Board Meeting: April 26, 2021 ~4:00 P.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Darrell Caudill, Wesley Banks, Joey Buice, Jennifer Arp, Ryan Sarks, Clint Blackwell, Beth Jones, Sharon Clark, Corey Ghorley, Gaye Blackwell, Jamie Veley, Jeff Hooper, Rodney Satterfield, Melanie Stephens, Garry Hensley, and Eric Wright.
Gary Winchester, Chair, called the meeting to order and noted that the Board would proceed with the agenda that includes the executive session item.
1. AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,228,155.00 FOR THE LAB/IT OFFICE BUILDING. Mr. Ghorley noted that this project is currently listed as Item #10 on the Authority’s CIP under Construction Expansion/Upgrade, with a total original estimated cost of $3,300,000.00.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,228,155.00 FOR THE LAB/IT OFFICE BUILDING. All members voted for the motion.
3. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM ROBYN SMITH OF THE CITY OF WALESKA. In this correspondence, Ms. Smith noted that the City is requesting that CCWSA release the water rights for Rampley Trail and Patriot Trail to the City of Waleska. (MAPS ATTACHED).
Mr. Fowler noted that staff recommends approval of this request.
MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO RELEASE THE WATER RIGHTS FOR RAMPLEY TRAIL AND PATRIOT TRAIL AS DEPICTED ON THE ATTACHED MAPS TO THE CITY OF WALESKA. All members voted for the motion.
4. JEFF HOOPER PRESENTED A REQUEST BY GEORGIA POWER TO TRIM TREES ON THE AUTHORITY’S WELL SITE PROPERTY LOCATED AT NATIONS DRIVE. Mr. Hooper noted that the Authority would receive $2,177.00 from Georgia Power for this scope of work.
Mr. Hooper noted that staff recommends tabling this issue until next month’s meeting so that staff may work on verbiage contained in the easement.
MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING. All members voted for the motion.
5. RYAN SARKS REQUESTED APPROVAL OF THE FY 2021 SURPLUS LISTING. Mr. Sarks noted that the items included on this listing would be sold at auction on 5/8/21.
MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2021 SURPLUS LISTING AS PRESENTED. All members voted for the motion.
6. GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/29/21 BOARD MEETING:
1) DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK (SITE PLAN ATTACHED). Mr. Fowler noted that the parcels included are 15N17 054, 15N17 055, and 15N17 060.
Mr. Fowler noted this project would consist of approximately 127 units, and noted that staff recommends approval of this project.
MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK. All members voted for the motion.
2) DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD. In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED OUTFALL ATTACHED).
In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow. The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed. The disturbed area is 2.2 acres. Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet. The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.
By comparison, the lift station can be installed with no effect on adjacent property owners. Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station. Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.
Mr. Fowler noted that the engineers for this project have researched the ability to value engineer this project and have now determined that gravity is available to this property. Therefore, Mr. Huff has officially withdrawn the request for a lift station so that plans may be submitted to the Authority at a later date for the proposed gravity line.
7. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 3/29/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,670,202.00 below budget projections for the period ending 2/28/21. Mrs. Jones reported that total operating expenses are approximately $1,113,973.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $3,082,227.00 for the period ending 2/28/21.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.922 MGD for the month of March 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 58.37” for the past twelve months.
10. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG. Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.
11. JAMIE VELEY NOTED THAT AN ODOR COMPLAINT WAS REPORTED ON 4/7/21 FROM THE WHISPER WIND COURT AREA OF TOWNE LAKE. Mr. Veley noted that staff investigated the issue and could not detect any odors. Mr. Veley noted that all odor control systems are operating as designed, and noted that these findings were reported to Kenneth Hair of the Eagle Watch HOA.
12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.
14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
15. MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR DISCUSSION REGARDING A PERSONNEL ITEM. All members voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.
16. MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUESTED FLEX TIME SCHEDULE FOR TOM HEARD. All members voted for the motion.
17. MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.