September 2019

Board Meeting Date:  September 30, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Greg Long, Mark Cochran, Garry Hensley, Joey Buice, Gaye Blackwell, Eric Wright, Melanie Stephens, Lori Forrester, Jeff Hooper, Tim Dobson, and Ryan Sarks.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC IN THE AMOUNT OF $315,275.00 FOR THE WATER TREATMENT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted this project is listed as Item #5 under Asset Replacement on the Authority’s current CIP listing.  Mr. Ghorley reported a total original estimated cost of $550,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC IN THE AMOUNT OF $315,275.00 FOR THE WATER TREATMENT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $1,562,840.00 FOR THE ENGINEERING/DESIGN ON THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  Mr. Ghorley noted this project is listed as Item #10 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $1,562,840.00 FOR THE ENGINEERING/DESIGN ON THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  All members voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM FIVE RESIDENTS OF DOGWOOD LAKE TRAIL.  Mr. Fowler noted that the installation of approximately 2,670 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $16,020.00.  Mr. Fowler note that the Authority would realize tap fees in the approximate amount of $8,500.00 from this scope of work.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,670 FEET OF 3” WATER MAIN FOR THE DOGWOOD LAKE TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $16,020.00.  All members voted for the motion.

5.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM NINE RESIDENTS OF ROBERTS ROAD.  Mr. Fowler noted that the installation of approximately 1,650 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $9,900.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $15,300.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,650 FEET OF 3” WATER MAIN FOR THE ROBERTS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $9,900.00.  All members voted for the motion.

6.   TOM ROACH PRESENTED PROPOSED PERMISSIVE USE AGREEMENTS BETWEEN CCWSA AND CHEROKEE COUNTY REGARDING THE SIMULCAST REMOTE SITE TO BE LOCATED ON PROPERTY OWNED BY CCWSA.  Mr. Roach noted that, upon execution of these agreements, repeaters would be installed on Authority tanks located at 12442 East Cherokee Drive in Ball Ground and 5508 Tyson Drive in Acworth.  Mr. Roach noted that these agreements were approved by Cherokee County earlier this month.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PERMISSIVE USE AGREEMENTS BETWEEN CCWSA AND CHEROKEE COUNTY REGARDING THE SIMULCAST REMOTE SITE TO BE LOCATED ON PROPERTY OWNED BY CCWSA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/26/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $877,665.00 above budget projections for the period ending 7/31/19.  Mrs. Jones reported that total operating expenses are approximately $1,696,557.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $10,861,697.00 for the period ending 7/31/19.

9.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.459 MGD for the month of August 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.66” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Heard reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.230 MGD at the Riverbend Wastewater Treatment Facility.

11.   LORI FORRESTER PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP.  Mrs. Forrester noted that two overflows occurred during this reporting period.  The overflows occurred at Gardens of Harmony Drive and Rabbit Hill Road.  Mrs. Forrester noted that the overflows did not reach the waters of the State, so they are not considered a spill.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE TIMBER HARVESTING PROJECT WOULD BE SPRAYED SOMETIME IN OCTOBER, AND A PRESCRIBED BURN WOULD OCCUR SOMETIME IN NOVEMBER OR DECEMBER.  MR. FOWLER NOTED THAT REPLANTING WOULD OCCUR SOMETIME AFTER THE FIRST OF THE YEAR.

13.   DWAYNE FOWLER NOTED THAT THE HWY. 20 UTILITY AID PACKAGE WOULD BE SUBMITTED NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK.  In this correspondence, Mr. Moon noted that the Woodstock City Council voted at its regular meeting on 8/12/19 to approve petitioning CCWSA for an amendment to the City’s baseline capacity as follows:

The City of Woodstock (City) hereby petitions the Cherokee County Water and Sewerage Authority (CCWSA) to amend Attachment C (Baseline Capacity) of the CCWSA policy created on April 30, 2007 titled “Policy Towards Requests for Water and Wastewater Treatment Capacity by Government Entities Whose Water and/or Wastewater Systems are Independent of CCWSA.”  This policy applies reserve capacity associated with the provision of extraterritorial water services as governed by the Intergovernmental Agreement made and entered into on January 31, 2000 by and between the City of Woodstock and CCWSA.  The intent of this petition is to appropriately redistribute the reserved water capacity for the city among the six authorized metered connections without increasing the total reserved capacity.  The amended Attachment C for Baseline Capacity is as follows:

Cherokee County Water & Sewerage Authority
Maximum Daily Use Capacity Designation for Metered Connections to the CCWSA Water System

City of Woodstock
System Name

Meter Number                                                                                     Capacity Designation gals/day

2121165172 – 92 @ Trickum                                                           300,000

0808147738 – Lowe’s                                                                        120,800

0707144500 – Lexington Park                                                          12,000

0707145886 – Dupree Road                                                             19,400

2121165325 – Neese Road                                                               45,841

2121164866 – 3275 Trickum Road                                                  40

Tom Heard noted that staff recommends approval of this amendment to the City of Woodstock’s baseline capacity.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PETITION OF THE CITY OF WOODSTOCK FOR THE AMENDMENT TO THE CITY’S BASELINE CAPACITY AS OUTLINED ABOVE.  All members voted for the motion.

15.   TOM HEARD NOTED THAT A SEWER SPILL CAUSED BY A CONTRACTOR BORING INTO A FORCE MAIN OCCURRED ON THURSDAY, SEPTEMBER 26, 2019 ON HWY. 5 IN HOLLY SPRINGS.  Mr. Heard noted that the details regarding the spill will be included in next month’s wastewater report.

16.   MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members voted for the motion.

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