June 2017

Board Meeting Date:  June 26, 2017  ~ 4:00 PM

 

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Chris Wilbanks, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Clint Blackwell, Jeff Hooper, Mark Cochran, Mike Venters, Brian Breeden, Corey Ghorley, Beth Jones, Ryan Sarks, Gaye Blackwell, Randy Mitchell, Jennifer Arp, Eric Wilmarth, Dorothy Reardon, and Robert Reardon.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY ROBERT MORRISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    AUTHORITY CUSTOMER DOROTHY REARDON ADDRESSED THE BOARD TO REQUEST CONSIDERATION OF HER RECENT BILL.  Mrs. Reardon noted the she became aware of a leak on her property on 5/1/17.  Mrs. Reardon noted that she immediately called a plumber and the leak was repaired.

The Authority read Mrs. Reardon’s meter on 5/15/17; therefore, the leak occurred and was repaired during the month of May, prior to the reading date.

Mrs. Reardon note that she is an 89 year old widow and on a fixed income.  She has resided at her residence for 28 years and had previously received a leak adjustment in August 2015.

Gaye Blackwell noted that Mrs. Reardon was declined an adjustment for this current leak due to the Authority’s policy that a customer may receive a leak adjustment only once in a three year period.

Mrs. Reardon noted that she is a military wife, and also a member of the Gold Star Wives of America.  She noted that she is familiar with rules and regulations; however, she feels that certain situations can warrant an exception.  Therefore, she is requesting consideration of her recent bill.

Discussion followed concerning possible ramifications of revising the current leak adjustment policy.

MOTION BY ROBERT MORRISON AND SECOND BY DOUG DABBS TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING SO THAT STAFF MAY REVIEW THIS ISSUE AND RESEARCH POTENTIAL IMPACTS.  All members present voted for the motion.

3.    MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE THE ESRI SMALL UTILITY ENTERPRISE AGREEMENT, WHICH IS A THREE-YEAR CONTRACT, IN THE AMOUNT OF $347,000.00, WITH $133,000.00 BEING PAID IN YEAR ONE, $107,000.00 BEING PAID IN YEAR TWO, AND $107,000.00 BEING PAID IN YEAR THREE.  All members present voted for the motion.

4.    MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO APPROVE THE CARTEGRAPH ASSET MANAGEMENT SOFTWARE CONTRACT, WHICH IS A THREE-YEAR CONTRACT, IN THE AMOUNT OF $129,261.00, WITH $70,487.00 BEING PAID IN YEAR ONE, $29,387.00 BEING PAID IN YEAR TWO, AND $29,387.00 BEING PAID IN YEAR THREE.  All members present voted for the motion.

5.    MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 5/31/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $863,383.00 above budget projections for the period ending 4/30/17.  Mrs. Jones also reported that total operating expenses are approximately $730,806.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,489,497.00 for the period ending 4/30/17.

7.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.776 MGD for the month of May 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 46.27” for the past 12 months.

8.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG.  Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility. 

9.    MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT FROM THE TOWNE LAKE AREA ON 6/10/17.  Mr. Venters noted that the sewer plant was in the process of performing annual maintenance on the #1 basin, which exposed the grit piles on the floor.  Mr. Venters instructed staff to cover all the piles with lime to neutralize the odor.  Mr. Venters reported that no other complaints have been received from this area at this time.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY IS CURRENTLY AWAITING A RESPONSE FROM THE D.O.T. REGARDING THE HWY. 20 PROJECT.

11.   TOM HEARD REQUESTED THAT CHAIRMAN BYRD BE AUTHORIZED TO EXECUTE A LETTER TO THE GEORGIA EPD FROM THE CCWSA BOARD CONCERNING COMMENTS ON THE PROPOSED EXPANSION OF THE EAGLE POINT MSW LANDFILL THAT IS LOCATED NEAR THE ETOWAH RIVER IN FORSYTH COUNTY.  Mr. Heard noted that this letter states the Authority’s concerns over the Etowah River and notes that CCWSA continually monitors water quality in the Etowah River at and upstream of the Authority’s drinking water treatment facility raw water intakes.  Mr. Heard noted that the Authority continually monitors the finished drinking water that is distributed to its customers.  The Authority’s drinking water has found no evidence, to date, of any water quality impairment attributable to the Eagle Point MSW Landfill, but expects EPD and the Eagle Point MSW Landfill to maintain the quality of the Etowah River bio-system.

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO AUTHORIZE CHAIRMAN BYRD TO EXECUTE THE LETTER TO THE GEORGIA EPD FROM THE CCWSA BOARD CONCERNING COMMENTS ON THE PROPOSED EXPANSION OF THE EAGLE POINT MSW LANDFILL THAT IS LOCATED NEAR THE ETOWAH RIVER IN FORSYTH COUNTY.  All members present voted for the motion.

12.   BOARD MEMBERS CHRIS WILBANKS AND STEVEN WOODRUFF WERE RECOGNIZED FOR THEIR EIGHT YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.  A plaque was presented to Mr. Wilbanks.  A plaque will be presented to Mr. Woodruff at a later date.

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO ADJOURN.  All members present voted for the motion.

May 2017

Board Meeting Date:  May 31, 2017  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Buzz Ahrens, Chris Wilbanks, Doug Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Joey Buice, Clint Blackwell, Jeff Hooper, Alison Payne, Mark Cochran, Mike Venters, Jennifer Arp, Beth Jones, Garry Hensley, Gaye Blackwell, Ryan Sarks, and Randy Mitchell.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER LESLIE COLEMAN.  In this correspondence, Mrs. Coleman noted that one of the pipes on her sprinkler system in the underground compartment burst under pressure.  Mrs. Coleman further noted that her husband noticed the water flowing down the side of their house and into the creek on 3/17/17.  Mrs. Coleman noted that her husband turned off the water and had the sprinkler company come out on an emergency call to make repairs.

In this correspondence, Mrs. Coleman noted that she applied for a leak adjustment and was turned down because she had already received a leak adjustment within the past three years.

In this correspondence, Mrs. Coleman further noted that she can understand paying the full amount for the water portion of the bill because the sprinkler pipe burst.  Mrs. Coleman requests consideration of the sewer charges on her bill.

MOTION BY CHRIS WILBANKS AND SECOND BY DOUG DABBS TO ABIDE BY EXISTING POLICY.  THEREFORE, THE REQUEST OF MRS. COLEMAN IS DENIED.  All members present voted for the motion.

3.   DAVID KUBALA NOTED THAT THE AUTHORITY IS REQUIRED TO PERFORM A NUMBER OF ITEMS BASED UPON THE PLANS OF THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT.  Mr. Kubala noted that among those items are the development of a local water master plan, the development of a local wastewater master plan, the development of a source water assessment and protection program, the development of an AMI benefit and feasibility study, and the development of a water system asset management plan.

Mr. Kubala noted that staff has met with representatives of Freese and Nichols concerning this issue.  Freese and Nichols has submitted a proposal to the Authority for this scope of work in the amount of $64,170.00. 

Staff recommends approval of the proposal of Freese and Nichols in an amount not-to-exceed $65,000.0 and recommends that Tom Heard be authorized to sign the contract with Freese and Nichols at the appropriate time.

MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE THE EXPENDITURE TO FREESE AND NICHOLS IN AN AMOUNT NOT-TO-EXCEED $65,000.00 FOR THIS SCOPE OF WORK, AND TO AUTHORIZE TOM HEARD TO SIGN THE CONTRACT WITH FREESE AND NICHOLS AT THE APPROPRIATE TIME.  All members present voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE A LETTER OF ENDORSEMENT FOR A MOTION PROPOSED BY BUZZ AHRENS TO THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT REQUESTING THAT COST BENEFIT ANALYSIS BE TAKEN INTO ACCOUNT ON ANY ACTION ITEMS IN THE NEXT UPDATE OF THE DISTRICT MANAGEMENT PLAN.  All members present voted for the motion.

4.   DWAYNE FOWLER PRESENTED A FOLLOW-UP ITEM FROM THE 4/24/17 BOARD MEETING.  MR. FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM NATHAN ADRIAN OF SOUTHEASTERN ENGINEERING.  In this correspondence, Mr. Adrian requested approval of a lift station for a project along East Cherokee Drive.  In this correspondence, Mr. Adrian noted this project is across from Mill Creek Drive.  (Preliminary site plan with force main location and head loss/pump sizing calculations attached.)

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE THE LIFT STATION REQUEST AS PRESENTED.  All members present voted for the motion.

5.   MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE 4/24/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $806,100.00 above budget projections for the period ending 3/31/17.  Mrs. Jones reported that total operating expenses are approximately $475,116.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $4,664,631.00 for the period ending 3/31/17.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.530 MGD for the month of April 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 40.47” for the past 12 months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.1 MGD at the Rose Creek Wastewater Treatment Facility, and a total reuse monthly flow of 4.1 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

9.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL WAS REPORTED ON 5/22/17 FROM 161 WEST RIDGE DRIVE IN CANTON.  Mr. Venters noted that the spill was from the Blankets Creek Lift Station, which was caused by crews hitting the pipe, causing the spill to occur from the manhole just above it.  Repairs were made, and the estimated amount of the spill was 12,500 gallons.  The spill flowed into a tributary that flows into Little River.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THAT THE BISHOP ROAD PROJECT IS NOW COMPLETE.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED A PROPOSAL CONCERNING IRRIGATION METER PRICING.  Mr. Heard noted that, per requirements of the Metropolitan North Georgia Water Planning District, the Authority’s irrigation rate should be significantly higher than the rate for indoor use.  At a minimum, the rate for irrigation use by all customer classes should be equal to or greater than 200 percent of the first tier rate for single-family residential customers.

Mr. Heard noted that the Authority currently does not meet this requirement.  Therefore, staff has reviewed the Authority’s irrigation rate schedule and has presented the following proposal (ATTACHED):

There will be no change to the Authority’s existing base rate for irrigation meters.  However, the rate for irrigation usage of 1000 gallons and 2000 gallons will increase to $5.25 per thousand.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE REVISION TO THE AUTHORITY’S IRRIGATION RATE STRUCTURE AS OUTLINED IN THE ATTACHED PROPOSAL, CONSISTENT WITH THE REQUIREMENTS OF THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT.  All members present voted for the motion.

12.   TOM HEARD PRESENTED THE PROPOSED 2018 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 2018 CIP/FUTURE PROJECTS LISTING AS PRESENTED.  All members present voted for the motion.

13.   MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO ADJOURN.  All members present voted for the motion.

April 2017

Board Meeting Date:  April 24, 2017  ~ 4:00 PM

 

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Chris Wilbanks, Buzz Ahrens, Robert Morrison, Doug Dabbs, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Lori Forrester, Mark Cochran, Mike Venters, Tripp Reiter, Marc Rosenberger, Gaye Blackwell, Joey Buice, Jennifer Arp, Jeff Hooper, Garry Hensley, Randy Mitchell, Ron Krnyaich, Rick Wilson, Carleton Sherrer, Trooper Smith, and Pam Burnett.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   PAM BURNETT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PRESENTED THE FOLLOWING AWARDS TO THE AUTHORITY: 

·       Etowah River Water Treatment Facility:  Plant of the Year Award

·       Etowah River Water Treatment Facility:  Platinum Award

·       Etowah River Water Treatment Facility:  Drinking Water Taste Test Award for District One

·       Rose Creek Wastewater Treatment Facility:  Plant of the Year Award

·       Rose Creek Wastewater Treatment Facility:  Platinum Award

·       Fitzgerald Creek Wastewater Treatment Facility:  Platinum Award

·       Ron Krnyaich:  Top Operator of the Year Award

3.   COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER #1 (FINAL) IN THE AMOUNT OF $9,001.00 FOR THE CCWSA-2016-012-EAST CHEROKEE DRIVE @ OLD HWY. 5 INTERSECTION IMPROVEMENTS PROJECT.  Mr. Ghorley reported an original contract price of $120,400.01 and a final contract price of $129,401.01.

MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE CHANGE ORDER #1 IN THE AMOUNT OF $9,001.00 FOR THE CCWSA-2016-012-EAST CHEROKEE DRIVE @ OLD HWY. 5 INTERSECTION IMPROVEMENTS PROJECT.  All members present voted for the motion.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM NATHAN ADRIAN OF SOUTHEASTERN ENGINEERING.  In this correspondence, Mr. Adrian requested approval of a lift station for a project along East Cherokee Drive.  Mr. Adrian noted this project is across from Mill Creek Drive.  (Preliminary site plan with force main location and head loss/pump sizing calculations attached).

Mr. Fowler noted this is the first reading of this issue.

5.   RICK WILSON PRESENTED THE FY 2017 SURPLUS LISTING.  Mr. Wilson noted that the items on this listing would be sold at auction on 4/29/17.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2017 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.   MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/27/17 BOARD MEETING:

1)   TOM ROACH REPORTED CONCERNING THE REQUEST OF LOUIS JONES OF CANTON MILL BUSINESS PARK REGARDING THE POTENTIAL LEASING OF PARKING SPACES AT 110 RAILROAD STREET.  Mr. Roach noted that this request does not appear to be consistent with the Authority’s “corporate purposes” as outlined in the Authority’s enabling legislation.  (COUNSEL LETTER ATTACHED)

Mr. Roach noted that his firm recommends against lending or leasing the parking spaces to any third parties.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO  AUTHORIZE COUNSEL TO PROVIDE NOTIFICATION TO MR. JONES THAT THE AUTHORITY WILL ADHERE TO THE BY-LAWS SET FORTH IN ITS CHARTER AND WILL NOT ENTER INTO A LEASE AGREEMENT WITH MR. JONES.  All members present voted for the motion.

2)   DWAYNE FOWLER REPORTED CONCERNING THE REQUEST OF JOHN MERDER OF TRAVIS PRUITT AND ASSOCIATES FOR APPROVAL OF A SANITARY SEWER PUMPING STATION AND ASSOCIATED FORCED SEWER SERVICE LINE FOR STRINGER ROAD AND HICKORY FLAT HIGHWAY.  Per this request, this proposed pump station and force main would serve approximately 500 single-family residential units located on Stringer Road and Hickory Flat Highway.  This request is submitted on behalf of the owners of the following land parcels:

15-0256-0001                      15-0250-0004                      15-0254-0013

15-0256-0002                      15-0254-0001

15-0257-0001                      15-0254-0009

15-0257-0002                      15-0255-0005

15-0321-0001                      15-0254-0007

15-0257-0003                      15-0254-0008

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO APPROVE THE REQUEST OF JOHN MERDER OF TRAVIS PRUITT AND ASSOCIATES FOR A SANITARY SEWER PUMPING STATION AND ASSOCIATED FORCED SEWER SERVICE LINE FOR STRINGER ROAD AND HICKORY FLAT HIGHWAY.  All members present voted for the motion.

3)   DWAYNE FOWLER REPORTED CONCERNING THE REQUEST OF KEVIN SEIFERT OF THE PACIFIC GROUP FOR APPROVAL OF PUMP STATIONS AND FORCE MAIN FOR BELMONT DOWNS (MAP ATTACHED).  Per this request, the proposed layout/design for the pump station and force main is as follows:

·         3 onsite lift stations to serve the 500 lot site (The central lift station will provide access for the Cherokee County property to the east as well)

·         1 onsite area for future lift station

·         20’ easement for future force main

–          Runs from future lift station area to Henry Scott R/W

–          Running side by side along onsite proposed force main location

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO APPROVE THE REQUEST FOR PUMP STATIONS AND FORCE MAIN FOR BELMONT DOWNS AS PRESENTED.  All members present voted for the motion.

4)   MIKE BYRD NOTED THAT THE BOARD, PER APPROVAL AT THE 3/27/17, HAD SENT A LETTER (ATTACHED) TO THE METRO DISTRICT REGARDING THE 2017 MNGWPD DRAFT PLAN.  Mr. Byrd noted that the Authority is now in receipt of a response from the Metro District.  (RESPONSE LETTER ATTACHED)

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO ACCEPT THE RESPONSE LETTER FROM THE METRO DISTRICT.  All members voted for the motion.

7.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 3/27/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $614,452.00 above budget projections for the period ending 2/28/17.  Mrs. Jones reported that total operating expenses are approximately $518,462.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $4,038,989.00 for the period ending 2/28/17.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.663 MGD for the month of March 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 39.25” for the past 12 months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, and a total reuse monthly flow of 2.6 MG.  Mr. Venters reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE S.R. 20 @ S.R. 108 INTERSECTION IMPROVEMENTS PROJECT IS NOW COMPLETE.

MOTION BY CHRIS WILBANKS AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

March 2017

Board Meeting Date:  March 27, 2017  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Steven Woodruff, Chris Wilbanks, Buzz Ahrens, Robert Morrison, Doug Dabbs, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Mark Cochran, Mike Venters, Beth Jones, Clint Blackwell, Corey Ghorley, Garry Hensley, Jeff Hooper, Gaye Blackwell, Randy Mitchell, Ryan Sarks, and Louis Jones.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO AMEND THE AGENDA TO INCLUDE AN ITEM REGARDING DISCUSSION OF THE METRO DISTRICT WATER MANAGEMENT PLAN.  All members voted for the motion.

3.    IT WAS THE CONSENSUS OF THE BOARD TO MOVE THE REQUEST OF LOUIS JONES TO THE BEGINNING OF THE AGENDA.

LOUIS JONES, PROPERTY MANAGER OF CANTON MILL BUSINESS PARK, ADDRESSED THE BOARD REGARDING PARKING SPACES AT THE 110 RAILROAD STREET BUILDING.  Mr. Jones noted that the Business Park currently has approximately 15 tenants that are family-owned enterprises that together employ over 125 people.  Mr. Jones noted that one of the manufacturing companies, The Furniture Guild, employs 33 people and they have recently expanded a part of their furniture manufacturing operation into the 109 Railroad Street building located at the corner of West Main and Railroad Street, directly across from the CCWSA building located at 110 Railroad Street.

Mr. Jones noted that he is in need of additional parking spaces for some of these employees and requests consideration in allotting or sharing up to 12 spaces in the CCWSA parking lot at 110 Railroad Street.  Mr. Jones noted that if the Authority needed the parking spaces back at a later date, the Authority could provide him with advance notice and he would act accordingly.

Mr. Jones noted that his company would be willing to enter into a lease agreement with the Authority, and would provide a certificate of liability insurance.

Darrell Caudill noted that, from a premises liability standpoint, he does not recommend that the Authority enter into a lease agreement.  Mr. Caudill noted that he feels the Authority’s enabling legislation may not allow the Authority to enter into an agreement such as this.

MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING FOR FURTHER CONSIDERATION.  AUTHORITY COUNSEL WILL RESEARCH THE AUTHORITY’S ENABLING LEGISLATION AND REPORT BACK TO THE BOARD AT NEXT MONTH’S MEETING.  All members voted for the motion.

4.    DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JOHN MERDER, VICE PRESIDENT OF TRAVIS PRUITT & ASSOCIATES, INC.  In this correspondence, Mr. Merder requested approval of a sanitary sewer pumping station and associated forced sewer service line needed to service approximately 500 single-family residential units located on Stringer Road and Hickory Flat Highway.

In this correspondence, Mr. Merder noted the above request is submitted on behalf of the owners of the following land parcels:

Stringer:                 McDaniel:              Markulicz:             Hopkins:                 Quarles:

15-0256-0001      15-0321-0001      15-0257-0003      15-0250-0004      15-0254-0007

15-0256-0002                                                                      15-0254-0001      15-0254-0008

15-0257-0001                                                                      15-0254-0009      15-0254-0013

15-0257-0002                                                                      15-0255-0005

Mr. Fowler noted that staff is currently conducting a basin assessment regarding the ability to serve, and noted this is the first reading of this issue.

5.    DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KEVIN SEIFERT OF THE PACIFIC GROUP, INC.  In this correspondence, Mr. Seifert requested approval of a pump station and force mains for Belmont Downs (MAP ATTACHED).  Mr. Seifert noted that his proposal includes the following:

·         3 on-site lift stations to serve a 500 lot site

–          The central lift station will provide access for the Cherokee County property to the east as well

·         1 on-site area for future lift station

·         20’ easement for future force main

–          Runs from future lift station area to Henry Scott R/W

–          Running side by side along the on-site proposed force main location

Mr. Fowler noted this is the first reading of this issue.

6.    WESLEY BANKS PRESENTED A REQUEST FOR A LEAK ADJUSTMENT FROM AUTHORITY CUSTOMERS DOUG AND RENEE GRIFFIN.  Mr. Banks referenced correspondence received from Mr. and Mrs. Griffin in which they noted that they were previously given an adjustment on a leak that occurred in August 2016.  In December 2016, the Griffins had another leak, and were denied an adjustment based on the Authority’s current policy that a leak adjustment can only be given once every three years from the date of the last leak help.

Mr. Banks noted that Mr. and Mrs. Griffin questioned if the earlier adjustment provided could be returned and a new adjustment be provided on the most current leak.  Mr. Banks also noted that the Griffins are currently set up on payment arrangements for the balance due from the most recent leak.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.  THEREFORE, NO NEW ADJUSTMENT WILL BE PROVIDED TO THE GRIFFINS.

7.    JEFF HOOPER PRESENTED A REQUEST FOR AN EASEMENT RELINQUISHMENT.  Mr. Hooper noted that a builder at Harmony on the Lakes had moved the sewer line on an unbuildable lot. Mr. Hooper noted the builder would be granting the Authority an easement on the location of the new sewer line and the Authority would need to relinquish the portion of land that was preventing the developer from building.

MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO APPROVE THE EASEMENT RELINQUISHMENT FOR LOT 455, POD E, PHASE 1 OF HARMONY ON THE LAKES SUBDIVISION (MAP ATTACHED) All members voted for the motion.

8.    MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE UPDATED SEPTIC WASTE HAULER REGULATIONS/WASTE HAULER PERMIT APPLICATION (ATTACHED) AS PRESENTED.  All members voted for the motion.

9.    MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 2/27/17 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,002,238.00 above budget projections for the period ending 1/31/17.  Mrs. Jones reported that total operating expenses are approximately $430,572.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,866,414.00 for the period ending 1/31/17.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.522 MGD for the month of February 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 35.75” for the past 12 months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.0 MGD at the Rose Creek Wastewater Treatment Facility, and a total reuse monthly flow of 2.4 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

13.   MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED THREE ODOR COMPLAINTS FROM THE INDIAN RIDGE AREA IN WOODSTOCK, GEORGIA.  Mr. Venters noted that Authority staff inspected all systems at the plant and found them to be working as designed.  Staff placed odor loggers at Digester #3 and in the influent screening room.

14.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED A TOTAL COST OF $170,276.73 FOR THE REPAIR OF THE LINE BEHIND THE CHEROKEE AQUATIC CENTER.

15.   DAVID KUBALA NOTED THAT THE AUTHORITY IS IN RECEIPT OF A WEATHER STATION PROPOSAL FROM JOSH FUDER, AGRICULTURE AND NATURAL RESOURCES AGENT OF THE UNIVERSITY OF GEORGIA.  Mr. Kubala noted that, per this proposal, Cherokee County along with most of north Georgia, suffered from extreme drought conditions in 2016.  At present, Cherokee County does not have a weather station that is accurately recording rainfall amounts in either system utilized by the USDA.    The National Weather Service stations in the county only monitor humidity, temperature, and wind speed.

Per this proposal, the University of Georgia – Georgia Weather Network has recognized a need to install a weather station in the Cherokee County area to fill a gap in collection data.  The University of Georgia – Georgia Weather Network has agreed to provide the equipment and installation of a Georgia Weather Network weather station if location and yearly maintenance financing can be secured.

Upon approval by the Authority, the University of Georgia will order the necessary equipment with installation expected within three months.  The University of Georgia will send an invoice for the first year of maintenance in the amount of $1500.00, with a yearly billing not to exceed $1500.00 for the first five years.

Mr. Kubala reported that the proposed installation site is at the Etowah River Water Treatment Facility.

MOTION BY STEVEN WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE EXPENDITURE OF $1500.00 PER YEAR FOR THE FIRST FIVE YEARS FOR MAINTENANCE OF THE WEATHER STATION.  All members voted for the motion.

16.   DISCUSSION OCCURRED REGARDING THE METRO DISTRICT WATER MANAGEMENT PLAN. 

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE THAT THE CCWSA BOARD SEND A LETTER, WITH THE AUTHORITY CHAIRMAN’S SIGNATURE, TO THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT CHAIR AND BOARD MEMBERS, REQUESTING THAT THE MNGWPD CHAIR AND BOARD INSTRUCT DISTRICT STAFF TO IDENTIFY 10-15% OF THE ACTION ITEMS (ACTION ITEMS TO BE SELECTED EQUITABLY FROM INTEGRATED WATER RESOURCE MANAGEMENT, WATER SUPPLY AND WATER CONSERVATION, WASTEWATER MANAGEMENT, WATERSHED MANAGEMENT, AND PUBLIC EDUCATION PLANNING AREAS) PROPOSED IN THE 2017 MNGWPD DRAFT PLAN ON WHICH TO PERFORM COST BENEFIT ANALYSIS.  THE AUTHORITY REQUESTS THAT THE ANALYSIS BE COMPLETED TO COINCIDE WITH THE PUBLIC COMMENT PERIOD FOR THE DRAFT PLAN.  THE AUTHORITY FURTHER REQUESTS THAT THE MNGWPD BOARD RECEIVE THE ANALYSIS RESULTS IN SUFFICIENT TIME PRIOR TO THE JUNE 7, 2017 MNGWPD BOARD MEETING AT WHICH THEY WILL CONSIDER APPROVAL OF THE 2017 PLAN.  All members voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members voted for the motion

February 2017

Board Meeting Date:  February 27, 2017  ~ 4:00 PM

 

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Steven Woodruff, Chris Wilbanks, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Clint Blackwell, Mike Venters, Mark Cochran, Gaye Blackwell, Jeff Hooper, Ryan Sarks, John Dearing, and Joseph Wesley.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER WANDA LOGAN.  In this correspondence, Ms. Logan noted that she has recently submitted payment for her recent bill in the amount of $270.65, but noted she completely disagrees with this charge.

In this correspondence, Ms. Logan further noted that her normal bill is approximately $27.30 per month, and this recent billing is 10 times her average bill.  She noted that there is no water leak, and her most recent billing is now back to normal.  Ms. Logan further noted that the Authority has informed her that her meter is accurate.

Gaye Blackwell noted that Ms. Logan is requesting a credit on her bill in the amount of $231.15, which is the difference in the $270.65 bill and her highest bill in four years.  Mrs. Blackwell noted that Ms. Logan requests that if the Authority cannot grant this approval, she requests that the Authority split the bill with her, and issue a credit to her account in the amount of $115.00.

Mrs. Blackwell noted that Ms. Logan had one month of high consumption, there was no leak discovered, the meter was not misread, and meter tested as accurate.  Mrs. Blackwell noted that Ms. Logan has already paid the $270.65 bill.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.  THEREFORE, NO CREDIT WILL BE APPLIED TO THIS ACCOUNT.

3.    GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER JENNIFER JOHNSON.  In this correspondence, Ms. Johnson noted that she experienced a leak on 9/18/16, which resulted in a larger than usual water bill for the period 9/8/16 – 106/16.  In this correspondence, Ms. Johnson noted that she hired a plumber to repair the leak.  Ms. Johnson noted that the plumber did not provide her with a receipt for services, and noted that she has made two attempts to contact the plumber to request a receipt.  Ms. Johnson noted that she, at this time, has not received a receipt. 

In this correspondence, Ms. Johnson further noted that when she never heard back from the plumber, she contacted the Authority to explain the situation and to ask if a cancelled check would suffice as proof of repair.  Ms. Johnson noted that this is when she learned about the 60-day timeframe and, by then, that time period had passed.  Therefore, Ms. Johnson is requesting that the Board grant an exception to the time limit because, had she received a receipt from the plumber, she would have been able to make her leak adjustment request within the 60-day timeframe. 

MOTION BY STEVEN WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THAT A LEAK ADJUSTMENT BE PROVIDED TO MS. JOHNSON.  All members present voted for the motion. 

4.    RICK DOBBS PRESENTED A REQUEST FROM MAUREEN PENNIMAN OF GO GIRL PROPERTIES, LLC.  In this request, Ms. Penniman referenced her property at 7607 Bells Ferry Road.  Ms. Penniman is requesting Authority participation in the cost of 380’ of 16” main.

Mr. Dobbs noted that the existing line in front of Ms. Penniman’s property is an 8” pvc line.  This line could be upgraded to an 8” ductile iron line; however, the Authority has a 16” ductile iron line approximately 380’ from Ms. Penniman’s property.  Mr. Dobbs noted that bids have been received by the Authority for extending the 16” line down to Ms. Penniman’s property.  Mr. Dobbs noted that the difference in cost of upgrading the existing line to a 16”main as opposed to an 8” main is approximately $46,958.00, which would be a betterment from an 8” line to a 16” line.

MOTION BY GARY WINCHESTER AND SECOND BY ROBERT MORRISON TO APPROVE A BETTERMENT AT A COST NOT-TO-EXCEED $50,000.00 TO INCREASE THIS LINE FROM AN 8” LINE TO A 16” LINE.  All members present voted for the motion.

5.    DWAYNE FOWLER PRESENTED A FOLLOW-UP ITEM FROM THE 1/30/17 BOARD MEETING.  MR. FOWLER NOTED THAT AT THE 1/30/17 MEETING, THE AUTHORITY HAD RECEIVED CORRESPONDENCE FROM THOMAS BRADBURY OF BFP FARMS, LLC REGARDING THE FOLLOWING PROPERTY:

BFP Farms, LLC

168.49 acres +/-

Located in Land Lots 730, 731, 783, 784, 801, 802, 855 and 856

2nd District, 2nd Section, Cherokee County, Georgia (MAP ATTACHED)

In this correspondence, Mr. Bradbury had requested the installation of a sewerage lift pump and force main extended to the existing sanitary sewer system on Arnold Mill Road.

MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE CONSTRUCTION OF A PUMP STATION AND FORCE MAIN EXTENDED TO THE EXISTING SANITARY SEWER SYSTEM ON ARNOLD MILL ROAD.  THE EXACT LOCATION OF THE PUMP STATION WILL BE DETERMINED BY STAFF AT A LATER DATE.  All members present voted for the motion.

6.    MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 1/30/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,115,127.00 above budget projections for the period ending 12/31/16.  Mrs. Jones reported that total operating expenses are approximately $413,835.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,391,766.00 for the period ending 12/31/16.

8.    MOTION BY ROBERT MORRISON AND SECOND BY STEVEN WOODRUFF TO SET THE AUTHORITY’S WHOLESALE SEWER RATE FOR CALENDAR YEAR 2017 AT A RATE OF $4.10 PER THOUSAND GALLONS.  THIS RATE WILL BE REVIEWED ON AN ANNUAL BASIS.  All members present voted for the motion.

9.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.951 MGD for the month of January 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at 1188.4 ft. and reported a cumulative rainfall total of 38.83” for the past 12 months.

10.   DAVID KUBALA NOTED THAT IT IS ANTICIPATED THAT CHEROKEE COUNTY WILL BE MOVED FROM A LEVEL 2 DROUGHT RESPONSE TO A LEVEL 1 DROUGHT RESPONSE SOMETIME SOON.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Venters also reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL WAS REPORTED ON 1/27/17 FROM A MANHOLE ON THE OUTFALL LINE BEHIND THE CHEROKEE AQUATIC CENTER LOCATED AT GRESHAM MILL PARKWAY IN CANTON.  Mr. Venters noted that the spill was discovered at 10:00 a.m. and was corrected at 7:00 p.m. that day.  Mr. Venters noted that the cause of the spill was a collapsed manhole.  The estimated volume spilled was 326,760 gallons into an unnamed tributary to Little River.  Authority crews responded and put a temporary manhole in the line and stopped the spill.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY CREWS ARE CONTINUING WORK ON THE MOHAWK TRAIL WATER LINE REPLACEMENT PROJECT.

14.   DWAYNE FOWLER REPORTED CONCERNING THE REPAIR OF THE LINE BEHIND THE CHEROKEE COUNTY AQUATIC CENTER.  Mr. Fowler noted that this issue was an emergency repair and was completed by Strack, Inc. on 2/27/17 at an estimated cost of $192,000.00.  Mr. Fowler noted that actual costs would be reported at a later date.

15.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY HAS RECEIVED ODOR COMPLAINTS FROM THE RIVER PARK BASIN AREA.  Mr. Fowler noted that he is researching options for this issue and will report back to the Board at a later date.

16.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM LOUIS JONES, PROPERTY MANAGER OF CANTON MILL BUSINESS PARK.  In this correspondence, Mr. Jones noted that Canton Mill Business Park currently has approximately 15 tenants that are family-owned enterprises that together employ over 125 people.  Mr. Jones further noted that one of the manufacturing companies, The Furniture Guild, employs 33 people and has recently expanded a part of their furniture manufacturing operating into the 109 Railroad Street building located at the corner of West Main and Railroad Street, directly across from the CCWSA building at 110 Railroad Street.

In this correspondence, Mr. Jones further noted that they are in need of additional automobile parking spaces for some of these employees.  Therefore, Mr. Jones is requesting that the Board consider allotting or sharing up to 12 spaces in the Authority’s parking lot at 110 Railroad Street.  Mr. Jones noted that if the Authority needed the parking spaces back at a later date, the Authority could give the advance notice to Canton Mill Business Park, and they would act accordingly.

Discussion occurred regarding liability insurance, lease agreements, and policing of the property.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members present voted for the motion.

17.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.