Board Meeting: August 31, 2020 ~4:00 P.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Greg Long, Melanie Stephens, Mark Cochran, Mike Venters, Ryan Sarks, Garry Hensley, Jennifer Arp, Rodney Satterfield, Melissa Darvish, Sharon Clark, Eric Wright, Jeff Hooper, Leo Baker, Gaye Blackwell, Tyler Childers, and Randy Cargle.
Gary Winchester, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BARRY MANSELL.
2. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $5,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT. Mr. Ghorley noted that the amount of the proposal will be added to the existing contract for Special Inspections in the amount of $6,191.60 that was approved in June 2020. Mr. Ghorley reported a new contract total in the amount of $11,391.60.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL SUBMITTED BY GEOHYDRO ENGINEERS IN THE AMOUNT OF $5,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT. All members voted for the motion.
3. COREY GHORLEY REQUESTED APPROVAL OF THE FINAL CLOSEOUT CHANGE ORDER FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT. Mr. Ghorley noted that this project is currently listed as Item #3 on the Authority’s current CIP list under Construction Management/Upgrade. This change order reflects a credit of $149,602.66 due to drain line redesign, unused allowances, and unused unit price items. Mr. Ghorley reported an original contract amount of $1,856,787.50, and a final contract amount of $1,707,184.84.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE FINAL CLOSEOUT CHANGE ORDER, WHICH IS A DECREASE IN THE AMOUNT OF $149,602.66, FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT. All members voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING PROPOSAL FROM PRECISION PLANNING, INC. FOR THE CCWSA CONSTRUCTION COMPLEX IN THE AMOUNT OF $42,000.00. Mr. Ghorley reported a current contract amount of $128,000.00 based on an estimated construction cost of $1,600,000.00. Mr. Ghorley noted that the increase is based on increased estimated construction costs of $2,435,975.69 that was approved by the Board in February 2020.
MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL OF PRECISION PLANNING, INC. IN THE AMOUNT OF $42,000.00 FOR THE CCWSA CONSTRUCTION COMPLEX. All members voted for the motion.
5. DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD (PLAN ATTACHED). Mr. Fowler noted that this proposed development consists of approximately 75 units.
Mr. Fowler noted this is the first reading of this issue, and no Board action is necessary at this time.
6. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TEN RESIDENTS OF OLD JONES ROAD. Mr. Fowler noted that the proposed line extension is from Eagles Landing to Gantt Road. The total footage of the extension is approximately 3,485 feet, and the estimated line size is 3” PVC. The estimated task cost of the line is $20,910.00. Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $17,500.00 from this scope of work.
Mr. Fowler noted that the people at 1661 Old Jones Road who initiated the petition recently had their well test badly due to unacceptable E-coli levels.
MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,485 FEET OF 3” WATER MAIN FOR THE OLD JONES ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,910.00. All members voted for the motion.
7. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 7/27/20 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,582,573.00 above budget projections for the period ending 6/30/20. Mrs. Jones reported that total operating expenses are approximately $715,960.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $11,794,338.00 for the period ending 6/30/20.
9. BETH JONES PRESENTED A PROPOSED AMENDMENT (ATTACHED) TO THE FISCAL YEAR 2020 BUDGET DUE TO THE RECENT BOND REFUNDING WHICH INCLUDES THE ADDITION OF THE COST OF ISSUANCE EXPENSE, DEFERRED AMOUNT ON REFUNDING (AMORTIZATION EXPENSE), AND INTEREST EXPENSE. Mrs. Jones noted that these adjustments stem from the June closing date of the refunding of the Series 2010 and 2011 bonds.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AMEND THE FISCAL YEAR 2020 BUDGET TO INCLUDE THESE THREE LINE ITEMS AS OUTLINED BY MRS. JONES. All members voted for the motion.
10. BETH JONES PRESENT THE PROPOSED BUDGET FOR FISCAL YEAR 2021 (ATTACHED).
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2021 AS PRESENTED. All members voted for the motion.
11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 21.153 MGD for the month of July 2020 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 61.66” for the past twelve months.
12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.3 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.
13. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred at the Rose Creek Facility in the amount of 20,820 gallons. Mrs. Arp noted that cause of the spill was influent valve failure at the splitter box on Basin #3. Mrs. Arp noted that the valve has been repaired and the spill has been reported to EPD.
14. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT A WATER MAIN BREAK OCCURRED ON 8/30/20 IN THE NEESE ROAD AREA. Mr. Fowler stated that, at the 1/27/20 board meeting, he had reported that the City of Woodstock was preparing to relocate Neese Road, and the Authority, at that time, had approximately 28 customers in the area. Mr. Fowler had reported an approximate cost to the Authority of over $300,000.00 to relocate the water main, and staff recommended and the CCWSA Board approved CCWSA relinquishment of service area at Neese Road (map attached) to the City of Woodstock at the 1/27/20 meeting.
Mr. Fowler noted that, as a result of the COVID-19 issues over the last several months, CCWSA and Woodstock are just now in the process of discussions regarding isolation of this line onto the City’s system. Mr. Fowler noted that he hopes to meet with representatives of the City within the next couple of weeks.
15. DWAYNE FOWLER NOTED THAT HE ANTICIPATES COMPLETION OF THE TIMBER CUTTING AT THE ROCK CREEK PROPERTY WITHIN THE NEXT COUPLE OF WEEKS. Mr. Fowler noted that replanting should occur sometime this fall.
16. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.
