Board Meeting: August 30, 2021 ~ 4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Clint Blackwell, Corey Ghorley, Joey Buice, Garry Hensley, Mark Cochran, Melanie Stephens, Gaye Blackwell, Jennifer Arp, Greg Long, Jamie Veley, Ryan Sarks, Eric Wright, Sharon Clark, and Jeff Hooper.

Member Lisa Woodruff was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT AMENDMENT #2 FROM BROWN & CALDWELL ENGINEEERS IN THE AMOUNT OF $1,610.00 FOR MATERIALS TESTING SERVICES FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  Mr. Ghorley noted this would be an increase in the current contract amount of $250,809.00.  Mr. Ghorley noted a revised contract amount of $252,419.00.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE CONTRACT AMENDMENT #2 FROM BROWN & CALDWELL ENGINEERS IN THE AMOUNT OF $1,610.00 FOR MATERIALS TESTING SERVICES FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  All members present voted for the motion.

3.   DWAYNE FOWLER REQUESTED APPROVAL TO BID AND SET A CONSTRUCTION BUDGET FOR PI#0014131 FOR THE WIDENING OF SR 20 FROM CR 281/SCOTT ROAD TO CR 762/UNION HILL ROAD.  MR. FOWLER NOTED AN ENGINEERING ESTIMATED COST OF $5,257,985.00.  Mr. Fowler noted that this amount includes $419,070.00 that was Board approved in February 2021 (Contract Item Agreement).

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST TO BID AND SET A CONSTRUCTION BUDGET FOR PI#0014131 FOR THE WIDENING OF SR 20 FROM CR 281/SCOTT ROAD TO CR 762/UNION HILL ROAD IN THE AMOUNT OF $5,257,985.00, WHICH INCLUDES $419,070.00 THAT WAS PREVIOUSLY APPROVED BY THE BOARD AT THE 2/22/21 BOARD MEETING.  All members present voted for the motion.

4.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 7/26/21 BOARD MEETING MINUTES AS AMENDED.  All members present voted for the motion.

5.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,584,066.00 above budget projections for the period ending 6/30/21.  Mrs. Jones reported that total operating expenses are approximately $1,519,230.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $9,479,043.00 for the period ending 6/30/21.

6.   BETH JONES PRESENTED THE PROPOSED BUDGET FOR FISCAL YEAR 2022 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2022 AS PRESENTED.  All members present voted for the motion.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.080 MGD for the month of July 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft., and reported a cumulative rainfall total of 64.53” for the past twelve months.

8.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.2 MG.

Mr. Veley noted that one permit violation occurred at Rose Creek during the month of February 2021 due to the effluent chlorine residual exceeding the daily maximum of .40 residual for one day during transition to new permit limits. A fine in the amount of $400.00 was paid to the EPD for the infraction.

Mr. Veley reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred during this reporting period at Farmbrook Pass.  Mrs. Arp noted that approximately 3,140 gallons were spilled due to flushable wipes.  Mrs. Arp noted that Authority crews jetted and cleaned the lines.

10.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that field engineering is currently being conducted on the bridge project off Transart Parkway.  Mr. Fowler noted that he will present revised cost estimates at next month’s meeting.

11.    ERIC WILMARTH EXITED THE MEETING DUE TO THE NEXT ITEM ON THE AGENDA BEING A REQUEST FROM THE CITY OF BALL GROUND AND MR. WILMARTH’S POSITION AS CITY MANAGER OF THE CITY OF BALL GROUND.

12.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND.  In the correspondence received from Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground is requesting that CCWSA reserve an additional 60,000 gallons per day of water capacity for wholesale purchase by the City of Ball Ground.

In this correspondence, Mr. Wilmarth further noted that the City requests that the entire 60,000 gallons be allocated to the Leo Taylor Lane meter location on Ball Ground Highway.  It is the City’s understanding, under the current rate structure, that the cost of this capacity reservation is $2.50 per gallon or $150,000.00 for the entire request.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF THE CITY OF BALL GROUND FOR CCWSA TO RESERVE AN ADDITIONAL 60,000 GALLONS PER DAY OF WATER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF BALL GROUND AT A COST OF $150,000.00.  THE ENTIRE 60,000 GALLONS WILL BE ALLOCATED TO THE LEO TAYLOR LANE METER LOCATION ON BALL GROUND HIGHWAY.  All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN.  All members present voted for the motion.

Board Meeting: July 26, 2021 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Joey Buice, Jamie Veley, Mark Cochran, Jennifer Arp, Clint Blackwell, Garry Hensley, Ryan Sarks, Rodney Satterfield, Jeff Hooper, and Eric Wright.

Member Harry Johnston attended via phone, but did not participate in voting.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE GARY WINCHESTER AS CHAIR.  All member present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Chair-Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO NOMINATE ERIC WILMARTH AS VICE-CHAIR.  All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

3.   COREY GHORLEY PRESENTED A REQUEST TO INCREASE THE ENGINEERING SERVICES CONTRACT AMOUNT FOR PRECISION PLANNING, INC. IN THE AMOUNT OF $9,150.00 TO COVER REIMBURSABLE DIRECT EXPENSES AND PERMITTING FEES FOR THE CCWSA CONSTRUCTION COMPLEX.  Mr. Ghorley noted an original contract amount of $170,000.00 and a revised contract amount of $179,150.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INCREASE IN THE ENGINEERING SERVICES CONTRACT AMOUNT FOR PRECISION PLANNING, INC. IN THE AMOUNT OF $9,150.00 TO COVER

REIMBURSABLE DIRECT EXPENSES AND PERMITTING FEES FOR THE CCWSA CONSTRUCTION COMPLEX.  All members present voted for the motion.

4.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 6/28/21 BOARD MEETING:

1)   DWAYNE FOWLER PRESENTED A REQUEST FROM BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT.  Mr. Fowler referenced correspondence received from Mr. Van Waters in which Mr. Van Waters noted that he has attached the overall utility plan with the lift station location shown (ATTACHED).  Mr. Van Waters noted it has a paved access with a pad and design per CCWSA standards.

In this correspondence, Mr. Van Waters noted that he is proposing to use the lift station to bring the sanitary sewer flow up to just outside the right-of-way of Knox Bridge Hwy. (GA-20).  Then it will gravity flow across GA-20 into the sanitary manhole in the cul-de-sac.  Mr. Van Waters noted that his firm has looked at a gravity design for this subdivision.  However, it will bypass approximately 32 lots of the 104 lots and be approximately 40’ deep.  Mr. Van Waters noted that his firm has also conducted a geotechnical seismic investigation and found rock on-site as shallow as 10’-15’ deep.  Due to these constraints, a gravity sanitary service design is not feasible.

Mr. Van Waters provided the following information:
Bridgetown Address:  7351 Knox Bridge Highway, Canton, GA 30114
TIN:  14N12 015, 14N12 016A, 14N12 016B, 14N12 016C
PIN:  14-0056-0070, 14-0056-0120, 14-0056-0078, 14-0056-0114

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 6/28/21 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $731,222.00 above budget projections for the period ending 5/31/21.  Mrs. Jones also noted that total operating expenses are approximately $1,448,694.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $7,705,515.00 for the period ending 5/31/21.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.656 MGD for the month of June 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.11” for the past twelve months.

8.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.9 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that no spills or overflows occurred during this reporting period.

10.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A NOTICE TO PROCEED ON THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD, REFERRED TO AS GDOT PI NO. 0014131, CHEROKEE COUNTY.  MR. FOWLER NOTED THAT, AT THE 2/22/21 BOARD MEETING, THE BOARD APPROVED A STANDARD UTILITY AGREEMENT WITH THE STATE TO REMOVE THE ASBESTOS LINES AND ANY POTENTIAL CONFLICTING LINES WITHIN THE SCOPE OF WORK OF PI NO. 0014131.  THIS WILL INCLUDE A ONE-TIME UP-FRONT PAYMENT BY THE AUTHORITY OF $419,070.00 ONCE THE PROJECT IS RELEASED.  THIS PI PROJECT HAS A LET DATE IN LATE AUGUST, AND MR. FOWLER IS CURRENTLY WORKING TO OBTAIN UPDATED COST ESTIMATES.

11.    DWAYNE FOWLER REPORTED THAT THE COUNTY HAS GIVEN THE AUTHORITY NOTICE TO PROCEED ON THE BRIDGE PROJECT OFF TRANSART PARKWAY. Mr. Fowler noted that he will present revised cost estimates at next month’s meeting.

12.    DWAYNE FOWLER NOTED THAT THE SOUTH HOLLY SPRINGS 24” WATER MAIN PROJECT IS NOW COMPLETE.

13.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.    MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO AUTHORIZE GARY WINCHESTER, TOM HEARD, AND TOM ROACH TO ENTER INTO NEGOTIATIONS WITH THE CITY OF CANTON FOR A PERIOD OF NO MORE THAN SIXTY (60) DAYS TO DETERMINE IF THERE IS A WAY TO RESOLVE THE CITY OF CANTON’S DESIRES IN TERMS OF CCWSA’S FOUR PROPERTIES IN DOWNTOWN CANTON, AS WELL AS THEIR DESIRES FOR ADDITIONAL RESOURCES FOR POTABLE WATER.  All members present voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.

Board Meeting: June 28, 2021 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Garry Hensley, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Mike Venters, Mark Cochran, Greg Long, Rodney Satterfield, Melanie Stephens, Gaye Blackwell, Ryan Sarks, and Eric Wright.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO APPOINT FIRST TRYON ADVISORS AS THE AUTHORITY’S FINANCIAL ADVISORS.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $58,427.40 FOR CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTION SERVICES FOR THE FITZGERALD CREEK WPCP EXPANSION TO 11.75 MGD.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSAL OF GEO-HYDRO ENGINEERS IN THE AMOUNT OF $58,427.40 FOR CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTION SERVICES FOR THE FITZGERALD CREEK WPCP EXPANSION TO 11.75 MGD.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,478,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER AT THE WATER TREATMENT PLANT/PHASE 1.  Mr. Ghorley noted that seven bids were received for this scope of work, and noted that this item is listed as Item #3 under Asset Replacement on the Authority’s current CIP.  Mr. Ghorley noted the construction budget of $1,671,973.00 was approved by the Board in March 2021.
MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO APPROVE THE LOW BID OF HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,478,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER AT THE WATER TREATMENT PLANT/PHASE 1.  All members present voted for the motion.

5.   GARRY HENSLEY PRESENTED A REQUEST FROM ROBYN SMITH OF THE CITY OF WALESKA TO RESERVE AN ADDITIONAL 100,000 GALLONS PER DAY OF WATER CAPACITY AT A COST OF $250,000.00.  PENDING APPROVAL, THE CITY WILL RELOCATE THEIR METER THAT IS CURRENTLY LOCATED AT THE INTERSECTION OF WORLEY ROAD AND LOWER BURRIS ROAD.  THE METER WILL BE RELOCATED TO THE INTERSECTION OF FATE CONN ROAD AND LOWER BURRIS ROAD.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF THE CITY OF WALESKA TO RESERVE AND ADDITIONAL 100,000 GALLONS PER DAY OF WATER CAPACITY AT A COST OF $250,000.00.  THE CITY WILL RELOCATE THEIR EXISTING METER CURRENTLY LOCATED AT THE INTERSECTION OF WORLEY ROAD AND LOWER BURRIS ROAD, AND WILL MOVE IT TO THE INTERSECTION OF FATE CONN ROAD AND LOWER BURRIS ROAD.  All members present voted for the motion.

6.   ERIC WILMARTH ENTERED THE MEETING.

7.   GARRY HENSLEY PRESENTED A REQUEST FROM BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT.  Mr. Hensley referenced correspondence received from Mr. Van Waters in which Mr. Van Waters noted that he has attached the overall utility plan with the lift station location shown (ATTACHED).  Mr. Van Waters noted it has a paved access with a pad and design per CCWSA standards.

In this correspondence, Mr. Van Waters noted that he is proposing to use the lift station to bring the sanitary sewer flow up to just outside the right-of-way of Knox Bridge Hwy. (GA-20).  Then it will gravity flow across GA-20 into the sanitary manhole in the cul-de-sac.  Mr. Van Waters noted that his firm has looked at a gravity design for this subdivision.  However, it will bypass approximately 32 lots of the 104 lots and be approximately 40’ deep.  Mr. Van Waters noted that his firm has also conducted a geotechnical seismic investigation and found rock on-site as shallow as 10’-15’ deep.  Due to these constraints, a gravity sanitary service design is not feasible.

Mr. Van Waters provided the following information:

Bridgetown Address:  7351 Knox Bridge Highway, Canton, GA 30114

TIN:  14N12 015, 14N12 016A, 14N12 016B, 14N12 016C

PIN:  14-0056-0070, 14-0056-0120, 14-0056-0078, 14-0056-0114

Garry Hensley noted this is the first reading of this issue.

8.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 5/24/21 BOARD MEETING:

1)   TOM ROACH REPORTED THAT GEORGIA POWER HAS WITHDRAWN THEIR REQUEST TO TRIM TREES ON CCWSA’S WELL SITE PROPERTY.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO REMOVE THIS ITEM FROM THE AGENDA.  All members voted for the motion.

9.   MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/24/21 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $328,014.00 under budget for the period ending 4/30/21.  Mrs. Jones reported that total operating expenses are approximately $1,169,909.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,735,489.00 for the period ending 4/30/21.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.291 MGD for the month of May 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft., and reported a cumulative rainfall total of 57.30” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.

13.   DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP.  Mr. Kubala noted that no spills or overflows occurred during this reporting period.

14.   GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF DWAYNE FOWLER.  Mr. Hensley noted that Authority crews have completed work on the tie-in on the 8” main for the bridge project at Transart Parkway, and noted that work is on-going for the South Holly Springs Road project.

15.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

16.   MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A PERSONNEL ITEM.  All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

17.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE “VERSION C” OF THE CCWSA ORGANIZATIONAL CHART, AS PRESENTED BY THE AUTHORITY’S GENERAL MANAGER.  All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members voted for the motion.

Board Meeting: May 24, 2021 ~ 9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mark Cochran, Mike Venters, Leo Baker, Jennifer Arp, Joey Geers, Jamie Veley, Chandler Hamby, Tyler West, Corey Ghorley, Beth Jones, Gaye Blackwell, Greg Long, Eric Wright, Melanie Stephens, Ryan Sarks, Jeff Hooper, Garry Hensley, Rodney Satterfield, and Mike Thomas.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE THOMAS OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PRESENTED THE FOLLOWING AWARDS TO THE AUTHORITY:

·         Etowah River Water Treatment Facility:  Plant of the Year Award

·         Etowah River Water Treatment Facility:  Platinum Award

·         Riverbend Wastewater Treatment Plant:  Water Reclamation Facility of the Year Award

·         Riverbend Wastewater Treatment Plant:  Gold Award

·         Rose Creek Wastewater Treatment Plant:  Platinum Award

·         Fitzgerald Creek Wastewater Treatment Plant:  Platinum Award

3.   COREY GHORLEY REQUESTED APPROVAL OF ADDITIONAL FUNDING IN THE AMOUNT OF $210,000.00 TO COMPLETE THE CCWSA NORTH SHOP COMPLEX.  Mr. Ghorley noted costs will cover septic system, site grading and landscaping, erosion control structures, on-site water utilities (completed by CCWSA Construction Dept.), office furniture and appliances, IT equipment, and an automatic gate control system.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST FOR ADDITIONAL FUNDING IN THE AMOUNT OF $210,000.00 TO COMPLETE THE CCWSA NORTH SHOP COMPLEX.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2022 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE 2022 CIP/FUTURE PROJECTS LISTING AS PRESENTED.  All members voted for the motion.

5.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM ELEVEN RESIDENTS OF FLATBOTTOM ROAD AND ETOWAH DOWNS COURT.  Mr. Fowler noted that the proposed line extension is from the Rambo Lane and Turkey Creek Drive area south/southwest to Flatbottom Road and along Etowah Downs Court to the cul-de-sac.  Mr. Fowler noted that the total footage of the extension is approximately 4,816 feet, and the estimated line size is 3” PVC.  The estimated task cost of the line is $28,896.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $18,700.00 from this scope of work, and noted that there are 21 potential connections in the extension area.

Mr. Fowler stated that the petitioners have noted that they currently use well water to meet their water needs, and these wells contain a high iron and mineral load, and some are under the influence of surface water and contain detectable levels of E. coli.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 4,816 FEET OF 3” WATER MAIN FOR THE FLATBOTTOM ROAD/ETOWAH DOWNS COURT AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $28,896.00.  All members voted for the motion.

6.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 4/26/21 BOARD MEETING:

1)   JEFF HOOPER REQUESTED THAT THE BOARD TABLE THE REQUEST BY GEORGIA POWER TO TRIM TREES ON CCWSA’S WELL SITE PROPERTY UNTIL NEXT MONTH’S MEETING.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO TABLE THIS ITEM UNTIL NEXT MONTH’S MEETING.  All members voted for the motion.

7.   MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 4/26/21 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,731,796.00 below budget projections for the period ending 3/31/21.  Mrs. Jones reported that total operating expenses are approximately $1,137,136.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,644,824.00 for the period ending 3/31/21.

9.   LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Baker reported an average daily treatment of 18.267 MGD for the month of April 2021 at the Etowah River Water Treatment Facility.  Mr. Baker also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Baker reported a cumulative rainfall total of 54.99” for the past twelve months.

10.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.2 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

11.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no overflows or spills occurred during this reporting period.

12.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

13.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  Mr. Heard noted that the Authority is in receipt of an email from a local business owner who has expressed concern about the future location of CCWSA’s IT/Lab Office building.

14.    MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

The meeting adjourned at 9:30 A.M.

Board Meeting: April 26, 2021 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Darrell Caudill, Wesley Banks, Joey Buice, Jennifer Arp, Ryan Sarks, Clint Blackwell, Beth Jones, Sharon Clark, Corey Ghorley, Gaye Blackwell, Jamie Veley, Jeff Hooper, Rodney Satterfield, Melanie Stephens, Garry Hensley, and Eric Wright.

Gary Winchester, Chair, called the meeting to order and noted that the Board would proceed with the agenda that includes the executive session item.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,228,155.00 FOR THE LAB/IT OFFICE BUILDING.  Mr. Ghorley noted that this project is currently listed as Item #10 on the Authority’s CIP under Construction Expansion/Upgrade, with a total original estimated cost of $3,300,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,228,155.00 FOR THE LAB/IT OFFICE BUILDING.  All members voted for the motion.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM ROBYN SMITH OF THE CITY OF WALESKA.  In this correspondence, Ms. Smith noted that the City is requesting that CCWSA release the water rights for Rampley Trail and Patriot Trail to the City of Waleska.  (MAPS ATTACHED).

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO RELEASE THE WATER RIGHTS FOR RAMPLEY TRAIL AND PATRIOT TRAIL AS DEPICTED ON THE ATTACHED MAPS TO THE CITY OF WALESKA.  All members voted for the motion.

4.   JEFF HOOPER PRESENTED A REQUEST BY GEORGIA POWER TO TRIM TREES ON THE AUTHORITY’S WELL SITE PROPERTY LOCATED AT NATIONS DRIVE.  Mr. Hooper noted that the Authority would receive $2,177.00 from Georgia Power for this scope of work.

Mr. Hooper noted that staff recommends tabling this issue until next month’s meeting so that staff may work on verbiage contained in the easement.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members voted for the motion.

5.   RYAN SARKS REQUESTED APPROVAL OF THE FY 2021 SURPLUS LISTING.  Mr. Sarks noted that the items included on this listing would be sold at auction on 5/8/21.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2021 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/29/21 BOARD MEETING:

1)   DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK (SITE PLAN ATTACHED).  Mr. Fowler noted that the parcels included are 15N17 054, 15N17 055, and 15N17 060.

Mr. Fowler noted this project would consist of approximately 127 units, and noted that staff recommends approval of this project.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK.  All members voted for the motion.

2)   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD.  In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow.  The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed.  The disturbed area is 2.2 acres.  Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet.  The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners.  Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station.  Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project have researched the ability to value engineer this project and have now determined that gravity is available to this property.  Therefore, Mr. Huff has officially withdrawn the request for a lift station so that plans may be submitted to the Authority at a later date for the proposed gravity line.

7.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 3/29/21 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,670,202.00 below budget projections for the period ending 2/28/21.  Mrs. Jones reported that total operating expenses are approximately $1,113,973.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,082,227.00 for the period ending 2/28/21.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.922 MGD for the month of March 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 58.37” for the past twelve months.

10.    JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

11.    JAMIE VELEY NOTED THAT AN ODOR COMPLAINT WAS REPORTED ON 4/7/21 FROM THE WHISPER WIND COURT AREA OF TOWNE LAKE.  Mr. Veley noted that staff investigated the issue and could not detect any odors.  Mr. Veley noted that all odor control systems are operating as designed, and noted that these findings were reported to Kenneth Hair of the Eagle Watch HOA.

12.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

13.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

14.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.    MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR DISCUSSION REGARDING A PERSONNEL ITEM.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

16.    MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUESTED FLEX TIME SCHEDULE FOR TOM HEARD.  All members voted for the motion.

17.    MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

Board Meeting: March 29, 2021 ~ 9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Clint Blackwell, Beth Jones, Mike Venters, Ryan Sarks, Gaye Blackwell, Jennifer Arp, Eric Wright, Garry Hensley, Greg Long, Leo Baker, Melanie Stephens, Mark Cochran, and Rodney Satterfield.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL FOR AN INCREASE OF THE HAZEN & SAWYER ENGINEERING CONTRACT FOR DESIGN SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $354,800.00.  Mr. Ghorley noted that this increase reflects changes in the original scope of work up to the 60% design phase.  Mr. Ghorley noted an original approved contract amount of $1,562,840.00, and a revised contract amount of $1,917,640.00.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE INCREASE FOR THE HAZEN & SAWYER ENGINEERING CONTRACT FOR DESIGN SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $354,800.00.  All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSAL FROM HAZEN & SAWYER ENGINEERING IN THE AMOUNT OF $2,597,600.00 FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERING IN THE AMOUNT OF $2,597,600.00 FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM CROWDER CONSTRUCTION FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $40,643,000.00.  Mr. Ghorley noted this scope of work is listed as Item #6 on the Authority’s current CIP under Construction Expansion/Upgrade, with an approved construction budget of $42,600,000.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID RECEIVED FROM CROWDER CONSTRUCTION FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $40,643,000.00.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,671,973.00 FOR THE PLATE SETTLER REPLACEMENT AT THE ETOWAH RIVER WATER TREATMENT PLANT/PHASE 1.  Mr. Ghorley noted that this scope of work is listed as Item #4 on the Authority’s current CIP under Asset Replacement, with a total original estimated cost of $1,600,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,671,973.00 FOR THE PLATE SETTLER REPLACEMENT AT THE ETOWAH RIVER WATER TREATMENT PLANT/PHASE 1.  All members present voted for the motion.

6.   GAYE BLACKWELL PRESENTED A REQUEST FROM JC PENDREY, JR. FOR CONSIDERATION OF BILLING ON BEHALF OF AUTHORITY CUSTOMER SUSAN GILBERT.  Mrs. Blackwell referenced correspondence received from Mr. Pendrey in which Mr. Pendrey noted that he is writing on behalf of his disabled daughter who received a very high water bill and needs help in resolving the issue.  Mr. Pendrey noted that Susan Gilbert called the water department the day the bill was received, but since it was on a Saturday, the office was closed.  Mr. Pendrey stated that Susan called several times the following week before being able to contact someone in the office in an attempt to understand the high charge of $401.80.  The normal bill is around $50.00, which has always been paid promptly.  Mr. Pendrey stated that the water department told Susan to perform a water color test and to call a plumber to inspect the pipes and plumbing for a leak. Mr. Pendrey noted the water color test did not indicate that water leaked from a toilet, and the plumber inspected the pipes and toilets, but did not find any leaks.  The plumber has stated on his bill that there is no leak.

Mr. Pendrey stated in his correspondence that Susan visited the water department with this information and requested help and consideration to reduce the bill and help explain the high bill, but no explanation was offered.

Mr. Pendrey further noted that upon reporting the test and inspections results to the water department, Susan was told that no adjustment could be made and that the water would be cut off if payment was not made immediately.  The bill was paid in full.  Mr. Pendrey noted that another bill was then received with a $40.18 penalty and a notice that the water would be disconnected if the penalty was not paid.

Mr. Pendrey stated in his correspondence that Susan is disabled for an injury received while on duty with the Milledgeville, Georgia Police Department.  She was struck by lightning while on a call.  Since the injury in 1995, she lives with chronic pain and has received treatments by many doctors, including Shepherd Spinal Center, without relief from the pain.

Mr. Pendrey noted that Susan has lived in Woodstock for approximately 25 years, in the current location for approximately 10 years, and has paid her bills, including her water bill on time which the records will verify.  Mr. Pendrey noted that Susan conserves all utility usage because of her limited income.

Mr. Pendrey noted that since no leak has been found and Susan cannot determine any unusual usage of water, Susan is requesting that an adjustment be made to the bill and the late charge.

In his correspondence, Mr. Pendrey noted that he was trying to determine the reason and cause for the high bill in order to be proactive and to prevent it from occurring again.  Mr. Pendrey posed the following questions:

1)   Is it possible that an error was made in reading the water meter?  Has an error ever been made in reading a water meter?

2)   Is it possible that an error was made in entering the data into the billing system?  Has an error ever been made in data entry into the billing system?

3)   Is it possible that a software glitch occurred in preparing the bill?  Has a software error ever occurred before?

Gaye Blackwell noted that, in response to Mr. Pendrey’s letter, standard protocol was followed and the meter reading taken by Bermex on 12/22/20 was verified by a CCWSA meter technician on 12/28/20.  At that time, the meter showed an additional 3000 gallons of consumption in the six days from Bermex’s original reading on 12/22/20.

Mrs. Blackwell further noted that, per the customer’s request, the meter was tested for accuracy on 1/19/21.  The meter tested accurate.

Mrs. Blackwell noted that Susan Gilbert paid the full billed amount of $401.80 on 2/2/21.  The after due date penalty of $40.18 resulting from the large billed amount was credited on 2/11/21.

Mrs. Blackwell noted that the Authority offers extended payment arrangements to all CCWSA customers if they are unable to pay a large billed amount in full, and noted that no leak adjustment could be given for this account based upon the Authority’s current leak adjustment policy.

Mrs. Blackwell stated that Susan Gilbert has now paid the March billed amount twice on 3/10/21.  This resulted in a credit balance of $113.61 to Ms. Gilbert’s account.  Mrs. Blackwell noted that she has reached out to Ms. Gilbert to determine if Ms. Gilbert would like a refund of her overpayment.  Ms. Gilbert declined the refund and requested that the credit balance be applied to the next bill.

Staff recommends adhering to the current policy in place.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADHERE TO EXISTING POLICY AS IT IS CURRENTLY WRITTEN.  All members present voted for the motion.

Gaye Blackwell noted that she would contact Ms. Gilbert with regard to the Board’s decision.

7.   MIKE VENTERS REFERENCED CORRESPONDENCE RECEIVED FROM SCOTT KING OF ERTH PRODUCTS, LLC.  In this correspondence, Mr. King noted that pursuant to Section 4.3 of ERTH Products’ contract with CCWSA, ERTH Products is proposing a new annual price of $88.25 per ton for the recycling of CCWSA’s bio-solids for the period 7/1/21 – 6/30/22.

Mr. King further noted in his correspondence that ERTH Products seeks this price adjustment due to the continuing increases in the bio-solid disposal/recycling market.  Mr. King noted that these market changes, along with the corresponding increases in cost associated with beneficial reuse composting (regulatory, freight/fuel & raw materials), make the increase necessary to be able to continue to service CCWSA.

Mike Venters noted that the Authority currently pays $75.00 per ton to ERTH Products for this service, and noted that he recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE PRICE ADJUSTMENT OF $88.25 PER TON TO ERTH PRODUCTS FOR THE RECYCLING OF CCWSA’S BIO-SOLIDS FOR THE PERIOD 7/1/21 – 6/30/22.  All members present voted for the motion.

8.   DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK (SITE PLAN ATTACHED).  Mr. Fowler noted that the parcels included are 15N17 054, 15N17 055, and 15N17 060.

Mr. Fowler noted this project would consist of approximately 127 units, and noted that this is the first reading of this issue.

9.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 2/22/21 BOARD MEETING:

1)   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JERRY JOHNSON OF PERSPECTIVE ENGINEERING.  In this correspondence, Mr. Johnson requested installation of a lift station and force main to serve 54 single family lots on approximately 35.1 acres located to the north of Elwin Ragsdale Way north of the intersection of McCollum Lane (MAPS ATTACHED).  In this correspondence, Mr. Johnson noted that his firm has researched connecting to possible gravity sewer.  However, his firm has determined that, based upon topography, it is not possible.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF JERRY JOHNSON OF PERSPECTIVE ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN AT ELWIN RAGSDALE WAY.  All members present voted for the motion.

2)   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD.  In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow.  The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed.  The disturbed area is 2.2 acres.  Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet.  The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners.  Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station.  Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project are currently researching the ability to value engineer this project and make gravity available to this property.  Therefore, Traton Homes requests to table this issue until next month’s meeting.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members present voted for the motion.

10.    MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE 2/22/21 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

11.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones noted that total operating revenues are approximately $1,025,115.00 below budget projections for the period ending 1/31/21.  Mrs. Jones noted that total operating expenses are approximately $778,886.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,767,276.00 for the period ending 1/31/21.

12.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.543 MGD for the month of February 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 60.30” for the past twelve months.

13.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.285 MGD at the Riverbend Wastewater Treatment Facility.

14.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that one spill occurred at Gregory Lane during this reporting period.  Mrs. Arp noted that approximately 13,200 gallons were spilled due to rags in the line.  Mrs. Arp noted that Authority crews jetted the line to correct the problem.  Mrs. Arp further noted that this spill would be monitored for a period of one year.

15.    JENNIFER ARP NOTED THAT THE AUTHORITY’S EDUCATION PROGRAM HAS RECEIVED THE PROGRAM OF EXCELLENCE IN WATER AWARD FROM THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS.

16.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE NEW CONSTRUCTION COMPLEX IS APPROXIMATELY 95% COMPLETE.

17.    MR. FOWLER NOTED THAT TREES HAVE BEEN PLANTED ON SECTIONS OF THE AUTHORITY’S 600 ACRE PROPERTY.

18.    MR. FOWLER NOTED THAT REPAIRS HAVE BEEN CONDUCTED ON VARIOUS CREEK CROSSINGS DUE TO RECENT STORM DAMAGE.

19.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS BEEN NOTIFIED OF THE FOLLOWING AWARDS FROM THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS:  

·         Etowah River Water Treatment Facility – Drinking Water Facility Platinum Award

·         Riverbend Wastewater Treatment Plant – Wastewater Facility Gold Award

·         Fitzgerald Creek Water Pollution Control Facility – Wastewater Facility Platinum Award

·         Rose Creek Water Pollution Control Facility – Wastewater Facility Platinum Award

·         Riverbend Wastewater Treatment Plant – Plant of the Year Award

20.    MR. HEARD NOTED THAT A DRONE VIDEO PRESENTATION OF THE AUTHORITY’S NEW CONSTRUCTION COMPLEX AS WELL AS THE FITZGERALD CREEK FACILITY WOULD BE PRESENTED TO THE BOARD SOMETIME IN THE NEAR FUTURE.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

Board Meeting:  February 22, 2021 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Ron Price, Beth Jones, Clint Blackwell, Mike Venters, Jennifer Arp, Corey Ghorley, Eric Wright, Garry Hensley, Gaye Blackwell, Greg Long, Mark Cochran, Melanie Stephens, Rodney Satterfield, and Ryan Sarks.

Gary Winchester, Chair, called the meeting to order.

1.   MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO AMEND THE AGENDA TO INCLUDE A REQUEST FROM STEVE DOBSON OF CHEROKEE COUNTY ROADS & BRIDGES TO RELOCATE APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD DUE TO CHEROKEE COUNTY ROAD WIDENING PROJECT.  All members voted for the motion.

2.   AN INVOCATION WAS GIVEN BY DOUG DABBS.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JERRY JOHNSON OF PERSPECTIVE ENGINEERING.  In this correspondence, Mr. Johnson requested installation of a lift station and force main to serve 54 single family lots on approximately 35.1 acres located to the north of Elwin Ragsdale Way north of the intersection of McCollum Lane (MAPS ATTACHED).  Mr. Johnson noted that his firm has researched connecting to possible gravity sewer, however, based upon topography, it is not possible.

Mr. Fowler noted this is the first reading of this issue.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD.  In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED SEWER OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow.  The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed.  The disturbed area is 2.2 acres.  Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet.  The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners.  Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station.  Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project are currently researching the ability to value engineer this project and make gravity available to this property.

Mr. Fowler noted this is the first reading of this issue.

5.   DWAYNE FOWLER PRESENTED A REQUEST FROM GDOT FOR APPROVAL OF THE STANDARD UTILITY AGREEMENT/CONTRACT ITEM AGREEMENT (GDOT PI NO. 0014131, CHEROKEE COUNTY) FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD.  Mr. Fowler noted that this agreement sets forth the conditions under which the State agrees to have its Contractor perform the work and by which CCWSA will reimburse the Department $419,070.00 for its work.  This work will include the removal of asbestos lines and any potential conflicting lines within the scope of work of PI No. 0014131.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE STANDARD UTILITY AGREEMENT/CONTRACT ITEM AGREEMENT (GDOT PI NO. 0014131, CHEROKEE COUNTY) AT A COST TO THE AUTHORITY OF $419,070.00.  All members voted for the motion.

6.  DWAYNE FOWLER PRESENTED A REQUEST FROM GDOT FOR APPROVAL OF THE EASEMENT LIMITED AGREEMENT (ELA) FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD (GDOT PI NO. 0014131, CHEROKEE COUNTY).  Mr. Fowler noted that right-of-way easement for construction and maintenance of slopes will encroach on CCWSA’s easements which will be relocated within the Department’s right-of-way.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO APPROVE THE EASEMENT LIMITED AGREEMENT FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD (GDOT PI NO. 0014131, CHEROKEE COUNTY).  All members voted for the motion.

7.  DWAYNE FOWLER REPORTED THAT STEVE DOBSON OF CHEROKEE COUNTY ROADS & BRIDGES IS REQUESTING THAT THE AUTHORITY RELOCATE APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD (MAP ATTACHED) DUE TO CHEROKEE COUNTY’S ROAD WIDENING PROJECT.  Mr. Fowler noted that, pending approval, Authority crews would replace existing 2 ½” PVC piping with 3” PVC piping, at an estimated cost to the Authority of $8000.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE RELOCATION OF APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD AT AN ESTIMATED COST OF $8000.00.  All members voted for the motion.

8.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/25/21 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.  BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $689,622.00 below budget projections for the period ending 12/31/20.  Mrs. Jones reported that total operating expenses are approximately $620,096.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,328,824.00 for the period ending 12/31/20.

10.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.838 MGD for the month of January 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 69.55” for the past twelve months.

11.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.9 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.275 MGD at the Riverbend Wastewater Treatment Facility.

12.    MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 1/27/21 FROM THE AMBERWOOD COURT AREA IN EAGLE WATCH SUBDIVISION.  Mr. Venters noted that staff investigated the issue, and reported that all odor control systems were working properly.

13.    MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 2/4/21 FROM THE OLDE FORGE LANE AREA IN EAGLE WATCH SUBDIVISION.  Mr. Venters noted that staff investigated the issue, and reported that all odor control systems were working properly.

14.    MIKE VENTERS REPORTED THAT A CALL WAS RECEIVED ON 2/8/21 FROM THE MANAGER OF THE EAGLE WATCH HOME OWNERS ASSOCIATION CONCERNING THE RECENT ODOR COMPLAINTS.  Mr. Venters explained that flow has been being diverted to the Fitzgerald Creek facility while the #3 digester is empty and having a cover installed to prevent odor.  End of month flows required sending more flow to the Rose Creek facility the last few days of the month.  Digester #3 will have a cover installed within the next couple of months and should eliminate odors.

15.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

16.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE CITY OF WOODSTOCK HAS ACCEPTED TAX MAP AND PARCELS 15N24 045, 15N24 043, AND 15N24 033A FROM THE TRICKUM ROAD AREA THAT WERE RELINQUISHED BY CCWSA TO THE CITY OF WOODSTOCK AT THE AUTHORITY’S 1/25/21 BOARD MEETING.

17.    DWAYNE FOWLER NOTED THAT THE TIMBER CUTTING PORTION OF THE AUTHORITY’S TIMBER HARVESTING PROJECT IS NOW COMPLETE.  Mr. Fowler noted that the overspraying, burning, and replanting portions of the project will occur sometime in the future.

18.    DWAYNE FOWLER REPORTED THAT CHEROKEE COUNTY IS CURRENTLY CONDUCTING A ROADWAY INTERSECTION IMPROVEMENT PROJECT AT SOUTH HOLLY SPRINGS AND EAST CHEROKEE DRIVE.  Mr. Fowler noted that a gas company accidentally hit the Authority’s 30” water main in this area.  Mr. Fowler noted that water service in this area will be temporarily disrupted tomorrow morning so that crews can make necessary repairs to the water main.  Mr. Fowler noted that signs have been placed in the area in order to notify homeowners of the temporary disruption of service.

Mr. Fowler noted that the Authority would bill the gas company for the necessary repairs.

19.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.