Board Meeting Date:  August 26, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mark Cochran, Mike Venters, Joey Buice, Gaye Blackwell, Greg Long, Jeff Hooper, Jennifer Arp, Rodney Satterfield, Melanie Stephens, Melissa Darvish, Garry Hensley, Ryan Sarks, Clint Blackwell, Tim Dobson, Eric Wright, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #6 (FINAL) FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA- 2016-002).  Mr. Ghorley noted a decrease per the change order in the amount of $278,324.93 for unused unit price items and allowances.  Mr. Ghorley noted a current contract amount of $24,445,678.67 and a revised contract amount of $24,167,353.74.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #6 (FINAL) IN THE AMOUNT OF $278,324.93 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA-2016-002).  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  Mr. Ghorley noted that this project will be bid with this component.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

5.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM’S (GMEBS) DEFINED BENEFIT RETIREMENT PLAN RESTATEMENT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 7/29/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $6,766.00 above budget projections for the period ending 6/30/19.  Mrs. Jones reported that total operating expenses are approximately $1,587,978.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $9,170,104.00 for the period ending 6/30/19.

8.   BETH JONES PRESENTED THE PROPOSED BUDGET FOR FISCAL YEAR 2020 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2020 AS PRESENTED.  All members voted for the motion.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.493 MGD for the month of July 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 77.02” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS NOTED THAT ONE PERMIT EXCURSION WAS REPORTED TO THE GEORGIA EPD CONCERNING THE FECAL COUNT BEING ABOVE THE 100 IN 100ml SAMPLE REQUIREMENT.  Mr. Venters noted that the incident occurred on 7/13/19.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted three overflows occurred during this reporting period.  The overflows were located at 331 Liberty Drive off Woodstock Road, 708 Rosedale Road in Arbor Hills Subdivision, and on Rabbit Hill Road outside of Holly Glen Subdivision.  Mrs. Arp noted that none of these overflows were classified as spills.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE SALACOA LINE EXTENSION PROJECT SHOULD BE COMPLETED SOMETIME NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT HB 489 SERVICE AREA BOUNDARY MAPS HAVE BEEN SENT TO NEIGHBORING SYSTEMS WITHIN CHEROKEE COUNTY FOR THEIR REVIEW.  Mr. Heard noted that the Authority is currently awaiting their response.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

Board Meeting:  September 30, 2019 ~9:00 A.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1) Request Approval of Proposal from Industrial Technologies, LLC in the amount of $315,275.00 for the Water Treatment Plant Filter Control System Replacement Project (Item #5 under Asset Replacement on current CIP; Total Original Estimated Cost of $550,000.00)
  2)  Request Approval of Proposal from Hazen & Sawyer Engineers in the amount of $1,562,840.00 for Engineering/Design on the Fitzgerald Creek WWTP Expansion to 11.75 MGD (item #10 under Construction Expansion/Upgrade on current CIP)
• Dwayne Fowler
  1)  Petition for Extension of Water Main from Residents of Dogwood Lake Trial
  2)  Petition for Extension of Water Main from Residents of Roberts Road
  
• Tom Roach
  RE:  CCWSA Permissive Use Agreements with Cherokee County
• Approval of the 8/26/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
  1)  Petition for Amendment to Baseline Capacity-CCWSA & City of Woodstock

Board Meeting Date:  July 29, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mike Venters, Mark Cochran, Clint Blackwell, Brian Breeden, Greg Long, Rodney Satterfield, Jennifer Arp, Joey Buice, Gaye Blackwell, Garry Hensley, Jeff Hooper, Tim Dobson, Eric Wright, Ryan Sarks, and Tyler Hewitt.

Authority counsel Tom Roach called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY TOM ROACH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   TOM ROACH NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Mr. Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

Eric Wilmarth nominated Gary Winchester as Chair.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Chair- Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

Doug Dabbs nominated Eric Wilmarth as Vice-Chair.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.

Eric Wilmarth nominated Doug Dabbs as Secretary.

MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

3.   MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO AMEND THE AGENDA TO INCLUDE THE ETOWAH COMMUNITY ISSUE AS PART OF THE GENERAL MANAGER’S REPORT.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,646.00 FOR CONSTRUCTION MATERIALS TESTING ON THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT. 

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO APPROVE THE PROPOSAL OF GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,646.00 FOR CONSTRUCTION MATERIALS TESTING ON THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE IN THE ENGINEERING BUDGET IN THE AMOUNT OF $5,000.00 FOR BRADFORD ENGINEERING REGARDING THE SITE PLAN DEVELOPMENT FOR THE CCWSA CONSTRUCTION COMPLEX.  Mr. Ghorley noted an original approved engineering contract amount of $20,000.00. 

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE $5,000.00 INCREASE IN THE ENGINEERING BUDGET FOR BRADFORD ENGINEERING REGARDING THE SITE PLAN DEVELOPMENT FOR THE CCWSA CONSTRUCTION COMPLEX.  All members voted for the motion.

6.   JEFF HOOPER REFERENCED CORRESPONDENCE RECEIVED FROM CHRISTOPHER MANES, PROJECT MANAGER OF WOLVERTON, INC.  In this correspondence, Mr. Manes noted that his client, Lidl US Operations, LLC, is proposing to shorten an existing 20’ sewer easement to construct a new grocery store at the corner of Eagle Drive and Bells Ferry Road.

Mr. Hooper noted the existing sewer easement runs into the lot.  The easement needs to be shortened back to the property line to allow room for the footprint of the building.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO AUTHORIZE THE RELINQUISHMENT OF THIS EASEMENT.  All members voted for the motion.

7.   JEFF HOOPER REFERENCED CORRESPONDENCE RECEIVED FROM WOODY SNELL OF LYNWOOD DEVELOPMENT GROUP.  In this correspondence, Mr. Snell requested that the Board consider authorizing, subject to the standard procedures of the CCWSA, the release of a water line easement (Deed Book 1492, Page 37, June 8, 1993) located at the toe of a fill slope on the west side of Bells Ferry Road at the proposed Buice Lake Development (Land Lots 1045, 1046, 1047, 1048 & 1114, 21st District, 2nd Section, Cherokee County, Georgia). 

In this correspondence, Mr. Snell noted that the Buice Lake Development project will include the installation of a new 16” water line within the Bells Ferry Road right-of-way, which will replace the existing 16” water line. 

Jeff Hooper noted that the abandonment of the existing water line currently located within a 20’ easement will allow the new 16” line to be relocated closer to and inside the right-of-way along Bells Ferry Road, which is necessary for the construction of the Buice Lake Development.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO AUTHORIZE THE RELINQUISHMENT OF THE EASEMENT TO ALLOW FOR RELOCATION OF THE NEW 16” LINE NECESSARY FOR THE CONSTRUCTION OF THE BUICE LAKE DEVELOPMENT.  All members voted for the motion.

8.   MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/24/19 BOARD MEETING MINUTES AS PRESENTED.  Members Woodruff, Wilmarth, Dabbs, and Johnston voted for the motion.  Members Martin and Mansell abstained.  Motion passed.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $885,567.00 below budget projections for the period ending 5/31/19.  Mrs. Jones reported that total operating expenses are approximately $1,474,610.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $6,943,497.00 for the period ending 5/31/19.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.599 MGD for the month of June 2019 at the Etowah River Water Treatment Facility.

Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 76.30” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.6 MG.  Mr. Venters reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM JACK WILLIAMS OF KAIROS DEVELOPMENT CORPORATION.  In this correspondence, Mr. Williams noted that Kairos Development Corporation is moving forward with their plans to develop a 1363-acre Master Planned Community known as “The Etowah Community” located north of the intersection of Highways 369 & 372 and bounded on its northern edge by the Etowah River.

Mr. Williams further noted that The Etowah, so named to embrace the extraordinary beauty of the adjacent river and surrounding area, is envisioned to be a modern day “Agritopia”, integrating wholesome agricultural practices with character area-based land planning and architecture.  The master plan is the culmination of the guiding principles that Kairos carefully identified to ensure the preservation, and responsible management of much of the natural area on site while integrating working farms and residential hamlets into a truly cohesive community.

Mr. Williams noted that environmentally responsible development that strongly promotes healthy living, and the conservation of natural resources are key to the overall vision and creation of The Etowah Community.

In this correspondence, Mr. Williams further noted that in keeping with their vision for the community’s development theme, and in consideration of the CCWSA services currently available on site, Kairos has carefully reviewed all the aspects of serving the community with water and sewer in the most efficient, and environmentally responsible way.  As a result, Kairos has determined that potable water, which is available immediately adjacent to their property via several large water mains along Highway 369 & 372, would be appropriately served by CCWSA.  For this reason, Kairos is asking for a confirmation of water service availability from CCWSA.

Mr. Williams noted that in his study of the sanitary sewer access via the nearest existing CCWSA manhole and transfer station, it has been determined that the distance of approximately three miles would be an unreasonable distance to pursue a tie in for their site.

In this correspondence, Mr. Williams further noted that neither the Cherokee County Code of Ordinances, nor the most recent Water Management Plan of the Metropolitan North Georgia Water Planning District (MNGWPD), nor the policies of the Georgia EPD have ever considered sewers to be “reasonably available” at any distance greater than a mile.  For most counties in the MNGWPD, “reasonably available” is defined in the range of 100 to 500 feet.

Mr. Williams noted that in lieu of pursuing public sewer over an unreasonable and environmentally challenging distance, Kairos proposes that Integra Water, LLC, a Georgia corporation in the water and sewer utilities business, will provide sewer service to The Etowah Community, and handle the sewage via a Land Application System (LAS).  Mr. Williams noted that Integra has designed, built, owned and operated water and sewer systems throughout the southeast for over fifteen years with projects and customers in Alabama, North Carolina, Tennessee, and Texas.  Integra serves over 100,000 customers and has been formally recognized by various Public Service Commissions and local governments as an approved and responsible utility provider.

Kairos is proposing that Integra will design, construct, own, operate, and maintain in perpetuity, the sewage collection system, treatment plant, and the LAS serving The Etowah Community.  Integra will adhere to CCWSA’s published specifications for all sewer and pump station design and construction and will adhere to EPD’s well-established design, construction, and operation requirements and guidelines for the treatment facility and the LAS.  In the event CCWSA reasonably determines that it wants the project to meet design requirements other than EPD’s, Integra will meet those also.

In this correspondence, Mr. Williams noted that he understands that there is a requirement for CCWSA to act as the trust indenture for this private utility per Cherokee County’s recently adopted Private Wastewater System Ordinance, but Kairos is willing to pursue other (CCWSA approved) providers of this service should the CCWSA not wish to enter into such agreement.

Mr. Williams noted that, in summary, for the reasons stated above Kairos desires to serve The Etowah Community with CCWSA provided potable water and a privately owned and operated Land Application Wastewater Treatment Facility.  All plans and specifications will meet all the CCWSA’s published designed standards, county ordinances, and EPD requirements.

In addition to Kairos Development’s formal request for a confirmation of CCWSA provided water service availability for this site, Kairos is also respectfully asking for the requisite Letter of Concurrence from the CCWSA to the EPD, stating that the proposed private wastewater treatment system has been determined to be compliant with the district plans.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO DECLINE CONCURRENCE TO THE REQUEST OF KAIROS DEVELOPMENT FOR PERMISSION TO CONSTRUCT A PRIVATE WASTEWATER TREATMENT FACILITY ON PROPERTY REFERRED TO AS “THE ETOWAH COMMUNITY” BECAUSE THE CCWSA AND KAIROS DEVELOPMENT’S PREDECESSOR IN TITLE ENTERED A CONTRACT DATED DECEMBER 21, 2006 AS AMENDED ON JANUARY 2007 AND FEBRUARY 16, 2007 THAT REQUIRES THE PROPERTY OWNER TO CONSTRUCT A WASTEWATER COLLECTION SYSTEM TO CONVEY THE DEVELOPMENT’S WASTEWATER TO THE SMITHWICK CREEK LIFT STATION FOR TREATMENT AT THE RIVERBEND WTF AND ULTIMATE DISCHARGE INTO THE ETOWAH RIVER.  IN ADDITIION, THE CCWSA DOES NOT APPROVE THE PROPERTY OWNER’S REQUEST PURSUANT TO COUNTY ORDINANCE 2018-O-004 BECAUSE THE PROPOSED PLANT IS NOT PROPOSED AS A TEMPORARY PLANT AND DOES NOT MEET THE GOALS OF THE CCWSA.  TOM HEARD IS DIRECTED TO CONVEY THE CCWSA’S DECISION IN THIS MATTER TO THE PROPERTY OWNER AND TOM ROACH IS DIRECTED TO DRAFT AND MAIL A LETTER TO KAIROS DEVELOPMENT DETAILING THE REASON FOR THE CCWSA’S DECISION.  All members voted for the motion.

15.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE A TOUR OF CCWSA FACILITIES ON THURSDAY, AUGUST 22, 2019 AT 8:00 A.M.

16.   MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members voted for the motion. 

Board Meeting Date:  June 24, 2019  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Garry Hensley, Mike Venters, Mark Cochran, Corey Ghorley, Beth Jones, Hoyt Ledford, Brian Breeden, Gaye Blackwell, Greg Long, Ryan Sarks, Jeff Hooper, Jennifer Arp, Melanie Stephens, Melissa Darvish, Eric Wright, Tim Dobson, Nancy Martin, Emily Lemcke, Melanie Green, Eric Wacaster, Kara Wacaster, Ellen Sams, and Dallas Franklin.

Member Doug Dabbs was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING BUDGET IN THE AMOUNT OF $228,287.00 FROM BROWN & CALDWELL ENGINEERS FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted this scope of work is Item #7 on the Authority’s current CIP listing, with a total original estimated cost of $1,250,000.00 for the overall project.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE ENGINEERING BUDGET IN THE AMOUNT OF $228,287.00 FROM BROWN & CALDWELL ENGINEERS FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members present voted for the motion.

3.   MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO AMEND THE AGENDA TO MOVE THE ROCK HOUSE ROAD ISSUE TO THIS POINT IN THE MEETING.  All members present voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT A PETITION FOR EXTENSION OF WATER MAIN HAS BEEN RECEIVED FROM FIFTEEN RESIDENTS OF ROCK HOUSE ROAD.  Mr. Fowler noted that Waleska has also relinquished two customers on Pleasant Arbor Road to the Authority, therefore bringing the grand total of customers to the Authority from this scope of work to seventeen.  Mr. Fowler noted that the installation of approximately 6,600 feet of 2 ½” and 3” water main would be required to serve this area, at an approximate cost to the Authority of $39,600.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $28,900.00 from this scope of work.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 6,600 FEET OF 2 ½” and 3” WATER MAIN FOR THE ROCK HOUSE ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $39,600.00.  All members present voted for the motion.

5.   GAYE BLACKWELL REQUESTED APPROVAL OF A $500.00 FEE FOR RELOCATING AN EXISTING METER OUTSIDE A FENCE.  Mrs. Blackwell noted that, pending approval, this proposed fee would be added to the Authority’s Miscellaneous Charges listing.

MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE $500.00 FEE AS PRESENTED.  All members present voted for the motion.

6.   MIKE VENTERS REPORTED CONCERNING SLUDGE DISPOSAL PROCUREMENT SERVICES.  Mr. Venters noted that the Authority is in receipt of two proposals for this scope of work.  Mr. Venters noted that the proposal received by ERTH Products, LLC outlines a cost of $73.40 per wet ton with no mobilization/demobilization fee, while the proposal received by Synagro outlines a cost of $77.00 per wet ton, plus a mobilization/demobilization fee of $20,000.00.

Mr. Venters noted that it is his recommendation to approve the proposal of ERTH Products, LLC.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILLMARTH TO APPROVE THE PROPOSAL OF ERTH PRODUCTS, LLC AT A COST OF $73.40 PER WET TON.  All members present voted for the motion.

7.   RYAN SARKS PROVIDED AN OVERVIEW OF THE AUTHORITY’S OPEB IRREVOCABLE TRUST FUND AND OPEB RETIREE HEALTH INSURANCE STIPULATIONS.

8.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 5/29/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

9.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,780,540.00 below budget projections for the period ending 4/30/19.  Mrs. Jones also reported that total operating expenses are approximately $1,563,885.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,349,125.00 for the period ending 4/30/19.

10.   HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 19.445 MGD for the month of May 2019 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Ledford reported a cumulative rainfall total of 75.52” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 5.6 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that two overflows occurred during this reporting period.  Mrs. Arp noted that the first overflow occurred at River Terrace in Canton, and the second occurred at Renford Road in Canton.  Mrs. Arp noted that both overflows were the result of debris in the lines, and neither was deemed a spill.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE SOAP CREEK LINE EXTENSION PROJECT HAS BEEN COMPLETED AT THIS TIME.

14.   DWAYNE FOWLER NOTED THAT AUTHORITY COUNSEL WOULD BE SENDING A LETTER TO THE CITY OF WALESKA REQUESTING PERMISSION FOR THE AUTHORITY TO SET A MASTER METER AT THE INTERSECTION OF SILVER CREEK DRIVE AND PLEASANT UNION ROAD, AS DISCUSSED AT THE 4/29/19 BOARD MEETING.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE CITY OF CANTON HAS APPROVED THEIR AGREEMENT WITH COBB COUNTY MARIETTA WATER AUTHORITY FOR THE OPERATIONS AND OWNERSHIP OF THE HICKORY LOG CREEK RESERVOIR.  THIS AGREEMENT EXCLUDES CCWSA FROM THE RIGHT OF FIRST REFUSAL.

16.   TOM HEARD NOTED THAT THE AUTHORITY HAS RECEIVED PAYMENT FROM THE CITY OF WOODSTOCK FOR THE $500,000.00 CAPACITY FEE OUTLINED IN THE 4/29/19 AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF WOODSTOCK.

17.   CHAIRMAN BYRD RECOGNIZED NANCY MARTIN AS BEING IN ATTENDANCE OF TODAY’S MEETING.  Mrs. Martin has been appointed to the Post 3 seat on the CCWSA Board of Directors.  Mrs. Martin’s term will begin on 7/1/19.

18.   CHAIR MIKE BYRD AND BOARD MEMBER ROBERT MORRISON WERE RECOGNIZED FOR THEIR YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.  A plaque was presented to both Mr. Byrd and Mr. Morrison.

19.   DARRELL CAUDILL NOTED THAT THE ANNUAL ELECTION OF OFFICERS WOULD BE LISTED AT THE BEGINNING OF THE AGENDA FOR NEXT MONTH’S MEETING.

20.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.

Board Meeting:  August 26, 2019 ~4:00 P.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1) Request Approval of Proposal from Freese & Nichols in the Amount of $98,472.00 for the AWIA Risk & Resiliency Assessment & Emergency Response Plan
  2)  Request Approval of Contract Change Order #6 (FINAL) for the Riverbend Environmental Complex (CCWSA-2016-002)/ Decrease Per Change Order in the Amount of $278,324.93 for Unused Unit Price Items & Allowances/Current Contract Amount of $24,445,678.67; Revised Contract Amount of $24,167,353.74
  3)  Request Approval to Sole Source “Aerisa” Ionization Unit for the Rose Creek Odor Control Phase 3 Project
• Ryan Sarks
  RE:  GMEBS Retirement Plan Restatement
  
• Approval of the 7/29/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  1)  Presentment of Proposed FY 2020 Budget
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard

Board Meeting:  July 29, 2019 ~9:00 A.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Annual Election of Officers
• Corey Ghorley
  1) Request Acceptance of Proposal from GeoHydro Engineers in the Amount of $5,646.00 for Construction Materials Testing on the Fitzgerald Creek Belt Filter Press Addition Project
  2) Request Approval of Increase of Engineering Budget in the Amount of $5,000.00 for Bradford Engineering Regarding the Site Plan Development for the CCWSA Construction Complex (Original Approved Contract Amount of $20,000.00)
• Jeff Hooper
  1)  Lidl US Operations Sewer Easement Relinquishment
  2)  Buice Lake Water Easement Relinquishment and Relocation
• Approval of the 6/24/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard

Board Meeting Date:  May 29, 2019  ~ 9:00 AM

PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Beth Jones, Corey Ghorley, Mark Cochran, Mike Venters, Clint Blackwell, Tyler West, Jamie Veley, Greg Long, Brian Breeden, Joey Buice, Gaye Blackwell, Jennifer Arp, Lori Forrester, Rodney Satterfield, Eric Wright, Tim Dobson, Danny Henson, Emily Lemcke, Ellen Sams, and Pam Burnett.

Member Harry Johnston was not present.

Mike Byrd, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  PAM BURNETT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PRESENTED THE FOLLOWING AWARDS TO THE AUTHORITY:
• Etowah River Water Treatment Facility: Plant of the Year Award
• Riverbend Wastewater Treatment Facility: Plant of the Year Award
• Rose Creek Wastewater Facility: Plant of the Year Award
• Riverbend Wastewater Treatment Facility: Gold Award
• Rose Creek Wastewater Treatment Facility: Platinum Award
• Fitzgerald Creek Wastewater Treatment Facility: Platinum Award
• Etowah River Water Treatment Facility: Platinum Award

3.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSAL FROM PRECISION PLANNING, INC. IN THE AMOUNT OF $128,000.00 FOR ARCHITECTURAL DESIGN AND PERMITTING FOR THE CCWSA CONSTRUCTION COMPLEX. Mr. Ghorley noted this project is listed as Item #12 under Construction Expansion/Upgrade in the current CIP listing.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE PROPOSAL FROM PRECISION PLANNING, INC. IN THE AMOUNT OF $128,000.00 FOR ARCHITECTURAL DESIGN AND PERMITTING FOR THE CCWSA CONSTRUCTION COMPLEX. All members present voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSAL FROM PRECISION PLANNING, INC. IN THE AMOUNT OF $8,600.00 FOR A MASTER PLAN FEASIBILITY EVALUATION FOR THE 320 WEST MAIN STREET REPLACEMENT BUILDING. Mr. Ghorley noted this project is listed as Item #13 under Construction Expansion/Upgrade in the current CIP listing.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSAL FROM PRECISION PLANNING, INC. IN THE AMOUNT OF $8,600.00 FOR A MASTER PLAN FEASIBILITY EVALUATION FOR THE 320 WEST MAIN STREET REPLACEMENT BUILDING. All members present voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $612,684.00 FOR THE RIVER CHASE SEWER LINE REPLACEMENT PROJECT – PHASE TWO (CCWSA-2018-013). Mr. Ghorley noted this project is listed as Item #3 under Asset Replacement in the current CIP listing at an estimated cost of $600,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $612,684.00 FOR THE RIVER CHASE SEWER LINE REPLACEMENT PROJECT – PHASE TWO (CCWSA-2018-013.) All members present voted for the motion.

6.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2020 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 2020 CIP/FUTURE PROJECTS LISTING AS PRESENTED. All members present voted for the motion.

7.  DWAYNE FOWLER PRESENTED A REQUEST TO REPLANT THE SHOAL CREEK PROPERTY AT AN ESTIMATED COST OF $44,000.00. Mr. Fowler referenced correspondence received from Danny Henson in which Mr. Henson stated that the spraying, prescribed fire, and replanting will greatly improve the Shoal Creek/Johnson Trail tract owned by CCWSA. The present planted pine stands are overcrowded, stressed, and highly susceptible to disease and pine beetles. Pine beetles have infected trees in all areas of the property. Spraying, prescribed burning, and replanting will produce a healthy timber stand. The area will be safer for recreational users, have improved wildlife habitat, and be more disease and insect resistant. Destructive wildfire threat will be greatly reduced.

Mr. Henson noted that with proper management, the timber stand will produce three timber harvests in the next 20-25 years. These harvests will be determined by timber growth and market demands.

Mr. Henson noted that trees will not be replanted in the present hiking trails. A 10’ wide area will be left in the present trails. Metal fence posts painted with trail colors will be installed in areas where no trees are along hiking trails.

Mr. Henson noted that this year’s planting would be approximately 140-160 acres, and noted that his duties include coordinating the spraying, prescribed burn, and making certain the planting is done in the prescribed manner. Mr. Henson noted that he also assists the Georgia Forestry Commission with the burn and posting the area with signs about the process.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE REQUEST TO REPLANT THE SHOAL CREEK PROPERTY AT AN ESTIMATED COST OF $44,000.00. All members present voted for the motion.

8.  DWAYNE FOWLER NOTED THAT, AT LAST MONTH’S MEETING, THE BOARD CONSIDERED AN EXTENSION OF WATER MAIN FOR RESIDENTS OF ROCK HOUSE ROAD. Mr. Fowler noted that the Authority is now in receipt of a petition from residents of Rock House Road for this extension of water main. Mr. Fowler noted that Authority counsel is currently in the process of providing a revised service map to the City of Waleska along with a request for the City’s relinquishment of Rock House Road service area to the Authority.

Dwayne Fowler noted that he could present a revised service area map and cost estimates at next month’s meeting.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING. All members present voted for the motion.

9.  MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 4/29/19 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

10.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,717,840.00 below budget projections for the period ending 3/31/19. Mrs. Jones reported that total operating expenses are approximately $1,294,345.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,408,410.00 for the period ending 3/31/19.

11.  BETH JONES REQUESTED APPROVAL OF A PROPOSED CAPITALIZATION POLICY TO BEGIN 9/1/19. Mrs. Jones noted that under the Authority’s current capitalization policy, Structures & Improvements have a useful life of 20-50 years, Machinery & Equipment has a useful life of 5-20 years, and Office Furniture & Equipment has a useful life of 5 years. All acquisitions of property and equipment in excess of $1,000 are capitalized and depreciated.

Under the proposed capitalization policy to begin 9/1/19, Structures & Improvements would continue to have a useful life of 20-50 years, Machinery & Equipment would continue to have a useful life of 5-20 years, and Office Furniture & Equipment would continue to have a useful life of 5 years. However, Machinery & Equipment acquisitions in excess of $5,000, Office Furniture & Equipment acquisitions in excess of $5,000, and Structures & Improvement acquisitions in excess of $25,000 would be capitalized and depreciated. Line extensions and other infrastructure upgrades less than $25,000 will be charged as an expense as incurred. Installation of all new meters will be capitalized as Structures & Improvements.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSED CAPITALIZATION POLICY AS PRESENTED WITH AN EFFECTIVE DATE OF 9/1/19. All members present voted for the motion.

12.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 14.997 MGD for the month of April 2019 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 78.97” for the past twelve months.

13.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.1 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.4 MG. Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.330 MGD at the Riverbend Wastewater Treatment Facility.

14.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no overflows or spills occurred during this reporting period.

15.  DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE SOAP CREEK ROAD PROJECT IS APPROXIMATELY 50% COMPLETE AT THIS TIME.

16.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE SERVICE AREA AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF WOODSTOCK THAT WAS APPROVED BY THE BOARD AT LAST MONTH’S MEETING HAS ALSO BEEN APPROVED AND EXECUTED BY THE CITY OF WOODSTOCK. Mr. Heard noted that the water flow meter, to be used for wastewater billing, is in process to be set.

17.  ROBERT MORRISON REQUESTED THAT A PRESENTATION BE MADE AT NEXT MONTH’S MEETING REGARDING THE AUTHORITY’S OPEB FUNDING.

18.  MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN. All members present voted for the motion.

Board Meeting:  June 24, 2019 ~4:00 P.M.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  RE: Request Approval of Engineering Budget in the amount of $228,287.00 from Brown & Caldwell Engineers for the Odor Control at Rose Creek Phase 3 Project (Item #7 on Current CIP; Total Original Estimated Cost for Overall Project of $1,250,00.00)
• Gaye Blackwell
  RE:  Proposed Addition of Fee for Relocating Existing Meter Outside Fence to Miscellaneous Charges Listing
  
• Mike Venters
  RE:  Sludge Disposal Procurement Services
• Ryan Sarks
  RE:  Presentation Regarding OPEB Funding
• Follow-Up Item form the 5/29/19 Board Meeting:
  1)  Consideration of Extension of Water Main for Residents of Rock House Road
• Approval of the 5/29/19 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
  1)  Recognition of Board Members Mike Byrd & Robert Morrison

Board Meeting Date:  April 29, 2019  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Garry Hensley, Mark Cochran, Jennifer Arp, Greg Long, Gaye Blackwell, Jeff Hooper, Brian Breeden, Ryan Sarks, Rodney Satterfield, Tim Dobson, Eric Wright, Emily Lemcke, Bob Bartlett, and Ellen Sams.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GAYE BLACKWELL PRESENTED A REQUEST FROM ROBIN SUGGS FOR CONSIDERATION OF BILLING ON BEHALF OF HER MOTHER, CORINNE THOMAS.  Mrs. Blackwell referenced correspondence received from Ms. Suggs in which Ms. Suggs noted that on behalf of her mother, she requests reimbursement for multiple years of payments to CCWSA for sewage volume which was not processed by the county.

In this correspondence, Ms. Suggs further noted that her mother, due to her advanced age, was confused and did not understand that she had a water leak occurring in the plumbing under her home’s slab as there has never been any visible water from the leakage.  Ms. Suggs noted that Ms. Thomas’ children only became aware of an issue recently upon a review of her finances, and a repair was made immediately by re-plumbing above grade.

Ms. Suggs requested that the Board consider Ms. Thomas’ situation and the fact that she paid for service not rendered.

Mrs. Blackwell presented the following timeline for this account:

·         January 14, 2016:  Customer called, concerned about high consumption; Work order #214996 was issued to check the meter

·         January 15, 2016:  Meter technician determined there was a leak on the customer’s side

·         January 2016 through November 2018:  Consumption averaged 17,000 gallons per month

·         March 4, 2019:  Leak request was received and processed.  A two-month adjustment credit in the amount of $249.75 was applied, $76.00 for water, $173.75 for sewer

·         April 2019:  Received letter from Ms. Thomas’ daughter, Robin Suggs, requesting sewer credit on consumption billed to the account for multiple years, possibly as far back as 2016 when customer called, concerned about her high bill

·         Going back to January 2016 through December 2018, the additional credit for consumption above the minimum charge, $12,60, would be $3,523.65.  This amount does not include the credit given on the two-month leak adjustment for October and November 2018

MOTION BY ROBERT MORRISON AND SECOND BY HARRY JOHNSTON TO PROVIDE A ONE-TIME LEAK ADJUSTMENT FOR THE SEWER PORTION OF MS. THOMAS’ ACCOUNT FOR THE PRECEDING TWELVE MONTHS FROM THE NOTICE OF THE DATE OF REPAIR.  NO FORMAL POLICY CHANGE WILL BE IMPLEMENTED AT THIS TIME.  Members Morrison and Johnston voted for the motion.  Members Woodruff, Wilmarth, Dabbs, and Winchester voted against the motion.  Motion failed.

3.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF IHC CONSTRUCTION IN THE AMOUNT OF $1,856,787.50 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT (CCWSA-2018-012-FITZGERALD CREEK BELT FILTER PRESS ADDITION).  Mr. Ghorley noted that this item is currently listed on the Authority’s CIP list at an estimated cost of $2,500,000.00.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID OF IHC CONSTRUCTION IN THE AMOUNT OF $1,856,787.50 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TEN RESIDENTS OF PLEASANT UNION ROAD.  Mr. Fowler noted that the installation of approximately 5,300 feet of 3” water main and approximately 1,200 feet of 2 ½’ water main would be required to serve this area, at an approximate cost to the Authority of $39,000.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $17,000.00 from this scope of work.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,300 FEET OF 3” WATER MAIN AND APPROXIMATELY 1,200 FEET OF 2 ½” WATER MAIN FOR THE PLEASANT UNION ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $39,000.00, CONTINGENT UPON APPROVAL BY THE CITY OF WALESKA TO INSTALL A MASTER METER AT THE INTERSECTION OF SILVER CREEK DRIVE AND PLEASANT UNION ROAD.  All members voted for the motion.

5.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM FIVE RESIDENTS OF ROY MASON LANE.  Mr. Fowler noted that the installation of approximately 900 feet of 2 1/2” water main would be required to serve this area, at an approximate cost to the Authority of $5,400.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $8,500.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 900 FEET OF 2 ½” WATER MAIN FOR THE ROY MASON LANE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $5,400.00.  All members voted for the motion.

6.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM ELEVEN RESIDENTS OF SOAP CREEK ROAD.  Mr. Fowler noted that the installation of approximately 9,400 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $56,400.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $18,700.00 from this scope of work.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 9,400 FEET OF 3” WATER MAIN FOR THE SOAP CREEK ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $56,400.00.  All members voted for the motion.

7.   DWAYNE FOWLER REQUESTED BOARD CONSIDERATION OF EXTENSION OF WATER MAIN FOR RESIDENTS OF ROCK HOUSE ROAD.  Mr. Fowler noted that a formal petition for this extension has not been received by the Authority at this time.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS FOR AUTHORITY COUNSEL TO PROVIDE A REVISED SERVICE AREA MAP TO THE CITY OF WALESKA ALONG WITH A REQUEST FOR THE CITY’S RELINQUISHMENT OF ROCK HOUSE ROAD SERVICE AREA TO THE AUTHORITY.  THIS ISSUE WILL BE FURTHER DISCUSSED AT NEXT MONTH’S BOARD MEETING.  All members voted for the motion.

Mr. Fowler noted that Ellen Sams, who is present at today’s meeting, may bring a formal petition for extension of water main to next month’s meeting.

8.   RYAN SARKS REQUESTED APPROVAL OF THE FY 2019 SURPLUS LISTING.  Mr. Sarks noted that the items on this listing would be sold at auction on 5/11/19.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2019 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

9.  TOM ROACH PRESENTED A PROPOSED SERVICE AREA AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF WOODSTOCK.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THIS AGREEMENT, CONTINGENT UPON APPROVAL BY THE CITY OF WOODSTOCK BY A DATE OF NO LATER THAN 6/24/19.  IF APPROVAL HAS NOT BEEN RECEIVED BY 6/24/19, THE PROPOSED AGREEMENT WILL STAND AS WITHDRAWN. All members voted for the motion.

10.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 3/25/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

11.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,625,880.00 below budget projections for the period ending 2/28/19.  Mrs. Jones reported that total operating expenses are approximately $1,258,580.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,749,709.00 for the period ending 2/28/19.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.823 MGD for the month of March 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.   Mr. Blackwell reported a cumulative rainfall total of 78.37” for the past twelve months.

13.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG.  Mr. Heard reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

14.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow had occurred on 3/25/19 at Towne Lake Parkway.  Mrs. Arp also noted that the Authority had been notified of an illegal discharge into Rose Creek at Wyngate Parkway on 3/29/19.  Upon investigation, the Authority determined it was actually a fish kill by a contractor working for the School District.  Mrs. Arp noted that Cherokee County and the EPD have now taken over the issue.

15.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REQUESTED FUNDING IN THE AMOUNT OF $210,000.00 FOR THE E. CHEROKEE DRIVE/S. HOLLY SPRINGS RD. INTERSECTION IMPROVEMENTS PROJECT.  Mr. Fowler noted that this item is listed on the Authority’s CIP list, and noted that the County has given notice to proceed on this road relocation project.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE FUNDING IN THE AMOUNT OF $210,000.00 FOR THE E. CHEROKEE DRIVE/S. HOLLY SPRINGS RD. INTERSECTION IMPROVEMENTS PROJECT.  All members voted for the motion.

16.   DWAYNE FOWLER REQUESTED FUNDING IN THE AMOUNT OF $192,000.00 FOR THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.  Mr. Fowler noted that this item is listed on the Authority’s CIP list, and noted that the County has given notice to proceed on this road relocation project.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE FUNDING IN THE AMOUNT OF $192,000.00 FOR THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.  All members voted for the motion.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE MAY 2019 BOARD MEETING WOULD BE HELD ON WEDNESDAY, MAY 29, 2019 AT 9:00 A.M.

18.   DWAYNE FOWLER NOTED THAT THE D.O.T. WILL BEGIN WORK ON THE LITTLE RIVER BRIDGE @ BELLS FERRY ROAD PROJECT SOON, WITH A POTENTIAL LET DATE OF 2021.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.