Board Meeting Date: February 26 , 2018 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Joey Buice, Garry Hensley, Mark Cochran, Jeff Hooper, Mike Venters, Eric Wright, Tim Dobson, Clint Blackwell, Beth Jones, Ryan Sarks, Jennifer Arp, Gaye Blackwell, and Debra Carpenter.
Member Buzz Ahrens was not present.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. TOM HEARD NOTED THAT, AT THE 9/25/17 BOARD MEETING, THE BOARD HAD BEEN INFORMED THAT THE FORESTRY COMMISSION HAD RECENTLY CONDUCTED AN AERIAL FLIGHT IDENTIFYING SOUTHERN PINE BEETLE ACTIVITY. The flight identified a Southern Pine Beetle spot on the Authority’s 640-acre tract of land (Rock Creek property). The Authority was notified that the Forestry Commission recommends forest landowners take quick action to control their Southern Pine Beetle spots by conducting a timber harvest, thereby cutting out the infested trees along with a buffer of non-infested trees.
At the 10/30/17 Board Meeting, Tom Heard was authorized to enter into negotiations for timber management services, and at the 1/28/18 Board Meeting, the Board approved the bid of Jordan Logging in the amount of $53,620.00 for clearing timber on the Authority’s Rock Creek property due to pine beetle activity.
Danny Henson, the Authority’s timber management agent for the initial tract of land that has been harvested, has now informed the Authority that the beetles are active again, even after harvesting has taken place. Therefore, Mr. Henson recommends expansion of the timber management services area.
Tom Roach noted that Mr. Henson desires to divide the remainder of the property into smaller tracts, and then obtain bids for these smaller tracts. Mr. Roach noted that Mr. Henson would need approval to initiate that bidding process, and then Mr. Henson would bring what he deems as the best bid back to the Board for approval.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPOINT DANNY HENSON AS THE AUTHORITY’S TIMBER MANAGEMENT AGENT FOR THE ENTIRE 640-ACRE TRACT OF LAND, AND TO AUTHORIZE MR. HENSON TO BID THIS TRACT OUT AS HE SEES FIT IN TERMS OF SECTIONS OF LAND. All members present voted for the motion.
3. JEFF HOOPER NOTED THAT, AT THE 8/28/17 BOARD MEETING, MARK COCHRAN HAD NOTIFIED THE BOARD THAT THE HOLLIS Q. LATHEM RESERVOIR IS OWNED IN FEE SIMPLE BY THE AUTHORITY AND CONSISTS OF 334 SURFACE ACRES AND A 150 FOOT VEGETATED BUFFER AREA SURROUNDING THE WATER SURFACE. Mr. Cochran had noted that a portion of this required buffer has not been obtained by the Authority, and that the needed portion of property is 7.30 acres. Mr. Cochran had noted that Mr. Alexander owns 3.10 acres of this land and is willing to donate that property to the Authority. The 4.20 acres of required additional land is owned by Mr. Gibbs, and he is willing to do an acre-for-acre exchange with the Authority.
At the 8/28/17 Board Meeting, Mr. Cochran had further noted that the Authority has 18 acres of deeded fee simple property adjacent to Mr. Gibbs’ property. Mr. Cochran had stated that 4.20 acres of the 18 acres could be exchanged. The Authority would retain 13 plus acres of the original 18 acres, which is not part of the required buffer area.
The Board had voted at the 8/28/17 Board Meeting to proceed with buffer negotiations and the potential land swap at the reservoir, with final approval occurring at a later date.
Jeff Hooper noted that, after negotiations have occurred, the total swap area for each party is now approximately 3.86 acres.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE EXECUTION OF THE DEEDS FOR THIS PROPERTY SWAP. All members present voted for the motion.
4. DWAYNE FOWLER NOTED THAT, AT THE 1/28/18 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING FOR THE CONSTRUCTION OF A PUBLIC LIFT STATION FOR SOUTH CHEROKEE SUBDIVISION, WHICH IS A 29-LOT PROJECT EAST OF TRICKUM ROAD (MAP ATTACHED).
Mr. Fowler noted that staff recommends approval of this scope of work.
MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING FOR THE CONSTRUCTION OF A PUBLIC LIFT STATION FOR SOUTH CHEROKEE SUBDIVISION. All members present voted for the motion.
5. MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 1/29/18 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
6. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $850,914.00 below budget projections for the period ending 12/31/17. Mrs. Jones also reported total operating expenses are approximately $639,172.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,294,433.00 for the period ending 12/31/17.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.631 MGD for the month of January 2018 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft., and reported a cumulative rainfall total of 59.24” for the past twelve months.
8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG. Mr. Venters reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that two new overflows occurring during the month of February 2018.
10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE AUTHORITY IS NOW IN RECEIPT OF SEVERAL COUNTY PROJECTS THAT WERE NOT INCLUDED ON THE LATEST CIP UPDATE IN NOVEMBER 2017. Mr. Fowler requested approval of funding for these projects.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE FUNDING IN THE AMOUNT OF $30,000.00 FOR THE KELLOGG CREEK & GALTS FERRY ROAD LINE RELOCATION PROJECT. All members present voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE FUNDING IN THE AMOUNT $10,000.00 FOR THE ROSEWOOD CIRCLE ROAD REWIDENING PROJECT. All members present voted for the motion.
11. DWAYNE FOWLER REPORTED THAT STAFF IS CURRENTLY MONITORING A STATE PROJECT ON THE S.R. 369 AREA TO BUILD A BRIDGE NEAR YELLOW CREEK ROAD.
12. DWAYNE FOWLER NOTED THAT A PORTION OF OLD HWY. 5 IN HOLLY SPRINGS WOULD BE SHUT DOWN FOR APPROXIMATELY FIVE MONTHS DUE TO ROADWORK BEING PERFORMED BY THE CITY OF HOLLY SPRINGS.
13. DEBRA CARPENTER OF CARR, RIGGS & INGRAM, LLC NOTED THAT DUE TO HAVING A LATE START ON AUDIT FIELDWORK AND UNANTICIPATED TECHNOLOGICAL DIFFICULTIES, SHE DOES HAVE THE COMPLETED FY 2017 AUDIT REPORT AT THIS TIME. MS. CARPENTER NOTED THAT SHE ANTICIPATES HAVING COMPLETED FINANCIAL STATEMENTS AND BOND CONTINUING DISCLOSURE DOCUMENTATION BY THE END OF THE DAY ON WEDNESDAY, FEBRUARY 28, 2018. Ms. Carpenter presented the draft Management Discussion and Analysis Report, the draft Statement of Net Position as of 8/31/17, and the draft Statement of Revenues, Expenses & Changes in Net Position as of 8/31/17. Ms. Carpenter also presented the draft Schedule of Bond Coverage.
IT WAS THE CONSENSUS OF THE BOARD FOR MS. CARPENTER TO PRESENT THE COMPLETED AUDIT REPORT AT THE 3/22/18 WORK SESSION, WITH ANTICIPATED APPROVAL OCCURING AT THE 3/26/18 BOARD MEETING.
14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE DATED 1/29/18 FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, IN WHICH MR. PEPPERS NOTED HE IS IN RECEIPT OF A REQUEST FOR ANNEXATION AND REZONING OF PROPERTY ALONG THE SOUTHERN SIDE OF FATE CONN ROAD, EAST OF BLUFFS PARKWAY. The property, 23.96 acres, was approved for annexation by the City and the development of up to 49 home sites with a condition:
“City of Canton to purchase water from CCWSA and provide service to individual homeowners via a master meter at the front of the community; no LDP shall be issued until the agreement between the City of Canton and CCWSA is completed.”
In this correspondence, Mr. Peppers noted that the City already provides sewer service to this property and would be billing for such. The City respectfully request the approval of CCWSA to set a master water meter and the entrance of the property and for CCWSA to allow the City of Canton to then provide water to the individual homes in the neighborhood via residential meters and lines controlled by the City.
Mr. Heard noted that the Authority has verbally informed Canton that the Authority does not set master meters as per their request, and that a request for service area transfer would be required for water service, as well as a reallocation of capacities on their existing master meters, as well as approved plans for the installation of new master meters.
15. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN. All members present voted for the motion.