Board Meeting: December 16, 2024 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Bryan Watkins, George Parks, Jamie Veley, Mike Venters, Tyler West, Garry Hensley, Jennifer Arp, Beth Jones, Clint Blackwell, Jody Henson, Ron Price, Shayne Fowler, Tyler Childers, Keith Allen, Melanie Stephens, Melissa Darvish, Joby West, Ryan Sarks, Eric Wright, Jeff Hooper, Sharon Clark, Joey Buice, and Clay Pilgrim.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 FROM TADO CONSTRUCTION IN THE AMOUNT OF $9,100.00 FOR THE ROSE CREEK WWTP BYPASS PUMPING STATION PROJECT. Mr. Ghorley noted this change order includes the addition of PVC drain lines, additional concrete pipe support, and a pressure transducer. Mr. Ghorley noted an original contract amount of $548,943.00, and a revised contract amount of $558,043.00 to include the change order.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER #1 FROM TADO CONSTRUCTION IN THE AMOUNT OF $9,100.00 FOR THE ROSE CREEK WWTP BYPASS PUMPING STATION PROJECT. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $12,374,665.00 FOR THE SR 20 WIDENING (PHASE 2) PROJECT FROM SR 369 TO THE FORSYTH COUNTY LINE. Mr. Ghorley noted this scope of work is listed as Item #6 under Road Relocation Projects/Anticipated 2025 on the Authority’s current CIP with a total original estimated cost of $9,520,000.00 (GDOT PI#0002862).

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $12,374,665.00 FOR THE SR 20 WIDENING (PHASE 2) PROJECT FROM SR 369 TO THE FORSYTH COUNTY LINE. All members present voted for the motion.

4.  GARRY HENSLEY PRESENTED A REQUEST FOR CCWSA PARTICIPATION WITH GEORGIA POWER IN THE COST OF THE INSTALLATION OF APPROXIMATELY 6,500 FEET OF 12” HDPE LINE FROM HWY. 372 EAST TOWARDS YELLOW CREEK ROAD (CONNS CREEK ROAD CONNECTOR) IN AN AMOUNT NOT TO EXCEED $775,705.00. Mr. Hensley noted that Georgia Power would install the line and be responsible for any remaining costs.

Eric Wilmarth noted that CCWSA has a need for this line, and CCWSA now has an option for Georgia Power to pay portions of the cost and CCWSA cost-share in the project.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE CCWSA PARTICIPATION WITH GEORGIA POWER IN THE COST OF THE INSTALLATION OF APPROXIMATELY 6,500 FEET OF 12” HDPE LINE FROM HWY. 372 EAST TOWARDS YELLOW CREEK ROAD (CONNS CREEK ROAD CONNECTOR) IN AN AMOUNT NOT TO EXCEED $775,705.00. GEORGIA POWER WILL INSTALL THE LINE AND BE RESPONSIBLE FOR ANY REMAINING COSTS. All members present voted for the motion.

5.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 11/18/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

6.  CLAY PILGRIM OF RUSHTON, LLC PRESENTED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR 2024. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/24.

MOTION BY NANCY MARTIN AND SECOND BY JOHN WORKMAN TO APPROVE AND ACCEPT THE FY 2024 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AS PRESENTED. All members present voted for the motion.

7.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2024 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR).

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 19.240 MGD for the month of November 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 61.85” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.351 MGD at the Riverbend Wastewater Treatment Facility.

10.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

11.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted that work would begin soon on the Cowart Mountain Trail water main project.

12.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT.

13.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 2025 CCWSA BOARD MEETING CALENDAR AS PRESENTED. All members present voted for the motion.

14.  DWAYNE FOWLER REPORTED THAT THE AUTHORITY RECEIVED AN OPEN RECORDS REQUEST IN NOVEMBER FOR RECORDS RELATED TO THE HYDRO GUARD DEVICE, WATER LINE AND RELATED INFRASTRUCTURE LOCATED AT CAMPBELL TRAIL AND UPPER SWEETWATER TRAIL. Staff complied with said request. Clint Blackwell reported that the Authority has a dead-end line on Upper Sweetwater Trail, and the auto-flusher is used to maintain chlorine residual and water quality at the location. Mr. Blackwell noted that a THM/HAA site is upstream of the property, so it is essential that the Authority flush for water quality. Staff is currently evaluating the extent of the area of inundation and how best to resolve the effects to private property. Mr. Caudill indicated that when potential solutions are identified by staff, this matter will be brought back for Board consideration.

15.  MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.