November 2022

Board Meeting: November 28, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Greg Long, Keith Allen, Leo Baker, Mark Cochran, Bryan Watkins, Mike Venters, Alison Payne, Eric Wright, Jeff Hooper, Shayne Fowler, Ryan Sarks, Melanie Stephens, Joey Buice, and Sharon Clark.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY PROVIDED AN UPDATE REGARDING THE BIDDING PROCESS FOR THE AUTHORITY’S 640-ACRE TRACT. Mr. Ghorley noted that the bid opening occurred on November 17, 2022. The Authority received one unresponsive bid, so it was rejected.

3. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE UPDATED AND REVISED 2023 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members voted for the motion.

4. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REINHARDT COLLEGE PARKWAY (PHASE 3). Mr. Fowler noted that two people have signed the petition, and approval of this scope of work would require the installation of approximately 1,055 ft. of 3” PVC main. Mr. Fowler note an estimated task cost of the line of $6,330.00, and a total purchase meter cost of $3,500.00. Mr. Fowler noted that there are five total properties in the extension area, and five properties with road frontage. Mr. Fowler noted these petitioners are experiencing issues with their wells.

MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,055 FEET OF 3” WATER MAIN FOR THE REINHARDT COLLEGE PARKWAY (PHASE 3) AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $6,330.00. All members voted for the motion.

5. DWAYNE FOWLER REFERENCED PROPOSED SERVICE AREA MAP UPDATES (ATTACHED) THAT HAVE BEEN RECEIVED FROM THE CITY OF WOODSTOCK. Mr. Fowler noted that the City of Woodstock desires for the Authority to serve Tax Map 15N17C Parcels 292, 321, 322, 323, 324, and 325, as indicated on the attached service area map. Mr. Fowler noted that Woodstock City Council has approved relinquishment of this service area to the Authority.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ACCEPT THIS SERVICE AREA RELINQUISHMENT FROM THE CITY OF WOODSTOCK TO CCWSA. All members voted for the motion.

6. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM LAMONT KISER, DIRECTOR OF BARTOW COUNTY WATER DEPARTMENT. In this correspondence, Mr. Kiser noted that earlier this year, Bartow County asked CCWSA to reopen the valves at Bartow’s purchase point located along Northpoint Parkway in southeast Bartow County. Since that time, Bartow has monitored their usage at both Northpoint and the New Hope Church Road purchase points. Over the past six months, Bartow has noticed usage exceeding their current daily capacity at those locations, causing Bartow to incur a capacity surcharge each month.

Bartow County Water requests an increase in daily capacity at both the Northpoint and New Hope purchase points as listed below:

New Hope:
Current Daily Capacity (gpd): 153,342
Requested Increase in Daily Capacity (gpd): 50,000
Total Location Capacity (gpd): 203,342
Cost for Increase Capacity ($2.50/gallon): $125,000.00

Northpoint:
Current Daily Capacity (gpd): 81,822
Requested Increase in Daily Capacity (gpd): 110,000
Total Location Capacity (gpd): 191,822
Cost for Increase Capacity ($2.50/gallon): $275,000.00

Mr. Kiser noted that upon written notification from CCWSA, Bartow County will submit payment in the amount of $400,000.00 for the additional capacity.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE BARTOW COUNTY WATER DEPARTMENT’S REQUEST TO RESERVE AN ADDITIONAL 50,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR THE NEW HOPE CHURCH ROAD PURCHASE POINT AT A COST OF $2.50 PER GALLON, AND TO RESERVE AN ADDITIONAL 110,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR THE NORTHPOINT PARKWAY PURCHASE POINT AT A COST OF $2.50 PER GALLON UPON PAYMENT BY BARTOW COUNTY TO CCWSA IN THE AMOUNT OF $400,000.00 FOR THE ADDITIONAL CAPACITY. All members voted for the motion.

7. DARRELL CAUDILL REPORTED THAT GEORGIA TRANSMISSION CORPORATION HAS APPROACHED THE AUTHORITY ABOUT ACQUIRING APPROXIMATELY FIVE ACRES OF EASEMENT AREA PROPERTY CURRENTLY OWNED BY CCWSA, AS WELL AS PARCEL ONE (0.030 ACRES) AND PARCEL TWO (0.038 ACRES) AS SHOWN ON EXHIBIT A (ATTACHED), FOR EXPANSION OF GEORGIA TRANSMISSION CORPORATION’S TRANSMISSION LINES. IN EXCHANGE, GEORGIA TRANSMISSION PROPOSES THAT GEORGIA TRANSMISSION WOULD GIVE THE AUTHORITY AN INTEREST IN APPROXIMATELY 1.6 ACRES OF LAND, AS ALSO SHOWN ON EXHIBIT A.

Mr. Caudill noted that the property the Authority would potentially be receiving from Georgia Transmission was acquired by Georgia Transmission from Oglethorpe Power Corporation. Mr. Caudill referenced a deed dated 1985 whereby Oglethorpe Power Corporation acquired the property from Georgia Kraft Company, formerly known as Rome Kraft Company.

Mr. Caudill noted that when Georgia Kraft Company conveyed this property to Oglethorpe Power, Georgia Kraft retained the mineral rights to the property.

Georgia Transmission has indicated to the Authority that Georgia Transmission is giving a fee simple interest in the 1.6 acres to the Authority. Mr. Caudill cautioned that the fee simple interest breakdown was not prepared by the Authority. It was prepared by Georgia Transmission. However, Georgia Transmission does not own fee simple title. Georgia Kraft still retains the mineral rights to this property.

Mr. Caudill noted that CCWSA does not have plans to build on this property. Mr. Caudill also noted that this property is a strip of land and it is unlikely, based upon the placement of the power lines, that anyone would ever attempt to access the mineral rights in this area. However, Mr. Caudill desires to convey to the Board that the Authority would not be receiving fee simple title to this 1.6-acre property, Georgia Kraft still retains the mineral rights to the property, and Georgia Transmission will retain the easement rights for this property in order to maintain their utilities.

Mr. Caudill noted that Georgia Transmission is offering $2,300.00 as total compensation for the land rights described in the Easement for Right of Way across the Authority’s property.

Dwayne Fowler noted that, at this time, staff recommends approval of the easement request and land swap in order for Georgia Transmission to complete the power line infrastructure.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO MOVE FORWARD WITH THE PROPOSED EASEMENT REQUEST AND LAND SWAP. All members voted for the motion.

8. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 10/31/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

9. BETH JONES PRESENTED THE FINANCE REPORT.

10. LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 20.294 MGD for the month of October 2022 at the Etowah River Water Treatment Facility. Mr. Baker also reported the Hollis Q. Lathem Reservoir’s lake level is currently 1188.6 ft. Mr. Baker reported a cumulative rainfall total of 51.05” for the past twelve months.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one spill occurred at Waldan Pond Apartments off Bells Ferry Road during this reporting period. Mrs. Arp noted that approximately 9,000 gallons were spilled due to grease and paper. Authority crews jetted the line to correct the problem.

13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

14. THERE WAS NO GENERAL MANAGER’S REPORT PRESENTED IN THE ABSENCE OF TOM HEARD.

15. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

December 2022

Board Meeting: December 12, 2022 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Clay Pilgrim; Rushton, LLC
RE: Presentment of FY 2022 Annual Comprehensive Financial Report (ACFR)

Approval of the 11/28/22 Board Meeting Minutes

*There will be no Finance Report given this month due to the presentment of the FY 2022 Annual Comprehensive Financial Report.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard
1) Approval of the 2023 Board Meeting Calendar

Executive Session – Real Estate Item

October 2022

Board Meeting: October 31, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Greg Long, Keith Allen, Garry Hensley, Jennifer Arp, Mike Venters, Melanie Stephens, Eric Wright, Mark Cochran, Ryan Sarks, Shayne Fowler, Jeff Hooper, Joey Buice, and Sharon Clark.

Member Lisa Woodruff was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BECKY DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, CROY ENGINEERING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/31/22 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH. All members present voted for the motion.

3. BRYAN WATKINS REQUESTED APPROVAL OF CHANGE ORDER #3 (FINAL CLOSEOUT) FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT. Mr. Watkins noted this change reflects a reduction in the contract amount of $62,725.00 that includes $50,000.00 of unused Owner’s allowance and $12,725.00 for repair of damaged equipment, as well as a change in substantial completion and final completion dates. Mr. Watkins reported an original contract amount of $1,121,430.00, and a revised contract amount of $1,047,442.25 incorporating Project Change Orders 1-3.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE CHANGE ORDER #3 (FINAL CLOSEOUT) FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT. All members present voted for the motion.

4. JEFF HOOPER REQUESTED APPROVAL OF EASEMENT RELINQUISHMENT FROM CCWSA TO STANLEY MARTIN HOMES FOR 5524 HICKORY FLAT HIGHWAY (MAP ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE EASEMENT RELINQUISHMENT FROM CCWSA TO STANLEY MARTIN HOMES FOR 5524 HICKORY FLAT HIGHWAY. All members present voted for the motion.

5. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF SOAP CREEK ROAD AND DAMASCUS ROAD. Mr. Fowler noted that five people have signed the petition, and approval of this scope of work would require the installation of approximately 3,402 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $20,412.00, and a total purchase meter cost of $8,750.00. Mr. Fowler noted that there are eleven total properties in the extension area, and eleven total properties with road frontage. Mr. Fowler noted that these petitioners are experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,402 FEET OF 3” WATER MAIN FOR THE SOAP CREEK ROAD/DAMASCUS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,412.00. All members present voted for the motion.

6. GARY WINCHESTER NOTED THAT, AT THE 9/26/22 BOARD MEETING, THE BOARD TABLED THE REQUEST MADE BY AN AUTHORITY CUSTOMER FOR ASSISTANCE WITH UTILITY BILLINGS. MR. WINCHESTER NOTED THAT THIS ISSUE IS STILL UNDER ADVISEMENT FOR REVIEW BY THE BOARD.

7. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/26/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $6,619,688.00 above budget projections for the period ending 7/31/22. Mrs. Jones reported that total operating expenses are approximately $1,813,270.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $14,391,875.00 for the period ending 7/31/22.

9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 20.464 MGD for the month of September 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft. Mr. Blackwell reported a cumulative rainfall total of 53.47” for the past twelve months.

10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG. Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that the Hwy. 20 project from Scott Road to Union Hill Road is now complete.

13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD RECOGNIZED SHAYNE FOWLER, THE AUTHORITY’S CUSTOMER SERVICE/METER TECH MANAGER UPON THE RETIREMENT OF GAYE BLACKWELL.

14. MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.

September 2022

Board Meeting: September 26, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Clint Blackwell, Greg Long, Chandler Hamby, Jamie Veley, Gaye Blackwell, Keith Allen, Beth Jones, Ryan Sarks, Garry Hensley, Eric Wright, Shayne Fowler, Melanie Stephens, and Jeff Hooper.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AN AUTHORITY CUSTOMER REQUESTING ASSISTANCE WITH UTILITY BILLINGS. In this correspondence, the customer noted the letter received is on behalf of them self and others that are having great difficulty paying for their utilities.

In this correspondence, the customer noted that since the inflation hike, they are finding it increasingly difficult making decisions on whether to pay for utilities, medical/dental expenses, or for food. They are having to deny themselves medication and proper medical care due to the rise in their utilities, etc.

The customer noted that this is crucial to seniors, and would appreciate any assistance they could receive. The customer noted that social security checks just aren’t enough, especially now that everything else has increased.

The customer also noted that they had to decline an ultrasound on their heart and cancel an appointment with their cardiovascular doctor because insurance will not cover the expenses. The customer also noted they had to decline dental care to replace a bridge because of insurance not covering. The customer noted they pay for insurance monthly, but it just doesn’t cover as it should.

Discussion occurred concerning policy implications and structure of such an assistance program. Staff was directed to research this issue.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO TAKE THIS ISSUE UNDER ADVISEMENT AND TABLE UNTIL NEXT MONTH’S MEETING. All members voted for the motion.

3. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KRIS STANCIL, CHAIRMAN OF THE PICKENS COUNTY BOARD OF COMMISSIONERS. In this correspondence, Commissioner Stancil noted that Pickens County Water Authority gives permission to CCWSA to run a water line into Pickens County on Pleasant Union Road to serve the following parcels in southwest Pickens County:

062 011 007
062 011 008
062 011 009

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE ACCEPTANCE OF PICKENS COUNTY’S RELINQUISHMENT OF SERVICE AREA ON PLEASANT UNION ROAD TO CCWSA FOR THE FOLLOWING PARCELS: 062 011 007, 062 011 008, AND 062 011 009. All members voted for the motion.

4. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/29/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

5. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.009 MGD for the month of August 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 55.75” for the past twelve months.

6. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.7 MG. Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

7. DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala noted that no spills or overflows occurred during this reporting period.

8. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that pipe installation for the Hwy. 20 project from Scott Road to Union Hill Road should be completed sometime this week.

9. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that, at the 8/29/22 board meeting, the Board approved a request by the City of Jasper to reserve 200,00 gallons per day of potable water capacity at a cost of $2.50 per gallon, upon payment by the City of Jasper to CCWSA in the amount of $500,000. Mr. Heard noted that CCWSA has not received payment for this reservation of capacity at this time, but noted that that City has now expressed interest in entering into an intergovernmental agreement with CCWSA. Mr. Heard noted that Authority counsel is now reviewing the issue.

10. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

November 2022

Board Meeting: November 28, 2022 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: CIP Update

Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Reinhardt College Pkwy. (Phase 3)
2) CCWSA/Woodstock Proposed Service Area Changes
3) Request from Lamont Kiser of Bartow Co. Water Dept. for Increased Capacity at Bartow Co. Water Purchase Points/Northpoint Pkwy. & New Hope Church Rd.

Darrell Caudill
RE: Georgia Transmission Easement Request & Proposed Land Swap

Approval of the 10/31/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Leo Baker, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

*There will be no General Manager’s Report presented this month.

October 2022

Board Meeting: October 31, 2022 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of CCWSA-2022-001-Atkins North America General Engineering Services Contract in an amount not-to-exceed $200,000.00
2) Request Approval of CCWSA-2022-002-Brown & Caldwell General Engineering Services Contract in an amount not-to-exceed $200,000.00
3) Request Approval of CCWSA-2022-003-Hazen and Sawyer General Engineering Services Contract in an amount not-to-exceed $200,000.00
4) Request Approval of CCWSA-2022-004-Engineering Strategies, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
5) Request Approval of CCWSA-2022-005-Croy Engineering General Engineering Services Contract in an amount not-to-exceed $200,000.00
6) Request Approval of CCWSA-2022-006-Freese and Nichols, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
7) Request Approval of Change Order #3 (Final Closeout) for the Odor Control at Rose Creek Phase 3 Project (This change reflects a reduction in the contract amount of $62,725.00 that includes $50,000.00 of unused Owner’s allowance and $12,725.00 for repair of damaged equipment. Change in Substantial Completion and Final Completion Dates. Original contract amount of $1,121,430.00. Revised Contract Amount of $1,047,442.25 incorporating Project Change Orders 1-3)

Jeff Hooper
RE: Request for Easement Relinquishment from CCWSA to Stanley Martin Homes for 5524 Hickory Flat Hwy.

Dwayne Fowler
RE: Petition for Extension of Water Main from Residents of Soap Creek Rd. & Damascus Rd.

Approval of the 9/26/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

August 2022

Board Meeting: August 29, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester (via bluejeans), Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Clint Blackwell, Bryan Watkins, Mark Cochran, Keith Allen, Dustin Barrett, Joey Buice, Greg Long, Melissa Darvish, Ryan Sarks, Mike Venters, Garry Hensley, Eric Wright, Gaye Blackwell, Jeff Hooper, and Kim Goldener.

Eric Wilmarth, Vice Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,900,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER (PHASE 2) AT THE WATER TREATMENT PLANT. Mr. Ghorley noted this scope of work is listed as Item #4 under Asset Replacement on the Authority’s current CIP list. Mr. Ghorley noted that a construction budget of $3,227,853.00 was approved June 2022.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,900,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER (PHASE 2) AT THE WATER TREATMENT PLANT. All members voted for the motion.

3. DAVID KUBALA REFERENCED CORRESPONDENCE RECEIVED FROM STEVE LAWRENCE, MAYOR OF THE CITY OF JASPER. In this correspondence, Mayor Lawrence noted that the City of Jasper is petitioning to reserve capacity per the CCWSA’s Capacity Policy dated 2/23/09. The City requests to be granted the capacity of 200,00 gallons per day at $2.50 per gallon. The City is prepared to pay $500,000 for the reservation of this capacity. The City would like to continue to use the CCWSA’s 4” meter positioned along Waleska Highway that the City is currently using to purchase water from to be pumped into the City’s 4” PVC main where Cherokee County borders the City of Jasper’s service area (MAP ATTACHED).

Staff recommends approval of this request.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE CITY OF JASPER’S REQUEST TO RESERVE 200,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY CITY OF JASPER TO CCWSA IN THE AMOUNT OF $500,000. PER THE CITY OF JASPER’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE 4” METER LOCATED ALONG WALESKA HIGHWAY. A FLOW RATE OF 142.68 GALLONS PER MINUTE EQUALS 205,463 GALLONS PER DAY, WHICH WOULD INCLUDE JASPER’S CURRENT EXISTING CAPACITY ALLOCATION OF 5,463 GALLONS PER DAY. DUE TO HYDRAULIC CONSTRAINTS, THE FLOW RATE CANNOT EXCEED 190 GALLONS PER MINUTE WITHOUT ADDITIONAL SYSTEM UPGRADES. MINUTES OF THE APPROVAL OF THIS VOTE WILL BE SENT TO THE CITY OF JASPER. All members voted for the motion.

4. MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 7/25/22 BOARD MEETING MINUTES AS PRESENTED. Members Mansell, Dabbs, Martin, and Woodruff voted for the motion. Member Johnston abstained from voting. Motion passed.

5. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2023 AS PRESENTED. THE EXECUTIVE SUMMARY FOR THE FY 2023 BUDGET WILL BE ATTACHED TO THE MINUTES OF THIS MEETING. All members voted for the motion.

6. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $5,705,707.00 above budget projections for the period ending 6/30/22. Mrs. Jones reported that total operating expenses are approximately $1,903,983.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $13,047,921.00 for the period ending 6/30/22.

7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.411 MGD for the month of July 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 56.37” for the past twelve months.

8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred on Dogwood Lane (Owl Creek) during this reporting period. Mrs. Arp reported that approximately 4,250 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp also noted that a wastewater spill occurred on Badger Creek during this reporting period. Mrs. Arp reported that approximately 18,360 gallons were spilled due to a grease blockage. Authority crews jetted the line and removed gravel and grease to correct the problem.

10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

11. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard referenced notice from Cherokee County in which the County questioned if CCWSA desires for the County to apply for grants. Mr. Heard advised that, in his opinion, CCWSA does not have any pending projects that would qualify.

12. MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO EXIT EXECUTIVE SESSION AND ENTER REGULAR SESSION. All members voted for the motion.

13. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

September 2022

Board Meeting: September 26, 2022 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Gaye Blackwell
RE: Request from Authority Customer for Assistance with Utility Billings

Dwayne Fowler
RE: Request Acceptance of Pickens Co. Relinquishment of Service Area on Pleasant Union Rd. to CCWSA (Parcels 062 011 007, 062 011 008, 062 011 009)

Approval of the 8/29/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

July 2022

Board Meeting: July 25, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Jennifer Arp, Mike Venters, Greg Long, Corey Ghorley, Bryan Watkins, Clint Blackwell, Mark Cochran, Ryan Sarks, Gaye Blackwell, Jeff Hooper, Garry Hensley, Melissa Darvish, Melanie Stephens, Sharon Clark, and Eric Wright.

Member Harry Johnston was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GARY WINCHESTER NOTED THAT JENNIFER ARP HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ ALVA T. STOREY AWARD FOR OUTSTANDING SERVICE.

3. GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Darrell Caudill opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO NOMINATE AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00. All members present voted for the motion.

5. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REINHARDT COLLEGE PARKWAY. Mr. Fowler noted that eleven people have signed the petition, and approval of this scope of work would require the installation of approximately 3,630 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $21,780.00, and a total purchase meter cost of $19,250.00. Mr. Fowler noted that there are 19 total properties in the extension area, and 15 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,630 FEET OF 3” WATER MAIN FOR THE REINHARDT COLLEGE PARKWAY (PHASE 2) AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $21,780.00. All members present voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF GARLAND MOUNTAIN WAY. Mr. Fowler noted that six people have signed the petition, and approval of this scope of work would require the installation of approximately 13,125 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $78,750.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted that there are 24 total properties in the extension area, and 23 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,125 FEET OF 3” WATER MAIN FOR THE GARLAND MOUNTAIN WAY AREA AT AN APPROXIMATE COST OF THE AUTHORITY OF $78,750.00. All members present voted for the motion.

7. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM BARRY LUCAS, DIRECTOR OF FORSYTH COUNTY WATER AND SEWER, REGARDING THE PUCKETT ASSEMBLAGE PROJECT. In this correspondence, Mr. Lucas noted that the purpose of the letter is to provide notification to CCWSA that the developer Toll Brothers has requested water and sewer service from Forsyth County for a proposed development that is partially within CCWSA’s jurisdiction.

In this correspondence, Mr. Lucas further noted that the proposed development, currently known as Puckett Assemblage Project, is located in Fulton, Cherokee, and Forsyth Counties, and is currently under design by Toll Brothers. Their current plan proposes that Forsyth County would provide water service to the entire development, and sewer service to the lots in Forsyth and Cherokee Counties (with Fulton lots proposed to be on septic).

In this correspondence, Mr. Lucas further noted that Forsyth County is willing to provide service if this is acceptable to CCWSA. Forsyth is interested to hear CCWSA’s position on this request and, if in agreement, Forsyth would like to begin working towards execution of an Intergovernmental Agreement.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA IDENTIFIED AS TAX MAP 02N13 PARCELS 200 & 202 TO FORSYTH COUNTY IN ORDER FOR FORSYTH COUNTY TO PROVIDE WATER AND SEWER SERVICE (MAP ATTACHED). All members present voted for the motion.

8. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE REGARDING PIPE REQUIREMENTS. Mr. Fowler requested approval of modifications to Sections W300 and W400 of CCWSA’s specs to allow for the use of HDPE pipe within the Authority’s system. HDPE pipe shall be DR9 (250 psi rated).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE MODIFICATIONS TO SECTIONS W300 AND W400 OF THE SPECS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

9. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE 6/27/22 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Dabbs, Woodruff, and Mansell voted for the motion. Member Martin abstained from voting. Motion passed.

10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $4,518,432.00 above budget projections for the period ending 5/31/22. Mrs. Jones reported that total operating expenses are approximately $1,912,698.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $11,357,152.00 for the period ending 5/31/22.

11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.713 MGD for the month of June 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 55.06” for the past twelve months.

12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG. Mr. Venters reported an average daily treatment of 4.20 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred during this reporting period at Crest Brook Drive. Mrs. Arp noted that approximately 2,200 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp noted that a wastewater spill occurred during this reporting period at Hwy. 92 West Alabama Drive. Mrs. Arp noted that approximately 9,900 gallons were spilled due to an asphalt blockage. Authority crews jetted the line and removed the asphalt in order to correct the problem.

14. DWAYNE FOWLER NOTED HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that the Board would be reviewing the proposed FY 2023 budget at next month’s board meeting.

16. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

August 2022

Board Meeting: August 29, 2022 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: Request Approval of Low Bid from Heavy Constructors, Inc. in the amount of $1,900,000.00 for Construction of the Plate Settler (Phase 2) at Water Treatment Plant (Item #4 under Asset Replacement on Current CIP; Construction Budget of $3,227,853.00 approved June 2022)

David Kubala
RE: Request from Steve Lawrence, Mayor of the City of Jasper, to Reserve Capacity of 200,000 Gallons Per Day at a Rate of $2.50 Per Gallon