October 2019

Board Meeting Date:  October 28, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Brian Breeden, Jennifer Arp, Mark Cochran, Mike Venters, Garry Hensley, Rodney Satterfield, Gaye Blackwell, Joey Buice, Ryan Sarks, Clint Blackwell, Jeff Hooper, Eric Wright, Greg Long, and Tim Dobson.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/28/19 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted that this project is Item #5 under Asset Replacement on the Authority’s current CIP, and noted that the amount of $315,275.00 was accepted by the Board at the 9/30/19 meeting.  Mr. Ghorley noted that the proposal amount was actually $325,275.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INCREASE OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  Mr. Ghorley noted a total original contract amount of $200,000.00, and an amount after the increase of $205,802.00.  Mr. Ghorley noted the reason for this increase is due to additional work on the Fitzgerald Creek Belt Filter Press Addition project.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted that this project is Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP.  Mr. Ghorley reported a total original estimated cost of $1,250,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members present voted for the motion.

6.   GREG LONG PRESENTED A REQUEST FOR CONSIDERATION OF BILLING FOR STREET LIGHTS FROM RESIDENTS OF DOEFIELD STREET.  Mr. Long referenced correspondence received from Sarah Rohland in which Mrs. Rohland stated that she is pursuing further action regarding the street light in front of her house.  Mrs. Rohland noted that she and her husband built their home and have lived at 1880 Doefield Street since 1986.  Mrs. Rohland noted that they have never had any issues with regard to street light maintenance until now.  Mrs. Rohland noted that when she contacted Greg Long on 9/12/19, the street lights had been going off and on from the weekend before.  Mrs. Rohland stated that Mr. Long did not tell her it would take “15 working days” to fix the problem, and noted that in the past the neighborhood had experienced various problems which would require this section of the street to be lit to keep the neighborhood safe.

In this correspondence, Mrs. Rohland noted that the light was fixed on October 2nd or 3rd, so the residents were almost a month without proper lights.

Mrs. Rohland noted that she feels there should be a credit given for the services they paid for, but did not get.  She noted that she and her neighbors are in agreeance about the light because they all have young children and want to keep them safe.  Therefore, a credit is requested for the following accounts:  1880 Doefield Street, 1900 Doefield Street, and 1885 Doefield Street.

MOTION BY HARRY JOHNSTON AND SECOND BY BARRY MANSELL TO APPROVE A CREDIT IN THE TOTAL AMOUNT OF $10.50 (AT $3.50 EACH) FOR THE RESIDENTS OF 1880 DOEFIELD STREET, 1900 DOEFIELD STREET, AND 1885 DOEFIELD STREET.  All members present voted for the motion.

IT WAS THE CONSENSUS OF THE BOARD FOR THE AUTHORITY’S CUSTOMER SERVICE DEPARTMENT TO NOTIFY CUSTOMERS THAT CALL IN FOR STREET LIGHT REPAIR THAT THEIR POWER COMPANY WILL BE MAKING THE REPAIR, AND THE POWER COMPANY HAS 30 DAYS IN WHICH TO MAKE THE REPAIR.  THEREFORE, THE AUTHORITY WILL ISSUE NO REFUNDS OR CREDITS FOR STREET LIGHT OUTAGES DURING THIS 30 DAY PERIOD.

7.   GAYE BLACKWELL PRESENTED PROPOSED CHANGES (ATTACHED) TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED CHANGES TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.  All members present voted for the motion.

8.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Fowler noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Fowler requested that the Board table this issue until next month’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING SO THAT STAFF MAY OBTAIN FEEDBACK FROM G-DOT.  All members present voted for the motion.

9.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF STONE CREEK TRAIL.  Mr. Fowler noted that the installation of approximately 785 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $4,710.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $7,000.00 from this scope of work.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 785 FEET OF 2 ½” WATER MAIN FOR THE STONE CREEK TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $4,710.00.  All members present voted for the motion.

10.   DWAYNE FOWLER REQUESTED RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  Mr. Fowler noted that it is currently taking an extended period of time to fill the Holly Springs tank due to all the development in the area, and noted that the water lines on Hwy. 5 are tied into the 12” line at Prominence Point.  Staff desires to take the 12” line to the Holly Springs Booster Station and fill up the tank. 

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  All members present voted for the motion.

11.   JEFF HOOPER NOTED THAT THE AUTHORITY’S MCPHAIL LIFT STATION IS LOCATED ON WOODSTOCK ROAD AT HWY. 92.  Mr. Hooper noted that the Authority has an ingress/egress easement from the lift station out to Woodstock Road.  Woodstock Road Townhomes is developing this area, and desires to bring the driveway into their cul-de-sac.  The Authority has previously approved the plans, but needs to abandon the existing ingress/egress easement that goes out to Woodstock Road in exchange for a new ingress/egress easement in the cul-de-sac of the proposed townhome development.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE ABANDONMENT OF THE EXISTING INGRESS/EGRESS EASEMENT FROM THE MCPHAIL LIFT STATION TO WOODSTOCK ROAD IN EXCHANGE FOR A NEW INGRESS/EGRESS EASEMENT IN THE CUL-DE-SAC OF THE PROPOSED WOODSTOCK ROAD TOWNHOMES DEVELOPMENT (PLAN ATTACHED). All members present voted for the motion.

12.   TOM ROACH NOTED THAT HE HAS BEEN WORKING WITH THE CITY OF WALESKA TO MEMORIALIZE AN AGREEMENT THAT WOULD ALLOW THE AUTHORITY TO WHOLESALE WATER FROM WALESKA’S SYSTEM IN ORDER TO SERVE CERTAIN AREAS OUTSIDE OF WALESKA’S SERVICE AREA.  Mr. Roach noted that the proposed agreement has been approved and executed by the City of Waleska.  However, Mr. Roach has not received a copy of the executed agreement at this time.

Mr. Roach noted that himself, Mr. Heard, and Mr. Fowler have all previously reviewed the agreement, and providing that Waleska has not made any changes to the last version that was reviewed, Mr. Roach requests that the Board authorize Mr. Heard to execute the proposed agreement based upon his review and assurance that the agreement is in the same form as the version previously reviewed.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO AUTHORIZE MR. HEARD TO EXECUTE AN ACCEPTABLE AGREEMENT WITH THE CITY OF WALESKA.  All members present voted for the motion.

13.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

14.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

15.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 22.198 MGD for the month of September 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft.  Mr. Blackwell reported a cumulative rainfall total of 71.19” for the past twelve months.

16.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.214 MGD at the Riverbend Wastewater Treatment Facility.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Holly Springs Parkway on 9/26/19.  Mrs. Arp reported that approximately 12,029 gallons were spilled, and noted that staff would monitor for one year.  Mrs. Arp also noted that one overflow occurred at Holly Drive off of Palm Street in Holly Springs.

18.   DWAYNE FOWLER NOTED THAT HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.  Mr. Heard noted that this would be an exception to the Authority’s Industrial Pretreatment guidelines, and noted that, unless otherwise directed by the Board, he plans to deny the request.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. HEARD TO DENY THE REQUEST OF PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.

20.   TOM HEARD NOTED THAT A LEVEL 1 DROUGHT RESPONSE DECLARATION HAS BEEN ISSUED BY THE GEORGIA EPD.  Mr. Heard stated that notice has been placed on the Authority’s website and there was an article in the local newspaper concerning the drought response declaration.

21.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

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