Board Meeting: December 12, 2019 ~4:00 P.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Greg Long, Jennifer Arp, Gaye Blackwell, Tim Dobson, Melanie Stephens, Melissa Darvish, Jeff Hooper, Ryan Sarks, Eric Wright, Rodney Satterfield, and Clay Pilgrim.
Gary Winchester, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO REMOVE THE REQUEST FOR EMERGENCY REPLACEMENT/REPAIR OF FOUR SEWER MANHOLES ON THE RIVER PARK OUTFALL. All members voted for the motion.
3. CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2019. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/19.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2019 AUDIT REPORT AS PRESENTED. All members voted for the motion.
4. DWAYNE FOWLER PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92. Mr. Fowler referenced correspondence received from Mr. van Leeuwen in which Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail. The existing property was a mobile home park with a tire service facility along Wade Green Road.
The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development. The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.
The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.
In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations. Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).
Mr. Fowler noted this is the first reading of this issue.
5. TOM HEARD PRESENTED A PROPOSED JOINT RESOLUTION BETWEEN THE CITY OF WOODSTOCK AND CCWSA. Mr. Heard noted that the City of Woodstock entered into a Service Delivery Agreement with CCWSA on 1/24/00, adopting a Water & Sewer Service Area Boundaries Map, and since that time, several mutually agreed on revisions have been made to the water and sewer service area boundaries. Mr. Heard noted that it is desire and intent of the City of Woodstock and CCWSA to amend the Water & Sewer Service Area Boundaries Map adopted with the 1/24/00 agreement and replace it with the revised map “Exhibit A” (ATTACHED), which includes all agreed upon revisions to the service area boundaries.
MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE JOINT RESOLUTION OF THE CITY OF WOODSTOCK AND CCWSA AND THE REVISED WATER & SEWER SERVICE AREA BOUNDARIES MAP IDENTIFIED AS “EXHIBIT A”, AS SUBMITTED BY THE CITY OF WOODSTOCK. All members voted for the motion.
6. DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR WOODSTOCK RELINQUISHMENT OF TAX MAP 15N11 PARCEL 040 INTO THE CCWSA SERVICE AREA. Mr. Fowler noted that the City of Woodstock has previously voted to allow Jeff Pittman of Piedmont Capital Partners to tie into the CCWSA water/sewer line as recommended by City of Woodstock staff.
MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ACCEPT THIS PARCEL INTO THE CCWSA SERVICE AREA. All members voted for the motion.
7. MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 11/25/19 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2019 AUDIT REPORT EARLIER IN THE MEETING.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.362 MGD for the month of November 2019 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 67.49” for the past twelve months.
10. TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG. Mr. Heard reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.
11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
12. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER PROVIDED AN UPDATE ON THE LITTLE RIVER BRIDGE REPLACEMENT PROJECT.
13. DWAYNE FOWLER REPORTED THAT AUTHORITY CREWS ARE CONTINUING THEIR WORK ON THE PLEASANT UNION ROAD LINE EXTENSION PROJECT.
14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
15. MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE 2020 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED. All members voted for the motion.
16. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN. All members voted for the motion.
