Board Meeting:  July 25, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Jennifer Arp, Mike Venters, Greg Long, Corey Ghorley, Bryan Watkins, Clint Blackwell, Mark Cochran, Ryan Sarks, Gaye Blackwell, Jeff Hooper, Garry Hensley, Melissa Darvish, Melanie Stephens, Sharon Clark, and Eric Wright.

Member Harry Johnston was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GARY WINCHESTER NOTED THAT JENNIFER ARP HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ ALVA T. STOREY AWARD FOR OUTSTANDING SERVICE.

3. GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Darrell Caudill opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO NOMINATE AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

Darrell Caudill opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO NOMINATE AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM FREESE AND NICHOLS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT IN THE AMOUNT OF $39,422.00. All members present voted for the motion.

5. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REINHARDT COLLEGE PARKWAY. Mr. Fowler noted that eleven people have signed the petition, and approval of this scope of work would require the installation of approximately 3,630 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $21,780.00, and a total purchase meter cost of $19,250.00. Mr. Fowler noted that there are 19 total properties in the extension area, and 15 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,630 FEET OF 3” WATER MAIN FOR THE REINHARDT COLLEGE PARKWAY (PHASE 2) AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $21,780.00. All members present voted for the motion.

6. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF GARLAND MOUNTAIN WAY. Mr. Fowler noted that six people have signed the petition, and approval of this scope of work would require the installation of approximately 13,125 ft. of 3” PVC main. Mr. Fowler noted an estimated task cost of the line of $78,750.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted that there are 24 total properties in the extension area, and 23 properties with road frontage. Mr. Fowler noted that many of these petitioners are experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,125 FEET OF 3” WATER MAIN FOR THE GARLAND MOUNTAIN WAY AREA AT AN APPROXIMATE COST OF THE AUTHORITY OF $78,750.00. All members present voted for the motion.

7. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM BARRY LUCAS, DIRECTOR OF FORSYTH COUNTY WATER AND SEWER, REGARDING THE PUCKETT ASSEMBLAGE PROJECT. In this correspondence, Mr. Lucas noted that the purpose of the letter is to provide notification to CCWSA that the developer Toll Brothers has requested water and sewer service from Forsyth County for a proposed development that is partially within CCWSA’s jurisdiction.

In this correspondence, Mr. Lucas further noted that the proposed development, currently known as Puckett Assemblage Project, is located in Fulton, Cherokee, and Forsyth Counties, and is currently under design by Toll Brothers. Their current plan proposes that Forsyth County would provide water service to the entire development, and sewer service to the lots in Forsyth and Cherokee Counties (with Fulton lots proposed to be on septic).

In this correspondence, Mr. Lucas further noted that Forsyth County is willing to provide service if this is acceptable to CCWSA. Forsyth is interested to hear CCWSA’s position on this request and, if in agreement, Forsyth would like to begin working towards execution of an Intergovernmental Agreement.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA IDENTIFIED AS TAX MAP 02N13 PARCELS 200 & 202 TO FORSYTH COUNTY IN ORDER FOR FORSYTH COUNTY TO PROVIDE WATER AND SEWER SERVICE (MAP ATTACHED). All members present voted for the motion.

8. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE REGARDING PIPE REQUIREMENTS. Mr. Fowler requested approval of modifications to Sections W300 and W400 of CCWSA’s specs to allow for the use of HDPE pipe within the Authority’s system. HDPE pipe shall be DR9 (250 psi rated).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE MODIFICATIONS TO SECTIONS W300 AND W400 OF THE SPECS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

9. MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO APPROVE THE 6/27/22 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Dabbs, Woodruff, and Mansell voted for the motion. Member Martin abstained from voting. Motion passed.

10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $4,518,432.00 above budget projections for the period ending 5/31/22. Mrs. Jones reported that total operating expenses are approximately $1,912,698.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $11,357,152.00 for the period ending 5/31/22.

11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.713 MGD for the month of June 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 55.06” for the past twelve months.

12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG. Mr. Venters reported an average daily treatment of 4.20 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred during this reporting period at Crest Brook Drive. Mrs. Arp noted that approximately 2,200 gallons were spilled due to an unknown blockage. Authority crews jetted the line to correct the problem.

Mrs. Arp noted that a wastewater spill occurred during this reporting period at Hwy. 92 West Alabama Drive. Mrs. Arp noted that approximately 9,900 gallons were spilled due to an asphalt blockage. Authority crews jetted the line and removed the asphalt in order to correct the problem.

14. DWAYNE FOWLER NOTED HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that the Board would be reviewing the proposed FY 2023 budget at next month’s board meeting.

16. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

Board Meeting: August 29, 2022 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: Request Approval of Low Bid from Heavy Constructors, Inc. in the amount of $1,900,000.00 for Construction of the Plate Settler (Phase 2) at Water Treatment Plant (Item #4 under Asset Replacement on Current CIP; Construction Budget of $3,227,853.00 approved June 2022)

David Kubala
RE: Request from Steve Lawrence, Mayor of the City of Jasper, to Reserve Capacity of 200,000 Gallons Per Day at a Rate of $2.50 Per Gallon

Approval of the 7/25/22 Board Meeting Minutes

Finance Report – Beth Jones
1) Presentment of Proposed FY 2023 Budget

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Executive Session – Real Estate Item

Board Meeting:  June 27, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Ron Price, Beth Jones, Corey Ghorley, Jennifer Arp, Mike Venters, Leo Baker, Mark Cochran, Eric Wright, Gaye Blackwell, Garry Hensley, Greg Long, Melanie Stephens, Joey Buice, Keith Allen, Ryan Sarks, and Sharon Clark.

Member Nancy Martin was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,227,853.00 FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT. Mr. Ghorley noted this project is listed as Item #4 under “Asset Replacement” on the Authority’s current CIP, with a total original estimated cost of $2,000,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,227,853.00 FOR THE PLATE SETTLER REPLACEMENT PROJECT (PHASE 2) AT THE WATER TREATMENT PLANT. All members present voted for the motion.

3. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF THOMAS ROAD. Mr. Fowler noted the petition has been signed by six people, and noted that this petition would require the installation of approximately 3,215 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $19,290.00, and a total purchase meter cost of $10,500.00. Mr. Fowler noted there are eleven total properties in the extension area, and eleven total properties with road frontage. Mr. Fowler noted that several of these petitioners are currently experiencing issues with their wells.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF 3” MAIN IN THE THOMAS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $19,290.00. All members present voted for the motion.

4. DARRELL CAUDILL LED DISCUSSION REGARDING THE BOARD’S CONSIDERATION OF THE POTENTIAL PURCHASE OF PROPERTY IDENTIFIED AS 2022-PARCEL TWO. Mr. Caudill noted that he has received signed offers to sell the two tracts in question. These offers have similar terms from the previous contracts that the Authority attempted to enter into back in March 2022. However, the Authority was unable to enter into the previous contracts due to the mineral rights issue with one of the tracts.

Mr. Caudill noted that the provisions for both of the current contracts are to purchase each tract at a price of $1.2 million each, $100,000.00 earnest money for each tract, a 45-day condition satisfaction period, and a 7-day turnaround period for the seller.

Mr. Caudill noted that he has spoken with the closing attorney that Mr. Caudill feels is the best suited for this closing because of the title-work that this attorney has already performed.

MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO AUTHORIZE TOM HEARD TO EXECUTE EACH OF THESE CONTRACTS AS PRESENTED. Members Mansell, Dabbs, Johnston, and Wilmarth voted for the motion. Member Woodruff abstained from voting. Motion passed.

5. DWAYNE FOWLER PRESENTED A PROPOSED SPECIFICATION UPDATE. Mr. Fowler noted that according to the Authority’s current water specs (W305 – Water Main Sizes), there is language that states “Single family residential developments shall use a minimum of 8” water mains, large size mains dependent on demand.”

Mr. Fowler noted that staff recommends removing the language “minimum of 8” water mains” and adding language that reads “water main size as determined by CCWSA staff and or the Fire Department.”

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE PROPOSED AMENDMENT TO THE AUTHORITY’S WATER SPECIFICATIONS AS OUTLINED BY MR. FOWLER. All members present voted for the motion.

6. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/23/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,851,045.00 above budget projections for the period ending 4/30/22. Mrs. Jones reported that total operating expenses are approximately $1,656,836.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,816,854.00 for the period ending 4/30/22.

8. LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 21.094 MGD for the month of May 2022 at the Etowah River Water Treatment Facility. Mr. Baker noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Baker reported a cumulative rainfall total of 60.23” for the past twelve months.

LEO BAKER NOTED THAT PHASE ONE OF THE PLATE SETTLER REPLACEMENT PROJECT AT THE WATER TREATMENT PLANT IS COMPLETE.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG. Mr. Venters reported an average daily treatment of 4.30 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work is on-going on the Hwy. 20 project from Scott Road to Union Hill Road.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL ONE. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE ADVERTISEMENT FOR A SEALED BID PROPOSAL FOR THE SALE OF 2022-PARCEL ONE, WHICH IS THE AUTHORITY’S 618.46 ACRE +/- TRACT IDENTIFIED AS PARCEL NUMBER 14N11-002. THE BID OPENING FOR THIS PROPERTY WILL OCCUR ON 11/17/22. All members present voted for the motion.

15. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

Board Meeting: July 25, 2022 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Darrell Caudill
RE: Annual Election of Officers

Corey Ghorley
RE: Request Approval of Proposal for Construction Management Services from Freese and Nichols in the amount of $39,422.00 for the Plate Settler Replacement Project (Phase 2) at the Water Treatment Plant

Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Reinhardt College Parkway
2) Petition for Extension of Water Main from Residents of Garland Mountain Way
3)  Proposed Relinquishment of Service Area for Puckett Assemblage Project

Approval of the 6/27/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Board Meeting:  May 23, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Greg Long, Mike Venters, Garry Hensley, Keith Allen, Ryan Sarks, Joey Buice, Gaye Blackwell, Melanie Stephens, Melissa Darvish, Jeff Hooper, Eric Wright, and Sharon Clark.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A COST INCREASE FROM GEO-HYDRO ENGINEERS FOR ADDITIONAL MATERIALS TESTING ON THE FITZGERALD CREEK WWTP EXPANSION IN THE AMOUNT OF $28,327.40. Mr. Ghorley noted an original approved cost estimate of $58,427.40, and a revised total (with increase) of $86,754.80.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE COST INCREASE FROM GEO-HYDRO ENGINEERS FOR ADDITIONAL MATERIALS TESTING ON THE FITZGERALD CREEK WWTP EXPANSION IN THE AMOUNT OF $28,327.40. All members voted for the motion.

3. COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 (FINAL) FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. Mr. Ghorley noted that the change order reflects a 16-day extension to the contract completion time due to unforeseen conditions, as well as a credit of $28,555.00. Mr. Ghorley noted an original contract amount of $2,039,000.00, and a revised contract amount per the change order of $2,010,445.00.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER #1 (FINAL) FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT. THIS CHANGE ORDER REFLECTS A 16-DAY EXTENSION TO THE CONTRACT COMPLETION TIME DUE TO UNFORESEEN CONDITIONS, AS WELL AS A CREDIT OF $28,555.00. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2023 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 2023 CIP/FUTURE PROJECTS LISTING AS PRESENTED. All members voted for the motion.

5.  WAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF HWY. 140/REINHARDT COLLEGE PARKWAY/WEST FROM ADDINGTON LANE. Mr. Fowler noted that fourteen people have signed this petition for the line extension. Mr. Fowler noted that this extension would require the installation of approximately 13,602 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $81,612.00, and a total purchase meter cost of $24,500.00. Mr. Fowler noted that many of these petitioners are currently experiencing issues with their wells.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 13,602 FEET OF 3” WATER MAIN FOR THE HWY.140/REINHARDT COLLEGE PARKWAY/WEST FROM ADDINGTON LANE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $81,612.00. All members voted for the motion.

6.  DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF DAMASCUS ROAD. Mr. Fowler noted that seven people have signed this petition for the line extension. Mr. Fowler noted that this extension would require the installation of approximately 3,440 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $20,640.00, and a total purchase meter cost of $12,250.00. Mr. Fowler noted that approval of this request would be a step toward creating the Soap Creek loop.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,440 FEET OF 3” WATER MAIN FOR THE DAMASCUS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,640.00. All members voted for the motion.

7.  MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 4/25/22 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

8.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,029,275.00 above budget projections for the period ending 3/31/22. Mrs. Jones reported that total operating expenses are approximately $1,565,378.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,395,825.00 for the period ending 3/31/22.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.104 MGD for the month of April 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 63.24” for the past twelve months.

10.  CLINT BLACKWELL NOTED THAT THE AUTHORITY’S ETOWAH RIVER WATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ PLATINUM AWARD FOR CALENDAR YEAR 2021.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG. Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.293 MGD at the Riverbend Wastewater Treatment Facility.

12.  DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala noted that no spills or overflows occurred during this reporting period.

13.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that work is on-going on the Hwy. 20 project.

14.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT DWAYNE FOWLER HAD RECENTLY MET WITH A CITIZENS GROUP REGARDING MCCURLEY ROAD.

15.  MR. HEARD NOTED THAT AUTHORITY STAFF WILL BE REPAIRING A FENCE AND REPAINTING A GENERATOR IN THE LAKE SOVEREIGN AREA IN RESPONSE TO REQUESTS FROM THE LAKE SOVEREIGN HOMEOWNERS ASSOCIATION AND RESIDENTS.

16.  MOTION BY ERIC WILMARTH AND SECOND BY BECKY DABBS TO ADJOURN. All members voted for the motion.
 

Board Meeting: June 27, 2022@ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: Request Approval of Construction Budget in the amount of $3,227,853.00 for the Plate Settler Replacement Project at the Water Treatment Plant – Phase 2 (This project is listed as Item #4 under “Asset Replacement” on the Authority’s current CIP, with a total original estimated cost of $2,000,000.00)

Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Thomas Road
2)  Proposed Specification Update

Board Consideration of Potential Purchase of 2022-Parcel Two

Approval of the 5/23/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Executive Session – Real Estate Item

Board Meeting:  April 25, 2022 ~4:00 P.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Becky Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Mike Venters, Beth Jones, Mark Cochran, Keith Allen, Jennifer Arp, Garry Hensley, Joey Buice, Eric Wright, Ryan Sarks, Melissa Darvish, Melanie Stephens, Jeff Hooper, Gaye Blackwell, Rick Martin, and Ted Collins.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS NORTH AMERICA FOR DESIGN AND BIDDING SERVICES FOR THE SOUTHWEST CHEROKEE ELEVATED WATER STORAGE TANK IN THE AMOUNT OF $129,014.00. Mr. Ghorley noted that this scope of work is listed as Item #13 under Construction Expansion/Upgrade on the Authority’s current CIP as Water Tank Addition – Tyson Tank Site.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FROM ATKINS NORTH AMERICA FOR DESIGN AND BIDDING SERVICES FOR THE SOUTHWEST CHEROKEE ELEVATED WATER STORAGE TANK IN THE AMOUNT OF $129,014.00. All members voted for the motion.

3.   JEFF HOOPER PROVIDED A WATER AND SEWER SPECIFICATION UPDATE.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE REVISED WATER AND SEWER SPECIFICATIONS AS PRESENTED. All members voted for the motion.

4.   RYAN SARKS REQUESTED APPROVAL OF THE FY 2022 SURPLUS LISTING. Mr. Sarks noted that the items included on this listing would be sold at auction on 5/7/22.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE FY 2022 SURPLUS LISTING AS PRESENTED. All members voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 3/28/22 BOARD MEETING MINUTES AS PRESENTED. Members Wilmarth, Mansell, Woodruff, Johnston, and Martin voted for the motion. Member Dabbs abstained from voting. Motion passed.

6.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,017,499.00 above budget projections for the period ending 2/28/22. Mrs. Jones reported that total operating expenses are approximately $1,309,560.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,609,639.00 for the period ending 2/28/22.

7.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.143 MGD for the month of March 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 61.89” for the past twelve months.

8.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG. Mr. Venters reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Authority crews are currently laying pipe on the Hwy. 20 project.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

13.   IT WAS THE CONSENSUS OF THE BOARD TO TAKE NO ACTION WITH REGARD TO THE EXECUTIVE SESSION ITEM DUE TO THE FACT THAT NO QUALIFYING BIDS WERE RECEIVED. COREY GHORLEY IS AUTHORIZED TO RETURN THE EARNEST MONEY CHECK THAT WAS RECEIVED BY THE AUTHORITY.

14.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.

Board Meeting: May 23, 2022@ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Cost Increase from GEO-Hydro Engineers for Additional Materials Testing on the Fitzgerald Creek WWTP Expansion in the amount of $28,327.40 (Original Approved Cost Estimate: $58,427.40. Revised Total with Increase: $86,754.80)
2) Request Approval of Change Order #1 (Final) for the Blankets Creek Capacity Expansion Project (Change Order reflects a 16-day extension to the contract completion time due to unforeseen conditions, as well as a credit of $28,555.00. Original Contract Amount: $2,039,000.00. Revised Contract Amount per Change Order: $2,010,445.00)
3) Request Approval of 2023 CIP/Future Projects List

Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Hwy. 140 – Reinhardt College Parkway – West from Addington Lane
2) Petition for Extension of Water Main from Residents of Damascus Road

Approval of the 4/25/22 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard

Board Meeting:  March 28, 2022 ~9:00 A.M

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Joey Buice, Greg Long, Jennifer Arp, Mark Cochran, Clint Blackwell, Beth Jones, Corey Ghorley, Shayne Fowler, Ryan Sarks, Melanie Stephens, Melissa Darvish, Keith Allen, Garry Hensley, Gaye Blackwell, Jeff Hooper, and Sharon Clark.

Member Becky Dabbs was not present at the meeting.

Gary Winchester, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. GAYE BLACKWELL AND SHAYNE FOWLER PRESENTED PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES (DCDA’S). Mrs. Blackwell noted that the Authority’s cost to purchase a DCDA is currently higher than the price the Authority charges to its customers to purchase a DCDA. This is a result of the continuing cost increases for materials. Mrs. Blackwell noted that, after checking with various supply vendors for current price quotes, the lowest pricing was determined. Based on this information, Mrs. Blackwell and Mr. Fowler are proposing a 25% increase above our current cost to purchase a DCDA.

Therefore, the proposed DCDA fees, effective 3/29/22, are as follows:
2” DCDA $ 4,500.00
3” DCDA $ 8,500.00
4” DCDA $ 8,000.00
6” DCDA $11,000.00
8” DCDA $14,000.00
10” DCDA $19,500.00

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE DCDA FEE REVISIONS AS PRESENTED. All members present voted for the motion.

3. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND JAMES WHITE TRAIL. Mr. Fowler noted that sixteen people have signed this petition for the line extension from 2279 Fincher Road to 3580 Fincher Road on Hwy. 108. Mr. Fowler noted that this extension would require the installation of approximately 3,963 feet of 3” PVC pipe. Mr. Fowler noted an estimated task cost of the line of $23,778.00, and a total purchase meter cost of $12,250.00. Mr. Fowler noted that many of these petitioners are currently experiencing issues with their wells.

Mr. Fowler also noted that, if at some point in the future, the James White Trail residents grant utility easement or right of way, water service then could be applied at these service addresses as petitioned.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,963 FEET OF 3” WATER MAIN FOR THE FINCHER ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $23,778.00. All members present voted for the motion.

4. GREG LONG NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR STREET LIGHTS FROM RESIDENTS OF CHEROKEE FOREST SUBDIVISION. Mr. Long noted that, pending approval of this request, there would be an upfront cost to the Authority of $2,818.27 from Georgia Power for the installation of seven new wooden poles on Meadow Lane and Woodhaven Drive.

Fifty-six street lights would be added to this subdivision at a cost to Authority of $11.18 per light per month, for a total cost of $626.08 per month.

Mr. Long noted that the Authority would then bill 144 current customers in this subdivision at a fee of $3.50 per month for street light services, therefore totaling $504.00 per month.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ADD CHEROKEE FOREST SUBDIVISION TO THE AUTHORITY’S STREET LIGHT PROGRAM. All members present voted for the motion.

5. JENNIFER ARP PROVIDED A BOARD POLICY UPDATE.    Mrs. Arp presented proposed revisions to the following Board policies:

1) Adoption of Agenda Calendar – Changes to this policy are limited to adding language that details the public places where the agenda would be placed for public notice.
2) Appointment of Open Records Coordinator – The change to this policy is the job title of the Open Records Coordinator.
3) Condemnations Require a Supermajority Vote of the Board – The policy changes include defining what a supermajority of the Board is and attaching the pre-condemnation process and procedures. The new policy also adds that the pre-condemnation procedures must be explained to the Board with proof of reasonable accommodation (where needed) being shown before a vote.
4) Connection of Existing Development to Sewer – This policy was originally included with several others approved on 9/25/06. These policies were passed to comply with MNGWPD action items in place at the time. This policy has not changed in its wording, but is no longer a requirement of the MNGWPD. Board considerations for this policy are to eliminate the policy or keep the policy as a stand-alone policy.
5) Connection of Isolated Properties to Sewer – This revised policy removed wording and phrasing from the previous policy that is no longer valid. There is no requirement to connect septic homes to sanitary sewer if it is within 200 feet. The current Environmental Health rules allow for multiple options to be presented to homeowners with failing septic tanks and homeowners may choose from the available remedies. If no other options exist, CCWSA may extend service to homeowners under normal consideration. Board considerations are to eliminate this policy or keep this policy as a stand-alone policy.
6) Extension of Water and/or Sewer Infrastructure to Environmentally Sensitive or Otherwise High-Priority Areas that are Otherwise Considered Not Economically Feasible – There are no changes to this policy language. This was originally part of the MNGWPD requirements and is no longer a MNGWPD requirement. Board considerations for this policy are to eliminate this policy or keep this policy as a stand-alone policy.
7) Septic Waste Hauler Regulations – Updates to this policy include updating language to match current manual section references. Prior versions used documents and sections that have changed. Prior versions used an abbreviated title for the document and sections within the documents have changed.
8) CCWSA Street Light Policy – The changes to the policy were to clean up confusing language, update roles and responsibilities by job title, remove sections related to the construction and maintenance of street lights, and place them in the specs.
9) A) Drought Policy – This is a new policy that was originally developed as the CCWSA Drought Contingency Plan and is a required part of permit renewal for the drinking water plant. Going forward, this plan will be changed to CCWSA policy to meet the expected requirements of the MNGWPD 2022 plan update while remaining part of the permit renewal process. The changes from the plan to the policy included stipulated penalties with corresponding fees for illegal watering or water use that goes against State law.
B) Water Waste Policy – Changes to this policy include clarifications to the enforcement section which outlines the warning schedule and fees that are associated with disconnections.
10) Miscellaneous Fee Schedule – This schedule has been updated to reflect additional fees that are stipulated in the Drought Policy and the Water Waste Policy.
11) Public Comment and Participation Policy – This new policy addresses how individuals make public comments during a Board meeting. There are provisions for time limits, how speakers are chosen (if necessary), how time may be extended, and how the Board may choose to respond to public comment. There are also guidelines on what topics are off-limits, and general behavior that is expected.
12) Water Line Cost Sharing Projects – This policy is proposed for removal because it is out of date and does not reflect the current practices. The current practices are outlined in Section W303 of the specs, which are approved by the Board.
Establish A Water System Interconnection Reliability Target (IRT) – This policy language has not changed, but is proposed for removal because the MNGWPD requirement no longer exists.
Sub-Metering for New Multi-Family Residential Dwellings – This policy was approved on 9/25/06, and is proposed for removal from the policy manual and included in Water/Sewer Specs.
Rain Sensor Shut-Off Switches for New Irrigation – This policy was approved on 9/25/06, and is proposed for removal from the policy manual and included in Water/Sewer Specs.

Mrs. Arp noted that an update regarding water and sewer specifications would be provided to the Board at next month’s meeting.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE POLICES #1-3 AND #7-11 PER STAFF RECOMMENDATION, AND TO APPROVE THE REMOVAL OF POLICIES #4-6 AND #12 FROM THE POLICY MANUAL. All members present voted for the motion.

6. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/28/22 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported total operating revenues are approximately $112,917.00 below budget projections for the period ending 1/31/22. Mrs. Jones reported that total operating expenses are approximately $949,132.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $3,644,032.00 for the period ending 1/31/22.

8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.839 MGD for the month of February 2022 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 61.18” for the past twelve months.

9. JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Hooper reported an average daily treatment of 3.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG. Mr. Hooper reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. Mr. Fowler noted that Authority crews should be laying pipe on Hwy. 20 next week.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL ONE. All members present voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

14. MEMBER LISA WOODRUFF RECUSED HERSELF FROM THE MEETING.

15. MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A REAL ESTATE ITEM IDENTIFIED AS 2022-PARCEL TWO. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

16. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.