Agenda Items:
Invocation
Pledge of Allegiance to the Flag of the United States of America
Garry Hensley
RE: Hickory Road/Hwy. 140/Batesville Road Improvements Project
Approval of the 5/20/24 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Garry Hensley
General Manager’s Report – Dwayne Fowler
1) Bells Ferry Road Widening Project
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Jennifer Arp, Clint Blackwell, Jody Henson, Greg Long, Keith Allen, Mark Cochran, Melanie Stephens, Melissa Darvish, Jamie Veley, Tyler West, George Parks, Bryan Watkins, Jeff Hooper, Joey Buice, Eric Wright, Shayne Fowler, Ron Price, Lori Forrester, Rick Brown, Sharon Clark, Ryan Sarks, and Nathan Ingram.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF THE FOLLOWING AWARDS:
• GAWP Education Program of Excellence – 2023
• GAWP Excellence in Communications Award – 2023
• Georgia Project WET (Water Education Today) Organization of the Year – 2023
• GAWP Platinum Award – Riverbend Water Pollution Control Plant – Calendar Year 2023
• GAWP Gold Award – Rose Creek Water Pollution Control Facility – Calendar Year 2023
• GAWP Platinum Award – Fitzgerald Creek Water Pollution Control Plant – Calendar Year 2023
• GAWP 2024 Certificate of Achievement for Municipal Water Reclamation Operations – Fitzgerald Creek WPCP
• GAWP Platinum Award – Etowah River Water Treatment Plant – Calendar Year 2023
• Rick Brown – GAWP Operator of the Year Award
The Board extended appreciation to Authority staff for achievement of these awards.
3. MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE RELINQUISHMENT OF AN EASEMENT FOR PROPERTY LOCATED AT 3290 SIXES ROAD (PARCEL 15N08 044B) TO CHEROKEE GROWTH, LLC AS PRESENTED BY JEFF HOOPER. All members voted for the motion.
4. DWAYNE FOWLER PRESENTED A WHOLESALE CAPACITY POLICY RECOMMENDATION (ATTACHED). Mr. Fowler noted that, if approved, this revised wholesale capacity policy would become effective 6/1/24. Mr. Fowler noted that this policy sets forth that the baseline water capacity is set at 200,000 gallons for each wholesale customer (effective 6/1/24). Purchased capacity is added to the new “Baseline Capacity” to reflect the updated “Reserved Capacity” for each wholesale customer (effective 6/1/24). Addendum 1 to this policy contains the current Capacity Ledger that details baseline, purchased, adjusted gallons, and total capacity allotted. Additionally, the addendum reflects the current recognized available capacity.
MOTION BY LISA WOODRUFF AND SECOND BY JOHN WORKMAN TO ACCEPT THE REVISED WHOLESALE CAPACITY POLICY EFFECTIVE 6/1/24 AS PRESENTED, WITH THE STIPULATION THAT THIS POLICY AND GRANDFATHERED CAPACITY AMOUNTS ARE REVIEWED ON AN ANNUAL BASIS AT THE TIME OF THE ANNUAL POLICY UPDATE. All members voted for the motion.
5. MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE 3/25/24 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
6. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $271.00 below budget projections for the period ending 2/29/24. Mrs. Jones reported that total operating expenses are approximately $1,460,461.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,939,314.00 for the period ending 2/29/24.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.881 MGD for the month of March 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 51.65” for the past twelve months.
8. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 3.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.1 MG. Mr. Veley reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.320 MGD at the Riverbend Wastewater Treatment Facility.
9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
10. JODY HENSON PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF GARRY HENSLEY. Mr. Henson reported that the Wilkie Road project has been completed, and Authority crews are currently working on the Reavis Mountain Road project and the Holly Springs Parkway project.
11. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler reported that the Authority is in receipt of a letter from Ritchie Mullen, Water Quality Forester Specialist of the Georgia Forestry Commission. In this letter, Mr. Mullen noted that on 4/10/24, he visited the Authority’s 643-acre site on Shoal Creek Road to determine compliance with Georgia’s Best Management Practices (BMP’s) for Forestry Operations and to evaluate southern pine beetle infestation.
Mr. Mullen further noted in this correspondence that the forest industry has subjected itself to voluntary guidelines called Best Management Practices (BMP’s) in an effort to comply with federally mandated water quality guidelines set forth in the Federal Water Pollution Control Act. With respect to this act, the Georgia Environmental Protection Division (GAEPD) has designated the Georgia Forestry Commission (GFC) as the lead agency in the coordination and implementation of the forest water quality program. A primary responsibility of the GFC in overseeing this program is to investigate complaints and resolve any problems.
Mr. Mullen further noted in this correspondence that CCWSA has voluntarily opened its property to the public for recreation and created marked nature trails through the forest. The property has been heavily used by hunters, hikers, fishing, and ATV use. The previous landowner was Georgia Kraft Timber Company, who managed the timber using general forest operations of harvesting, site prep, burning, and tree planting for the purpose of making forest products. CCWSA has also continued forest operations to maintain a well-managed forest for future generations. In 2019, the CCWSA property had a severe southern pine beetle infestation. Action was taken to stop the spread of southern pine beetles by harvesting the pine timber in the areas that were affected. Timber stands that had to be harvested were replanted.
Mr. Mullen further noted that because of recent southern pine beetle infestation in Cherokee County, Forester Mr. Danny Henson requested that Mr. Mullen come to the CCWSA property and evaluate a new outbreak of southern pine beetles. The observation from the field visit on 4/10/24 showed a southern pine beetle infestation was active in various locations of the mature 39-year old pine stands.
Mr. Mullen noted that it is his recommendation to harvest the areas of the southern pine beetle infestation immediately to stop the spread of the pine beetle. Mr. Mullen further noted in his correspondence that the streams that flow through the CCWSA property are tributaries to Etowah River. In forestry operations, a Streamside Management Zone (SMZ) for a perennial stream requires 40-70-100 feet from each side of the stream depending on slope. Intermittent streams require a 20-35-50 foot SMZ depending on slope. Streambank trees cannot be removed; however, timber can be harvested within a SMZ when leaving a residual stand of 25-50 square feet of basal area per acre.
Mr. Fowler noted that Mr. Henson has recommended that the Authority proceed with the harvesting of this timber, and noted that Mr. Henson is obtaining bids for this scope of work.
12. DWAYNE FOWLER NOTED THAT PAT ROGERS OF HAZEN & SAWYER HAS PROVIDED AN UPDATE ON THE PROPOSED SLUDGE DRYER PROJECT, AND NOTED THAT THIS ISSUE WOULD BE BROUGHT BACK TO THE BOARD AT A LATER DATE. Eric Wilmarth requested that the Board receive an electronic copy of Mr. Rogers’ presentation.
13. DAVID KUBALA RECOGNIZED JENNIFER ARP FOR HER WORK IN WATER LOSS. Mr. Kubala noted that, in addition to being a leading professional in water loss in Georgia, Mrs. Arp has been working with researchers at Virginia Tech on a federally funded project through USGS. The project will develop a National Water Use Model and Water Loss Program. The ultimate objective of the project is to develop an easily accessible and secure database to help utilities across the country better manage their water infrastructure systems. Georgia was chosen as the starting place for this project, and they are now focusing on California and Texas.
Mr. Kubala noted that Mrs. Arp facilitated a workshop in April 2024 to help present the data gathered in Georgia to utilities, and California also attended to gain insight into the project as they begin the process. Mr. Kubala noted that CCWSA has been and continues to be an organization that has a high level of expertise in this industry in many ways, and CCWSA is proud of all the dedicated employees who contribute to this utility’s success and help others in our industry.
The Board extended appreciation to Mrs. Arp for her efforts.
14. ERIC WILMARTH REQUESTED STAFF TO PROVIDE OPTIONS TO THE BOARD AT THE TIME OF THE ANNUAL BUDGET PRESENTMENT REGARDING THE AUTHORITY’S STARTING WAGES AND PERSONNEL COSTS.
15. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.
Agenda Items:
Invocation
Pledge of Allegiance to the Flag of the United States of America
Corey Ghorley
1) Request Approval of Bid from KAM Contracting Southeast LLC in the amount of $1,035,179.00 for the Riverchase Sewer Line Replacement Project – Phase 2 (Low bid by Complete Site, LLC in the amount of $936,810.00.00 was deemed non-responsible per Contractor Qualification stipulations in the bid. Item #2 on current CIP under “Asset Replacement” with a total original estimated cost of $876,852.00)
2) Request Approval of Proposal from Atkins Realis for Construction Management Services for the Riverchase Sewer Line Replacement Project (Phase 2) in the amount of $49,803.00
3) Request Approval of Proposal from S&ME, Inc. for Materials and Coatings Testing for the Fitzgerald Creek Headworks Improvement Project in the amount of $36,985.00
4) Request Approval of 2025 CIP/Future Projects List
Jennifer Arp
RE: Board Policy Update
Approval of the 4/29/24 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Garry Hensley
General Manager’s Report – Dwayne Fowler
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Greg Long, Jamie Veley, Mike Venters, Mark Cochran, Joey Buice, Ron Price, Melissa Darvish, Melanie Stephens, Bryan Watkins, Jody Henson, Keith Allen, Eric Wright, Jeff Hooper, Sharon Clark, Ryan Sarks, Shayne Fowler, and Carleton Sherrer.
Member Harry Johnston was not present at the meeting.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY DWAYNE FOWLER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BROOKE ANDERSON, GENERAL MANAGER OF ETOWAH WATER & SEWER AUTHORITY, TO RESERVE AN ADDITIONAL 250,000 GPD OF WATER CAPACITY FOR WHOLESALE PURCHASE BY ETOWAH WATER & SEWER AUTHORITY. MR. FOWLER NOTED THAT THE AUTHORITY HAS NOW RECEIVED A REVISED REQUEST FROM MR. ANDERSON TO RESERVE 245,000 GPD OF WATER CAPACITY FOR WHOLESALE PURCHASE BY ETOWAH WATER & SEWER AUTHORITY AT THE AUTHORITY’S CURRENT RATE OF $5.00 PER GALLON.
MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO DENY THE REQUEST OF MR. ANDERSON, EVEN AS REVISED, IN ACCORDANCE WITH THE AUTHORITY’S CURRENT POLICY TOWARDS REQUESTS FOR WATER AND WASTEWATER TREATMENT CAPACITY BY GOVERNMENTAL ENTITIES WHOSE WATER AND/OR WASTEWATER SYSTEMS ARE INDEPENDENT OF CCWSA. All members present voted for the motion.
3. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $876,852.00 FOR THE RIVERCHASE SEWER LINE REPLACEMENT PROJECT – PHASE 2. Mr. Ghorley noted this scope of work is listed as Item #2 under Asset Replacement on the Authority’s current CIP. Mr. Ghorley noted a total original estimated cost of $612,684.00.
MOTION BY LISA WOODRUFF AND SECOND BY JOHN WORKMAN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $876,852.00 FOR THE RIVERCHASE SEWER LINE REPLACEMENT PROJECT – PHASE 2. All members present voted for the motion.
4. GARRY HENSLEY REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF WILKIE ROAD. Mr. Hensley noted that six residents have signed the petition. Mr. Hensley noted an approximate total footage of 1,181 feet for this extension, an estimated task cost of the line of $7,086.00, and a total purchase meter cost of $15,000.00. Mr. Hensley stated that there are twelve total properties in the extension area, and eight total properties with road frontage. Mr. Hensley noted an estimated line size of 3” PVC.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,181 FEET OF 3” WATER MAIN FOR THE WILKIE ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $7,086.00. All members present voted for the motion.
5. GARRY HENSLEY REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF REAVIS MOUNTAIN ROAD/CHEROKEE GOLD TRAIL/CHERRY GROVE ROAD. Mr. Hensley noted that sixteen residents have signed the petition (thirteen of which are applicable). Mr. Hensley noted an approximate total footage of 6,366 feet of 4” HDPE pipe and 1,284 feet of 3” PVC pipe for this extension (total of 7,650 feet), an estimated task cost of the line of $38,770.08, and a total purchase meter cost of $32,500.00. Mr. Hensley noted there are 28 total properties in the extension area, and 28 total properties with road frontage.
MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 6,366 FEET OF 4” HDPE WATER MAIN AND 1,284 FEET OF 3” PVC WATER MAIN FOR THE REAVIS MOUNTAIN ROAD/CHEROKEE GOLD TRAIL/CHERRY GROVE ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $38,770.08. All members present voted for the motion.
6. RYAN SARKS REQUESTED APPROVAL OF THE GMEBS DEFINED BENEFIT RETIREMENT PLAN RESTATEMENT AS REQUIRED BY THE IRS.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE GMEBS DEFINED BENEFIT RETIREMENT PLAN RESTATEMENT AS REQUIRED BY THE IRS. All members present voted for the motion.
7. RYAN SARKS REQUESTED APPROVAL OF THE FY 2024 SURPLUS LISTING. Mr. Sarks noted that the items included on this listing will be sold at auction on 4/27/24.
MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE FY 2024 SURPLUS LISTING AS PRESENTED. All members present voted for the motion.
8. MOTION BY BECKY DABBS AND SECOND BY JOHN WORKMAN TO APPROVE THE 2/26/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
9. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $814,197.00 above budget projections for the period ending 1/31/24. Mrs. Jones reported that total operating expenses are approximately $934,380.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $7,284,382.00 for the period ending 1/31/24.
10. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.549 MGD for the month of February 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 50.53” for the past twelve months.
11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.3 MG. Mr. Venters reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.403 MGD at the Riverbend Wastewater Treatment Facility.
12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that a wastewater spill occurred during this reporting period at 100 Holly Park Court. Mrs. Arp noted that approximately 79,200 gallons were spilled, and the reason for the spill was a crack in the pipe. Mrs. Arp noted that Authority crews diverted flow until 3/11/24, at which time repair of the pipe could be made.
13. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews have completed work on the Hickory Road project, and work is continuing on the Upper Bethany Road project.
14. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that staff has completed touring other municipalities that are currently utilizing AMI services. Mr. Fowler noted that he would be meeting with Bermex next month, and would report back to the Board at a later date with updated information.
15. IT WAS THE CONSENSUS OF THE BOARD FOR MR. FOWLER TO REVIEW THE AUTHORITY’S CURRENT WHOLESALE CAPACITY POLICY, SPECIFICALLY REVIEWING CAPACITIES PURCHASED AND NOT USED, AS WELL AS GRANDFATHERED CAPACITIES, AND PROVIDE A RECOMMENDATION TO THE BOARD AT NEXT MONTH’S MEETING.
16. MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.
Agenda Items:
Invocation
Pledge of Allegiance to the Flag of the United States of America
Awards Presentation
Jeff Hooper
RE: Request for Easement Relinquishment from Cherokee Growth, LLC
Dwayne Fowler
RE: Wholesale Capacity Policy Recommendation
Approval of the 3/25/24 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Garry Hensley
General Manager’s Report – Dwayne Fowler
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Jody Henson, Keith Allen, Mark Cochran, Mike Venters, Melissa Darvish, Melanie Stephens, Greg Long, Joey Buice, Jamie Veley, Bryan Watkins, Eric Wright, Sharon Clark, Shayne Fowler, and Ryan Sarks.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. DARRELL CAUDILL NOTED THAT THE AUTHORITY IS IN RECEIPT OF AN EASEMENT RELINQUISHMENT REQUEST FROM JIM BELL. Mr. Caudill noted that Mr. Bell has requested relinquishment of the easement on behalf of Chadwick’s Crossing, LP, Parcel 02N03 186.
Mr. Caudill noted that the Authority had acquired this easement from Mr. Bell in 1996, and had paid Mr. Bell in the amount of $14,086.52 for the easement. Mr. Bell has now requested that the Authority relinquish this easement back to him.
Mr. Caudill cautioned that relinquishing this easement back to Mr. Bell could be considered a gratuity, and would be a violation of State law. Therefore, Mr. Caudill recommends that the Authority retain the easement.
IT WAS THE CONSENSUS OF THE BOARD FOR COUNSEL TO INFORM MR. BELL THAT THE AUTHORITY HAS DECIDED TO RETAIN THE EASEMENT. THEREFORE, MR. BELL’S REQUEST IS DENIED.
3. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/29/24 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
4. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,003,845.00 above budget projections for the period ending 12/31/23. Mrs. Jones reported that total operating expenses are approximately $686,964.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $6,085,874.00 for the period ending 12/31/23.
5. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.430 MGD for the month of January 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 50.53” for the past twelve months.
6. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of .695 MG. Mr. Venters reported an average daily treatment of 5.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.403 MGD at the Riverbend Wastewater Treatment Facility.
7. DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala reported that no spills or overflows occurred during this reporting period.
8. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on Upper Bethany Road, and noted that the Technology Parkway Roundabout project is now complete.
9. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT.
10. MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.
Agenda Items:
Invocation
Pledge of Allegiance to the Flag of the United States of America
Brooke Anderson, General Manager; Etowah Water & Sewer Authority
RE: Request to Reserve an Additional 250,000 GPD of Water Capacity for Wholesale Purchase by Etowah Water & Sewer Authority
Corey Ghorley
RE: Request Approval of Construction Budget in the amount of $876,852.00 for the Riverchase Sewer Line Replacement Project – Phase 2
Garry Hensley
1) Petition for Extension of Water Main from Residents of Wilkie Road
2) Petition for Extension of Water Main from Residents of Reavis Mountain Road/Cherokee Gold Trail/Cherry Grove Road
Ryan Sarks
1) GMEBS Defined Benefit Retirement Plan Restatement Required by IRS
2) Request Approval of FY 2024 Surplus Listing
Approval of the 2/26/24 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Garry Hensley
General Manager’s Report – Dwayne Fowler
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Joey Buice, Mike Venters, Mark Cochran, Greg Long, Jamie Veley, Jody Henson, Melissa Darvish, Eric Wright, Keith Allen, Shayne Fowler, Ryan Sarks, Jeff Hooper, Sharon Clark, and Carleton Sherrer.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY DWAYNE FOWLER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM CROWDER CONSTRUCTION FOR THE FITZGERALD CREEK WPCP HEADWORKS REHABILITATION/IMPROVEMENTS PROJECT IN THE AMOUNT OF $2,637,000.00. Mr. Ghorley noted this scope of work is listed as Item #4 under Asset Replacement on the Authority’s current CIP. Mr. Ghorley reported an approved construction budget of $3,600,000.00.
MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE LOW BID OF CROWDER CONSTRUCTION FOR THE FITZGERALD CREEK WPCP HEADWORKS REHABILITATION/IMPROVEMENTS PROJECT IN THE AMOUNT OF $2,637,000.00. All members voted for the motion.
3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR CONSTRUCTION PHASE SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $217,800.00.
MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR CONSTRUCTION PHASE SERVICES FOR THE FITZGERALD CREEK WPCP HEADWORKS IMPROVEMENTS PROJECT IN THE AMOUNT OF $217,800.00. All members voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID FROM TADO CONSTRUCTION, LLC FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $548,943.00. Mr. Ghorley noted this scope of work is listed as Item #13 under Construction Expansion/Upgrade on the Authority’s current CIP. Mr. Ghorley noted an approved construction budget of $642,500.00.
MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF TADO CONSTRUCTION, LLC FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $548,943.00. All members voted for the motion.
5. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS REALIS FOR CONSTRUCTION PHASE SERVICES FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $39,963.00.
MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM ATKINS REALIS FOR CONSTRUCTION PHASE SERVICES FOR THE ROSE CREEK WPCP BYPASS PUMPING PROJECT IN THE AMOUNT OF $39,963.00. All members voted for the motion.
6. GARRY HENSLEY REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF MARKS WAY. Mr. Hensley noted that six residents have signed the petition. Mr. Hensley noted an approximate total footage of 3,252 feet for this extension, an estimated task cost of the line of $19,512.00, and a total purchase meter cost of $15,000.00. Mr. Hensley noted there are 17 total properties in the extension area, and 13 total properties with road frontage. Mr. Hensley noted an estimated line size of 3” PVC.
MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,252 FEET OF 3” WATER MAIN FOR THE MARKS WAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $19,512.00. All members voted for the motion.
7. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 12/18/23 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones noted that total operating revenues were approximately $2,126,366.00 above budget projections for the period ending 10/31/23. Mrs. Jones noted that total operating expenses were approximately $316,210.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,254,646.00 for the period ending 10/31/23.
Mrs. Jones noted that total operating revenues were approximately $1,516,289.00 above budget projections for the period ending 11/30/23. Mrs. Jones noted that total operating expenses were approximately $767,198.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,009,483.00 for the period ending 11/30/23.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.677 MGD for the month of December 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 50.97” for the past twelve months.
10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.2 MG. Mr. Venters reported an average daily treatment of 5.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.
11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
12. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Upper Bethany Road and Hickory Road connector lines.
13. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER NOTED THAT STAFF HAS AMENDED THE FORMER “PETITION FOR EXTENSION OF WATER MAIN” DOCUMENT AND HAS DEVELOPED A REVISED DOCUMENT TITLED “REQUEST TO PROVIDE DRINKING WATER ONLY TO UNDERSERVED AREAS” WHEREBY CITIZENS MAY PETITION THE AUTHORITY TO EXTEND CURRENT WATER LINES TO PROVIDE DRINKING WATER FOR EXISTING HOMES. Mr. Fowler noted that citizens of Reavis Mountain Road and Cherry Grove Road would be allowed to re-petition the Authority by utilizing this document.
14. DWAYNE FOWLER NOTED THAT AN INTERNAL COMMITTEE HAS BEEN DEVELOPED FOR THE PURPOSE OF RESEARCHING ADVANCED METERING INFRASTRUCTURE (AMI). Mr. Fowler noted that he anticipates bringing a recommendation to the Board at a later date.
15. MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.
Agenda Items:
Invocation
Pledge of Allegiance to the Flag of the United States of America
Darrell Caudill
RE: Jim Bell Request for Easement Relinquishment
Approval of the 1/29/24 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Garry Hensley
General Manager’s Report – Dwayne Fowler
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Beth Jones, Corey Ghorley, Jennifer Arp, Clint Blackwell, Mike Venters, Bryan Watkins, Greg Long, Melanie Stephens, Melissa Darvish, Beth Wright, Garry Hensley, Keith Allen, Mark Cochran, Jeff Hooper, Shayne Fowler, Chandler Hamby, Dustin Barrett, Jody Henson, Sharon Clark, Ryan Sarks, Eric Wright, and Clay Pilgrim.
Member Harry Johnston was not present at the meeting.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. CLAY PILGRIM OF RUSHTON, LLC PRESENTED THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR 2023. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/23.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE AND ACCEPT THE FY 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AS PRESENTED. All members present voted for the motion.
3. DWAYNE FOWLER PRESENTED A REQUEST FROM JEREMY PARKER, DIRECTOR OF PUBLIC WORKS FOR THE CITY OF WOODSTOCK. In this request, Mr. Parker noted that the City of Woodstock desires to reserve an additional 140,000 gallons per day of water capacity for wholesale purchase by the City of Woodstock to be initially designated for use at the meter locations designated on the attached spreadsheet. The City understands that the cost of this capacity reservation is $5.00 per gallon of water, resulting in a total cost to the City of Woodstock of $700,000.00.
MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE CITY OF WOODSTOCK’S REQUEST TO RESERVE AN ADDITIONAL 140,000 GALLONS PER DAY OF POTABLE WATER CAPACITY FOR WHOLESALE PURCHASE BY THE CITY OF WOODSTOCK AT A COST OF $5.00 PER GALLON, UPON PAYMENT BY THE CITY OF WOODSTOCK TO CCWSA WITHIN 90 DAYS IN THE AMOUNT OF $700,000.00. PER THE CITY OF WOODSTOCK’S REQUEST, THE LOCATION OF THE CONNECTION FOR THE CAPACITY WILL BE ALLOCATED TO THE METERS ON THE ATTACHED SPREADSHEET (ATTACHED). All members present voted for the motion.
4. MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 11/27/23 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
5. THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) EARLIER IN THE MEETING.
6. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 19.119 MGD for the month of November 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 52.05” for the past twelve months.
7. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.262 MGD at the Riverbend Wastewater Treatment Facility.
8. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
9. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on Hickory Road and Upper Bethany Road.
10. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM PHILLIP DEAN, DIRECTOR OF UTILITIES AT PICKENS COUNTY WATER AUTHORITY. In this correspondence, Mr. Dean noted that, at the 11/16/23 Pickens County Board of Commissioners meeting, the Board unanimously approved the wholesale rate revision to the Pickens County Water & Sewer Authority rate structure. The rate increase is changing to a base rate of $51.00 from 0 to 1000 gallons, and $2.64 per 1000 gallons after the base fee.
In this correspondence, Mr. Dean further noted that the due date is also changing to the first of each month beginning 2/1/24. A late penalty of 20% will apply for any payment received after the due date.
Mr. Heard noted that CCWSA has now received notice that Pickens County is not moving forward with this proposed rate increase at this time. Pickens County is now planning to reciprocate the Authority’s current wholesale rate.
11. MOTION BY NANCY MARTIN AND SECOND BY JOHN WORKMAN TO APPROVE THE 2024 CCWSA BOARD MEETING CALENDAR AS PRESENTED. All members present voted for the motion.
12. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPOINT DWAYNE FOWLER AS GENERAL MANAGER OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY. All members present voted for the motion.
13. DUE TO HIS UPCOMING RETIREMENT, TOM HEARD EXTENDED APPRECIATION TO THE BOARD OF DIRECTORS FOR THEIR GUIDANCE DURING MR. HEARD’S TENURE AS GENERAL MANAGER OF CCWSA.
THE BOARD OF DIRECTORS EXTENDED APPRECIATION TO TOM HEARD FOR HIS LEADERSHIP, STEWARDSHIP, AND TEAM BUILDING SKILLS AS GENERAL MANAGER OF CCWSA.
ERIC WILMARTH PRESENTED A PLAQUE TO TOM HEARD IN RECOGNITION OF HIS 28 YEARS OF VISIONARY LEADERSHIP AND UNWAVERING COMMITMENT TO EXCELLENCE AS THE GENERAL MANGER OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY.
14. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.
