Board Meeting Date: October 29, 2018 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Brian Breeden, Rodney Satterfield, Greg Long, Mike Venters, Gaye Blackwell, Mark Cochran, Jennifer Arp, Jeff Hooper, Joey Buice, Ryan Sarks, Tim Dobson, and Harry Johnston.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. DAVID KUBALA REPORTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM GEORGIA EPD DIRECTOR RICHARD DUNN. In the correspondence received from Mr. Dunn, Mr. Dunn noted that a representative of the EPD recently conducted an audit of CCWSA to determine compliance with the Metropolitan North Georgia Water Planning District’s Water Resource Management Plan. Mr. Dunn certified that the Authority is making a good faith effort to comply with the Metro District’s Plan.
3. MIKE BYRD NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2017.
4. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR WATER SERVICE FROM 25 RESIDENTS OF THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA. Mr. Fowler noted that the installation of approximately 15,000 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $91,000.00. Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $43,000.00 from this scope of work.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE INSTALLATION OF APPROXIMATELY 15,000 FEET OF 2 ½” WATER MAIN FOR THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA AT AN APPROXIMATE COST OF $91,000.00. All members voted for the motion.
5. MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/24/18 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
6. NO FINANCE REPORT WAS GIVEN THIS MONTH DUE TO THE AUDIT IN PROGRESS.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.294 MGD for the month of September 2018 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 57.4” for the past twelve months.
8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG. Mr. Venters also reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.196 GPD at the Riverbend Wastewater Treatment Facility.
9. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported no overflows or spills occurred during this reporting period.
10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER REPORTED THAT ATKINS NORTH AMERICA HAS NOTIFIED THE AUTHORITY OF AN APPROXIMATE COST OF $26.33 MILLION FOR THE HWY. 20 PROJECT, EXCLUDING COSTS FOR ENGINEERING.
11. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
12. MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN AT A COST OF $128,019.00. THIS SCOPE OF WORK WILL BE PERFORMED BY FREESE AND NICHOLS. All members voted for the motion.
13. DISCUSSION FOLLOWED CONCERNING THE AUTHORITY’S RATE STRUCTURE.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FOLLOWING RATE ADJUSTMENT PLAN AND STATEMENT: CCWSA WORKS HARD TO EFFICIENTLY AND EFFECTIVELY ACCOMPLISH ITS JOB OF PROVIDING HIGH QUALITY DRINKING WATER AND WASTEWASTER RECLAMATION TO ITS CUSTOMERS. CCWSA HAS ONLY ADJUSTED WATER AND SEWER RATES TWICE IN THE LAST TEN YEARS, FIRST IN MAY 2009, AND MOST RECENTLY IN MAY 2014. OPERATIONAL COSTS HAVE INCREASED (AND CONTINUE TO) SINCE THE 2014 RATE ADJUSTMENT. ELECTRICITY, TREATMENT CHEMICALS, MANPOWER, AND OTHER NECESSARY COSTS OF DAILY OPERATIONS HAVE GONE UP. PRUDENT PLANNING BY THE CCWSA BOARD OF DIRECTORS REVEALS THAT A RATE ADJUSTMENT IS DUE. A DESCRIPTION OF THE RATE ADJUSTMENT PLAN AS IT APPLIES TO THE BASE RATE AND VOLUMETRIC CHARGES IS AS FOLLOWS: BASE RATES WILL INCREASE BY $1.00, AND WATER AND SEWER RATES WILL INCREASE BY 3%. All members voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT THE RATE ADJUSTMENT PLAN OUTLINED ABOVE WILL BE EFFECTIVE 1/1/19. All members voted for the motion.
14. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ENACT A POLICY WHEREBY THE AUTHORITY WILL, AT MINIMUM, MAINTAIN A BALANCE OF 10% REVENUE OVER EXPENSES, EXCLUDING CONNECTION FEES AND DEPRECIATION. THIS POLICY WILL BE EVALUATED ON AN ANNUAL BASIS DURING THE BUDGETING PROCESS. All members voted for the motion.
15. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN. All members voted for the motion.