Board Meeting:  October 25, 2021 ~4:00 P.M.

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Greg Long, Jennifer Arp, Mark Cochran, Leo Baker, Melanie Stephens, Mike Venters, Jeff Hooper, Garry Hensley, Gaye Blackwell, Ryan Sarks, and Eric Wright.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BECKY DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  TOM HEARD REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 8/31/20.

3.  COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/25/21 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF THE CERTIFICATE OF FINAL COMPLETION FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE CERTIFICATE OF FINAL COMPLETION FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX. All members voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM MID-SOUTH BUILDERS, INC. IN THE AMOUNT OF $3,598,597.00 FOR THE SR 20 WIDENING – WATER MAIN RELOCATION PROJECT (GDOT PI#0014131, SCOTT ROAD TO UNION HILL ROAD). Mr. Ghorley noted a construction cost estimate in the amount of $5,257,985.00 was approved August 2021.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF MID-SOUTH BUILDERS, INC. IN THE AMOUNT OF $3,598,597.00 FOR THE SR 20 WIDENING – WATER MAIN RELOCATION PROJECT (GDOT PI#0014131, SCOTT ROAD TO UNION HILL ROAD). All members voted for the motion.

6.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 IN THE AMOUNT OF $380,408.00 FOR THE WATER TREATMENT PLANT PLATE SETTLER PROJECT (PHASE 1). Mr. Ghorley noted this change will increase the current flow design from 2.5 MGD to 3.0 MGD and add 30 days to the contract completion time. Mr. Ghorley noted a current contract amount of $1,478,000.00, and a revised contract amount of $1,858,408.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE CHANGE ORDER #1 IN THE AMOUNT OF $380,408.00 FOR THE WATER TREATMENT PLANT PLATE SETTLER PROJECT (PHASE 1). All members voted for the motion.

7.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION COST ESTIMATE IN THE AMOUNT OF $290,650.00 FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. Mr. Ghorley noted this project listed as Item #5 under Asset Replacement on the Authority’s current CIP, with a total original estimated cost of $350,000.00.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE A CONSTRUCTION COST ESTIMATE IN THE AMOUNT OF $290,650.00 FOR THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. All members voted for the motion.

8.  COREY GHORLEY REQUESTED TO “SOLE SOURCE” DEXTER FORTSON ASSOCIATES, INC. TO PROVIDE SCADA UPGRADES TO THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. Mr. Ghorley noted that Dexter Fortson Associates, Inc. is currently the overall provider of CCWSA’s SCADA control network.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO “SOLE SOURCE” DEXTER FORTSON ASSOCIATES, INC. TO PROVIDE SCADA UPGRADES TO THE LITTLE RIVER WASTEWATER PUMP STATION – VFD & SCADA UPGRADE PROJECT. All members voted for the motion.

9.  DWAYNE FOWLER REQUESTED APPROVAL OF AN EXPENDITURE OF APPROXIMATELY $275,000.00 FOR THE HAMES ROAD/SOUTH JETT ROAD ROADWAY IMPROVEMENTS PROJECT/WATER LINE REPLACEMENT. Mr. Fowler noted that this project is listed as Item #2 under Road Relocation Projects/Beyond 2022 on the Authority’s current CIP. Mr. Fowler noted this expenditure would be for approximately 5000’ of 8” DIP.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE EXPENDITURE OF APPROXIMATELY $275,000.00 FOR THE HAMES ROAD/SOUTH JETT ROAD ROADWAY IMPROVEMENTS PROJECT/WATER LINE REPLACEMENT. All members voted for the motion.

10.  MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/27/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

11.  BETH JONES NOTED THAT THERE WOULD BE NO FINANCE REPORT GIVEN THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

12.  MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADOPT THE CCWSA 2021 REIMBURSEMENT RESOLUTION WHEREBY THE AUTHORITY DECLARES ITS INTENT TO USE PROCEEDS OF NOT MORE THAN $76,960,000.00 FROM THE ISSUANCE OF THE BONDS TO REIMBURSE ITSELF FOR MONEYS FROM ITS GENERAL FUNDS, ITS RENEWAL AND EXPANSION FUNDS, OR ITS OTHER FUNDS USED TO PAY EXPENDITURES RELATED TO THE FOLLOWING PROJECTS:
1) RELOCATE CERTAIN EXISTING WATER AND WASTEWATER LINES AT AN ESTIMATED COST OF $31,800,000.00.
2) EXPAND THE FITZGERALD CREEK WASTEWATER PLANT AT AN ESTIMATED COST OF APPROXIMATELY $45,160,000.00.
All members voted for the motion.

13.  LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 18.424 MGD for the month of September 2021 at the Etowah River Water Treatment Facility. Mr. Baker noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Baker reported a cumulative rainfall total of 62.18” for the past twelve months.

14.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG. Mr. Venters reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

15.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one spill occurred during this reporting period at Braddock Lane. Mrs. Arp noted that approximately 50,400 gallons were spilled due to a blockage, and that Authority crews jetted the line and removed the blockage.

16.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that the Authority is currently installing HDPE pipe, which is a deviation from the normal specs, due to supply chain issues with certain items. The Authority is evaluating on a case-by-case basis, and will hopefully return to installation of standard materials in the near future.

17.  Dwayne Fowler noted that the Authority has received notification that the Hwy. 20 – Phase 2 project has been awarded to Vertical Earth.

18.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

19.  LISA WOODRUFF RECUSED HERSELF FROM THE MEETING SINCE HER FIRM IS AN AGENT INVOLVED ON PROPERTY BEING DISCUSSED IN EXECUTIVE SESSION.

20.  MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING THE POTENTIAL ACQUISITION OF REAL ESTATE. All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

21.  MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE PARCELS 2021 A-F FOR CONSIDERATION FOR APPRAISALS. All members present voted for the motion.

22.  MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

Board Meeting: November 29, 2021 @ 9:00 AM

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1) Request Approval of Change Order 001 from Geo-Hydro Engineers, Inc. for the Blankets Creek Capacity Expansion Project (Change Order is an increase in the amount of $2,184.25 for testing of rock anchor installation & concrete testing services; Contract amount prior to this change order: $9,900.90; Revised contract amount: $12,085.15)
  2) CIP Update
• Dwayne Fowler
  RE: Petition for Extension of Water Main from Residents of Green Drive
• David Kubala & Jennifer Arp
  RE: Metropolitan North Georgia Water Planning District Action Item Update
• Approval of the 10/25/21 Board Meeting Minutes
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
• *There will be no General Manager’s Report presented this month.

Board Meeting:  September 27, 2021 ~9:00 A.M.

PERSONS PRESENT: Gary Winchester, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Mark Cochran, Mike Venters, Ryan Sarks, Gaye Blackwell, Jeff Hooper, Garry Hensley, Melanie Stephens, Greg Long, Eric Wright, and Sharon Clark.

Member Eric Wilmarth was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FROM ATKINS IN THE AMOUNT OF $125,775.00 FOR THE SR 20 WIDENING/WATER MAIN RELOCATION PROJECT (GDOT PI#0014131) FROM SCOTT ROAD TO UNION HILL ROAD.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FROM ATKINS IN THE AMOUNT OF $125,775.00 FOR THE SR 20 WIDENING/WATER MAIN RELOCATION PROJECT (GDOT PI#0014131) FROM SCOTT ROAD TO UNION HILL ROAD. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #002 FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX. Mr. Ghorley noted this change order is a credit in the amount of $30,575.30 for unit price of unsuitable soils removal and owner-directed contingency not used. Mr. Ghorley noted a contract amount prior to this change order of $2,456,292.00, and a revised contract amount of $2,425,716.70.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE CHANGE ORDER #002, WHICH IS A CREDIT IN THE AMOUNT OF $30,575.30, FROM CARROLL DANIEL CONSTRUCTION FOR THE CCWSA CONSTRUCTION COMPLEX. All members present voted for the motion.

4.  DWAYNE FOWLER REQUESTED APPROVAL TO EXPEND APPROXIMATELY $80,000.00 FOR THE CHEROKEE COUNTY TRANSART PARKWAY ROAD PROJECT/TRANSART BRIDGE REPLACEMENT/WATER LINE RELOCATION.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE EXPENDITURE OF APPROXIMATELY $80,000.00 FOR THE CHEROKEE COUNTY TRANSART PARKWAY ROAD PROJECT/TRANSART BRIDGE REPLACEMENT/WATER LINE RELOCATION. All members present voted for the motion.

5.  DWAYNE FOWLER REQUESTED APPROVAL TO EXPEND APPROXIMATELY $60,000.00 FOR THE CHEROKEE COUNTY/HOLBROOK CAMPGROUND ROUNDABOUT/WATER LINE RELOCATION PROJECT.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE EXPENDITURE OF APPROXIMATELY $60,000.00 FOR THE CHEROKEE COUNTY/HOLBROOK CAMPGROUND ROUNDABOUT/WATER LINE RELOCATION PROJECT. All members present voted for the motion.

6.  MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE 8/30/21 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,236,202.00 above budget projections for the period ending 7/31/21. Mrs. Jones reported that total operating expenses are approximately $1,452,941.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $10,663,990.00 for the period ending 7/31/21.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 20.241 MGD for the month of August 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 63.02” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG. Mr. Venters reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.  DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala reported that no spills or overflows occurred during this reporting period.

11.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Cherokee County has given the Authority a notice-to-proceed on the Hames Road/South Jett Road Roadway Improvements project. Mr. Fowler noted that he would provide cost estimates for this project at next month’s meeting.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13.  IT WAS THE CONSENSUS OF THE BOARD TO CONDUCT THE OCTOBER BOARD AGENDA MEETING/WORK SESSION ON THURSDAY, OCTOBER 21, 2021 AT 3:00 P.M. AT THE AUTHORITY’S NEW CONSTRUCTION COMPLEX LOCATED AT 551 COKERS CHAPEL ROAD IN BALL GROUND.

14.  GARY WINCHESTER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM BILLY PEPPERS, CITY MANAGER OF THE CITY OF CANTON. In this letter, Mr. Peppers noted the City of Canton received the Authority’s letter dated 7/26/21 via email concerning items related to real estate, water capacity, and the use of the City’s Hickory Log Creek Reservoir.

Gary Winchester noted that the City was not interested in the Authority’s offer.

15.  MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO ADJOURN. All members present voted for the motion.

Board Meeting: October 25, 2021 @ 4:00 PM

Agenda Items:

• Invocation
• Pledge Allegiance to the Flag of the United States of America
• Recognition of Certificate of Achievement for Excellence in Financial Reporting
• Corey Ghorley
  1) Request Approval of CCWSA-2021-001-Atkins North America General Engineering Services Contract in an amount not-to-exceed $200,000.00
  2) Request Approval of CCWSA-2021-002-Brown & Caldwell General Engineering Services Contract in an amount not-to-exceed $200,000.00
  3) Request Approval of CCWSA-2021-003-Hazen and Sawyer General Engineering Services Contract in an amount not-to-exceed $200,000.00
  4) Request Approval of CCWSA-2021-004-Engineering Strategies, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
  5) Request Approval of CCWSA-2021-005-Infratec Consulting General Engineering Services Contract in an amount not-to-exceed $200,000.00
  6) Request Approval of CCWSA-2021-006-Freese and Nichols, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
  7) Request Approval of Certificate of Final Completion from Carroll Daniel Construction for the CCWSA Construction Complex
  8) Request Approval of Low Bid from Mid-South Builders, Inc. in the amount of $3,598,597.00 for the SR 20 Widening – Water Main Relocation Project (GDOT PI# 0014131 – Scott Road to Union Hill Road; Construction Cost Estimate of $5,257,985.00 approved Aug. 2021)
  9) Request Approval of Change Order #1 in the amount of $380,408.00 for the Water Treatment Plant Plate Settler Project – Phase 1 (This change will increase the current flow design from 2.5 MGD to 3.0 MGD and add 30 days to the Contract Completion Time. Current Contract Amount of $1,478,000.00; Revised Contract Amount of $1,858,408.00)
  10) Request Approval of Construction Cost Estimate in the amount of $290,650.00 for the Little River Wastewater Pump Station – VFD & SCADA Upgrade Project (Item #5 under Asset Replacement on Current CIP, with a Total Original Estimated Cost of $350,000.00)
  11) Request to Sole Source Dexter Fortson Associates, Inc. to provide SCADA Upgrades to the Little River Wastewater Pump Station – VFD & SCADA Upgrade Project (Dexter Fortson Associates, Inc. is currently the overall provider of CCWSA’s SCADA Control Network.)
• Dwayne Fowler
  1) Request Approval of Expenditure of Approximately $275,000.00 for the Hames Road/South Jett Road Roadway Improvements Project/Water Line Replacement (Item #2 under Road Relocation Projects/Beyond 2022 on Current CIP; approximately 5000’ of 8” DIP)
• Approval of the 9/27/21 Board Meeting Minutes
• Beth Jones
  * (There will be no Finance Report given this month due to the FY 2021 audit in-progress.)
  1) Request Adoption of Reimbursement Resolution – Cherokee County Water & Sewerage Authority 2021
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
• General Manager’s Report – Tom Heard
• Executive Session – Potential Acquisition of Real Estate

Board Meeting:  November 30, 2020 @ 9:00 AM

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Recognition of Certificate of Achievement for Excellence in Financial Reporting
• Dwayne Fowler
  RE:  Request by David Hatabian of the City of Canton for CCWSA to Accept Relinquishment of Water Service Area by City of Canton into CCWSA Service Area for Property Located at 2514 Fate Conn Road (Tax Map 14N21 Parcel 020).  CCWSA to provide water service, City of Canton to provide sewer service.
• Corey Ghorley
  1)  Request Approval of Increase to the Engineering Budget for the Water Distribution & Wastewater Collection System Master Plan by Freese & Nichols in the amount of $45,010.00 (Increase is to cover additional services for Water & Sewer Model Development and Demand Forecasts.  Original Contract Amount $202,540.00.  New Contract Amount $247,550.00)
  2)  Request Approval of Construction Budget for the Fitzgerald Creek WWTP Build-Out to 11.75 MGD in the amount of $42,600,000.00.  (Item #6 under Construction Expansion/Upgrade on Current CIP; Total Original Estimated Cost of $35,000,000.00)
  3)  CIP Update
• Approval of the 10/26/20 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• * There will be no General Manager’s Report presented this month.

Board Meeting: February 22, 2021 @ 4:00 PM

Agenda Items:

• Invocation
  
• Dwayne Fowler
  1)  Request from Jerry Johnson of Perspective Engineering for Installation of Lift Station & Force Main at Elwin Ragsdale Way
  2)  Request from Parks Huff of Sams, Larkin & Huff, LLP on Behalf of Traton Homes for Installation of Lift Station at Intersection of Lower Union Hill Road & Thomas Road
  3)  Request Approval of Standard Utility Agreement /Contract Item Agreement  (GDOT PI No. 0014131, Cherokee County) at a cost to CCWSA of $419,070.00
  4)  Request Approval of Standard Utility Agreement/Easement Limited Agreement (GDOT PI No. 0014131, Cherokee County)
  5)  Request from Steve Dobson of Cherokee County Roads and Bridges to relocate approximately 1,200 feet of water main on Iron Mountain Road due to Cherokee County road widening project.  Replace existing 2 1/2″ PVC with 3″ PVC pipe at an approximate cost of $8,000.00.
• Approval of the 1/25/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard
  
• Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  December 14, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Beth Jones, Clint Blackwell, Shayne Fowler, Gaye Blackwell, Rodney Satterfield, Ryan Sarks, Jamie Veley, Eric Wright, Garry Hensley, Greg Long, Melanie Stephens, Jeff Hooper, Jennifer Arp, Mark Cochran, and Clay Pilgrim.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL.

2.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2020.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/20.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE AND ACCEPT THE FY 2020 AUDIT REPORT AS PRESENTED.  All members present voted for the motion.

3.   SHAYNE FOWLER AND GAYE BLACKWELL PRESENTED PROPOSED SPECIFICATION ADJUSTMENTS REGARDING SPRINKLER SYSTEMS AND FIRE LINE METERING REQUIREMENTS, AS WELL AS PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES (ATTACHED).

Mrs. Blackwell noted that the current charge of $3,300.00 for a 2” DCDA will remain in place, but charges for DCDA’s larger than 2” will increase by approximately 10% in order to cover current costs.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED SPECIFICATION ADJUSTMENTS REGARDING SPRINKLER SYSTEMS AND FIRE LINE METERING REQUIREMENTS, AS WELL AS THE PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES AS PRESENTED BY MR. FOWLER AND MRS. BLACKWELL.  All members present voted for the motion.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KERRY GORE, SOUTHEAST UTILITY COORDINATION DEPARTMENT MANAGER FROM SURVEYING AND MAPPING, LLC.  Mr. Fowler noted that Mr. Gore is representing G-DOT on several areas of the Hwy. 20 road widening project.  In the correspondence received from Mr. Gore, Mr. Gore requested resolution of the issue regarding CCWSA’s easement along SR 20.  Mr. Gore further noted in his correspondence that right-of-way was purchased over the top of this easement resulting from a truck climbing lane project.  At that time, it appears there was an active line that did not conflict with this project and an Easement Limited Agreement (ELA) was not established.

Mr. Gore further noted in his correspondence that it now appears that the line located in this easement area is no longer in service.  Mr. Gore noted that he will be doing an ELA for the 36” line running along Union Hill and east along SR 20, but the ELA will not apply to the section shown on the attached sheet (ATTACHED).

Mr. Fowler noted that Mr. Gore is requesting that the Authority quit claim these easements along SR 20 at Union Hill back to G-DOT.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO EXECUTE A QUIT CLAIM DEED FOR THESE EASEMENTS BACK TO G-DOT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE A STANDARD EASEMENT AGREEMENT TO GEORGIA POWER IN ORDER FOR GEORGIA POWER TO PROVIDE POWER SERVICE TO THE BELMONT DOWNS LIFT STATION.  All members present voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/30/20 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2020 AUDIT REPORT EARLIER IN THE MEETING.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.841 MGD for the month of November 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 73.13” for the past twelve months.

9.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG.  Mr. Veley reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill had occurred on 11/27/20 at Ridge Trail.  Mrs. Arp noted that approximately 9,600 gallons were spilled due to fats, oil, grease, and paper in the line.  Authority crews jetted the line to correct the problem.

11.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER PROVIDED AN UPDATE ON THE AUTHORITY’S TIMBER HARVESTING PROJECT AT SHOAL CREEK. Mr. Fowler noted that the cutting of timber has been finalized, and noted that approximately 210 acres will be burned and replanted after the first of the year.

12.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13.    MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE 2021 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members present voted for the motion.

Board Meeting: January 25, 2021 @ 9:00 AM

Agenda Items:

• Invocation
  
• Dwayne Fowler
  1)  Service Delivery Area Request by City of Canton Regarding Polecat MTM. Winery (Tax Map and Parcel 14N10 041)
  2) Request to Relinquish Tax Map and Parcels 15N24 045, 15N24 043, & 15N24 033A to City of Woodstock for Water & Sewer Service
  
• Corey Ghorley
  1)  Request Acceptance of Proposal from Geohydro Engineers in the amount of $9,900.90 for Materials Testing & Special Inspections on the Blankets Creek Capacity Expansion Project
  2) Request Approval for Increase of ESI General Services Contact (CCWSA-2017-003) in the amount of $60,515.00 (Request reflects Proposal Increase for Construction Management Services for the Blankets Creek Capacity Expansion Project)
• Jeff Hooper
  RE:  Proposed CCWSA Relinquishment of Easements at Univeter Road Tank Site to Sawnee EMC
• Approval of the 12/14/20 Board Meeting Minutes
  
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard
  
• Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  November 30, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Clint Blackwell, Beth Jones, Mike Venters, Lori Forrester, Ryan Sarks, Garry Hensley, Gaye Blackwell, Jeff Hooper, Mark Cochran, Melanie Stephens, Rodney Satterfield, Greg Long, and Eric Wright.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   BETH JONES REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2019.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM DAVID HATABIAN OF THE CITY OF CANTON.  In this correspondence, Mr. Hatabian noted that the property at 2524 Fate Conn Road has water service from CCWSA and sewer service from the City of Canton.  The property at 2514 Fate Conn Road has water and sewer service from the City of Canton.  In an effort to maintain the agreed upon service delivery area, attempts were made to have the City provide water service to the 2514 Fate Conn Road property through Sage Road in Moss Pointe.  However, the homeowner has had difficulty obtaining an easement from Moss Pointe for water service.

Mr. Hatabian further noted in his correspondence that, in an effort to provide water to the homeowner, the City would like to relinquish the water service at Fate Conn Road to CCWSA.  CCWSA could then set a meter for the home at 2514 Fate Conn Road.  The City will provide sewer service to both properties.

Therefore, the City is formally requesting that the property at 2514 Fate Conn Road be included in CCWSA’s water service delivery area (MAP ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ACCEPT PROPERTY LOCATED AT 2514 FATE CONN ROAD (TAX MAP 14N21, PARCEL 020) INTO CCWSA SERVICE AREA FOR WATER SERVICE ONLY.  All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE TO THE ENGINEERING BUDGET FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN BY FREESE & NICHOLS IN THE AMOUNT OF $45,010.00.  Mr. Ghorley noted that the increase is to cover additional services for water and sewer model development and demand forecasts.  Mr. Ghorley noted an original contract amount of $202,540.00, and a new contract amount of $247,550.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE INCREASE TO THE ENGINEERING BUDGET FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN BY FREESE & NICHOLS IN THE AMOUNT OF $45,010.00.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET FOR THE FITZGERALD CREEK WWTP BUILD-OUT TO 11.75 MGD IN THE AMOUNT OF $42,600,000.00.  Mr. Ghorley noted that this project is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a total original estimated cost of $35,000,000.00.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CONSTRUCTION BUDGET FOR THE FITZGERALD CREEK WWTP BUILD-OUT TO 11.75 MGD IN THE AMOUNT OF $42,600,000.00.  All members voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE UPDATED 2021 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED).  All members voted for the motion.

7.   MOTION BY HARRY JOHNSTON AND SECOND BY DOUG DABBS TO APPROVE THE 10/26/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $97,908.00 above budget projections for the period ending 9/30/20.  Mrs. Jones reported that total operating expenses are approximately $230,049.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $985,265.00 for the period ending 9/30/20.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.718 MGD for the month of October 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 71.82” for the past twelve months.

10.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.0 MG.  Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

11.    LORI FORRESTER PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP.  Mrs. Forrester noted that no spills or overflows occurred during this reporting period.

12.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT IS NOW COMPLETE.

13.    THERE WAS NO GENERAL MANAGER’S REPORT IN THE ABSENCE OF TOM HEARD.

14.    MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.