December 2018

Board Meeting Date:  December 13, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Jennifer Arp, Brian Breeden, Clint Blackwell, Mark Cochran, Mike Venters, Rodney Satterfield, Melanie Stephens, Tim Dobson, Eric Wright, Jeff Hooper, Greg Long, and Emily Lemcke.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE HWY. 369 & HWY. 372 INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-011-KM DAVIS).  Mr. Ghorley reported an original contract amount of $476,520.00, and a decrease per the change order in the amount of $14,422.75.  Mr. Ghorley noted that the deduction in the contract amount was the result of unit price items, bid items, and labor not used.  Mr. Ghorley reported a revised contract amount of $462,097.25.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL), WHICH IS A DECREASE IN THE AMOUNT OF $14,422.75, FOR THE HWY. 369 & HWY. 372 INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-011-KM DAVIS).  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE HICKORY ROAD @ STRINGER ROAD UTILITY RELOCATION PROJECT (CCWSA-2016-014-CH KIRKPATRICK).  Mr. Ghorley reported an original contract amount of $219,681.58, and an increase per the change order in the amount of $62,896.19.  Mr. Ghorley noted that the increase in the contract amount was the result of bore extensions due to the County addition of a turn lane, and additional water main on Stringer Road.  Mr. Ghorley reported a revised contract amount of $282,577.77.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL), WHICH IS AN INCREASE IN THE AMOUNT OF $62,896.19, FOR THE HICKORY ROAD @ STRINGER ROAD UTILITY RELOCATION PROJECT (CCWSA-2016-014-CH KIRKPATRICK).  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM REEVES YOUNG, LLC IN THE AMOUNT OF $1,880,311.36 FOR THE RIVER PARK FORCE MAIN EXTENSION AND MANHOLE REHAB PROJECT.  Mr. Ghorley noted that the Board had approved a construction budget for this project in the amount of $1,574,000.00 at the 11/26/18 board meeting.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID RECEIVED FROM REEVES YOUNG, LLC IN THE AMOUNT OF $1,880,311.36 FOR THE RIVER PARK FORCE MAIN EXTENSION AND MANHOLE REHAB PROJECT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 11/26/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones presented preliminary financial statements for the months of September and October 2018.  Mrs. Jones noted that she was presenting preliminary statements due to the audit currently in progress. 

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.592 MGD for the month of November 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 64.33” for the past twelve months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.0 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.25 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY EMPLOYEES GARRY HENSLEY AND HOYT LEDFORD WERE RECENTLY RECOGNIZED AS BEING 30-YEAR MEMBERS OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BING WU OF DAWSON CHEROKEE CAPITAL, LLC.  Mr. Heard noted that, in this correspondence, Mr. Wu noted that he requests a variance for Parcel Numbers 041 007, 040 007 135-149, & 040 007 056-060 in order to expand on the previously approved development to include 1,012 homes on 1038.46 acres.  In this correspondence, Mr. Wu noted that the first phase of this development will consist of a 367-home Senior Lifestyle Neighborhood on 367 acres.  The property is part of the existing 1600—acre Crystal Falls Lake & Golf Community located in the southwest corner of the County on Cowart Road.  It is bordered on the north by various residential and agricultural properties.  The remainder of the property is surrounded by the existing Crystal Falls development.  This property is designated as Planned Residential Community which is precisely what Mr. Wu is proposing.

In this correspondence, Mr. Wu further noted that the proposed Master Planned Development is in unison with what has already been approved.  The original approved Master Plan depicted a first phase of 422 homes with the remaining property designated as “Future Development.”  The proposed development will add clarity to the original Master Plan, defining areas of “Future Development” and limiting the overall number of lots to 1,012 total on 1,038 acres, thus maintaining a density of less than one home per acre.  The proposed 367 homes in the first phase, combined with the existing 55 lots that have already been platted and recorded, equal a total of 422 homes which is identical to what was approved with the original zoning.

In this correspondence, Mr. Wu further noted that the initial neighborhood will provide a much needed solution for Dawson seniors desiring a much simpler lifestyle that is designed specially with age 55+ seniors in mind.  Landscaping and outdoor spaces will be maintained by a common landscape maintenance association, giving owners a choice of a maintenance-free lifestyle.  Homes will be designed to appeal to seniors with discriminating taste and style.  The home design will center around the empty nester who desires less square footage to maintain, but wants luxurious finishes and interior upgrades.  Typically, the Master is on the main floor, but additional rooms are included for visiting family.  Amenities will be added to the existing Club including: bocce, pickle ball, shuffle board, and an Olympic size pool and clubhouse.  Walking trails and golf cart paths will be added for access and exercise.

Mr. Wu further noted in this correspondence that he feels the proposed development and new residents will add much needed vitality to the existing community.  Only five homes have been sold since its inception in 2002.  The more intensive uses will be positioned off the golf course and away from the existing neighborhood to minimize impact.  By compacting development into a smaller footprint, more greenspace can be preserved to enhance the overall community.  Nearer to existing residents, larger lots, akin to the ones already in place, will be utilized to harmonize with what has already inaugurated.  The entire community will be connected with walking trails and golf cart paths.

In this correspondence, Mr. Wu noted that the impact on schools and utilities will be far less than the currently approved development because the new neighborhood will be predominately targeted to empty nesters and retired or semi-retired seniors.  An on-site wastewater plant will be constructed to utilize sanitary sewer and avoid more of the current septic systems which could lead to long-term contamination of the lake/reservoir.  The wastewater treatment plant is preferred by both environmental groups and environmental agencies over septic systems.  By clustering smaller lots in one area, Mr. Wu noted that Dawson Cherokee Capital, LLC would be able to preserve large areas of open space that are actually capable of sustaining wildlife microsystems rather than small patches of woods fenced in by the homeowner.  Therefore, the proposed neighborhood will have a far smaller ecological footprint than the currently approved plan.

Mr. Wu noted the proposed Master Plan and associated variances reflect the intent of the County’s Future Land Use Plan and will create a much needed resource for Dawson County’s maturing population.

Mr. Heard noted that Mr. Wu desires for the Board to support his request to expand the development and trust them to continue to build a first-class residential project.  Mr. Wu also desires for the Board to support that the on-site wastewater treatment plant would be efficient and environmentally desired, which would relieve the anxiety and risk of contamination to the lake/reservoir and waterways from septic systems.

Mr. Heard noted that Authority staff had requested to not use a lower pressure system that utilizes grinder pumps at individual units.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE COUNSEL TO DRAFT A LETTER OF RESPONSE FROM THE AUTHORITY CONCERNING THIS ISSUE.  All members present voted for the motion.

12.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE UPDATED 2019 CIP/FUTURE PROJECTS LISTING (ATTACHED) THAT WAS PRESENTED AT THE 11/26/18 BOARD MEETING.  All members present voted for the motion.

13.   MOTION BY LISA WOODRUFF AND SECOND BY DOUG DABBS TO APPROVE THE 2019 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members present voted for the motion.

14.   DISCUSSION OCCURRED CONCERNING THE CITY OF CANTON.

15.   MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

 

November 2018

Board Meeting Date:  November 26, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Mike Venters, Mark Cochran, Garry Hensley, Gaye Blackwell, Brian Breeden, Greg Long, Rodney Satterfield, Jeff Hooper, Lori Forrester, Jennifer Arp, Beth Jones, Tim Dobson, Ryan Sarks, Clint Blackwell, Eric Wright, Harry Johnston, Tyler Hewitt, and Hector Casablanca.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ROBERT MORRISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER PETE BRENNAN.  In this correspondence, Mr. Brennan noted that he has been a resident of 321 Little Pine Lane in Woodstock since August 2017.  His residence is located in the Longleaf Community, an over 55 community that currently is about half completed.  Mr. Brennan noted that he received a call from CCWSA on 8/28/18 informing him of excessive water usage for the previous month.  A technician came out that evening and checked his water meter, and found that it was functioning correctly.

Mr. Brennan noted that he was perplexed as to the reason for the excessive usage.  He was out of town for two of the weeks that the meter reading encompassed.  Mr. Brennan noted his water usage went from a consumption of 4,000 gallons on the 7/25/18 bill to 47,000 gallons on the then current bill.  Mr. Brennan asked the developers of Longleaf to check for leakage.  The landscape company checked three times for leaks (having found nothing else, they were asked to recheck).  Mr. Brennan noted that his sprinklers are set for 18 minutes three times a week, which is not enough to account for the issue.  No leaks were found in the system.  Mr. Brennan noted that there is obviously no leak in the house as that would be obvious considering the amount of water consumed.

Having no other reasonable explanation, leaky toilets were then considered.  Mr. Brennan noted that he is located in a new house with new toilets.  He remembered that one toilet flapper valve hung up, which was fixed when it was noticed.  A plumber checked all the toilets and found no leaks, but replaced all the flapper valves as a precaution considering the excessive water bill.  Mr. Brennan noted that he feels that one flapper valve leaking for a few days hardly explains an increased consumption of 47,000 gallons, so the mystery of water usage has been unsolved, as far as he is concerned.

Mr. Brennan noted that he feels the only explanation that seems reasonable is that the ongoing construction in his area somehow impacted his water meter.  Mr. Brennan noted that he completed the form for bill adjustment and was granted a discount on water usage, but not the sewerage.  Mr. Brennan noted the he feels this is reasonable, considering that on the form the plumber listed replacement of the flapper valves.  Mr. Brennan noted that what is not noted on the form was that there was not leakage and the replacement was precautionary.

Mr. Brennan noted that he is asking the Board to consider adjusting his sewerage rate since he feels it is unlikely that new toilets would leak to that excess.  Mr. Brennan noted that his bill for the month in question was $620.72 before adjustment.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO ABIDE BY EXISTING POLICY.  THEREFORE, THE REQUEST OF MR. BRENNAN IS DENIED.  Members Wilmarth, Winchester, Dabbs, Ahrens, and Woodruff voted for the motion.  Member Morrison voted against the motion.  Motion passed 5-1.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE KELLOGG CREEK ROAD & WOODSTOCK ROAD INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-001).  Mr. Ghorley reported an original contract amount of $470,177.00 and a decrease per the change order for $78,860.40.  Mr. Ghorley noted the deduction in the contract amount is a result of unit price items, bid items, and labor not used.  Mr. Ghorley reported a revised contract amount of $391,316.60.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE CONTRACT CHANGE ORDER #1, WHICH IS A DECREASE IN THE AMOUNT OF $78,860.40, FOR THE KELLOGG CREEK ROAD & WOODSTOCK ROAD INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-001).  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE IN THE CONSTRUCTION COST ESTIMATE FOR THE RIVER PARK FORCE MAIN EXTENSION PROJECT (CCWSA-2016-008).  Mr. Ghorley noted that the original construction cost estimate of $1,251,000.00 was approved on 10/30/17., and requested that this amount be increased by $323,000 to a total of $1,574,000. Mr. Ghorley noted the increase is due to estimated extra work allowance, additional pipe bedding and erosion control measures added to the project.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO INCREASE THE CONSTRUCTION COST ESTIMATE FOR THE RIVER PARK FORCE MAIN EXTENSION PROJECT (CCWSA-2016-008) BY $323,000.00 TO A GRAND TOTAL OF $1,574,000.00.  All members voted for the motion.

5.   MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE TOM HEARD TO EXECUTE THE MEMORANDUM OF AGREEMENT FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S SINGLE-FAMILY TOILET REBATE PROGRAM IN THE AMOUNT OF $15,000.00.  All members voted for the motion. 

David Kubala noted that this item was included in the FY 2019 budget that was approved in August 2018.  Mr. Kubala noted that $30,000.00 was approved in the budget, which included $15,000.00 for participation in the single-family toilet rebate program, as well as $5,500.00 for pre-rinse spray valve replacements, and $9,500.00 for the multi-family toilet rebate program.

6.   LORI FORRESTER PRESENTED AN EDUCATION OVERVIEW.  Mrs. Forrester noted that the following events occurred during the month of October 2018:

·         Model Water Tower Competition at E.T. Booth Middle School in Woodstock

·         Cherokee Challenge Competition at Fitzgerald Creek Wastewater Treatment Facility

·         Little River Clean-Up Event

·         Etowah River Clean-Up Event

·         Career Days

7.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 10/29/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.931 MGD for the month of October 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 56.18” for the past twelve months.

9.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG.  Mr. Venters also reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.220 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THE NATIONS DRIVE PROJECT SHOULD BE COMPLETED LATER IN THE WEEK.

12.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY RECEIVED NOTIFICATION ON 11/13/18 FROM THE D.O.T. THAT IF THE AUTHORITY DESIRED TO FILE A RETENTION REQUEST FOR THE STATE ROUTE 20 ROAD WIDENING PROJECT, THE REQUEST MUST BE FILED BY NOON ON 11/14/18.   Mr. Fowler noted that the Authority filed the retention request prior to the deadline.

13.   COREY GHORLEY PRESENTED THE UPDATED 2019 CIP/FUTURE PROJECTS LISTING. 

14.   BUZZ AHRENS REQUESTED THAT HIS FINAL BOARD MEMBER COMPENSATION CHECK BE USED FOR THE CCWSA PUBLIC EDUCATION PROGRAM.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

October 2018

Board Meeting Date:  October 29, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Brian Breeden, Rodney Satterfield, Greg Long, Mike Venters, Gaye Blackwell, Mark Cochran, Jennifer Arp, Jeff Hooper, Joey Buice, Ryan Sarks, Tim Dobson, and Harry Johnston.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DAVID KUBALA REPORTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM GEORGIA EPD DIRECTOR RICHARD DUNN.  In the correspondence received from Mr. Dunn, Mr. Dunn noted that a representative of the EPD recently conducted an audit of CCWSA to determine compliance with the Metropolitan North Georgia Water Planning District’s Water Resource Management Plan.  Mr. Dunn certified that the Authority is making a good faith effort to comply with the Metro District’s Plan.

3.   MIKE BYRD NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2017.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR WATER SERVICE FROM 25 RESIDENTS OF THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA.  Mr. Fowler noted that the installation of approximately 15,000 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $91,000.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $43,000.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE INSTALLATION OF APPROXIMATELY 15,000 FEET OF 2 ½” WATER MAIN FOR THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA AT AN APPROXIMATE COST OF $91,000.00.  All members voted for the motion.

5.   MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/24/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

6.   NO FINANCE REPORT WAS GIVEN THIS MONTH DUE TO THE AUDIT IN PROGRESS.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.294 MGD for the month of September 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 57.4” for the past twelve months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG.  Mr. Venters also reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.196 GPD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THAT ATKINS NORTH AMERICA HAS NOTIFIED THE AUTHORITY OF AN APPROXIMATE COST OF $26.33 MILLION FOR THE HWY. 20 PROJECT, EXCLUDING COSTS FOR ENGINEERING.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN AT A COST OF $128,019.00.  THIS SCOPE OF WORK WILL BE PERFORMED BY FREESE AND NICHOLS.  All members voted for the motion.

13.   DISCUSSION FOLLOWED CONCERNING THE AUTHORITY’S RATE STRUCTURE.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FOLLOWING RATE ADJUSTMENT PLAN AND STATEMENT: CCWSA WORKS HARD TO EFFICIENTLY AND EFFECTIVELY ACCOMPLISH ITS JOB OF PROVIDING HIGH QUALITY DRINKING WATER AND WASTEWASTER RECLAMATION TO ITS CUSTOMERS.  CCWSA HAS ONLY ADJUSTED WATER AND SEWER RATES TWICE IN THE LAST TEN YEARS, FIRST IN MAY 2009, AND MOST RECENTLY IN MAY 2014. OPERATIONAL COSTS HAVE INCREASED (AND CONTINUE TO) SINCE THE 2014 RATE ADJUSTMENT.  ELECTRICITY, TREATMENT CHEMICALS, MANPOWER, AND OTHER NECESSARY COSTS OF DAILY OPERATIONS HAVE GONE UP.  PRUDENT PLANNING BY THE CCWSA BOARD OF DIRECTORS REVEALS THAT A RATE ADJUSTMENT IS DUE.  A DESCRIPTION OF THE RATE ADJUSTMENT PLAN AS IT APPLIES TO THE BASE RATE AND VOLUMETRIC CHARGES IS AS FOLLOWS:  BASE RATES WILL INCREASE BY $1.00, AND WATER AND SEWER RATES WILL INCREASE BY 3%.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT THE RATE ADJUSTMENT PLAN OUTLINED ABOVE WILL BE EFFECTIVE 1/1/19.  All members voted for the motion.

14.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ENACT A POLICY WHEREBY THE AUTHORITY WILL, AT MINIMUM, MAINTAIN A BALANCE OF 10%  REVENUE OVER EXPENSES, EXCLUDING CONNECTION FEES AND DEPRECIATION.  THIS POLICY WILL BE EVALUATED ON AN ANNUAL BASIS DURING THE BUDGETING PROCESS.  All members voted for the motion.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

September 2018

Board Meeting Date:  September 94, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Jennifer Arp, Clint Blackwell, Mark Cochran, Mike Venters, Brian Breeden, Beth Jones, Gaye Blackwell, Joey Buice, Rodney Satterfield, Garry Hensley, Greg Long, Melanie Stephens, Jeff Hooper, Ryan Sarks, Tim Dobson, Eric Wright, and Ibrahim Awad.

Secretary Doug Dabbs was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   AUTHORITY CUSTOMER IBRAHIM AWAD ADDRESSED THE BOARD AND NOTED THAT HIS WATER CONSUMPTION LAST MONTH WAS MORE THAN DOUBLE THE MONTH BEFORE DUE TO PRESSURE WASHING AND REFILLING A KOI POND IN HIS BACKYARD, PLUS THE USE OF HIS SPRINKLER SYSTEM AFTER RESEEDING HIS LAWN.  Mr. Awad noted that he is not disputing the water consumption amount as that is the cost for maintaining a lush lawn containing a Koi pond; however, he is contesting the sewerage portion of the bill.  Mr. Awad noted his usage was 59,000 gallons for the month of July.

Mr. Awad noted that he understands that had he installed a separate water meter, the amount of water used indoors and the amount of water used outdoors could be easily distinguished.  He noted that, at this time, he has not installed a separate meter, and requests that the Board consider allowing him, as a first-time homeowner, to purchase the separate meter and forgive the sewerage charges over his normal usage.

Tom Heard noted that the Authority is a member of the Metropolitan North Georgia Water Planning District, and is obligated and committed to district conservation requirements that include an increasing rate scale.  The Authority’s first priority is to provide safe potable drinking water.  Outdoor watering is a luxury that the Authority provides for, but there is a price for the higher use of that luxury.

IT IS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.  THEREFORE, THIS REQUEST IS DENIED.

3.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2018-002-ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

4.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2018-003-BROWN & CALDWELL GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

5.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2018-004-HAZEN & SAWYER GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

6.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE CCWSA-2018-005-ENGINEERING STRATEGIES, INC. GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CCWSA-2018-006-INFRATEC CONSULTING GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

8.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #5 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  Mr. Ghorley noted that this change order is a deduction in the amount of $73,600.33.  Mr. Ghorley noted the reason for the change order is due to an additional 44-day extension of the contract deadline for weather and labor delays due to change orders.  Mr. Ghorley reported a current contract amount of $24,519,279.00 and a revised contract amount of $24,445,678.67.

MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE CONTRACT CHANGE ORDER #5, WHICH IS A DEDUCTION OF $73,600.33, FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  All members present voted for the motion.

9.   IT WAS THE CONSENSUS OF THE BOARD TO TOUR THE RIVERBEND WASTEWATER TREATMENT FACILITY ON TUESDAY, OCTOBER 9, 2018, AT 10:00 A.M.

10.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE BID OF NORTH GEORGIA TIMBER IN THE AMOUNT OF $291,391.00 FOR SECTION FOUR (FINAL) OF THE AUTHORITY’S CURRENT TIMBER HARVESTING OPERATION.  All members present voted for the motion.

11.   MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE THE 8/27/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

12.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,233,849.00 above budget projections for the period ending 7/31/18.  Mrs. Jones reported that total operating expenses are approximately $1,394,224.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $10,647,343.00 for the period ending 7/31/18.

13.   MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AMEND THE AGENDA TO INCLUDE AN ITEM REGARDING THE APPROVAL OF THE AUTHORITY’S AUDITOR.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE RUSHTON & COMPANY AS THE AUTHORITY’S AUDITOR AT A COST OF $39,800.00 PER YEAR FOR A THREE YEAR PERIOD, BEGINNING FISCAL YEAR 2018.  All members present voted for the motion.

14.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.377 MGD for the month of August 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.19” for the past twelve months.

15.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG.  Mr. Venters also reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

16.   MIKE VENTERS REPORTED THAT THE RIVERBEND WASTEWATER TREATMENT FACILITY IS NOW ON-LINE.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

18.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE TRIPP ROAD PROJECT SHOULD BE COMPLETED SOMETIME THIS WEEK.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

20.   MIKE BYRD, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE RICK DOBBS FOR 43 YEARS OF SERVICE.

21.   TOM HEARD NOTED THAT AUTHORITY EMPLOYEE MICHAEL HILL IS ALSO RETIRING AFTER 13 YEARS OF SERVICE.

22.   BUZZ AHRENS REPORTED THAT HE AND COUNTY STAFF WOULD BE MEETING WITH GDOT ON 10/3/18 AND WOULD DISCUSS IMPACTS OF THE HWY. 20 PROJECT.

23.   IT WAS THE CONSENSUS OF THE BOARD TO INCLUDE A RATE DISCUSSION ITEM ON NEXT MONTH’S AGENDA.

MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

August 2018

Board Meeting Date:  August 27, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Brian Breeden, Mark Cochran, Jeff Hooper, Mike Venters, Clint Blackwell, Jennifer Arp, Greg Long, Garry Hensley, Joey Buice, Gaye Blackwell, Ryan Sarks, Eric Wright, Melanie Stephens, Rodney Satterfield, Tim Dobson, and Emily Lemcke.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   RYAN SARKS PRESENTED A RESTATEMENT OF THE GMEBS OPEB TRUST FUND RESOLUTION AND PARTICIPATION AGREEMENT TO REPLACE THE ORIGINAL DOCUMENT APPROVED BY THE BOARD AT THE 8/31/09 MEETING.  Mr. Sarks explained that the restatement encompasses updated language as well as the ability to receive discounted actuarial services through GMEBS from the same actuary that performs the GMEBS Pension Trust Fund valuation each year, which is currently Segal Consulting.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE RESTATEMENT OF THE GMEBS OPEB TRUST FUND RESOLUTION AND PARTICIPATION AGREEMENT AS PRESENTED.  All members voted for the motion.

3.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR AN ADDITIONAL EXTENSION OF WATER SERVICE FROM NINE RESIDENTS OF NATIONS DRIVE.  Mr. Fowler noted that this would be a water line extension of approximately 3000 feet of 2 ½” water main.

MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE ADDITIONAL EXTENSION OF APPROXIMATELY 3000 FEET OF 2 ½” WATER MAIN AT NATIONS DRIVE.  All members voted for the motion.

4.   DWAYNE FOWLER REQUESTED THAT THE BOARD SET A CONSTRUCTION BUDGET IN THE AMOUNT OF $150,000.00 FOR THE EAST CHEROKEE DRIVE @ TRIPP ROAD INTERSECTION IMPROVEMENT PROJECT.  Mr. Fowler noted that this project is listed on the Authority’s CIP list at an estimated cost of $430,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $150,000.00 FOR THE EAST CHEROKEE DRIVE @ TRIPP ROAD INTERSECTION IMPROVEMENT PROJECT.  All members voted for the motion.

5.   MOTION BY  GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE INTERGOVERNMENTAL AGREEMENT (ATTACHED) BETWEEN CCWSA AND CHEROKEE COUNTY CONCERNING THE COUNTY-OWNED PROPERTY NEXT TO THE BELMONT DOWNS PARCEL, AS WELL AS THE LIMITED WARRANTY DEED, UTILITY EASEMENT, AND QUIT CLAIM DEED AS OUTLINED BY AUTHORITY COUNSEL.  All members voted for the motion.

6.   MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 7/30/18 BOARD MEETING:

1)   DWAYNE FOWLER REPORTED THAT, AT LAST MONTH’S MEETING, THE BOARD TABLED A REQUEST FROM JOHN LOYD OF CRESTLINE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS.  In the correspondence received from Mr. Loyd that was first read at the 6/25/18 meeting, Mr. Loyd noted that Crestline Engineering is currently installing a gravity main on Hwy. 92 and would like to tie into it with their next phase, but this phase will require the installation of a lift station due to topography.  Mr. Loyd noted that a portion of this site is in Cobb County and will gravity to the lift station as shown in the attached maps (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL THE DECEMBER 2018 BOARD MEETING.  All members voted for the motion.

2)   DWAYNE FOWLER REPORTED THAT HE HAD PRESENTED A REQUEST AT LAST MONTH’S MEETING FROM DAVID WHITE OF CIVILOGISTIX ENGINEERING FOR A LIFT STATION TO SERVE LITTLE RIDGE SUBDIVISION (MAPS ATTACHED).  Mr. Fowler noted this is a single-family residential development.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE REQUEST OF DAVID WHITE OF CIVILOGISTIX ENGINEERING FOR A  LIFT STATION TO SERVE LITTLE RIDGE SUBDIVISION.  All members voted for the motion.

7.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO THE APPROVE THE 7/30/18 BOARD MEETING MINUTES AS PRESENTED.  Members Winchester, Woodruff, Wilmarth, Dabbs, and Morrison voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $533,839.00 above budget projections for the period ending 6/30/18.  Mrs. Jones reported that total operating expenses are approximately $1,253,866.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $8,155,397.00 for the period ending 6/30/18.

9.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2019 (ATTACHED) AS PRESENTED.  All members voted for the motion.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.154 MGD for the month of July 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.03” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.0 MG.  Mr. Venters reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE LAST CUT OF THE SHOAL CREEK TIMBER PROJECT WOULD BE BID ON 9/5/18.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

15.   TOM HEARD RECOGNIZED FORMER BOARD MEMBER EMILY LEMCKE AS BEING IN ATTENDANCE.

16.   MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members voted for the motion.