Board Meeting: November 28, 2022 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: CIP Update

Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Reinhardt College Pkwy. (Phase 3)
2) CCWSA/Woodstock Proposed Service Area Changes
3) Request from Lamont Kiser of Bartow Co. Water Dept. for Increased Capacity at Bartow Co. Water Purchase Points/Northpoint Pkwy. & New Hope Church Rd.

Darrell Caudill
RE: Georgia Transmission Easement Request & Proposed Land Swap

Approval of the 10/31/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Leo Baker, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

*There will be no General Manager’s Report presented this month.

Board Meeting: October 31, 2022 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of CCWSA-2022-001-Atkins North America General Engineering Services Contract in an amount not-to-exceed $200,000.00
2) Request Approval of CCWSA-2022-002-Brown & Caldwell General Engineering Services Contract in an amount not-to-exceed $200,000.00
3) Request Approval of CCWSA-2022-003-Hazen and Sawyer General Engineering Services Contract in an amount not-to-exceed $200,000.00
4) Request Approval of CCWSA-2022-004-Engineering Strategies, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
5) Request Approval of CCWSA-2022-005-Croy Engineering General Engineering Services Contract in an amount not-to-exceed $200,000.00
6) Request Approval of CCWSA-2022-006-Freese and Nichols, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
7) Request Approval of Change Order #3 (Final Closeout) for the Odor Control at Rose Creek Phase 3 Project (This change reflects a reduction in the contract amount of $62,725.00 that includes $50,000.00 of unused Owner’s allowance and $12,725.00 for repair of damaged equipment. Change in Substantial Completion and Final Completion Dates. Original contract amount of $1,121,430.00. Revised Contract Amount of $1,047,442.25 incorporating Project Change Orders 1-3)

Jeff Hooper
RE: Request for Easement Relinquishment from CCWSA to Stanley Martin Homes for 5524 Hickory Flat Hwy.

Dwayne Fowler
RE: Petition for Extension of Water Main from Residents of Soap Creek Rd. & Damascus Rd.

Approval of the 9/26/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Board Meeting:  August 29, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester (via bluejeans), Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Clint Blackwell, Bryan Watkins, Mark Cochran, Keith Allen, Dustin Barrett, Joey Buice, Greg Long, Melissa Darvish, Ryan Sarks, Mike Venters, Garry Hensley, Eric Wright, Gaye Blackwell, Jeff Hooper, and Kim Goldener.

Eric Wilmarth, Vice Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,900,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER (PHASE 2) AT THE WATER TREATMENT PLANT. Mr. Ghorley noted this scope of work is listed as Item #4 under Asset Replacement on the Authority’s current CIP list. Mr. Ghorley noted that a construction budget of $3,227,853.00 was approved June 2022.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,900,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER (PHASE 2) AT THE WATER TREATMENT PLANT. All members voted for the motion.

3.  DAVID KUBALA REFERENCED CORRESPONDENCE RECEIVED FROM STEVE LAWRENCE, MAYOR OF THE CITY OF JASPER. In this correspondence, Mayor Lawrence noted that the City of Jasper is petitioning to reserve capacity per the CCWSA’s Capacity Policy dated 2/23/09. The City requests to be granted the capacity of 200,00 gallons per day at $2.50 per gallon. The City is prepared to pay $500,000 for the reservation of this capacity. The City would like to continue to use the CCWSA’s 4” meter positioned along Waleska Highway that the City is currently using to purchase water from to be pumped into the City’s 4” PVC main where Cherokee County borders the City of Jasper’s service area (MAP ATTACHED).

Staff recommends approval of this request.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE CITY OF JASPER’S REQUEST TO RESERVE 200,000 GALLONS PER DAY OF POTABLE WATER CAPACITY AT A COST OF $2.50 PER GALLON, UPON PAYMENT BY CITY OF JASPER TO CCWSA IN THE AMOUNT OF $500,000. PER THE CITY OF JASPER’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE 4” METER LOCATED ALONG WALESKA HIGHWAY. A FLOW RATE OF 142.68 GALLONS PER MINUTE EQUALS 205,463 GALLONS PER DAY, WHICH WOULD INCLUDE JASPER’S CURRENT EXISTING CAPACITY ALLOCATION OF 5,463 GALLONS PER DAY. DUE TO HYDRAULIC CONSTRAINTS, THE FLOW RATE CANNOT EXCEED 190 GALLONS PER MINUTE WITHOUT ADDITIONAL SYSTEM UPGRADES. MINUTES OF THE APPROVAL OF THIS VOTE WILL BE SENT TO THE CITY OF JASPER. All members voted for the motion.

4.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 7/25/22 BOARD MEETING MINUTES AS PRESENTED. Members Mansell, Dabbs, Martin, and Woodruff voted for the motion. Member Johnston abstained from voting. Motion passed.

5.  MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2023 AS PRESENTED. THE EXECUTIVE SUMMARY FOR THE FY 2023 BUDGET WILL BE ATTACHED TO THE MINUTES OF THIS MEETING. All members voted for the motion.

6.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $5,705,707.00 above budget projections for the period ending 6/30/22. Mrs. Jones reported that total operating expenses are approximately $1,903,983.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $13,047,921.00 for the period ending 6/30/22.

7.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.411 MGD for the month of July 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 56.37” for the past twelve months.

8.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

9.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred on Dogwood Lane (Owl Creek) during this reporting period. Mrs. Arp reported that approximately 4,250 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp also noted that a wastewater spill occurred on Badger Creek during this reporting period. Mrs. Arp reported that approximately 18,360 gallons were spilled due to a grease blockage. Authority crews jetted the line and removed gravel and grease to correct the problem.

10.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

11.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard referenced notice from Cherokee County in which the County questioned if CCWSA desires for the County to apply for grants. Mr. Heard advised that, in his opinion, CCWSA does not have any pending projects that would qualify.

12.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO EXIT EXECUTIVE SESSION AND ENTER REGULAR SESSION. All members voted for the motion.

13.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting: September 26, 2022 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Gaye Blackwell
RE: Request from Authority Customer for Assistance with Utility Billings

Dwayne Fowler
RE: Request Acceptance of Pickens Co. Relinquishment of Service Area on Pleasant Union Rd. to CCWSA (Parcels 062 011 007, 062 011 008, 062 011 009)

Approval of the 8/29/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Board Meeting:  July 25, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Jennifer Arp, Mike Venters, Greg Long, Corey Ghorley, Bryan Watkins, Clint Blackwell, Mark Cochran, Ryan Sarks, Gaye Blackwell, Jeff Hooper, Garry Hensley, Melissa Darvish, Melanie Stephens, Sharon Clark, and Eric Wright.

Member Harry Johnston was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GARY WINCHESTER NOTED THAT JENNIFER ARP HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ ALVA T. STOREY AWARD FOR OUTSTANDING SERVICE.

3. GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Darrell Caudill opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO NOMINATE AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00. All members present voted for the motion.

5. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REINHARDT COLLEGE PARKWAY. Mr. Fowler noted that eleven people have signed the petition, and approval of this scope of work would require the installation of approximately 3,630 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $21,780.00, and a total purchase meter cost of $19,250.00. Mr. Fowler noted that there are 19 total properties in the extension area, and 15 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,630 FEET OF 3” WATER MAIN FOR THE REINHARDT COLLEGE PARKWAY (PHASE 2) AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $21,780.00. All members present voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF GARLAND MOUNTAIN WAY. Mr. Fowler noted that six people have signed the petition, and approval of this scope of work would require the installation of approximately 13,125 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $78,750.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted that there are 24 total properties in the extension area, and 23 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,125 FEET OF 3” WATER MAIN FOR THE GARLAND MOUNTAIN WAY AREA AT AN APPROXIMATE COST OF THE AUTHORITY OF $78,750.00. All members present voted for the motion.

7. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM BARRY LUCAS, DIRECTOR OF FORSYTH COUNTY WATER AND SEWER, REGARDING THE PUCKETT ASSEMBLAGE PROJECT. In this correspondence, Mr. Lucas noted that the purpose of the letter is to provide notification to CCWSA that the developer Toll Brothers has requested water and sewer service from Forsyth County for a proposed development that is partially within CCWSA’s jurisdiction.

In this correspondence, Mr. Lucas further noted that the proposed development, currently known as Puckett Assemblage Project, is located in Fulton, Cherokee, and Forsyth Counties, and is currently under design by Toll Brothers. Their current plan proposes that Forsyth County would provide water service to the entire development, and sewer service to the lots in Forsyth and Cherokee Counties (with Fulton lots proposed to be on septic).

In this correspondence, Mr. Lucas further noted that Forsyth County is willing to provide service if this is acceptable to CCWSA. Forsyth is interested to hear CCWSA’s position on this request and, if in agreement, Forsyth would like to begin working towards execution of an Intergovernmental Agreement.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA IDENTIFIED AS TAX MAP 02N13 PARCELS 200 & 202 TO FORSYTH COUNTY IN ORDER FOR FORSYTH COUNTY TO PROVIDE WATER AND SEWER SERVICE (MAP ATTACHED). All members present voted for the motion.

8. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE REGARDING PIPE REQUIREMENTS. Mr. Fowler requested approval of modifications to Sections W300 and W400 of CCWSA’s specs to allow for the use of HDPE pipe within the Authority’s system. HDPE pipe shall be DR9 (250 psi rated).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE MODIFICATIONS TO SECTIONS W300 AND W400 OF THE SPECS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

9. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE 6/27/22 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Dabbs, Woodruff, and Mansell voted for the motion. Member Martin abstained from voting. Motion passed.

10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $4,518,432.00 above budget projections for the period ending 5/31/22. Mrs. Jones reported that total operating expenses are approximately $1,912,698.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $11,357,152.00 for the period ending 5/31/22.

11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.713 MGD for the month of June 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 55.06” for the past twelve months.

12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG. Mr. Venters reported an average daily treatment of 4.20 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred during this reporting period at Crest Brook Drive. Mrs. Arp noted that approximately 2,200 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp noted that a wastewater spill occurred during this reporting period at Hwy. 92 West Alabama Drive. Mrs. Arp noted that approximately 9,900 gallons were spilled due to an asphalt blockage. Authority crews jetted the line and removed the asphalt in order to correct the problem.

14. DWAYNE FOWLER NOTED HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that the Board would be reviewing the proposed FY 2023 budget at next month’s board meeting.

16. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

Board Meeting: August 29, 2022 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: Request Approval of Low Bid from Heavy Constructors, Inc. in the amount of $1,900,000.00 for Construction of the Plate Settler (Phase 2) at Water Treatment Plant (Item #4 under Asset Replacement on Current CIP; Construction Budget of $3,227,853.00 approved June 2022)

David Kubala
RE: Request from Steve Lawrence, Mayor of the City of Jasper, to Reserve Capacity of 200,000 Gallons Per Day at a Rate of $2.50 Per Gallon

Approval of the 7/25/22 Board Meeting Minutes

Finance Report – Beth Jones
1) Presentment of Proposed FY 2023 Budget

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Executive Session – Real Estate Item

Board Meeting:  June 27, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Ron Price, Beth Jones, Corey Ghorley, Jennifer Arp, Mike Venters, Leo Baker, Mark Cochran, Eric Wright, Gaye Blackwell, Garry Hensley, Greg Long, Melanie Stephens, Joey Buice, Keith Allen, Ryan Sarks, and Sharon Clark.

Member Nancy Martin was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,227,853.00 FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT. Mr. Ghorley noted this project is listed as Item #4 under “Asset Replacement” on the Authority’s current CIP, with a total original estimated cost of $2,000,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,227,853.00 FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT. All members present voted for the motion.

3. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF THOMAS ROAD. Mr. Fowler noted the petition has been signed by six people, and noted that this petition would require the installation of approximately 3,215 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $19,290.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted there are eleven total properties in the extension area, and eleven total properties with road frontage. Mr. Fowler noted that several of these petitioners are currently experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF 3” MAIN IN THE THOMAS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $19,290.00. All members present voted for the motion.

4. DARRELL CAUDILL LED DISCUSSION REGARDING THE BOARD’S CONSIDERATION OF THE POTENTIAL PURCHASE OF PROPERTY IDENTIFIED AS 2022-PARCEL TWO. Mr. Caudill noted that he has received signed offers to sell the two tracts in question. These offers have similar terms from the previous contracts that the Authority attempted to enter into back in March 2022. However, the Authority was unable to enter into the previous contracts due to the mineral rights issue with one of the tracts.

Mr. Caudill noted that the provisions for both of the current contracts are to purchase each tract at a price of $1.2 million each, $100,000.00 earnest money for each tract, a 45-day condition satisfaction period, and a 7-day turnaround period for the seller.

Mr. Caudill noted that he has spoken with the closing attorney that Mr. Caudill feels is the best suited for this closing because of the title-work that this attorney has already performed.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO AUTHORIZE TOM HEARD TO EXECUTE EACH OF THESE CONTRACTS AS PRESENTED. Members Mansell, Dabbs, Johnston, and Wilmarth voted for the motion. Member Woodruff abstained from voting. Motion passed.

5. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE. Mr. Fowler noted that according to the Authority’s current water specs (W305 – Water Main Sizes), there is language that states “Single family residential developments shall use a minimum of 8” water mains, large size mains dependent on demand.”

Mr. Fowler noted that staff recommends removing the language “minimum of 8” water mains” and adding language that reads “water main size as determined by CCWSA staff and or the Fire Department.”

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE PROPOSED AMENDMENT TO THE AUTHORITY’S WATER SPECIFICATIONS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

6. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/23/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,851,045.00 above budget projections for the period ending 4/30/22. Mrs. Jones reported that total operating expenses are approximately $1,656,836.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,816,854.00 for the period ending 4/30/22.

8. LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 21.094 MGD for the month of May 2022 at the Etowah River Water Treatment Facility. Mr. Baker noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Baker reported a cumulative rainfall total of 60.23” for the past twelve months.

LEO BAKER NOTED THAT PHASE ONE OF THE PLATE SETTLER REPLACEMENT PROJECT AT THE WATER TREATMENT PLANT IS COMPLETE.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG. Mr. Venters reported an average daily treatment of 4.30 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work is on-going on the Hwy. 20 project from Scott Road to Union Hill Road.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL ONE. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE ADVERTISEMENT FOR A SEALED BID PROPOSAL FOR THE SALE OF 2022-PARCEL ONE, WHICH IS THE AUTHORITY’S 618.46 ACRE +/- TRACT IDENTIFIED AS PARCEL NUMBER 14N11-002. THE BID OPENING FOR THIS PROPERTY WILL OCCUR ON 11/17/22. All members present voted for the motion.

15. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

Board Meeting: July 25, 2022 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Darrell Caudill
RE: Annual Election of Officers

Corey Ghorley
RE: Request Approval of Proposal for Construction Management Services from Freese and Nichols in the amount of $39,422.00 for the Plate Settler Replacement Project (Phase 2) at the Water Treatment Plant

Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Reinhardt College Parkway
2) Petition for Extension of Water Main from Residents of Garland Mountain Way
3)  Proposed Relinquishment of Service Area for Puckett Assemblage Project

Approval of the 6/27/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Board Meeting:  May 23, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Greg Long, Mike Venters, Garry Hensley, Keith Allen, Ryan Sarks, Joey Buice, Gaye Blackwell, Melanie Stephens, Melissa Darvish, Jeff Hooper, Eric Wright, and Sharon Clark.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A COST INCREASE FROM GEO-HYDRO ENGINEERS FOR ADDITIONAL MATERIALS TESTING ON THE FITZGERALD CREEK WWTP EXPANSION IN THE AMOUNT OF $28,327.40. Mr. Ghorley noted an original approved cost estimate of $58,427.40, and a revised total (with increase) of $86,754.80.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE COST INCREASE FROM GEO-HYDRO ENGINEERS FOR ADDITIONAL MATERIALS TESTING ON THE FITZGERALD CREEK WWTP EXPANSION IN THE AMOUNT OF $28,327.40. All members voted for the motion.

3. COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 (FINAL) FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. Mr. Ghorley noted that the change order reflects a 16-day extension to the contract completion time due to unforeseen conditions, as well as a credit of $28,555.00. Mr. Ghorley noted an original contract amount of $2,039,000.00, and a revised contract amount per the change order of $2,010,445.00.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER #1 (FINAL) FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. THIS CHANGE ORDER REFLECTS A 16-DAY EXTENSION TO THE CONTRACT COMPLETION TIME DUE TO UNFORESEEN CONDITIONS, AS WELL AS A CREDIT OF $28,555.00. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2023 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 2023 CIP/FUTURE PROJECTS LISTING AS PRESENTED. All members voted for the motion.

5.  WAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF HWY. 140/REINHARDT COLLEGE PARKWAY/WEST FROM ADDINGTON LANE. Mr. Fowler noted that fourteen people have signed this petition for the line extension. Mr. Fowler noted that this extension would require the installation of approximately 13,602 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $81,612.00, and a total purchase meter cost of $24,500.00. Mr. Fowler noted that many of these petitioners are currently experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,602 FEET OF 3” WATER MAIN FOR THE HWY.140/REINHARDT COLLEGE PARKWAY/WEST FROM ADDINGTON LANE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $81,612.00. All members voted for the motion.

6.  DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF DAMASCUS ROAD. Mr. Fowler noted that seven people have signed this petition for the line extension. Mr. Fowler noted that this extension would require the installation of approximately 3,440 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $20,640.00, and a total purchase meter cost of $12,250.00. Mr. Fowler noted that approval of this request would be a step toward creating the Soap Creek loop.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,440 FEET OF 3” WATER MAIN FOR THE DAMASCUS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,640.00. All members voted for the motion.

7.  MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 4/25/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

8.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,029,275.00 above budget projections for the period ending 3/31/22. Mrs. Jones reported that total operating expenses are approximately $1,565,378.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,395,825.00 for the period ending 3/31/22.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.104 MGD for the month of April 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 63.24” for the past twelve months.

10.  CLINT BLACKWELL NOTED THAT THE AUTHORITY’S ETOWAH RIVER WATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ PLATINUM AWARD FOR CALENDAR YEAR 2021.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG. Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.293 MGD at the Riverbend Wastewater Treatment Facility.

12.  DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala noted that no spills or overflows occurred during this reporting period.

13.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work is on-going on the Hwy. 20 project.

14.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT DWAYNE FOWLER HAD RECENTLY MET WITH A CITIZENS GROUP REGARDING MCCURLEY ROAD.

15.  MR. HEARD NOTED THAT AUTHORITY STAFF WILL BE REPAIRING A FENCE AND REPAINTING A GENERATOR IN THE LAKE SOVEREIGN AREA IN RESPONSE TO REQUESTS FROM THE LAKE SOVEREIGN HOMEOWNERS ASSOCIATION AND RESIDENTS.

16.  MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO ADJOURN. All members voted for the motion.