Board Meeting: December 14, 2020 @ 4:00 PM

Agenda Items:

• Invocation
• Clay Pilgrim; Rushton & Company
  RE:  Presentment of FY 2020 Audit Report
• Shayne Fowler & Gaye Blackwell
  RE:  Proposed Specification Adjustments Regarding Sprinkler Systems and Fire Line Metering Requirements/Proposed Revisions to Fees for Double Check Detector Assemblies (DCDA)
• Dwayne Fowler
  RE:  Proposed CCWSA Relinquishment of Easement along SR 20 at Union Hill to G-DOT
• Tom Roach
  RE:  Belmont Downs/Georgia Power Easement
• Approval of the 11/30/20 Board Meeting Minutes
  
• There will be no Finance Report given this month due to the presentment of the FY 2020 Audit Report
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard
  1) Approval of the 2021 Board Meeting Calendar
• Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  October 26, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Jamie Veley, Ryan Sarks, Jennifer Arp, Gaye Blackwell, Eric Wright, Garry Hensley, Mark Cochran, and Rodney Satterfield.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/26/20 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH.  All members present voted for the motion.

3.   RYAN SARKS REQUESTED APPROVAL OF AN AMENDED GMEBS ADOPTION AGREEMENT AND GENERAL ADDENDUM FOR RETIREMENT MODIFICATIONS FOR NEW HIRES AND REHIRES.  Mr. Sarks noted that these amended documents will set a minimum age of 55 in order to be eligible for the Rule of 80 and remove the Late Retirement Benefit for employees hired or rehired on or after November 1, 2020.  Mr. Sarks also noted that these changes will help mitigate future pension plan expense and ensure affordability into the foreseeable future.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE AMENDED GMEBS ADOPTION AGREEMENT AND GENERAL ADDENDUM FOR RETIREMENT MODIFICATIONS FOR NEW HIRES AND REHIRES AS OUTLINED BY MR. SARKS.  All members present voted for the motion.

4.   MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO APPROVE THE 9/28/20 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.126 MGD for the month of September 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.31” for the past twelve months.

6.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.5 MG.  Mr. Veley reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

7.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no overflows or spills occurred during this reporting period.

8.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT WORK HAS BEEN COMPLETED ON THE OLD JONES ROAD LINE EXTENSION PROJECT.  MR. FOWLER NOTED THAT WORK IS ON-GOING ON THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT, AND WORK WILL BEGIN SOON ON THE EAST CHEROKEE DRIVE/SOUTH HOLLY SPRINGS ROAD INTERSECTION IMPROVEMENTS PROJECT.

9.   MR. FOWLER NOTED THAT HE HAS RECEIVED NOTIFICATION THAT THE LET DATE FOR THE HWY. 20 PROJECT FROM SCOTT ROAD TO UNION HILL ROAD WILL BE APRIL 2021.

10.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, REGARDING CITY OF BALL GROUND SERVICE AREA.  In this letter, Mr. Wilmarth noted that with regard to the request made by the Authority for modification of service area that was approved at the 9/28/20 CCWSA board meeting, the Ball Ground City Council voted unanimously on 10/8/20 to relinquish the seven parcels along Canton Highway and Blair Road consisting of parcels 04N03C 009A, 04N03C 009, 04N04 023, 04N04 022, 04N04 021, 04N04 020, and 04N04 018 from the City of Ball Ground service area and modify the service area map to show these parcels as being served by CCWSA.

Mr. Wilmarth requested that the City of Ball Ground be provided with a copy of the service area map once the above modifications have been made.

11.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN.  All members present voted for the motion.

Board Meeting:  November 30, 2020 @ 9:00 AM

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Recognition of Certificate of Achievement for Excellence in Financial Reporting
• Dwayne Fowler
  RE:  Request by David Hatabian of the City of Canton for CCWSA to Accept Relinquishment of Water Service Area by City of Canton into CCWSA Service Area for Property Located at 2514 Fate Conn Road (Tax Map 14N21 Parcel 020).  CCWSA to provide water service, City of Canton to provide sewer service.
• Corey Ghorley
  1)  Request Approval of Increase to the Engineering Budget for the Water Distribution & Wastewater Collection System Master Plan by Freese & Nichols in the amount of $45,010.00 (Increase is to cover additional services for Water & Sewer Model Development and Demand Forecasts.  Original Contract Amount $202,540.00.  New Contract Amount $247,550.00)
  2)  Request Approval of Construction Budget for the Fitzgerald Creek WWTP Build-Out to 11.75 MGD in the amount of $42,600,000.00.  (Item #6 under Construction Expansion/Upgrade on Current CIP; Total Original Estimated Cost of $35,000,000.00)
  3)  CIP Update
• Approval of the 10/26/20 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• * There will be no General Manager’s Report presented this month.

Board Meeting:  September 28, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Garry Hensley, Mike Venters, Clint Blackwell, Jennifer Arp, Ryan Sarks, Gaye Blackwell, Eric Wright, Greg Long, Mark Cochran, Melanie Stephens, Rodney Satterfield, and Tyler Childers.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $4,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA IT/LAB OFFICE BUILDING.  Mr. Ghorley noted that this project is listed as Item #10 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  This project is listed on the CIP as ‘Replacement of 320 West Main Building (Old White House).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GEOHYDRO ENINGEERS IN THE AMOUNT OF $4,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA IT/LAB OFFICE BUILDING.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL TO “SOLE SOURCE” PROCESS EQUIPMENT FOR THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  Mr. Ghorley noted that the new equipment will match existing equipment structures built in the last plant upgrade, as well as provide uniformity of existing equipment.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO “SOLE SOURCE” PROCESS EQUIPMENT FOR THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  A roll call vote was taken, and all members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF IHC CONSTRUCTION COMPANIES, LLC IN THE AMOUNT OF $1,121,430.00 FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  Mr. Ghorley noted that this project is listed as Item #5 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a board approved Construction Budget in the amount of $1,600,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE LOW BID OF IHC CONSTRUCTION COMPANIES, LLC IN THE AMOUNT OF $1,121,430.00 FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF LAKESHORE ENGINEERING IN THE AMOUNT OF $2,039,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  Mr. Ghorley noted that this project is listed as Item #4 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a board approved Construction Budget in the amount of $1,900,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE LOW BID OF LAKESHORE ENGINEERING IN THE AMOUNT OF $2,039,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members voted for the motion.

6.  DWAYNE FOWLER REQUESTED APPROVAL FOR CCWSA TO REQUEST RELINQUISHMENT OF SEVEN PARCELS FROM THE CITY OF BALL GROUND SERVICE AREA INTO CCWSA SERVICE AREA (MAP ATTACHED).  Mr. Fowler noted that these parcels are located approximately 1300 feet south of Marion Spence Road, and noted that from a hydraulic perspective, CCWSA could better serve these parcels with water service.

MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO AUTHORIZE AUTHORITY COUNSEL TO SEND A FORMAL REQUEST TO THE CITY OF BALL GROUND FOR RELINQUISHMENT OF THESE SEVEN PARCELS CURRENTLY LOCATED IN CITY OF BALL GROUND SERVICE AREA INTO CCWSA SERVICE AREA.  Members Dabbs, Johnston, Martin, Woodruff, and Mansell voted for the motion. Member Wilmarth abstained from voting.  Motion passed.

7.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 8/31/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 8/31/20 MEETING, HE HAD PRESENTED A REQUEST FROM BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD (PLAN ATTACHED).  Mr. Fowler noted that this proposed development consists of approximately 75 units, and noted that staff recommends approval of this request.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD.  All members voted for the motion.

8.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/31/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $3,877,758.00 above budget projections for the period ending 7/31/20.  Mrs. Jones reported that total operating expenses are approximately $603,627.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $13,636,217.00 for the period ending 7/31/20.

10.   MRS. JONES REPORTED THAT WORK HAS BEGUN ON THE FY 2020 AUDIT.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.880 MGD for the month of August 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.09” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.8 MG.  Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13.   MIKE VENTERS REPORTED THAT THE AUTHORITY WAS ISSUED A FINE BY THE EPD IN THE AMOUNT OF $2,813.00 FOR AN UNPERMITTED DISCHARGE OF 20,820 GALLONS OF UNTREATED SEWERAGE INTO ROSE CREEK ON 8/17/20.

14.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill occurred during this reporting period at an unnamed tributary to Rose Creek.  Mrs. Arp noted that approximately 2,961 gallons were spilled, and the reason for the spill was due to a blockage caused sewerage to go into a dead sewer line.  Mrs. Arp noted that staff removed the blockage and sealed the dead line.

Mrs. Arp further noted that an overflow occurred at Deer Run on Cabin Creek Court.  Mrs. Arp noted that a blockage caused sewerage to come out of a manhole in a back yard.  The overflow did not reach Noonday Creek.

15.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT, AT THE 1/27/20 BOARD MEETING, THE BOARD APPROVED CCWSA RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD TO THE CITY OF WOODSTOCK.  Mr. Fowler noted that the City of Woodstock is currently in the process of notifying these customers that they will become customers of the City of Woodstock.

16.   DWAYNE FOWLER REPORTED THAT TIMBER CUTTING ON THE AUTHORITY’S SHOAL CREEK PROPERTY SHOULD BE COMPLETED WITHIN THE NEXT COUPLE OF WEEKS.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

Board Meeting:  October 26, 2020 @ 4:00 PM

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1)  Request Approval of CCWSA-2020-001 -Atkins North America General Services Contract in an amount not-t0-exceed $200,000.00
  2)  Request Approval of CCWSA-2020-002-Brown & Caldwell General Services Contract in an amount not-to-exceed $200,000.00
  3)  Request Approval of CCWSA-2020-003-Hazen and Sawyer General Services Contract in an amount not-to-exceed-$200,000.00
  4)  Request Approval of CCWSA 2020-004-Engeineering Strategies, Inc. General Services Contract in an amount not-to-exceed $200,000.00
  5)  Request Approval of CCWSA-2020-005-Infratec Consulting General Service Contract in an amount not to exceed $200,000.00
  6)  Request Approval of CCWSA-2020-006-Freese and Nichols, Inc. General Services Contract in an amount not-to-exceed $200,000.00
• Ryan Sarks
  RE:  Amended GMEBS Adoption Agreement and General Addendum for Retirement Modifications for New Hires
• Approval of the 9/28/20 Board Meeting Minutes
  
• There will be no Finance Report given this month due to the audit in-progress
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard

Board Meeting:  August 31, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Greg Long, Melanie Stephens, Mark Cochran, Mike Venters, Ryan Sarks, Garry Hensley, Jennifer Arp, Rodney Satterfield, Melissa Darvish, Sharon Clark, Eric Wright, Jeff Hooper, Leo Baker, Gaye Blackwell, Tyler Childers, and Randy Cargle.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $5,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted that the amount of the proposal will be added to the existing contract for Special Inspections in the amount of $6,191.60 that was approved in June 2020.  Mr. Ghorley reported a new contract total in the amount of $11,391.60.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL SUBMITTED BY GEOHYDRO ENGINEERS IN THE AMOUNT OF $5,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF THE FINAL CLOSEOUT CHANGE ORDER FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  Mr. Ghorley noted that this project is currently listed as Item #3 on the Authority’s current CIP list under Construction Management/Upgrade.  This change order reflects a credit of $149,602.66 due to drain line redesign, unused allowances, and unused unit price items.  Mr. Ghorley reported an original contract amount of $1,856,787.50, and a final contract amount of $1,707,184.84.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE FINAL CLOSEOUT CHANGE ORDER, WHICH IS A DECREASE IN THE AMOUNT OF $149,602.66, FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING PROPOSAL FROM PRECISION PLANNING, INC. FOR THE CCWSA CONSTRUCTION COMPLEX IN THE AMOUNT OF $42,000.00.  Mr. Ghorley reported a current contract amount of $128,000.00 based on an estimated construction cost of $1,600,000.00.  Mr. Ghorley noted that the increase is based on increased estimated construction costs of $2,435,975.69 that was approved by the Board in February 2020.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL OF PRECISION PLANNING, INC. IN THE AMOUNT OF $42,000.00 FOR THE CCWSA CONSTRUCTION COMPLEX.  All members voted for the motion.

5.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD (PLAN ATTACHED).  Mr. Fowler noted that this proposed development consists of approximately 75 units.

Mr. Fowler noted this is the first reading of this issue, and no Board action is necessary at this time.

6.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TEN RESIDENTS OF OLD JONES ROAD.  Mr. Fowler noted that the proposed line extension is from Eagles Landing to Gantt Road.  The total footage of the extension is approximately 3,485 feet, and the estimated line size is 3” PVC.  The estimated task cost of the line is $20,910.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $17,500.00 from this scope of work.

Mr. Fowler noted that the people at 1661 Old Jones Road who initiated the petition recently had their well test badly due to unacceptable E-coli levels.

MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,485 FEET OF 3” WATER MAIN FOR THE OLD JONES ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,910.00.  All members voted for the motion.

7.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 7/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,582,573.00 above budget projections for the period ending 6/30/20.  Mrs. Jones reported that total operating expenses are approximately $715,960.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $11,794,338.00 for the period ending 6/30/20.

9.   BETH JONES PRESENTED A PROPOSED AMENDMENT (ATTACHED) TO THE FISCAL YEAR 2020 BUDGET DUE TO THE RECENT BOND REFUNDING WHICH INCLUDES THE ADDITION OF THE COST OF ISSUANCE EXPENSE, DEFERRED AMOUNT ON REFUNDING (AMORTIZATION EXPENSE), AND INTEREST EXPENSE.  Mrs. Jones noted that these adjustments stem from the June closing date of the refunding of the Series 2010 and 2011 bonds.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AMEND THE FISCAL YEAR 2020 BUDGET TO INCLUDE THESE THREE LINE ITEMS AS OUTLINED BY MRS. JONES.  All members voted for the motion.

10.   BETH JONES PRESENT THE PROPOSED BUDGET FOR FISCAL YEAR 2021 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2021 AS PRESENTED.  All members voted for the motion.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 21.153 MGD for the month of July 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 61.66” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.3 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

13.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at the Rose Creek Facility in the amount of 20,820 gallons.  Mrs. Arp noted that cause of the spill was influent valve failure at the splitter box on Basin #3.  Mrs. Arp noted that the valve has been repaired and the spill has been reported to EPD.

14.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT A WATER MAIN BREAK OCCURRED ON 8/30/20 IN THE NEESE ROAD AREA.  Mr. Fowler stated that, at the 1/27/20 board meeting, he had reported that the City of Woodstock was preparing to relocate Neese Road, and the Authority, at that time, had approximately 28 customers in the area.  Mr. Fowler had reported an approximate cost to the Authority of over $300,000.00 to relocate the water main, and staff recommended and the CCWSA Board approved CCWSA relinquishment of service area at Neese Road (map attached) to the City of Woodstock at the 1/27/20 meeting.

Mr. Fowler noted that, as a result of the COVID-19 issues over the last several months, CCWSA and Woodstock are just now in the process of discussions regarding isolation of this line onto the City’s system.  Mr. Fowler noted that he hopes to meet with representatives of the City within the next couple of weeks.

15.   DWAYNE FOWLER NOTED THAT HE ANTICIPATES COMPLETION OF THE TIMBER CUTTING AT THE ROCK CREEK PROPERTY WITHIN THE NEXT COUPLE OF WEEKS.  Mr. Fowler noted that replanting should occur sometime this fall.

16.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ADJOURN.  All members voted for the motion.

Board Meeting:  September 28, 2020 @ 9:00 AM

Agenda Items:

• Invocation
• Corey Ghorley
  1)  Request Approval of Proposal from GeoHydro Engineers in the amount of $4,200.00 for Subsurface Exploration and Geotechnical Preparation for the CCWSA IT/Lab Office Building (This project is listed as Item #10 (in blue) under Construction Expansion/Upgrade on Current CIP.  This project is listed as Replacement of 320 West Main Building (Old White House).
  2)  Request Approval to “Sole Source” Process Equipment for the Fitzgerald Creek WWTP Expansion to 11.75 MGD (New Equipment will match existing equipment structures built in last plant upgrade).
  3)  Request Approval of Low Bid of IHC construction Companies, LLC in the amount of $1,121,430.00 for the Odor Control at Rose Creek Phase 3 Project (This project is listed as Item #5 (in blue) under Construction Expansion/Upgrade on Current CIP.  Board approved Construction Budget in the amount of $1,600,000.00).
  4)  Request Approval of Low Bid of Lakeshore Engineering in the amount of $2,039,000.00 for the Blankets Creek Capacity Expansion Project (This project is listed as Item #4 (in blue) under Construction Expansion/Upgrade on Current CIP.  Board Approved Construction Budget in the amount of $1,900,000.00).
• Dwayne Fowler
  RE:  Request Approval for CCWSA to Request Relinquishment of Seven Parcels from City of Ball Ground Service Area into CCWSA Service Area
• Follow-Up Item form the 8/31/20 Board Meeting:
  1)  Request form Brian Taylor of Taylor Morrison of Georgia, LLC for Pump Station and Force Main for Property Located on Bart Manous Road
• Approval of the 8/31/20 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
• *Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  July 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Mark Cochran, Garry Hensley, Jennifer Arp, Mike Venters, Ryan Sarks, Clint Blackwell, Eric Wright, Greg Long, Gaye Blackwell, Jeff Hooper, Melanie Stephens, and Rodney Satterfield.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

Eric Wilmarth nominated that Gary Winchester be re-elected as Chair.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Chair-Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

Nancy Martin nominated that Eric Wilmarth be re-elected as Vice-Chair.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.

Harry Johnston nominated that Doug Dabbs be re-elected as Secretary.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF “AMENDMENT 1” TO THE ENGINEERING SERVICES AGREEMENT FROM BROWN & CALDWELL IN THE AMOUNT OF $22,522.00 FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  Mr. Ghorley noted that “Amendment 1” will cover additional bidding services, update specifications to reflect addendums from previous bid, and estimate Project Management for extended project duration.  Mr. Ghorley reported a current contract amount of $228,287.00, and a revised contract amount (with addendum) of $250,809.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE “AMENDMENT 1” TO THE ENGINEERING SERVICES AGREEMENT FROM BROWN & CALDWELL IN AN AMOUNT NOT-TO-EXCEED $22,522.00 FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF CARROLL DANIEL CONSTRUCTION IN THE AMOUNT OF $2,456,292.00 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted that this project is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley reported an approved construction cost estimate of $2,435,975.69.

Mr. Ghorley noted that only one bid was received for this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE LOW BID OF CARROLL DANIEL CONSTRUCTION IN THE AMOUNT OF $2,456,292.00 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM DANNY HENSON REGARDING THE CCWSA REFORESTATION PROJECT.  Mr. Fowler noted that Mr. Henson is proposing to coordinate the spraying of herbicide, conduct prescribed burning, and plant containerized seedlings on approximately 200-210 acres at a cost of $65,000.00.

Mr. Henson also noted in his proposal that, with regard to CCWSA Harvest Area 1 that was previously thinned, there are additional beetle kills, and some of the smaller slim trees need to be removed.  This is an area of approximately 25 acres and will have 25-30 loads.  Loading decks are already in place.  Mr. Henson also noted that there are many trees in this area that need to be removed along the roadway.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE EXPENDITURE OF $65,000.00 SO THAT MR. HENSON MAY COORDINATE THE SPRAYING OF HERBICIDE, CONDUCT PRESCRIBED BURNING, AND PLANT CONTAINERIZED SEEDLINGS ON APPROXIMATELY 200-210 ACRES.  All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO AMEND THE EXISTING CONTRACT WITH NORTH GEORGIA TIMBER IN ORDER TO RE-CLEAR THE APPROXIMATE 25 ACRES OF HARVEST AREA 1 ON WHICH ADDITIONAL BETTLE KILLS HAVE BEEN DISCOVERED.  All members voted for the motion.

6.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 6/29/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 6/29/20 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT.  Mr. Fowler noted that LDS Partners, LLC is the developer of this project, and noted that the proposed development consists of approximately 142 units.  Mr. Fowler noted that Mr. Smith has informed him that he does not have access to gravity sewer.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT.  All members voted for the motion.

7.   MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/29/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,111,611.00 above budget projections for the period ending 5/31/20.  Mrs. Jones reported that total operating expenses are approximately $789,634.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $8,639,515.00 for the period ending 5/31/20.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.300 MGD for the month of June 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.26” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG.  Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during the current reporting period.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE WOODSTOCK ROAD & VICTORY ROAD ROUNDABOUT PROJECT IS NOW COMPLETE, AND NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING OR THREATENED LITIGATION.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

15.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

Board Meeting:  August 31, 2020~4:00 P.M.

Agenda Items:

• Invocation
• Corey Ghorley
  1)  Request Approval of Proposal from GeoHydro Engineers in the amount of $5,200.00 for Subsurface Exploration and Geotechnical Preparation for the CCWSA Construction Complex (This proposal amount will be added to the existing contract for Special Inspections in the amount of $6,191.60 approved in June 2020.  New contract total in the amount of $11,391.60)
  2)  Request Approval of Final Closeout Change Order for the Fitzgerald Creek Belt Filter Press Addition Project (Item #3 on Current CIP under Construction Expansion/Upgrade.  Change order reflects a credit of $149,602.66 due to drain line redesign, unused allowances, and unused unit price items.  Original Contract Amount of $1,856,787.50; Final Contract Amount of $1,707,184.84)
  3)  Request Approval of Engineering Proposal from Precision Planning, Inc. for the CCWSA Construction Complex Project in the amount of $42,000.00 (Current Contract Amount of $128,000.00 based on an estimated Construction Cost of $1,600,00.00; Increase is based on increased estimated Construction Cost of $2,435,975.69 that was approved by the Board in February 2020)
  
  
• Dwayne Fowler
  1)  Request from Brian Taylor of Taylor Morrison of Georgia, LLC for Pump Station and Force Main for Property Located on Bart Manous Road
  2)  Petition for Extension of Water Main from Residents of Old Jones Road
• Approval of the 7/27/20 Board Meeting Minutes
  
• Finance Report – Beth Jones
  1)  Request Approval of Amendment to FY 2020 Budget
  2)  Presentment of Proposed FY 2021 Budget
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report –Tom Heard
• Executive Session
• Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com