

17.  MEMBER WILMARTH RE-ENTERED THE MEETING.

18.  MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ENTER EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

19.  MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting:  December 13, 2021 ~4:00 P.M.

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Keith Allen, Melanie Stephens, Melissa Darvish, Mike Venters, Eric Wright, Joey Buice, Gaye Blackwell, Jeff Hooper, Sharon Clark, Ryan Sarks, and Clay Pilgrim.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  CLAY PILGRIM OF RUSHTON, LLC PRESENTED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR 2021. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/21.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE AND ACCEPT THE FY 2021 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AS PRESENTED. All members voted for the motion.

3.  DAVID KUBALA AND JENNIFER ARP PRESENTED AN UPDATE TO THE BOARD ON THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT 2022 PLAN UPDATE. Mrs. Arp presented the proposed water supply and water conservation action items for the toilet rebate program and the smart leak detection devices. These two action items are currently tied to a grant that the MNGWPD is seeking. However, if the grant does not get approved, the District is requesting full funding for both items. Additionally, if the grant is approved, the District may add a .02 cent increase to the annual dues to cover the administration of the programs. Authority staff objects to having open-ended budget items being requested by the District, and also objects to smart leak detection devices being placed on the meter in the meter box, which is Authority property.

David Kubala presented the Metro-Atlanta Plumbing Code Efficiency Requirement, the Metro-Atlanta Landscape Irrigation System Efficiency Requirements, and the Local Drought and Water Waste Ordinance/Policy. Mr. Kubala noted that the Metro-Atlanta Plumbing Code Requirements are not currently approved by DCA and may not receive approval. However, these requirements lower the gallons per flush or per minute rate for many household fixtures. These would need to be part of the Cherokee County Building Department inspection list. The landscape irrigation requirement is an expansion of the current requirement which applies to large landscapes (one acre or more). If this action item passes, it would include all new landscape irrigation systems. Staff noted that these are difficult, if not impossible, to police since homeowners are not required to seek a permit for new irrigation systems.

Mr. Kubala also discussed the Local Drought and Water Waste action item which staff has determined to be overreach by the District. These action items are currently being addressed by the Authority’s Water Waste Policy and by adhering to the Georgia EPD rules and regulations on Drought Response. Staff has also suggested that the current Drought Management Plan can be used as Board policy going forward to better address what the District hopes to achieve with this action item.

4.  MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 11/29/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

5.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2021 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) EARLIER IN THE MEETING.

6.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.990 MGD for the month of November 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at 1189.0 ft. Mr. Blackwell noted that the reservoir level was down due to reservoir maintenance, but the level has now risen back to normal. Mr. Blackwell reported a cumulative rainfall total of 57.64” for the past twelve months.

7.  MARK COCHRAN PRESENTED INFORMATION REGARDING THE HOLLIS Q. LATHEM RESERVOIR MAINTENANCE/LAKE LEVEL DRAW-DOWN. Mr. Cochran noted that he would present a full report to the Board at next month’s meeting.

8.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

9.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

10.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

11.  IT WAS THE CONSENSUS OF THE BOARD FOR THE AUTHORITY NOT TO ENTER INTO A CONTRACT ITEM AGREEMENT (CIA) FOR THE HWY. 20 WATER LINE RELOCATION FOR STATE DOT PROJECT #0002862.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13.  IT WAS THE CONSENSUS OF THE BOARD TO APPROVE THE 2022 BOARD MEETING CALENDAR AS PRESENTED.

14.  MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

Board Meeting:  November 29, 2021 ~9:00 A.M.

PERSONS PRESENT: Gary Winchester, Lisa Woodruff, Nancy Martin, Barry Mansell, Becky Dabbs, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Greg Long, Garry Hensley, Joey Buice, Mark Cochran, Gaye Blackwell, Mike Venters, Eric Wright, Rodney Satterfield, Keith Allen, Melanie Stephens, Ryan Sarks, and Jeff Hooper.

Members Eric Wilmarth and Harry Johnston were not present.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER 001 FROM GEO-HYDRO ENGINEERS, INC. FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. Mr. Ghorley noted that the change order is an increase in the amount of $2,184.25 for testing of rock anchor installation and concrete testing services. Mr. Ghorley noted a contract amount prior to this change order of $9,900.90, and a revised contract amount of $12,085.15.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE CHANGE ORDER 001 FROM GEO-HYDRO ENGINEERS, INC. IN THE AMOUNT OF $2,184.25 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. All members present voted for the motion.

3.  MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE UPDATED 2022 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.

4.  DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TEN RESIDENTS OF GREEN DRIVE. Mr. Fowler noted that the proposed line extension is from 1018 Green Drive to the end of the County’s right-of-way. The total footage of the extension is approximately 2,830 feet, and the estimated line size is 3” PVC. The estimated task cost of the line is $16,980.00. Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $17,500.00 from this scope of work.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,830 FEET OF 3” WATER MAIN FOR THE GREEN DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $16,980.00. All members present voted for the motion.

5.  MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO TABLE THE METROPOLITAN N ORTH GEORGIA WATER PLANNING DISTRICT ACTION ITEM UPDATE UNTIL NEXT MONTH’S MEETING. All members present voted for the motion.

6.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 10/25/21 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $146,673.00 below budget projections for the period ending 9/30/21. Mrs. Jones reported that total operating expenses are approximately $396,844.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $743,065.00 for the period ending 9/30/21.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.841 MGD for the month of October 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 59.77” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.9 MG. Mr. Venters reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one spill occurred during this reporting period at Transart Parkway. Mrs. Arp noted that approximately 13,900 gallons were spilled due to a contractor hitting the force main. Mrs. Arp stated that Authority crews banded the line to correct the problem.

11.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

12.  THERE WAS NO GENERAL MANAGER’S REPORT PRESENTED IN THE ABSENCE OF TOM HEARD.

13.  MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

Board Meeting:  October 25, 2021 ~4:00 P.M.

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Greg Long, Jennifer Arp, Mark Cochran, Leo Baker, Melanie Stephens, Mike Venters, Jeff Hooper, Garry Hensley, Gaye Blackwell, Ryan Sarks, and Eric Wright.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BECKY DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  TOM HEARD REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 8/31/20.

3.  COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/25/21 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF THE CERTIFICATE OF FINAL COMPLETION FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE CERTIFICATE OF FINAL COMPLETION FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX. All members voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM MID-SOUTH BUILDERS, INC. IN THE AMOUNT OF $3,598,597.00 FOR THE SR 20 WIDENING – WATER MAIN RELOCATION PROJECT (GDOT PI#0014131, SCOTT ROAD TO UNION HILL ROAD). Mr. Ghorley noted a construction cost estimate in the amount of $5,257,985.00 was approved August 2021.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF MID-SOUTH BUILDERS, INC. IN THE AMOUNT OF $3,598,597.00 FOR THE SR 20 WIDENING – WATER MAIN RELOCATION PROJECT (GDOT PI#0014131, SCOTT ROAD TO UNION HILL ROAD). All members voted for the motion.

6.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 IN THE AMOUNT OF $380,408.00 FOR THE WATER TREATMENT PLANT PLATE SETTLER PROJECT (PHASE 1). Mr. Ghorley noted this change will increase the current flow design from 2.5 MGD to 3.0 MGD and add 30 days to the contract completion time. Mr. Ghorley noted a current contract amount of $1,478,000.00, and a revised contract amount of $1,858,408.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE CHANGE ORDER #1 IN THE AMOUNT OF $380,408.00 FOR THE WATER TREATMENT PLANT PLATE SETTLER PROJECT (PHASE 1). All members voted for the motion.

7.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION COST ESTIMATE IN THE AMOUNT OF $290,650.00 FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. Mr. Ghorley noted this project listed as Item #5 under Asset Replacement on the Authority’s current CIP, with a total original estimated cost of $350,000.00.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE A CONSTRUCTION COST ESTIMATE IN THE AMOUNT OF $290,650.00 FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. All members voted for the motion.

8.  COREY GHORLEY REQUESTED TO “SOLE SOURCE” DEXTER FORTSON ASSOCIATES, INC. TO PROVIDE SCADA UPGRADES TO THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. Mr. Ghorley noted that Dexter Fortson Associates, Inc. is currently the overall provider of CCWSA’s SCADA control network.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO “SOLE SOURCE” DEXTER FORTSON ASSOCIATES, INC. TO PROVIDE SCADA UPGRADES TO THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. All members voted for the motion.

9.  DWAYNE FOWLER REQUESTED APPROVAL OF AN EXPENDITURE OF APPROXIMATELY $275,000.00 FOR THE HAMES ROAD/SOUTH JETT ROAD ROADWAY IMPROVEMENTS PROJECT/WATER LINE REPLACEMENT. Mr. Fowler noted that this project is listed as Item #2 under Road Relocation Projects/Beyond 2022 on the Authority’s current CIP. Mr. Fowler noted this expenditure would be for approximately 5000’ of 8” DIP.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE EXPENDITURE OF APPROXIMATELY $275,000.00 FOR THE HAMES ROAD/SOUTH JETT ROAD ROADWAY IMPROVEMENTS PROJECT/WATER LINE REPLACEMENT. All members voted for the motion.

10.  MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/27/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

11.  BETH JONES NOTED THAT THERE WOULD BE NO FINANCE REPORT GIVEN THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

12.  MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADOPT THE CCWSA 2021 REIMBURSEMENT RESOLUTION WHEREBY THE AUTHORITY DECLARES ITS INTENT TO USE PROCEEDS OF NOT MORE THAN $76,960,000.00 FROM THE ISSUANCE OF THE BONDS TO REIMBURSE ITSELF FOR MONEYS FROM ITS GENERAL FUNDS, ITS RENEWAL AND EXPANSION FUNDS, OR ITS OTHER FUNDS USED TO PAY EXPENDITURES RELATED TO THE FOLLOWING PROJECTS:
1) RELOCATE CERTAIN EXISTING WATER AND WASTEWATER LINES AT AN ESTIMATED COST OF $31,800,000.00.
2) EXPAND THE FITZGERALD CREEK WASTEWATER PLANT AT AN ESTIMATED COST OF APPROXIMATELY $45,160,000.00.
All members voted for the motion.

13.  LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 18.424 MGD for the month of September 2021 at the Etowah River Water Treatment Facility. Mr. Baker noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Baker reported a cumulative rainfall total of 62.18” for the past twelve months.

14.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG. Mr. Venters reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

15.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one spill occurred during this reporting period at Braddock Lane. Mrs. Arp noted that approximately 50,400 gallons were spilled due to a blockage, and that Authority crews jetted the line and removed the blockage.

16.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that the Authority is currently installing HDPE pipe, which is a deviation from the normal specs, due to supply chain issues with certain items. The Authority is evaluating on a case-by-case basis, and will hopefully return to installation of standard materials in the near future.

17.  Dwayne Fowler noted that the Authority has received notification that the Hwy. 20 – Phase 2 project has been awarded to Vertical Earth.

18.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

19.  LISA WOODRUFF RECUSED HERSELF FROM THE MEETING SINCE HER FIRM IS AN AGENT INVOLVED ON PROPERTY BEING DISCUSSED IN EXECUTIVE SESSION.

20.  MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING THE POTENTIAL ACQUISITION OF REAL ESTATE. All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

21.  MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE PARCELS 2021 A-F FOR CONSIDERATION FOR APPRAISALS. All members present voted for the motion.

22.  MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

Board Meeting:  September 27, 2021 ~9:00 A.M.

PERSONS PRESENT: Gary Winchester, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Mark Cochran, Mike Venters, Ryan Sarks, Gaye Blackwell, Jeff Hooper, Garry Hensley, Melanie Stephens, Greg Long, Eric Wright, and Sharon Clark.

Member Eric Wilmarth was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FROM ATKINS IN THE AMOUNT OF $125,775.00 FOR THE SR 20 WIDENING/WATER MAIN RELOCATION PROJECT (GDOT PI#0014131) FROM SCOTT ROAD TO UNION HILL ROAD.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FROM ATKINS IN THE AMOUNT OF $125,775.00 FOR THE SR 20 WIDENING/WATER MAIN RELOCATION PROJECT (GDOT PI#0014131) FROM SCOTT ROAD TO UNION HILL ROAD. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #002 FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX. Mr. Ghorley noted this change order is a credit in the amount of $30,575.30 for unit price of unsuitable soils removal and owner-directed contingency not used. Mr. Ghorley noted a contract amount prior to this change order of $2,456,292.00, and a revised contract amount of $2,425,716.70.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE CHANGE ORDER #002, WHICH IS A CREDIT IN THE AMOUNT OF $30,575.30, FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX. All members present voted for the motion.

4.  DWAYNE FOWLER REQUESTED APPROVAL TO EXPEND APPROXIMATELY $80,000.00 FOR THE CHEROKEE COUNTY TRANSART PARKWAY ROAD PROJECT/TRANSART BRIDGE REPLACEMENT/WATER LINE RELOCATION.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE EXPENDITURE OF APPROXIMATELY $80,000.00 FOR THE CHEROKEE COUNTY TRANSART PARKWAY ROAD PROJECT/TRANSART BRIDGE REPLACEMENT/WATER LINE RELOCATION. All members present voted for the motion.

5.  DWAYNE FOWLER REQUESTED APPROVAL TO EXPEND APPROXIMATELY $60,000.00 FOR THE CHEROKEE COUNTY/HOLBROOK CAMPGROUND ROUNDABOUT/WATER LINE RELOCATION PROJECT.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE EXPENDITURE OF APPROXIMATELY $60,000.00 FOR THE CHEROKEE COUNTY/HOLBROOK CAMPGROUND ROUNDABOUT/WATER LINE RELOCATION PROJECT. All members present voted for the motion.

6.  MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE 8/30/21 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,236,202.00 above budget projections for the period ending 7/31/21. Mrs. Jones reported that total operating expenses are approximately $1,452,941.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $10,663,990.00 for the period ending 7/31/21.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 20.241 MGD for the month of August 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 63.02” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG. Mr. Venters reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.  DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala reported that no spills or overflows occurred during this reporting period.

11.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Cherokee County has given the Authority a notice-to-proceed on the Hames Road/South Jett Road Roadway Improvements project. Mr. Fowler noted that he would provide cost estimates for this project at next month’s meeting.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13.  IT WAS THE CONSENSUS OF THE BOARD TO CONDUCT THE OCTOBER BOARD AGENDA MEETING/WORK SESSION ON THURSDAY, OCTOBER 21, 2021 AT 3:00 P.M. AT THE AUTHORITY’S NEW CONSTRUCTION COMPLEX LOCATED AT 551 COKERS CHAPEL ROAD IN BALL GROUND.

14.  GARY WINCHESTER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM BILLY PEPPERS, CITY MANAGER OF THE CITY OF CANTON. In this letter, Mr. Peppers noted the City of Canton received the Authority’s letter dated 7/26/21 via email concerning items related to real estate, water capacity, and the use of the City’s Hickory Log Creek Reservoir.

Gary Winchester noted that the City was not interested in the Authority’s offer.

15.  MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO ADJOURN. All members present voted for the motion.

Board Meeting: August 30, 2021 ~ 4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Clint Blackwell, Corey Ghorley, Joey Buice, Garry Hensley, Mark Cochran, Melanie Stephens, Gaye Blackwell, Jennifer Arp, Greg Long, Jamie Veley, Ryan Sarks, Eric Wright, Sharon Clark, and Jeff Hooper.

Member Lisa Woodruff was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT AMENDMENT #2 FROM BROWN & CALDWELL ENGINEEERS IN THE AMOUNT OF $1,610.00 FOR MATERIALS TESTING SERVICES FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  Mr. Ghorley noted this would be an increase in the current contract amount of $250,809.00.  Mr. Ghorley noted a revised contract amount of $252,419.00.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE CONTRACT AMENDMENT #2 FROM BROWN & CALDWELL ENGINEERS IN THE AMOUNT OF $1,610.00 FOR MATERIALS TESTING SERVICES FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  All members present voted for the motion.

3.   DWAYNE FOWLER REQUESTED APPROVAL TO BID AND SET A CONSTRUCTION BUDGET FOR PI#0014131 FOR THE WIDENING OF SR 20 FROM CR 281/SCOTT ROAD TO CR 762/UNION HILL ROAD.  MR. FOWLER NOTED AN ENGINEERING ESTIMATED COST OF $5,257,985.00.  Mr. Fowler noted that this amount includes $419,070.00 that was Board approved in February 2021 (Contract Item Agreement).

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST TO BID AND SET A CONSTRUCTION BUDGET FOR PI#0014131 FOR THE WIDENING OF SR 20 FROM CR 281/SCOTT ROAD TO CR 762/UNION HILL ROAD IN THE AMOUNT OF $5,257,985.00, WHICH INCLUDES $419,070.00 THAT WAS PREVIOUSLY APPROVED BY THE BOARD AT THE 2/22/21 BOARD MEETING.  All members present voted for the motion.

4.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 7/26/21 BOARD MEETING MINUTES AS AMENDED.  All members present voted for the motion.

5.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,584,066.00 above budget projections for the period ending 6/30/21.  Mrs. Jones reported that total operating expenses are approximately $1,519,230.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $9,479,043.00 for the period ending 6/30/21.

6.   BETH JONES PRESENTED THE PROPOSED BUDGET FOR FISCAL YEAR 2022 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2022 AS PRESENTED.  All members present voted for the motion.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.080 MGD for the month of July 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft., and reported a cumulative rainfall total of 64.53” for the past twelve months.

8.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.2 MG.

Mr. Veley noted that one permit violation occurred at Rose Creek during the month of February 2021 due to the effluent chlorine residual exceeding the daily maximum of .40 residual for one day during transition to new permit limits. A fine in the amount of $400.00 was paid to the EPD for the infraction.

Mr. Veley reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred during this reporting period at Farmbrook Pass.  Mrs. Arp noted that approximately 3,140 gallons were spilled due to flushable wipes.  Mrs. Arp noted that Authority crews jetted and cleaned the lines.

10.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that field engineering is currently being conducted on the bridge project off Transart Parkway.  Mr. Fowler noted that he will present revised cost estimates at next month’s meeting.

11.    ERIC WILMARTH EXITED THE MEETING DUE TO THE NEXT ITEM ON THE AGENDA BEING A REQUEST FROM THE CITY OF BALL GROUND AND MR. WILMARTH’S POSITION AS CITY MANAGER OF THE CITY OF BALL GROUND.

12.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND.  In the correspondence received from Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground is requesting that CCWSA reserve an additional 60,000 gallons per day of water capacity for wholesale purchase by the City of Ball Ground.

In this correspondence, Mr. Wilmarth further noted that the City requests that the entire 60,000 gallons be allocated to the Leo Taylor Lane meter location on Ball Ground Highway.  It is the City’s understanding, under the current rate structure, that the cost of this capacity reservation is $2.50 per gallon or $150,000.00 for the entire request.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF THE CITY OF BALL GROUND FOR CCWSA TO RESERVE AN ADDITIONAL 60,000 GALLONS PER DAY OF WATER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF BALL GROUND AT A COST OF $150,000.00.  THE ENTIRE 60,000 GALLONS WILL BE ALLOCATED TO THE LEO TAYLOR LANE METER LOCATION ON BALL GROUND HIGHWAY.  All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN.  All members present voted for the motion.

Board Meeting: July 26, 2021 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Joey Buice, Jamie Veley, Mark Cochran, Jennifer Arp, Clint Blackwell, Garry Hensley, Ryan Sarks, Rodney Satterfield, Jeff Hooper, and Eric Wright.

Member Harry Johnston attended via phone, but did not participate in voting.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE GARY WINCHESTER AS CHAIR.  All member present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Chair-Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO NOMINATE ERIC WILMARTH AS VICE-CHAIR.  All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

3.   COREY GHORLEY PRESENTED A REQUEST TO INCREASE THE ENGINEERING SERVICES CONTRACT AMOUNT FOR PRECISION PLANNING, INC. IN THE AMOUNT OF $9,150.00 TO COVER REIMBURSABLE DIRECT EXPENSES AND PERMITTING FEES FOR THE CCWSA CONSTRUCTION COMPLEX.  Mr. Ghorley noted an original contract amount of $170,000.00 and a revised contract amount of $179,150.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INCREASE IN THE ENGINEERING SERVICES CONTRACT AMOUNT FOR PRECISION PLANNING, INC. IN THE AMOUNT OF $9,150.00 TO COVER

REIMBURSABLE DIRECT EXPENSES AND PERMITTING FEES FOR THE CCWSA CONSTRUCTION COMPLEX.  All members present voted for the motion.

4.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 6/28/21 BOARD MEETING:

1)   DWAYNE FOWLER PRESENTED A REQUEST FROM BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT.  Mr. Fowler referenced correspondence received from Mr. Van Waters in which Mr. Van Waters noted that he has attached the overall utility plan with the lift station location shown (ATTACHED).  Mr. Van Waters noted it has a paved access with a pad and design per CCWSA standards.

In this correspondence, Mr. Van Waters noted that he is proposing to use the lift station to bring the sanitary sewer flow up to just outside the right-of-way of Knox Bridge Hwy. (GA-20).  Then it will gravity flow across GA-20 into the sanitary manhole in the cul-de-sac.  Mr. Van Waters noted that his firm has looked at a gravity design for this subdivision.  However, it will bypass approximately 32 lots of the 104 lots and be approximately 40’ deep.  Mr. Van Waters noted that his firm has also conducted a geotechnical seismic investigation and found rock on-site as shallow as 10’-15’ deep.  Due to these constraints, a gravity sanitary service design is not feasible.

Mr. Van Waters provided the following information:
Bridgetown Address:  7351 Knox Bridge Highway, Canton, GA 30114
TIN:  14N12 015, 14N12 016A, 14N12 016B, 14N12 016C
PIN:  14-0056-0070, 14-0056-0120, 14-0056-0078, 14-0056-0114

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 6/28/21 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $731,222.00 above budget projections for the period ending 5/31/21.  Mrs. Jones also noted that total operating expenses are approximately $1,448,694.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $7,705,515.00 for the period ending 5/31/21.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.656 MGD for the month of June 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.11” for the past twelve months.

8.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.9 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that no spills or overflows occurred during this reporting period.

10.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A NOTICE TO PROCEED ON THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD, REFERRED TO AS GDOT PI NO. 0014131, CHEROKEE COUNTY.  MR. FOWLER NOTED THAT, AT THE 2/22/21 BOARD MEETING, THE BOARD APPROVED A STANDARD UTILITY AGREEMENT WITH THE STATE TO REMOVE THE ASBESTOS LINES AND ANY POTENTIAL CONFLICTING LINES WITHIN THE SCOPE OF WORK OF PI NO. 0014131.  THIS WILL INCLUDE A ONE-TIME UP-FRONT PAYMENT BY THE AUTHORITY OF $419,070.00 ONCE THE PROJECT IS RELEASED.  THIS PI PROJECT HAS A LET DATE IN LATE AUGUST, AND MR. FOWLER IS CURRENTLY WORKING TO OBTAIN UPDATED COST ESTIMATES.

11.    DWAYNE FOWLER REPORTED THAT THE COUNTY HAS GIVEN THE AUTHORITY NOTICE TO PROCEED ON THE BRIDGE PROJECT OFF TRANSART PARKWAY. Mr. Fowler noted that he will present revised cost estimates at next month’s meeting.

12.    DWAYNE FOWLER NOTED THAT THE SOUTH HOLLY SPRINGS 24” WATER MAIN PROJECT IS NOW COMPLETE.

13.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.    MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO AUTHORIZE GARY WINCHESTER, TOM HEARD, AND TOM ROACH TO ENTER INTO NEGOTIATIONS WITH THE CITY OF CANTON FOR A PERIOD OF NO MORE THAN SIXTY (60) DAYS TO DETERMINE IF THERE IS A WAY TO RESOLVE THE CITY OF CANTON’S DESIRES IN TERMS OF CCWSA’S FOUR PROPERTIES IN DOWNTOWN CANTON, AS WELL AS THEIR DESIRES FOR ADDITIONAL RESOURCES FOR POTABLE WATER.  All members present voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.

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