Board Meeting: November 27, 2023 @ 9:00 AM

PERSONS PRESENT: Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Keith Allen, Shayne Fowler, Bryan Watkins, Jamie Veley, Mike Venters, Eric Wright, Melanie Stephens, Melissa Darvish, Lori Forrester, Ryan Sarks, Lee Faucett, Sharon Clark, Jody Henson, and Jeff Hooper.

Members Eric Wilmarth and John Workman were not present at the meeting.

Barry Mansell, Vice Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. LORI FORRESTER NOTED THAT THE AUTHORITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS BEST CONSUMER CONFIDENCE REPORT AWARD IN THE CATEGORY OF SMALL SURFACE WATER SYSTEM.

3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $52,900.00 FOR CONCEPTUAL PLANNING AND CONCEPTUAL COST MODEL FOR THE NEW ADMINISTRATIVE COMPLEX. All members present voted for the motion.

4. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,600,000.00 FOR THE FITZGERALD CREEK WWTP – HEADWORKS IMPROVEMENTS PROJECT. All members present voted for the motion.

5. MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE UPDATED AND REVISED 2024 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.

6. MOTION BY BECKY DABBS AND SECOND BY HARRY JOHNSTON TO APPROVE THE 10/30/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $242,089.00 above budget projections for the period ending 9/30/23. Mrs. Jones reported that total operating expenses are approximately $43,734.00 above budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,016,687.00 for the period ending 9/30/23.

8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.362 MGD for the month of October 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the reservoir is currently at 1188.9 ft. Mr. Blackwell reported a cumulative rainfall total of 55.95” for the past twelve months.

9. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.244 MGD at the Riverbend Wastewater Treatment Facility.

10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

11. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are continuing work on the Upper Bethany Road project and the Hickory Road project.

12. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. DISCUSSION OCCURRED CONCERNING THE AUTHORITY’S POLICY FOR WHOLESALE WATER CAPACITY ALLOCATIONS. Mr. Fowler noted that he had received an email from the City of Woodstock earlier this month. In this email, the City of Woodstock requested to reallocate a portion of their existing wholesale water capacities from one meter to another. The City also expressed interest in reserving additional wholesale water capacity.

Mr. Fowler noted that the Board, at its 4/30/07 board meeting, had approved a capacity policy for governmental entities that are wholesale customers of CCWSA and maintain independent water/wastewater systems. The Board, in a subsequent amendment dated 9/29/08, approved that the maximum cumulative percentage (total of capacity in CCWSA water production reserved by all governmental entities with independent water systems) of CCWSA water production capacity that may be reserved is established as ten percent (10%) of the total water production capacity of CCWSA.

Mr. Fowler noted that the City of Woodstock is requesting reservation of an additional 197,000 gallons per day of wholesale water capacity. However, the Authority, based upon its 10% water production capacity requirement established in 2008, only has 141,538 gallons per day left to sell, and this amount must be reserved in 10,000 gallon increments.

Mr. Fowler noted that he would reach out to the City of Woodstock to discuss these issues and inform them that the 141,538 gallons per day of remaining wholesale water capacity is available on a first-come, first-serve basis.

Discussion occurred concerning future water capacities.

13. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AUTHORIZE DWAYNE FOWLER TO EXECUTE EXECUTIVE AND LEGAL DOCUMENTS ON BEHALF OF THE AUTHORITY. All members present voted for the motion.

14. MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

Board Meeting: December 18, 2023 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Clay Pilgrim; Rushton, LLC
RE: Presentment of FY 2023 Annual Comprehensive Financial Report (ACFR)

Approval of the 11/27/23 Board Meeting Minutes

*There will be no Finance Report given this month due to the presentment of the FY 2023 Annual Comprehensive Financial Report.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Tom Heard
1) Approval of the 2024 Board Meeting Calendar
 

Board Meeting: October 30, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Keith Allen, Mike Venters, Jody Henson, Garry Hensley, Eric Wright, Melanie Stephens, Melissa Darvish, Shayne Fowler, Joey Buice, Ryan Sarks, Jeff Hooper, Sharon Clark, Whit Frost, and Cory DeBord.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA-2023-001-ATKINS REALIS
• CCWSA-2023-002-BROWN AND CALDWELL
• CCWSA-2023-003-HAZEN AND SAWYER
• CCWSA-2023-004-ENGINEERING STRATEGIES, INC.
• CCWSA-2023-005-CROY ENGINEERING
• CCWSA-2023-006-FREESE AND NICHOLS, INC.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members voted for the motion.

3.  BRYAN WATKINS REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. Mr. Watkins noted this scope of work is listed as Item #14 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. All members voted for the motion.

4.  GARRY HENSLEY PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR CCWSA ACCEPTANCE OF PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO ACCEPT PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA PER THE REQUEST FROM THE CITY OF WOODSTOCK. All members voted for the motion.

5.  DARRELL CAUDILL REQUESTED APPROVAL OF A RESOLUTION FOR CCWSA TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY THAT WILL BE USED AS A FUTURE WATER TANK SITE. Mr. Caudill noted that he is currently awaiting receipt of engineering studies for this property.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A RESOLUTION TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY SUBJECT TO RECEIPT BY STAFF OF SATISFACTORY ENGINEERING STUDIES THAT ARE CURRENTLY OUTSTANDING. All members voted for the motion.

Mr. Caudill reported an anticipated closing date of 11/15/23 for this property.

6.  DARRELL CAUDILL REPORTED CONCERNING RIGHT-OF-WAY EASEMENT ACQUISITION BY THE GEORGIA DEPARTMENT OF TRANSPORTATION. Mr. Caudill referenced correspondence received from Jean Dunagan, Right of Way Acquisition Agent Consultant for GDOT. In this correspondence, Ms. Dunagan noted that the Department if in the process of purchasing property to improve the SR 20 roadway. In order to make this project possible, 0.049 acres of CCWSA’s property (Parcel 56, PI#0014132, Cherokee County) would need to be acquired in permanent easement.

GDOT has noted that the property has been evaluated by qualified appraisers who after careful consideration have found the Fair Market Value of the property and/or rights to be purchased, and damages to the remainder, if any, to be $44,400.00. Ms. Dunagan noted in her correspondence that the Summary Statement Basis for Just and Adequate Compensation separates certain elements comprising the above listed value.

Ms. Dunagan further noted in her correspondence that if CCWSA will agree to the terms expressed herein by signing the “Option for Right of Way” and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.

Mr. Caudill noted that he is currently awaiting receipt of amended drawings as recommended by staff.

MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE THE “OPTION FOR RIGHT OF WAY” DOCUMENT AS PRESENTED, SUBJECT TO RECEIPT OF AMENDED DRAWINGS AS RECOMMENDED BY STAFF. All members voted for the motion.

7.  DARRELL CAUDILL NOTED THAT THE AUTHORITY IS IN RECEIPT OF A FINAL REVISION TO GEORGIA TRANSMISSION CORPORATION EASEMENT DOCUMENTS AT COKERS CHAPEL ROAD AND EAST CHEROKEE DRIVE.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE CORRECTIVE EASEMENT FOR RIGHT OF WAY DOCUMENTS AS PRESENTED. All members voted for the motion.

8.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE 9/25/23 BOARD MEETING MINUTES AS PRESENTED. Members Martin, Johnston, Mansell, Dabbs, and Workman voted for the motion. Member Woodruff abstained from voting. Motion passed.

9.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.440 MGD for the month of September 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft. Mr. Blackwell reported a cumulative rainfall total of 56.74” for the past twelve months.

11.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.267 MGD at the Riverbend Wastewater Treatment Facility.

12.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a major spill occurred on 10/6/23 at 1101 Braddock Lane in Woodstock. Mrs. Arp noted the cause of the spill was rags and grease. Mrs. Arp noted that approximately 101,790 gallons were spilled, and Authority crews cleared the rags and jetted the lines. Upon further investigation, the crews found a ladder rung in the line that was obstructing flow. Mrs. Arp noted this spill has been reported to the EPD, and noted that staff will be monitoring this site for the next twelve months.

13.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are currently working on the Holly Springs Parkway project. Mr. Hensley noted that work would soon begin on the Upper Bethany Road project.

14.  DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION. All members voted for the motion.

15.  TOM HEARD REQUESTED AUTHORIZATION FOR STAFF TO UPDATE AUTHORIZED SIGNERS ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS.

MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO AUTHORIZE STAFF TO CHANGE THE SIGNATURES ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS FROM TOM HEARD TO DWAYNE FOWLER. All members voted for the motion.

16.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION. All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

17.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting: November 27, 2023 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Lori Forrester
RE: Presentation of Award

Corey Ghorley
1) Request Approval of Proposal from Croft & Associates in the amount of $52,900.00 for Conceptual Planning & Conceptual Cost Model for new Administrative Complex
2) Request Approval of Construction Budget in the amount of $3,600,000.00 for the Fitzgerald Creek WWTP – Headworks Improvements Project
3) CIP Update

Approval of the 10/30/23 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler
1) Discussion Regarding Policy for Wholesale Water Capacity Allocations
2) Authorization for Dwayne Fowler to Execute Executive and Legal Documents

Board Meeting: October 30, 2023 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Annual Engineering General Service Contracts in an amount not to exceed $200,000.00 each for the following firms:
• CCWSA-2023-001-Atkins Realis
• CCWSA-2023-002-Brown and Caldwell
• CCWSA-2023-003-Hazen and Sawyer
• CCWSA-2023-004-Engineering Strategies, Inc.
• CCWSA-2023-005-Croy Engineering
• CCWSA-2023-006-Freese and Nichols, Inc.
2) Request Approval of Construction Budget in the amount of $642,500.00 for the Rose Creek WWTP-Back Up Pumping Project (Item #14 under Construction Expansion/Upgrade on Current CIP)

Garry Hensley
RE: Request from City of Woodstock for CCWSA Acceptance of Parcel 15N17C-293, Lot 82, Park Place Estates into CCWSA Service Area

Darrell Caudill
1) Request Approval of CCWSA Resolution to Purchase Alvin Coker Hwy. 92 Property
2) Right-Of-Way Easement Acquisition by Georgia Department of Transportation
3) Georgia Transmission Corporation/Final Revision to Easement Documents at Cokers Chapel Rd. & East Cherokee Dr.

Approval of 9/25/23 Board Meeting Minutes

*There will be no Finance Report presented this month due to the audit in-progress.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report
1) Request by City of Waleska to transfer 200,000 GPD of Reserved Water Capacity Currently Allocated to the Lower Burris Road/Worley Road Meter Location to the Land Road/Twin Forks Meter Location
2) Request Authorization for Staff to Update Authorized Signers on CCWSA Bank Accounts and Investment Account Resolutions

Executive Session – Pending Litigation

Board Meeting: August 28, 2023 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Greg Long, Keith Allen, Mark Cochran, Jamie Veley, Mike Venters, Joey Buice, Eric Wright, Bryan Watkins, Shayne Fowler, Ryan Sarks, Melanie Stephens, Melissa Darvish, Jeff Hooper, and Sharon Clark.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. DARRELL CAUDILL REFERENCED CORRESPONDENCE RECEIVED FROM KEVIN YORK, STATE RIGHT OF WAY ADMINISTRATOR FOR GEORGIA DEPARTMENT OF TRANSPORTATION. In this correspondence, Mr. York noted the Department is in the process of purchasing property to improve the SR 20 roadway. In order to make this project possible, 0.241 acres of CCWSA’s property will need to be acquire in fee. This is more particularly shown on the plat attached to the option with this correspondence. Parcel 126, P.I.#0014132, County: Cherokee (ATTACHED).

Mr. York further noted in his correspondence that CCWSA’s property has been valued by qualified appraisers who, after careful consideration, have found the Fair Market Value of the property and/or rights to be purchased, and damages to the remainder, if any, to be $62,000.00. Mr. York noted that the form entitled “Summary Statement Basis for Just and Adequate Compensation” separates certain elements comprising the above-listed value.

Mr. York further noted in his correspondence that G-DOT’s Right of Way Specialist, Pat Jordan, is authorized to explain this issue and discuss the full effect of the purchase and CCWSA’s rights as provided by law. Ms. Jordan will also provide CCWSA with a brochure which comprehensively outlines the procedures used in purchasing rights of way.

Mr. York further noted that if CCWSA will agree to the terms expressed herein by signing the “Option for Right of Way” document and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO EXECUTE THE “OPTION FOR RIGHT OF WAY” DOCUMENT AS PRESENTED. All members present voted for the motion.

3. MOTION BY JOHN WORKMAN AND SECOND BY BECKY DABBS TO APPROVE THE 7/31/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

4. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,661,296.00 above budget projections for the period ending 6/30/23. Mrs. Jones reported that total operating expenses are approximately $1,869,456.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $10,350,685.00 for the period ending 6/30/23.

5. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED AMENDMENT TO THE FISCAL YEAR 2023 BUDGET AS PRESENTED. All members present voted for the motion.

6. MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2024 AS PRESENTED. All members present voted for the motion.

7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.003 MGD for the month of July 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 60.15” for the past twelve months.

8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.7 MG. Mr. Venters reported an average daily treatment of 5.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that work is on-going on Old Vandiver Road and Ficklen Church Way.

11. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard noted that Wesley Banks would send information to the Board regarding board ethics registration in November.

Mr. Heard noted that the Executive Group will be meeting with the EPD on 9/11/23 regarding future water supply.

12. MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.
 

Board Meeting: September 25, 2023 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1)  Request Approval of Proposal by Andritz Separation Technologies as Equipment Supplier for the Wastewater Sludge Drying Facility (Item #9 under Construction Expansion/Upgrade on Current CIP; Supplier Selected through RFP Process Evaluated by CCWSA Staff)
2)  Request Increase of the 2022-2023 Engineering General Services Contract for Atkins in the amount of $59,348.00 (Increase is based on proposal for Engineering Services for GDOT Water Facilities Verification on SR 20 from Butterworth Rd. to Bartow County Line)

Garry Hensley
RE: Correspondence Received from Kris Stancil, Chairman of Pickens County Board of Commissioners, Authorizing CCWSA to Install a Water Main into Pickens County on Pleasant Union Road to Serve Parcel 062 011 006

Approval of the 8/28/23 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Tom Heard

Board Meeting: July 31, 2023 @ 9:00 AM

PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Greg Long, Keith Allen, Joey Buice, Bryan Watkins, Mark Cochran, Jamie Veley, Mike Venters, Eric Wright, Melanie Stephens, Jeff Hooper, Shayne Fowler, Ryan Sarks, Sharon Clark, Carleton Sherrer, and Casey Porter.

Gary Winchester, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Mr. Winchester opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO NOMINATE ERIC WILMARTH AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT ERIC WILMARTH AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

Chair-Elect Eric Wilmarth opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO NOMINATE BARRY MANSELL AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT BARRY MANSELL AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

Chair-Elect Eric Wilmarth opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO NOMINATE LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

3.  ERIC WILMARTH PRESENTED A PLAQUE TO GARY WINCHESTER FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.

Mr. Winchester exited the meeting.

4.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES ON THE ETOWAH WTP RAW WATER POND EXPANSION PROJECT IN THE AMOUNT OF $430,471.00. Mr. Ghorley noted that this scope of work is listed as Item #10 under Construction Expansion/Upgrade on the Authority’s current CIP list.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL BY FREESE & NICHOLS ENGINEERS FOR DESIGN AND BIDDING SERVICES ON THE ETOWAH WTP RAW WATER POND EXPANSION PROJECT IN THE AMOUNT OF $430,471.00. All members voted for the motion.

5.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FICKLEN CHURCH WAY. Mr. Hensley noted that eighteen residents have signed the petition. Mr. Hensley noted an approximate total footage of 5,476 feet of 3” PVC main for this extension, an estimated task cost of the line of $32,856.00, and a total purchase meter cost of $87,500.00. Mr. Hensley further noted there are 35 total properties in the extension area, and 32 total properties with road frontage.

MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,476 FEET OF 3” WATER MAIN FOR THE FICKLEN CHURCH WAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $32,856.00. All members voted for the motion.

6.  MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 6/26/23 BOARD MEETING MINUTES AS PRESENTED. Members Dabbs, Mansell, Johnston, Woodruff, and Workman voted for the motion. Member Martin abstained from voting. Motion passed.

7.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $865,759.00 above budget projections for the period ending 5/31/23. Mrs. Jones reported that total operating expenses are approximately $1,865,560.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,190,964.00 for the period ending 5/31/23.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.315 MGD for the month of June 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 64.15” for the past twelve months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no overflows or spills occurred during this reporting period.

11.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that the Union Hill Road and Lower Union Hill Road roundabout project is complete. Mr. Hensley noted that the Kellogg Creek Road relocation project is also complete.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Heard welcomed board member John Workman, who has been appointed by the Grand Jury to the Post 4 seat of the CCWSA Board of Directors.

13. Mr. Heard noted that, regretfully, former board member and former Chair Hollis Q. Lathem passed away last week.

14.  MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO ADJOURN. All members voted for the motion.
 

Board Meeting: August 28, 2023 @ 4:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Darrell Caudill
RE: Right-Of-Way Acquisition by Georgia Department of Transportation

Approval of the 7/31/23 Board Meeting Minutes

Finance Report – Beth Jones
1) Proposed FY 2023 Budget Amendment
2) Presentment of Proposed FY 2024 Budget

Treatment Report – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report– Tom Heard