Board Meeting: April 27, 2020 @ 4:00 PM

Agenda Items:

• Invocation
  
• Bryce Holcomb, Jr.; Citi
  Update Refunding Analysis for CCWSA Series 2010, 2011 and 2013 Bonds
• Corey Ghorley
  1)  Request Approval of Engineering Budget for the IT/Lab Office Building from Precision Planning, Inc. in the Amount of $230,300.00 (Item #11 on Current CIP; Replacement of 320 W. Main Street Building/Old White House)
  2)  Request Approval of Construction Budget for the Odor Control at Rose Creek – Phase 3 Project in the Amount of $1,600,000.00 (Item #6 on Current CIP; Total Original Estimated Cost of $1,250,000.00)
  3)  Request Approval of Construction Budget for the Blankets Creek Capacity Expansion Project in the Amount of $1,900,000.00 (Item #5 on Current CIP; Total Original Estimated Cost of $1,500,000.00)
  4) Request Acceptance of Plate Settlers vs. Tube Settlers at Etowah River Water Treatment Facility (Items #5&6 Under Asset Replacement on Current CIP)
• Tom Roach
  RE:  Consideration to Ratify Staff’s Recommendation to Approve JP Morgan’s Request to Terminate the 1995 MBIA Reinvestment Agreement by a Payment of $380,000.00
  
• Approval of the 8/30/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard

Board Agenda Meeting:  March 26, 2020 ~3:00 P.M.

Note:  The regularly scheduled Board Meeting for 3/30/20 has been cancelled due to the ongoing COVID-19 crisis.  The Board will only conduct the Board Agenda Meeting this month, with no voting occurring.

PERSONS ATTENDING TELECONFERENCE:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mike Venters, Beth Jones, Melanie Stephens, Garry Hensley, Jennifer Arp, Rodney Satterfield, Gaye Blackwell, Corey Ghorley, Greg Long, Ryan Sarks, Jeff Hooper, Mark Cochran, Clint Blackwell, Brian Breeden, and Eric Wright.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   THE BOARD REVIEWED THE MINUTES FROM THE 2/24/20 BOARD MEETING AND FOUND NO CORRECTIONS TO BE MADE.

3.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,400,488.00 above budget projections for the period ending 1/31/20.  Mrs. Jones reported that total operating expenses are approximately $210,207.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,602,435.00 for the period ending 1/31/20.

4.   BETH JONES PROVIDED A SYNOPSIS OF THE CURRENT BOND MARKET AND SAVINGS LEVELS FOR THE AUTHORITY’S PROPOSED REFUNDINGS.  Mrs. Jones noted that staff is currently working on the preliminary official statement in the hope that the market stabilizes soon from the COVID-19 crisis in order for the Authority to move forward with the refunding at some point in the next few months.

The Board noted that they would like to receive an update each month from Bryce Holcomb of Citi so that the Board may determine at what point to proceed with the refunding or postpone further.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily flow of 14.551 MGD for the month of February 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 63.48” for the past twelve months.

6.   MR. BLACKWELL NOTED THAT THE AUTHORITY IS CURRENTLY STOCKPILING BULK MATERIALS DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Blackwell noted that the plant currently has approximately 45 days of chemicals on hand.

7.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 4.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.470 MGD at the Riverbend Wastewater Treatment Facility.

8.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp r

Board Meeting:  February 24, 2020~4:00 P.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
  
• Bryce Holcomb, Jr. / Citi
  RE:  Updated Refunding Analysis for CCWSA Series 2010, 2011 and 2013 Bonds
• Gaye Blackwell
  RE:  Proposed Fire Hydrant Meter Policy Update
• Corey Ghorley
  RE: Request Approval of Construction Budget in the Amount of $2,435,975.69 for the CCWSA Construction Complex (Item #10 on Current CIP; Total Estimated Original Cost of $1,750,000.00)
• Follow-Up Item from the 1/27/20 Board Meeting:
  1)  Request from Keith Adams of Smith Douglas Homes for Proposed Lift Station and Force Main for Univeter Road Tract
• Approval of the 1/27/20 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard

Board Meeting:  January 27, 2019 ~9:00 A.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
  
• Dwayne Fowler
  1)  Ray Roper/Dunnwood Lane Water Main Issues
  2)  Request from Keith Adams of Smith Douglas Homes for Proposed Lift Station and Force Main for Univeter Road Tract
  3)  Request from City of Waleska for Relinquishment of 14402 Fincher Road and 14424 Fincher Road into CCWSA Service Area
  4)  Relinquishment of Service Area at Neese Road
• Corey Ghorley
  RE:  Request Approval of Contract Change Order #1 (Final Closeout) for the River Park Force Main Extension & Manhole Rehabilitation Project (CCWSA-2018-009); Original Contract Amount of $1,880,311.36; Decrease per Change Order in the Amount of $345,467.89; Decrease in Contract Amount was Result of Unit Price Adjustment for Materials Not Used; Revised Final Contract Amount of $1,534,843.47
• Follow-Up Item from the 12/12/19 Board Meeting:
  1)  Request form Frans van Leeuwen of Vaughn & Melton for Installation of Pump Station at Wade Green Road & Hwy. 92
• Approval of the 12/12/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard

Board Meeting:  December 12, 2019 ~4:00 P.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
  
• Clay Pilgrim; Rushton & Company
  RE:  Presentment of FY 2019 Audit Report
  
• Dwayne Fowler
  1)  Request from Frans Van Leeuwen of Vaughn & Melton for Installation of Pump Station at Wade Green Road & Hwy. 92
  2)  Request Approval of City of Woodstock Service Area Boundary Map
  3)  Request from City of Woodstock for Woodstock Relinquishment of Tax Map 15N11 Parcel 040 to Authority Service Area
• Corey Ghorley
  RE:  Request for Emergency Replacement/Repair of 4 Sewer Manholes on River Park Outfall
• Approval of the 11/25/19 Board Meeting Minutes
  
• There will be no Finance Report given this month due to the presentment of the FY 2019 audit report
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
  1)  Approval of the 2020 Board Meeting Calendar

Board Meeting:  November 25, 2019 ~9:00 A.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
  
• Tom Roach
  1)  Contract Extension Amendment for Timber Management Services
  2) Request Approval of Intergovernmental Agreement with Cherokee County for Reimbursement for Water Line Relocation
• Follow-Up Item from 10/28/19 Meeting:
  1)  Petition for Extension of Water Main from Residents of Fincher Road & Deer Track Drive
• Approval of the 10/28/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
  1) CIP Update

Board Meeting:  October 28, 2019 ~4:00 P.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1)  Request Approval of CCWSA-2019-001-Atkins North America General Services Contract in an Amount Not-to-Exceed $200,000.00
  2) Request Approval of CCWSA-2019-002-Brown & Caldwell General Services Contract in an Amount Not-to-Exceed $200,000.00
  3)  Request Approval of CCWSA-2019-003-Hazen & Sawyer General Services Contract in an Amount Not-to-Exceed- $200,000.00
  4)  Request Approval of CCWSA-2019-004-Engineering Strategies, Inc. General Services Contract in an Amount Not-to-Exceed $200,000.00
  5)  Request Approval of CCWSA-2019-005-Infractec Consulting General Services Contract in an Amount Not-to-Exceed $200,000.00
  6)  Request Approval of CCWSA-2019-006-Freese and Nichols, Inc. General Services Contract in an Amount Not-to-Exceed $200,000.00
  7)  Request Increase of Approved Proposal from Industrial Technologies, LLC in the Amount of $10,000.00 for the Water Treatment Plant Filet Control System Replacement Project (Item #5 under Asset Replacement on current CIP)
  8)  Request Increase in the Amount of $5,802.00 to the Atkins General Services Agreement (CCWSA-2016-005); Original Contract Amount:  $200,000.00; Amount After Increase $205,802.00
  9)  Request Approval of Construction Budget in the Amount of $2,200,000.00 for the Odor Control at Rose Creek (Phase 3) Project (Item #7 under Construction Expansion/Upgrade on current CIP; Total Original Estimated Cost of $1,250,000.00

• Greg Long
  RE:  Request for Consideration of Billing for Street Lights from Residents of Doefield Street
• Gaye Blackwell
  RE:  Proposed Changed to Policy Regarding Installation of New Meters in Subdivisions
• Dwayne Fowler
  1)  Petition for Extension of Water Main from Residents of Fincher Road & Deer Track Drive
  2)  Petition for Extension of Water Main from Residents of Stone Creek Trail
  3)  Re-Establishment of Service to Holly Springs Booster Station
• Jeff Hooper
  RE:  Easement Abandonment – Woodstock Road Townhomes (McPhail Lift Station Driveway)
• Tom Roach
  RE:  Approval of Memorandum of Understanding Between CCWSA & City of Waleska for Water Line Extension on Pleasant Union Road
• Approval of the 9/30/19 Board Meeting Minutes
  
• *There will be no Finance Report presented this month due to the audit in progress.
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
  1)  Request from Pine Bluff Waste Management for CCWSA to Temporarily Receive Leachate from Landfill for Treatment

Board Meeting:  September 30, 2019 ~9:00 A.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1) Request Approval of Proposal from Industrial Technologies, LLC in the amount of $315,275.00 for the Water Treatment Plant Filter Control System Replacement Project (Item #5 under Asset Replacement on current CIP; Total Original Estimated Cost of $550,000.00)
  2)  Request Approval of Proposal from Hazen & Sawyer Engineers in the amount of $1,562,840.00 for Engineering/Design on the Fitzgerald Creek WWTP Expansion to 11.75 MGD (item #10 under Construction Expansion/Upgrade on current CIP)
• Dwayne Fowler
  1)  Petition for Extension of Water Main from Residents of Dogwood Lake Trial
  2)  Petition for Extension of Water Main from Residents of Roberts Road
  
• Tom Roach
  RE:  CCWSA Permissive Use Agreements with Cherokee County
• Approval of the 8/26/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
  1)  Petition for Amendment to Baseline Capacity-CCWSA & City of Woodstock

Board Meeting:  August 26, 2019 ~4:00 P.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1) Request Approval of Proposal from Freese & Nichols in the Amount of $98,472.00 for the AWIA Risk & Resiliency Assessment & Emergency Response Plan
  2)  Request Approval of Contract Change Order #6 (FINAL) for the Riverbend Environmental Complex (CCWSA-2016-002)/ Decrease Per Change Order in the Amount of $278,324.93 for Unused Unit Price Items & Allowances/Current Contract Amount of $24,445,678.67; Revised Contract Amount of $24,167,353.74
  3)  Request Approval to Sole Source “Aerisa” Ionization Unit for the Rose Creek Odor Control Phase 3 Project
• Ryan Sarks
  RE:  GMEBS Retirement Plan Restatement
  
• Approval of the 7/29/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  1)  Presentment of Proposed FY 2020 Budget
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard