Board Meeting: January 29, 2024 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Joey Buice, Mike Venters, Mark Cochran, Greg Long, Jamie Veley, Jody Henson, Melissa Darvish, Eric Wright, Keith Allen, Shayne Fowler, Ryan Sarks, Jeff Hooper, Sharon Clark, and Carleton Sherrer.

Eric Wilmarth, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DWAYNE FOWLER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM CROWDER CONSTRUCTION FOR THE FITZGERALD CREEK WPCP HEADWORKS REHABILITATION/IMPROVEMENTS PROJECT IN THE AMOUNT OF $2,637,000.00. Mr. Ghorley noted this scope of work is listed as Item #4 under Asset Replacement on the Authority’s current CIP. Mr. Ghorley reported an approved construction budget of $3,600,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE LOW BID OF CROWDER CONSTRUCTION FOR THE FITZGERALD CREEK WPCP HEADWORKS REHABILITATION/IMPROVEMENTS PROJECT IN THE AMOUNT OF $2,637,000.00. All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR CONSTRUCTION PHASE SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $217,800.00.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR CONSTRUCTION PHASE SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $217,800.00. All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID FROM TADO CONSTRUCTION, LLC FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $548,943.00. Mr. Ghorley noted this scope of work is listed as Item #13 under Construction Expansion/Upgrade on the Authority’s current CIP. Mr. Ghorley noted an approved construction budget of $642,500.00.

MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF TADO CONSTRUCTION, LLC FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $548,943.00. All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS REALIS FOR CONSTRUCTION PHASE SERVICES FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $39,963.00.

MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM ATKINS REALIS FOR CONSTRUCTION PHASE SERVICES FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $39,963.00. All members voted for the motion.

6.   GARRY HENSLEY REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF MARKS WAY. Mr. Hensley noted that six residents have signed the petition. Mr. Hensley noted an approximate total footage of 3,252 feet for this extension, an estimated task cost of the line of $19,512.00, and a total purchase meter cost of $15,000.00. Mr. Hensley noted there are 17 total properties in the extension area, and 13 total properties with road frontage. Mr. Hensley noted an estimated line size of 3” PVC.

MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,252 FEET OF 3” WATER MAIN FOR THE MARKS WAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $19,512.00. All members voted for the motion.

7.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 12/18/23 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones noted that total operating revenues were approximately $2,126,366.00 above budget projections for the period ending 10/31/23. Mrs. Jones noted that total operating expenses were approximately $316,210.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,254,646.00 for the period ending 10/31/23.

Mrs. Jones noted that total operating revenues were approximately $1,516,289.00 above budget projections for the period ending 11/30/23. Mrs. Jones noted that total operating expenses were approximately $767,198.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,009,483.00 for the period ending 11/30/23.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.677 MGD for the month of December 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 50.97” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.2 MG. Mr. Venters reported an average daily treatment of 5.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.   GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Upper Bethany Road and Hickory Road connector lines.

13.   DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER NOTED THAT STAFF HAS AMENDED THE FORMER “PETITION FOR EXTENSION OF WATER MAIN” DOCUMENT AND HAS DEVELOPED A REVISED DOCUMENT TITLED “REQUEST TO PROVIDE DRINKING WATER ONLY TO UNDERSERVED AREAS” WHEREBY CITIZENS MAY PETITION THE AUTHORITY TO EXTEND CURRENT WATER LINES TO PROVIDE DRINKING WATER FOR EXISTING HOMES. Mr. Fowler noted that citizens of Reavis Mountain Road and Cherry Grove Road would be allowed to re-petition the Authority by utilizing this document.

14.   DWAYNE FOWLER NOTED THAT AN INTERNAL COMMITTEE HAS BEEN DEVELOPED FOR THE PURPOSE OF RESEARCHING ADVANCED METERING INFRASTRUCTURE (AMI). Mr. Fowler noted that he anticipates bringing a recommendation to the Board at a later date.

15.   MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting: February 26, 2024 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Darrell Caudill
RE: Jim Bell Request for Easement Relinquishment

Approval of the 1/29/24 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler

Board Meeting: December 18, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Beth Jones, Corey Ghorley, Jennifer Arp, Clint Blackwell, Mike Venters, Bryan Watkins, Greg Long, Melanie Stephens, Melissa Darvish, Beth Wright, Garry Hensley, Keith Allen, Mark Cochran, Jeff Hooper, Shayne Fowler, Chandler Hamby, Dustin Barrett, Jody Henson, Sharon Clark, Ryan Sarks, Eric Wright, and Clay Pilgrim.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  CLAY PILGRIM OF RUSHTON, LLC PRESENTED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR 2023. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/23.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE AND ACCEPT THE FY 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AS PRESENTED. All members present voted for the motion.

3.  DWAYNE FOWLER PRESENTED A REQUEST FROM JEREMY PARKER, DIRECTOR OF PUBLIC WORKS FOR THE CITY OF WOODSTOCK. In this request, Mr. Parker noted that the City of Woodstock desires to reserve an additional 140,000 gallons per day of water capacity for wholesale purchase by the City of Woodstock to be initially designated for use at the meter locations designated on the attached spreadsheet. The City understands that the cost of this capacity reservation is $5.00 per gallon of water, resulting in a total cost to the City of Woodstock of $700,000.00.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE CITY OF WOODSTOCK’S REQUEST TO RESERVE AN ADDITIONAL 140,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF WOODSTOCK AT A COST OF $5.00 PER GALLON, UPON PAYMENT BY THE CITY OF WOODSTOCK TO CCWSA WITHIN 90 DAYS IN THE AMOUNT OF $700,000.00. PER THE CITY OF WOODSTOCK’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METERS ON THE ATTACHED SPREADSHEET (ATTACHED). All members present voted for the motion.

4.  MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 11/27/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

5.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) EARLIER IN THE MEETING.

6.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 19.119 MGD for the month of November 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 52.05” for the past twelve months.

7.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.262 MGD at the Riverbend Wastewater Treatment Facility.

8.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

9.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on Hickory Road and Upper Bethany Road.

10.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM PHILLIP DEAN, DIRECTOR OF UTILITIES AT PICKENS COUNTY WATER AUTHORITY. In this correspondence, Mr. Dean noted that, at the 11/16/23 Pickens County Board of Commissioners meeting, the Board unanimously approved the wholesale rate revision to the Pickens County Water & Sewer Authority rate structure. The rate increase is changing to a base rate of $51.00 from 0 to 1000 gallons, and $2.64 per 1000 gallons after the base fee.

In this correspondence, Mr. Dean further noted that the due date is also changing to the first of each month beginning 2/1/24. A late penalty of 20% will apply for any payment received after the due date.

Mr. Heard noted that CCWSA has now received notice that Pickens County is not moving forward with this proposed rate increase at this time. Pickens County is now planning to reciprocate the Authority’s current wholesale rate.

11.  MOTION BY NANCY MARTIN AND SECOND BY JOHN WORKMAN TO APPROVE THE 2024 CCWSA BOARD MEETING CALENDAR AS PRESENTED. All members present voted for the motion.

12.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPOINT DWAYNE FOWLER AS GENERAL MANAGER OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY. All members present voted for the motion.

13.  DUE TO HIS UPCOMING RETIREMENT, TOM HEARD EXTENDED APPRECIATION TO THE BOARD OF DIRECTORS FOR THEIR GUIDANCE DURING MR. HEARD’S TENURE AS GENERAL MANAGER OF CCWSA.

THE BOARD OF DIRECTORS EXTENDED APPRECIATION TO TOM HEARD FOR HIS LEADERSHIP, STEWARDSHIP, AND TEAM BUILDING SKILLS AS GENERAL MANAGER OF CCWSA.

ERIC WILMARTH PRESENTED A PLAQUE TO TOM HEARD IN RECOGNITION OF HIS 28 YEARS OF VISIONARY LEADERSHIP AND UNWAVERING COMMITMENT TO EXCELLENCE AS THE GENERAL MANGER OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY.

14. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

Board Meeting: January 29, 2024 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Low Bid from Crowder Construction for the Fitzgerald Creek WPCP Headworks Rehabilitation/Improvements Project in the amount of $2,637,000.00 (Item #4 under Asset Replacement on Current CIP; Approved Construction Budget of $3,600,000.00)
2) Request Approval of Proposal from Hazen & Sawyer Engineers for Construction Phase Services for the Fitzgerald Creek WPCP Headworks Improvements in the amount of $217,800.00
3) Request Approval of Low Bid from TADO Construction, LLC for the Rose Creek WPCP Bypass Pumping Project in the amount of $548,943.00 (Item #13 under Construction Expansion/Upgrade on Current CIP; Approved Construction Budget of $642,500.00)
4) Request Approval of Proposal from Atkins Realis for Construction Phase Services for the Rose Creek WPCP Bypass Pumping Project in the amount of $39,963.00

Garry Hensley
1) Petition for Extension of Water Main from Residents of Marks Way

Approval of the 12/18/23 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler
1)  Approval of “Request to Provide Drinking Water Only to Underserved Areas” Document

Board Meeting: November 27, 2023 @ 9:00 AM

PERSONS PRESENT: Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Keith Allen, Shayne Fowler, Bryan Watkins, Jamie Veley, Mike Venters, Eric Wright, Melanie Stephens, Melissa Darvish, Lori Forrester, Ryan Sarks, Lee Faucett, Sharon Clark, Jody Henson, and Jeff Hooper.

Members Eric Wilmarth and John Workman were not present at the meeting.

Barry Mansell, Vice Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. LORI FORRESTER NOTED THAT THE AUTHORITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS BEST CONSUMER CONFIDENCE REPORT AWARD IN THE CATEGORY OF SMALL SURFACE WATER SYSTEM.

3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT. All members present voted for the motion.

5. MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE UPDATED AND REVISED 2024 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.

6. MOTION BY BECKY DABBS AND SECOND BY HARRY JOHNSTON TO APPROVE THE 10/30/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $242,089.00 above budget projections for the period ending 9/30/23. Mrs. Jones reported that total operating expenses are approximately $43,734.00 above budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,016,687.00 for the period ending 9/30/23.

8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.362 MGD for the month of October 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the reservoir is currently at 1188.9 ft. Mr. Blackwell reported a cumulative rainfall total of 55.95” for the past twelve months.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.244 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

11. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are continuing work on the Upper Bethany Road project and the Hickory Road project.

12. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. DISCUSSION OCCURRED CONCERNING THE AUTHORITY’S POLICY FOR WHOLESALE WATER CAPACITY ALLOCATIONS. Mr. Fowler noted that he had received an email from the City of Woodstock earlier this month. In this email, the City of Woodstock requested to reallocate a portion of their existing wholesale water capacities from one meter to another. The City also expressed interest in reserving additional wholesale water capacity.

Mr. Fowler noted that the Board, at its 4/30/07 board meeting, had approved a capacity policy for governmental entities that are wholesale customers of CCWSA and maintain independent water/wastewater systems. The Board, in a subsequent amendment dated 9/29/08, approved that the maximum cumulative percentage (total of capacity in CCWSA water production reserved by all governmental entities with independent water systems) of CCWSA water production capacity that may be reserved is established as ten percent (10%) of the total water production capacity of CCWSA.

Mr. Fowler noted that the City of Woodstock is requesting reservation of an additional 197,000 gallons per day of wholesale water capacity. However, the Authority, based upon its 10% water production capacity requirement established in 2008, only has 141,538 gallons per day left to sell, and this amount must be reserved in 10,000 gallon increments.

Mr. Fowler noted that he would reach out to the City of Woodstock to discuss these issues and inform them that the 141,538 gallons per day of remaining wholesale water capacity is available on a first-come, first-serve basis.

Discussion occurred concerning future water capacities.

13. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AUTHORIZE DWAYNE FOWLER TO EXECUTE EXECUTIVE AND LEGAL DOCUMENTS ON BEHALF OF THE AUTHORITY. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

Board Meeting: December 18, 2023 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Clay Pilgrim; Rushton, LLC
RE: Presentment of FY 2023 Annual Comprehensive Financial Report (ACFR)

Approval of the 11/27/23 Board Meeting Minutes

*There will be no Finance Report given this month due to the presentment of the FY 2023 Annual Comprehensive Financial Report.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Tom Heard
1) Approval of the 2024 Board Meeting Calendar
 

Board Meeting: October 30, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Keith Allen, Mike Venters, Jody Henson, Garry Hensley, Eric Wright, Melanie Stephens, Melissa Darvish, Shayne Fowler, Joey Buice, Ryan Sarks, Jeff Hooper, Sharon Clark, Whit Frost, and Cory DeBord.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA-2023-001-ATKINS REALIS
• CCWSA-2023-002-BROWN AND CALDWELL
• CCWSA-2023-003-HAZEN AND SAWYER
• CCWSA-2023-004-ENGINEERING STRATEGIES, INC.
• CCWSA-2023-005-CROY ENGINEERING
• CCWSA-2023-006-FREESE AND NICHOLS, INC.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members voted for the motion.

3.  BRYAN WATKINS REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. Mr. Watkins noted this scope of work is listed as Item #14 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. All members voted for the motion.

4.  GARRY HENSLEY PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR CCWSA ACCEPTANCE OF PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO ACCEPT PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA PER THE REQUEST FROM THE CITY OF WOODSTOCK. All members voted for the motion.

5.  DARRELL CAUDILL REQUESTED APPROVAL OF A RESOLUTION FOR CCWSA TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY THAT WILL BE USED AS A FUTURE WATER TANK SITE. Mr. Caudill noted that he is currently awaiting receipt of engineering studies for this property.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A RESOLUTION TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY SUBJECT TO RECEIPT BY STAFF OF SATISFACTORY ENGINEERING STUDIES THAT ARE CURRENTLY OUTSTANDING. All members voted for the motion.

Mr. Caudill reported an anticipated closing date of 11/15/23 for this property.

6.  DARRELL CAUDILL REPORTED CONCERNING RIGHT-OF-WAY EASEMENT ACQUISITION BY THE GEORGIA DEPARTMENT OF TRANSPORTATION. Mr. Caudill referenced correspondence received from Jean Dunagan, Right of Way Acquisition Agent Consultant for GDOT. In this correspondence, Ms. Dunagan noted that the Department if in the process of purchasing property to improve the SR 20 roadway. In order to make this project possible, 0.049 acres of CCWSA’s property (Parcel 56, PI#0014132, Cherokee County) would need to be acquired in permanent easement.

GDOT has noted that the property has been evaluated by qualified appraisers who after careful consideration have found the Fair Market Value of the property and/or rights to be purchased, and damages to the remainder, if any, to be $44,400.00. Ms. Dunagan noted in her correspondence that the Summary Statement Basis for Just and Adequate Compensation separates certain elements comprising the above listed value.

Ms. Dunagan further noted in her correspondence that if CCWSA will agree to the terms expressed herein by signing the “Option for Right of Way” and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.

Mr. Caudill noted that he is currently awaiting receipt of amended drawings as recommended by staff.

MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE THE “OPTION FOR RIGHT OF WAY” DOCUMENT AS PRESENTED, SUBJECT TO RECEIPT OF AMENDED DRAWINGS AS RECOMMENDED BY STAFF. All members voted for the motion.

7.  DARRELL CAUDILL NOTED THAT THE AUTHORITY IS IN RECEIPT OF A FINAL REVISION TO GEORGIA TRANSMISSION CORPORATION EASEMENT DOCUMENTS AT COKERS CHAPEL ROAD AND EAST CHEROKEE DRIVE.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE CORRECTIVE EASEMENT FOR RIGHT OF WAY DOCUMENTS AS PRESENTED. All members voted for the motion.

8.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE 9/25/23 BOARD MEETING MINUTES AS PRESENTED. Members Martin, Johnston, Mansell, Dabbs, and Workman voted for the motion. Member Woodruff abstained from voting. Motion passed.

9.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.440 MGD for the month of September 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft. Mr. Blackwell reported a cumulative rainfall total of 56.74” for the past twelve months.

11.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.267 MGD at the Riverbend Wastewater Treatment Facility.

12.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a major spill occurred on 10/6/23 at 1101 Braddock Lane in Woodstock. Mrs. Arp noted the cause of the spill was rags and grease. Mrs. Arp noted that approximately 101,790 gallons were spilled, and Authority crews cleared the rags and jetted the lines. Upon further investigation, the crews found a ladder rung in the line that was obstructing flow. Mrs. Arp noted this spill has been reported to the EPD, and noted that staff will be monitoring this site for the next twelve months.

13.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are currently working on the Holly Springs Parkway project. Mr. Hensley noted that work would soon begin on the Upper Bethany Road project.

14.  DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION. All members voted for the motion.

15.  TOM HEARD REQUESTED AUTHORIZATION FOR STAFF TO UPDATE AUTHORIZED SIGNERS ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS.

MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO AUTHORIZE STAFF TO CHANGE THE SIGNATURES ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS FROM TOM HEARD TO DWAYNE FOWLER. All members voted for the motion.

16.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

17.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting: November 27, 2023 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Lori Forrester
RE: Presentation of Award

Corey Ghorley
1) Request Approval of Proposal from Croft & Associates in the amount of $52,900.00 for Conceptual Planning & Conceptual Cost Model for new Administrative Complex
2) Request Approval of Construction Budget in the amount of $3,600,000.00 for the Fitzgerald Creek WWTP – Headworks Improvements Project
3) CIP Update

Approval of the 10/30/23 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler
1) Discussion Regarding Policy for Wholesale Water Capacity Allocations
2) Authorization for Dwayne Fowler to Execute Executive and Legal Documents

Board Meeting: October 30, 2023 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Annual Engineering General Service Contracts in an amount not to exceed $200,000.00 each for the following firms:
• CCWSA-2023-001-Atkins Realis
• CCWSA-2023-002-Brown and Caldwell
• CCWSA-2023-003-Hazen and Sawyer
• CCWSA-2023-004-Engineering Strategies, Inc.
• CCWSA-2023-005-Croy Engineering
• CCWSA-2023-006-Freese and Nichols, Inc.
2) Request Approval of Construction Budget in the amount of $642,500.00 for the Rose Creek WWTP-Back Up Pumping Project (Item #14 under Construction Expansion/Upgrade on Current CIP)

Garry Hensley
RE: Request from City of Woodstock for CCWSA Acceptance of Parcel 15N17C-293, Lot 82, Park Place Estates into CCWSA Service Area

Darrell Caudill
1) Request Approval of CCWSA Resolution to Purchase Alvin Coker Hwy. 92 Property
2) Right-Of-Way Easement Acquisition by Georgia Department of Transportation
3) Georgia Transmission Corporation/Final Revision to Easement Documents at Cokers Chapel Rd. & East Cherokee Dr.

Approval of 9/25/23 Board Meeting Minutes

*There will be no Finance Report presented this month due to the audit in-progress.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report
1) Request by City of Waleska to transfer 200,000 GPD of Reserved Water Capacity Currently Allocated to the Lower Burris Road/Worley Road Meter Location to the Land Road/Twin Forks Meter Location
2) Request Authorization for Staff to Update Authorized Signers on CCWSA Bank Accounts and Investment Account Resolutions

Executive Session – Pending Litigation