Board Meeting: January 27, 2025 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: Request Approval of Low Bid from Mid-South Builders, Inc. in the amount of $10,823,535.00 for the SR 20 Widening Project – Phase 2 (SR 369 to Forsyth County Line;
GDOT PI#0002862)

Approval of the 12/16/24 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler

Executive Session – Potential Litigation

Board Meeting: November 18, 2024 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Ron Price, George Parks, Jamie Veley, Bryan Watkins, Mark Cochran, Jody Henson, Keith Allen, Greg Long, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Melissa Darvish, Melanie Stephens, Joey Buice, Ryan Sarks, Jennifer Arp, Jeff Hooper, Tim Dobson, Shayne Fowler, and Sharon Clark.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE UPDATED 2025 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members voted for the motion.

3.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF COWART MOUNTAIL TRAIL. Mr. Hensley noted that four residents have signed the petition. Mr. Hensley noted an approximate total footage of 2,500 feet of 3” PVC water main for this extension, an estimated task cost of the line of $15,000.00, and a total purchase meter cost of $10,000.00. Mr. Hensley noted there are twelve properties in the extension area, and eleven total properties with road frontage.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,500 FEET OF 3” PVC WATER MAIN FOR THE COWART MOUNTAIN TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $15,000.00. All members voted for the motion.

4.  DWAYNE FOWLER, GARRY HENSLEY, AND KEITH ALLEN PRESENTED A REQUEST FROM PULTE HOMES FOR CCWSA PARTICIPATION IN THE INSTALLATION OF AN 8” WATER LINE ON JORDAN ROAD TO REPLACE THE CURRENT 2 ½” WATER LINE FOR A NEW DEVELOPMENT TO BE SERVICED BY THE CITY OF BALL GROUND.

Mr. Hensley noted that the estimated footage of the installation would be 4,050 ft. of 8” HDPE pipe. Mr. Hensley noted this would provide for the development and for a future tie-in to another master meter for the City of Ball Ground on the eastern end of the project.

Mr. Hensley noted the estimated cost of installation is $168,330.50. Therefore, the cost to the developer for participation on a 50/50 basis is $84,165.25.

MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO APPROVE THE JOINT PARTICIPATION WITH PULTE HOMES ON A 50/50 BASIS IN THE INSTALLATION OF AN 8” WATER LINE ON JORDAN ROAD TO REPLACE THE CURRENT 2 ½” WATER LINE FOR A NEW DEVELOPMENT TO BE SERVICED BY THE CITY OF BALL GROUND. All members voted for the motion.

5.  DWAYNE FOWLER, GARRY HENSLEY, AND KEITH ALLEN PRESENTED A REQUEST FROM ROB BEECHAM OF SANCTU-AIRE FOR CCWSA PARTICIPATION IN A WATER LINE EXTENSION FOR A 56-LOT LARGE PROPERTIES SUBDIVISION OFF CONNS CREEK ROAD.

Mr. Hensley noted that the estimated footage for the installation would be approximately 7,453 ft. of HDPE pipe to be installed by CCWSA. Mr. Hensley reported a total estimated cost of $214,219.93 for a nominal 8” HDPE pipe installation. Therefore, the total cost to the developer for this participation on 50/50 basis is $107,109.96.
Mr. Hensley noted that the Authority will pay the cost difference to upgrade the line to a 12” line that will be installed as part of the connector line from Yellow Creek Road to Hwy. 372.

Mr. Hensley reported a total estimated cost of $273,207.05 for the 12” HDPE pipe installation.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE JOINT PARTICIPATION WITH SANCTU-AIRE ON A 50/50 BASIS IN THE COST OF AN 8” HDPE WATER LINE EXTENSION FOR A 56-LOT LARGE PROPERTIES SUBDIVISION OFF CONNS CREEK ROAD. THE AUTHORITY WILL COVER THE COST TO UPGRADE THE LINE SIZE TO 12” HDPE WATER MAIN. All members voted for the motion.

6.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 10/28/24 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

7.  BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $552,234.00 above budget projections for the period ending 9/30/24. Mrs. Jones reported that total operating expenses are approximately $71,730.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,241,729.00 for the period ending 9/30/24.

8.  MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED FY 2025 BUDGET REVISION AS PRESENTED IN ORDER TO REFLECT A CHANGE IN NET POSITION DUE TO ADJUSTMENTS TO TOTAL CAPITAL CONTRIBUTIONS. All members voted for the motion.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.325 MGD for the month of October 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1188.8 ft. Mr. Blackwell reported a cumulative rainfall total of 59.10” for the past twelve months.

10.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Veley reported an average daily treatment of 5.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.340 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Hickory Road project and the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted the Authority has received a notice to proceed on the Bells Ferry Road four-lane project and the Damascus Road and Upper Bethany Road intersection improvement project.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER NOTED THAT THE AUTHORITY WILL BEGIN AN AMI PILOT PROGRAM WITH TWO VENDORS NEXT MONTH. Mr. Fowler noted that the pilot program would extend for a period of approximately three months. Mr. Fowler noted he will report back to the Board with developments at a later date.

14.  DWAYNE FOWLER NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE FISCAL YEAR ENDED 8/31/23.

15.  DWAYNE FOWLER RECOGNIZED RESERVOIR MANAGER MARK COCHRAN, WHO IS RETIRING FROM THE AUTHORITY WITH 22+ YEARS OF SERVICE.

16.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.
 

Board Meeting: December 16, 2024 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Change Order #1 from TADO Construction in the amount of $9,100.00 for the Rose Creek WWTP Bypass Pumping Station Project (Change order includes the addition of PVC drain lines, additional concrete pipe support, and pressure transducer. Original contract amount of $548,943.00; Revised contract amount to include change order $558,043.00)
2) Request Approval of Construction Budget in the amount of $12,374,665.00 for the SR 20 Widening – Phase 2 Project (SR 369 to Forsyth County Line); (Item #6 under Road Relocation Projects/Anticipated 2025 on Authority’s current CIP with a total original estimated cost of $9,520,000.00; GDOT PI#0002862)

Garry Hensley
RE: Request Participation on Approximately 6,500 ft. of 12” HDPE Line to be Installed by Georgia Power Company from Hwy. 372 East toward Yellow Creek Road

Approval of the 11/18/24 Board Meeting Minutes

Clay Pilgrim; Rushton, LLC
RE: Presentment of the FY 2024 Annual Comprehensive Financial Report (ACFR)

*There will be no Finance Report given this month due to the presentment of the FY 2024 ACFR.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report- Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report- Dwayne Fowler
1) Approval of the 2025 Board Meeting Calendar

Board Meeting: October 28, 2024 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Mike Venters, Keith Allen, Jody Henson, Ron Price, Melanie Stephens, Melissa Darvish, Ryan Sarks, Tim Dobson, Shayne Fowler, and Sharon Clark.

Member John Workman was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA_2024_001 – Atkins Realis
• CCWSA_2024_002 – Brown & Caldwell
• CCWSA_2024_003 – Hazen & Sawyer
• CCWSA_2024_004 – Engineering Strategies, Inc.
• CCWSA_2024_005 – Croy Engineering
• CCCWSA_2024_006 – Freese & Nichols, Inc.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members present voted for the motion.

3.  BRYAN WATKINS REQUESTED APPROVAL OF A LOW BID FROM REYNOLDS CONSTRUCTION IN THE AMOUNT OF $2,486,053.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. Mr. Watkins noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE LOW BID OF REYNOLDS CONSTRUCTION IN THE AMOUNT OF $2,486,053.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. All members present voted for the motion.

4.  BRYAN WATKINS REQUESTED AN INCREASE OF THE 2021 HAZEN & SAWYER GENERAL SERVICES CONTRACT (TASK 1) IN THE AMOUNT OF $75,000.00. Mr. Watkins noted that the increase is due to design change cost of the Riverbend Raw Water Intake Upgrade. Mr. Watkins noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP. Mr. Watkins noted that the original cost of design was $101,530.00, and an updated cost of $176,530.00 after the increase. Mr. Watkins noted an adjusted overall General Services contract amount from $200,000.00 to $226,330.00.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE INCREASE OF THE 2021 HAZEN & SAWYER GENERAL SERVICES CONTRACT (TASK 1) IN THE AMOUNT OF $75,000.00. All members present voted for the motion.

5.  BRYAN WATKINS REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $157,500.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT (CONSTRUCTION MANAGEMENT SERVICES).

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $157,500.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT (CONSTRUCTION MANAGEMENT SERVICES). All members present voted for the motion.

6.  BRYAN WATKINS REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS REALIS IN THE AMOUNT OF $324,976.00 FOR THE STATE ROUTE 20 WIDENING (GDOT PI 0002862) WATER MAIN RELOCATION FROM STATE ROUTE 369 TO THE FORSYTH COUNTY LINE (INCLUDING SIDE STREETS). Mr. Watkins noted that this scope of work is listed as Item #6 under Road Relocations/Anticipated 2025 on the Authority’s current CIP, and is listed as SR 20 Widening – Phase 2 – SR 369 to Forsyth County Line).

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FROM ATKINS REALIS IN THE AMOUNT OF $324,976.00 FOR THE STATE ROUTE 20 WIDENING (GDOT PI 0002862) WATER MAIN RELOCATION FROM STATE ROUTE 369 TO THE FORSYTH COUNTY LINE (INCLUDING SIDE STREETS). All members present voted for the motion.

7.  MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.488 MGD at the Etowah River Water Treatment Facility, and noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 60.10” for the past twelve months.

10.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.2 MG. Mr. Venters reported an average daily treatment of 5.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Water Tank Road project, as well as the Dry Pond Road/Wild Azalea Trail water main project.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that various members of the Authority’s Executive Group met with EPD on 10/22/24 to discuss future capacity.

14.  MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO ADJOURN. All members present voted for the motion.

Board Meeting: November 18, 2024 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
RE: CIP Update

Garry Hensley
RE: Petition for Extension of Water Main from Residents of Cowart Mountain Trail

Dwayne Fowler, Garry Hensley, Keith Allen
1) Pulte Homes/Jordan Road 2 ½” Water Main Replacement/8” HDPE
2) Rob Beecham, Sanctu-Aire/Water Main Installation/Conns Creek Road

Approval of the 10/28/24 Board Meeting Minutes

Finance Report – Beth Jones
1) FY 2025 Budget Revision

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler

Board Meeting: September 30, 2024 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Jennifer Arp, Clint Blackwell, Bryan Watkins, Garry Hensley, Tyler Childers, George Parks, Jamie Veley, Greg Long, Keith Allen, Melanie Stephens, Melissa Darvish, Ron Price, Shayne Fowler, Ryan Sarks, Eric Wright, Sharon Clark, and Joey Buice.

Member Becky Dabbs was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER 1 (FINAL) FOR THE FITZGERALD CREEK EXPANSION TO 11.75 MGD. Mr. Ghorley noted this is a closeout change order for the reduction in the contract amount of $176,046.00, and a time extension of 37 days resulting from weather delays. Mr. Ghorley noted an original contract amount of $40,643,000.00, and a revised contract amount of $40,466,954.00. Mr. Ghorley noted this scope of work is listed as Item #3 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER 1 (FINAL) FOR THE FITZGERALD CREEK EXPANSION TO 11.75 MGD. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE RIVERBEND WWTP EXPANSION TO 4 MGD IN THE AMOUNT OF $5,300,000.00. Mr. Ghorley noted that this scope of work is listed as Item #17 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE RIVERBEND WWTP EXPANSION TO 4 MGD IN THE AMOUNT OF $5,300,000.00. All members present voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM BCR ENVIRONMENTAL AS THE SUPPLIER OF THE THERMAL SLUDGE DRYER FOR THE WASTEWATER SLUDGE DRYING FACILITY – PHASE 1 PROJECT (FITZGERALD CREEK WWTP) IN THE AMOUNT OF $10,618,000.00. Mr. Ghorley noted that proposals were evaluated by CCWSA staff as part of a Request for Proposal process. Mr. Ghorley noted that this scope of work is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM BCR ENVIRONMENTAL AS THE SUPPLIER OF THE THERMAL SLUDGE DRYER FOR THE WASTEWATER SLUDGE DRYING FACILITY – PHASE 1 PROJECT (FITZGERALD CREEK WWTP) IN THE AMOUNT OF $10,618,000.00. All members present voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $4,753,602.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. Mr. Ghorley noted that this scope of work is listed as Item #7 under Asset Replacement on the Authority’s current CIP, with an approved Construction Budget of $3,400,000.00 in August 2024.

MOTION BY JOHN WORMAN AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $4,753,602.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. All members present voted for the motion.

6.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF CHEROKEE GOLD TRAIL, REAVIS MOUNTAIN ROAD, AND REAVIS MOUNTAIN PARKWAY. Mr. Hensley noted that eight residents have signed the petition. Mr. Hensley noted an approximate footage of 5,136 feet of 4” HDPE water main and 1,629 feet of 3” PVC water main, totaling 6,765 feet for this extension, an estimated task cost of the line of $40,590.00, and a total purchase meter cost of $20,000.00. Mr. Hensley noted there are 56 total properties in the extension area, and 56 total properties with road frontage.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,136 FEET OF 4” HDPE WATER MAIN AND 1,629 FEET OF 3” PVC WATER MAIN FOR THE CHEROKEE GOLD TRAIL/REAVIS MOUNTAIN ROAD/REAVIS MOUNTAIN PARKWAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $40,590.00. All members present voted for the motion.

7.  MOTION BY JOHN WORKMAN AND SECOND BY BARRY MANSELL TO APPROVE THE 8/26/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.  MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES. Mrs. Stephens reported that total operating revenues are approximately $4,888,894.00 above budget projections for the period ending 7/31/24. Mrs. Stephens reported that total operating expenses are approximately $3,006,842.00 below budget projections for the same period. Mrs. Stephens reported year-to-date net income of $19,469,813.00 for the period ending 7/31/24.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 25.827 MGD for the month of August 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 51.57” for the past twelve months.

10.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.0 MG. Mr. Veley reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.334 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted that work on the Holly Springs Parkway Phase 3 project should begin soon.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that as part of the Lead and Copper Revision Rule (LCRR) published in December 2021, the US Environmental Protection Agency (EPA) has required all community water systems to develop an inventory of all service line connections, both system-owned and customer-owned. CCWSA has developed this inventory. Mr. Fowler noted that after developing this inventory, all community water systems are required to notify customers with service lines designated as Lead, Galvanized Requiring Replacement, or Lead Status Unknown.

Mr. Fowler noted that the Authority’s service line connection inventory will soon be forwarded to the EPD, and Authority customers that have been identified as having Lead Status Unknown service lines will be sent a letter via both regular mail and certified mail to both their billing address and service address identified within the Authority’s billing system.

Current inventory inspection indicates 91 potential Lead Status Unknown letters will need to be sent at this time.

14. Dwayne Fowler noted that various members of the Authority’s Executive Group will be meeting with EPD on 10/22/24 to discuss future capacity.

15.  MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO ADJOURN. All members present voted for the motion.

Board Meeting: October 28, 2024 @ 4:00 PM

Agenda items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Annual Engineering General Service Contracts in an amount not to exceed $200,000.00 each for the following firms:
• CCWSA_2024_001 – Atkins Realis
• CCWSA_2024_002 – Brown & Caldwell
• CCWSA_2024_003 – Hazen & Sawyer
• CCWSA_2024_004 – Engineering Strategies, Inc.
• CCWSA_2024_005 – Croy Engineering
• CCWSA_2024_006 – Freese & Nichols, Inc.
2) Request Approval of Low Bid from Reynolds Construction in the amount of $2,486,053.00 for the Riverbend Raw Water Intake Upgrade Project (Item #6 under Construction Expansion/Upgrade on Current CIP)
3) Request Increase of the 2021 Hazen & Sawyer General Services Contract (Task 1) in the amount of $75,000.00 (Increase due to design change cost of the Riverbend Raw Water Intake Upgrade; Item #6 under Construction Expansion/Upgrade on Current CIP; Original cost of design was $101,530.00; Updated cost of $176,530.00 after increase; Adjusted overall General Services contract amount from $200,000.00 to $226,330.00)
4) Request Approval of Proposal from Hazen & Sawyer Engineers in the amount of $157,500.00 for the Riverbend Raw Water Intake Upgrade Project – Construction Management Services
5) Request Approval of Proposal from Atkins Realis in the amount of $324,976.00 for the State Route 20 (GDOT PI 0002862) Widening Water Main Relocation from State Route 369 to Forsyth County Line (Including Side Streets; Item #6 under Road Relocations/Anticipated 2025 on Current CIP; Listed as SR20 Widening-Phase 2-SR 369 to Forsyth County Line)

Approval of the 9/30/24 Board Meeting Minutes

*There will be no Finance Report presented this month due to the audit in-progress.

Treatment Report – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler

Board Meeting: August 26, 2024 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Jennifer Arp, Clint Blackwell, Joey Buice, Garry Hensley, Greg Long, Keith Allen, Bryan Watkins, Lee Faucett, Ron Price, Mark Cochran, Melissa Darvish, Melanie Stephens, Jamie Veley, Mike Venters, Jody Henson, Jeff Hooper, Alison Payne, Ryan Sarks, Sharon Clark, Shayne Fowler, Eric Wright, Earl Smith, Steve Defelippi, and Ilde Robles.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $1,610,650.00 FOR DESIGN AND DEVELOPMENTAL SERVICES FOR THE NEW ADMINISTRATIVE COMPLEX. Mr. Ghorley noted this scope of work is listed as Item #12 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $1,610,650.00 FOR DESIGN AND DEVELOPMENTAL SERVICES FOR THE NEW ADMINISTRATIVE COMPLEX. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF AN INCREASED CONTRACT AMOUNT FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,475.00 FOR ADDITIONAL SOILS AND MATERIAL TESTING FOR THE ROSE CREEK UV DISINFECTION PROJECT. Mr. Ghorley noted a current approved contract amount of $15,107.50, and a revised contract amount of $20,582.50.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE INCREASED CONTRACT AMOUNT FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,475.00 FOR ADDITIONAL SOILS AND MATERIAL TESTING FOR THE ROSE CREEK UV DISINFECTION PROJECT. All members present voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,353,000.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. Mr. Ghorley noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP, with a total original estimated cost of $812,500.00. Mr. Ghorley noted that $812,500.00 was an early cost estimate from 2019, and the increase to $3,353,000.00 is due to inflation and the replacement of existing intake screens.

MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,353,000.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. All members present voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,400,000.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. Mr. Ghorley noted that this scope of work is listed as Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP, with a total original estimated cost of $6,000,000.00. Mr. Ghorley noted that $6,000,000.00 was an early cost estimate that included various tank designs.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,400,000.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. All members present voted for the motion.

6.  DWAYNE FOWLER REVIEWED THE FOLLOW UP ITEM FROM THE 7/29/24 BOARD MEETING. AT THAT MEETING, MR. FOWLER HAD PRESENTED A REQUEST FROM JOHN GASKIN, VICE PRESIDENT OF PATRICK MALLOY COMMUNITIES.

Dwayne Fowler noted that staff recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF JOHN GASKIN OF PATRICK MALLOY COMMUNITIES FOR A WASTEWATER LIFT STATION TO BE CONSTRUCTED AT THE CONFINEMENTS OF THE BUZZARD FLAPPER AND SMITHWICK CREEK BASINS, AS OUTLINED IN “EXHIBIT A” (ATTACHED). All members present voted for the motion.

7.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 7/29/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,951,465.00 above budget projections for the period ending 6/30/24. Mrs. Jones reported that total operating expenses are approximately $2,625,636.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $15,081,704.00 for the period ending 6/30/24.

9.  MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2025 AS PRESENTED. All members present voted for the motion.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 24.699 MGD for the month of July 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at a lake level of 1188.8 ft. Mr. Blackwell reported a cumulative rainfall total of 54.13” for the past twelve months.

11.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.307 MGD at the Riverbend Wastewater Treatment Facility.

12.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

13.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are currently working on the Dry Pond Road/Wild Azalea Trail water main project.

14.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT.

15.  MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

Board Meeting: September 30, 2024 @ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Change Order 1 (FINAL) for the Fitzgerald Creek Expansion to 11.75 MGD (Closeout Change Order for the reduction in contract amount of $176,046.00, and time extension of 37 days resulting from weather delays. Original contract amount of $40,643,000.00; Revised contract amount of $40,466,954.00; Item #3 under Construction Expansion/Upgrade on current CIP)
2) Request Approval of Proposal from Hazen and Sawyer Engineers for the Design and Bidding Services for the Riverbend WWTP Expansion to 4 MGD in the amount of $5,300,000.00 (Item #17 under Construction Expansion/Upgrade on current CIP)
3) Request Approval of Proposal from BCR Environmental as the Supplier of the Thermal Sludge Dryer for the Wastewater Sludge Drying Facility Phase 1 (Fitzgerald Creek WWTP) in the amount of $10,618,000.00 (Proposals were evaluated by CCWSA staff as part of a Request for Proposal Services; Item #9 under Construction Expansion/Upgrade on current CIP)
4) Request Approval of Low Bid from Phoenix Fabricators & Erectors, LLC in the amount of $4,753,602.00 for the Water Tank Addition – Southwest Project (Item #7 under Asset Replacement on current CIP, with an approved Construction Budget of $3,400,000.00 in August 2024)

Garry Hensley
RE: Petition for Extension of Water Main from Residents of Cherokee Gold Trail, Reavis Mountain Road & Reavis Mountain Parkway

Approval of the 8/26/24 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Garry Hensley

General Manager’s Report – Dwayne Fowler
1) Proposed LCRR Letter