February 2019

Board Meeting Date:  February 25, 2019  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Clint Blackwell, Mark Cochran, Beth Jones, Garry Hensley, Jennifer Arp, Joey Buice, Tim Dobson, Eric Wright, Melissa Darvish, Rodney Satterfield, Brian Breeden, Melanie Stephens, Corey Ghorley, Greg Long, Ryan Sarks, and Jeff Hooper.

Member Gary Winchester was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,860,000.00 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  Mr. Ghorley noted that this item is listed on the Authority’s current CIP list at an estimated cost of $2,500,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,860,000.00 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members present voted for the motion.

3.   DWAYNE FOWLER NOTED THAT, AT THE 2/27/17 BOARD MEETING, THE BOARD HAD APPROVED THE CONSTRUCTION OF A PUMP STATION AND FORCE MAIN EXTENDED TO THE EXISTING SANITARY SEWER SYSTEM ON ARNOLD MILL ROAD, WITH THE EXACT LOCATION OF THE PUMP STATION TO BE DETERMINED BY STAFF AT A LATER DATE.  Mr. Fowler noted that representatives for Thomas Bradbury/BFP Farms are requesting approval of a second small pump station and force main to be installed in Holly Farm Subdivision to eliminate a proposed long, deep gravity line along the edge of the lake.  Also eliminated would be 13+/- manholes near the lake.  This pump station would serve between 25 and 50 lots based on design.

Mr. Fowler questioned if the Board desires to modify their approval at the 2/27/17 board meeting to allow for the requested second small pump station.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE MODIFICATION OF THE PRIOR APPROVAL AT THE 2/27/17 BOARD MEETING IN ORDER TO ALLOW FOR CONSTRUCTION OF TWO PUMP STATIONS EXTENDED TO THE EXISTING SANITARY SEWER SYSTEM ON ARNOLD MILL ROAD.  All members present voted for the motion.

4.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR WATER LINE EXTENSION FROM RESIDENTS OF BISHOP DRIVE.  Mr. Fowler noted that twelve signatures are listed on the petition, in which the Authority could receive $1,700.00 per tap, which would yield $20,400.00.  Mr. Fowler reported an approximate cost of $29,400.00 for the installation of approximately 4,900 feet of 2 ½” water main.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 4,900 FEET OF 2 ½” WATER MAIN FOR BISHOP DRIVE AT AN APPROXIMATE COST OF $29,400.00.  All members present voted for the motion.

5.  MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 1/28/19 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 1/28/19 MEETING, HE HAD PRESENTED A REQUEST FROM RALPH DAVIA OF GREYDEN ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD. In the correspondence received from Mr. Davia, Mr. Davia had noted that he has researched connecting to possible gravity sewer, but noted that based on topography, it is not possible.

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO APPROVE THE REQUEST OF RALPH DAVIA OF GREYDEN ENGINEERING FOR A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD.  All members present voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 1/28/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $623,053.00 below budget projections for the period ending 12/31/18.  Mrs. Jones noted that total operating expenses are approximately $886,478.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,899,400.00 for the period ending 12/31/18.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.757 MGD for the month of January 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 76.54” for the past twelve months.

9.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.475 MG.  Mr. Heard reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.370 MGD for the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  MRS. ARP NOTED THAT AN OVERFLOW HAD OCCURRED THIS MONTH AT THE BRUSTER’S LOCATED ON EAGLE DRIVE IN WOODSTOCK.  Mrs. Arp noted that Authority crews jetted the line to correct the problem.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE HWY. 20 PROJECT.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN (CCWSA-2018-007-FREESE AND NICHOLS-WD & WCS MASTER PLAN) TO INCLUDE WATER AND SEWER MODEL DEVELOPMENT AND MODEL TRAINING.  Mr. Heard reported an original contract amount of $123,516.00, and an increase per the change order in the amount of $79,024.00.  Mr. Heard reported a revised contract total of $202,540.00, and noted that the contract completion time would be extended from 10/25/19 to 1/10/20 to allow for more time for training and modeling.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APRPOVE CONTRACT CHANGE ORDER #1 FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN (CCWSA-2018-007-FREESE AND NICHOLS-WD & WCS MASTER PLAN) TO INCLUDE WATER AND SEWER MODEL DEVELOPMENT AND MODEL TRAINING.  All members present voted for the motion.

13.   TOM HEARD REFERENCED CORRESPONDENCE RECEIVED BY DONNA PIERCE, PRESIDENT OF THE COTTAGES AT TOWNE LAKE HOMEOWNERS ASSOCIATION.  In this correspondence, Ms. Pierce noted that The Cottages at Towne Lake is serviced by a master meter from CCWSA.  Ms. Pierce noted that she believes that The Cottages at Towne Lake has a water quality problem in their system.  Over the past twenty years, there appears to be a build-up of iron and manganese in the system.  It has been recommended that they flush their system using their fire hydrants to remove this build-up.

In this correspondence, Ms. Pierce further noted that their water price is for both water and sewerage service.  Since the flushing would only involve water and not sewerage service, The Cottages at Towne Lake HOA Board would like to inquire if they could receive a lower rate for the water used during the flushing.

David Kubala and Tom Heard presented a draft policy for flushing water mains in private master-metered developments.  According to this draft policy, certain residential developments in Cherokee County have been zoned and built without sufficiently large utility rights-of-way for the CCWSA to service as individual residences.  These few residential developments are served through a master-meter for water.  The internal distribution system for such developments is private and the responsibility of the homeowners association or property maintenance company to properly operate and maintain.  It is the policy of CCWSA to forgive up to $250.00 in service charges annually to a master-metered residential development upon its proof of flushing its private water distribution system, in order to encourage adequate maintenance of its private water distribution system.

MOTION BY HARRY JOHNSTON AND SECOND BY DOUG DABBS TO ADOPT THE POLICY FOR FLUSHING WATER MAINS IN PRIVATE MASTER-METERED DEVELOPMENTS AS PRESENTED, RETROACTIVE TO INCLUDE THE REQUEST BY THE COTTAGES AT TOWNE LAKE HOMEOWNERS ASSOCIATION.  All members present voted for the motion.

14.   TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM SCOTT KING OF ERTH PRODUCTS, LLC.  In this correspondence, Mr. King noted that the term of the Sludge Procurement Agreement dated 2/28/98, as amended, between ERTH Products, LLC and CCWSA presently expires on 2/28/19, unless further amended to extend the term of the agreement.  Mr. King also noted that ERTH Products sustained substantial damage to one of its three primary composting buildings from Hurricane Michael which limits the volume of sludge that ERTH is presently able to process until mid-2019.

In this correspondence, Mr. King noted that pursuant to the Sludge Procurement Agreement, as amended, he is providing written notice to the Authority of ERTH’s intent to seek a price increase at the end of the current term of the agreement should CCWSA desire to extend or renew the agreement.  Mr. King is proposing the following options to CCWSA for extension or renewal of the current contract.  The options are as follows:

1)       CCWSA shall have the option to extend the contract for an additional period of up to ninety (90) days ending May 30, 2019 with a price adjustment to $75 per wet ton for the extended period.

2)       CCWSA shall have the option to renew the contract additional one-year periods, subject to acceptance of the annual price adjustment requested by ERTH.  The price adjustment and renewal shall be granted by CCWSA provided CCWSA notifies ERTH of its intent to renew the contract and specifically approves the requested price change for the renewal period.  The requested price change for the proposed contract term of March 1, 2019 through February 28, 2020 is $80 per wet ton.

3)       CCWSA elects to forgo extension or renewal of the current Sludge Procurement Agreement, as amended, and permits the agreement to expire on 2/28/19, at which time the agreement between ERTH Products, LLC and CCWSA will terminate.

In this correspondence, Mr. King noted that ERTH’s proposed price is based on the current tipping fee price of $55.00 per wet ton at their gate plus freight cost of $25.00 per wet ton for transport from CCWSA to ERTH Product’s Plains, Georgia facility.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE EXTENSION OF THE CONTRACT WITH ERTH PRODUCTS, LLC FOR SLUDGE PROCUREMENT SERVICES FOR AN ADDITIONAL PERIOD OF UP TO NINETY (90) DAYS ENDING MAY 30, 2019 WITH A PRICE ADJUSTMENT TO $75 PER WET TON FOR THE EXTENDED PERIOD.  All members present voted for the motion.

15.   TOM ROACH REPORTED THAT HE HAS DRAFTED A LETTER TO ELDON BASHAM, COUNSEL FOR THE CITY OF WOODSTOCK.  In this letter, Mr. Roach noted that he has been made aware of recent conversations by and between Mr. Jeff Moon, Woodstock City Manager, Mike Byrd, Chairman of CCWSA, Tom Heard, General Manager of CCWSA, and others regarding the provision of potable water and wastewater collection services in and around the City of Woodstock.  The City of Woodstock and CCWSA entered into a “489 Agreement” on January 24, 2000.  The 489 Agreement incorporated a small, scale map of the City of Woodstock’s service area.  The map attached left some interpretation of service areas around the fringes of the City’s service area.  In addition, the City and CCWSA have traded around service areas in areas more economically served by the CCWSA or the City since 2000.

In this draft letter, Mr. Roach further noted that the issue that he is writing about today came about as a result of a developer being required by the City to construct a $250,000 plus wastewater pump station in order to pump wastewater into the City’s collection system rather than utilize the gravity sewer main operated by the CCWSA on the very property the developer wishes to develop.

On April 29, 2002, the City and the CCWSA entered into an agreement to extend the temporary treatment of 250,000 gallons of the City’s wastewater, to exchange an area of the City’s service area to the CCWSA, to exchange an area of the CCWSA’s service area to the City and to provide for the CCWSA to provide retail wastewater treatment service only, to an area of the City’s service area.  Paragraph 4 of the 2002 agreement provides for a January 1, 2006 expiration.  The CCWSA believes that the contract expiration language only referred to the temporary provision of wastewater treatment services by CCWSA to the City.  Mr. Roach further noted that it is nonsensical to interpret the contract as being a temporary service area swap.  In fact, the CCWSA’s belief regarding the expiration of the 2002 agreement as communicated in writing to Mayor Henriques by then chairman, Don Stevens in 2008, without response, denial, objection or question.  Based upon the 2002 agreement, the parties’ subsequent behavior, as well as the lack of response from the City in 2008, the CCWSA has treated the two (2) areas conveyed for service to CCWSA by the 2002 agreement as CCWSA service area and has expanded significant sums in developing infrastructure to serve those areas.

Mr. Roach further noted in this draft letter that the Board of Directors and the employees of the CCWSA were shocked by the City’s recent insistence that he aforementioned service area exchanges were for only four (4) years.  Despite the City’s insistence that the 2002 agreement expired, the City continues to serve the service area known as the “Waymon Anderson Tract” and the CCWSA continues to provide retail wastewater collection and treatment services to the service area known as the “Brookshire Development”.  The City seem to pick and choose which part of the 2002 agreement expired based upon economics rather than legalities.

Mr. Roach further noted that understanding that the service area discussion required a global solution which addresses topography, hydrology, existing infrastructure, treatment capacity, line capacity, potable water capacity and pressure, he will reserve further comments regarding the 2000 service area agreement and the 2002 agreement modifying the 2000 service area agreement for another day.

Mr. Roach noted in this draft letter that the discussions between the City and CCWSA representatives has brought to light an issue that must be addressed immediately.  As indicated above, a portion of the 2002 agreement required the CCWSA to provide wastewater collection and treatment services for the “Brookshire Development”.  The CCWSA initially believed that the City had not remitted connection fees it collected in the “Brookshire Development” to the CCWSA.  Mr. Moon and his staff audited their remittance and concluded that all amounts in the “Brookshire Development” had been appropriately remitted to the CCWSA.  Upon learning of this audit, representatives of the CCWSA attempted to verify Mr. Moon’s audit and determined that the City has in fact remitted all tap fees within the “Brookshire Development” except for the subdivision’s amenities lot including a pool and pool house, which would amount of 1 ERU.  CCWSA staff has also recently discovered that the Park 9 apartments, which were built in 2016 adjacent to the “Brookshire Development” has connected to the CCWSA.  It is believed that the City collected connection fees for the Park 9 apartment community and has failed to remit those connection fees to the CCWSA.  Based upon tax records, CCWSA staff has determined that the apartment community contains a total of 238 one- and two-bedroom units and a total of 37 three- and four-bedroom units.  An equivalent residential unit (ERU) is assumed to represent a typical single-family home generating 400 gallons per day of wastewater.  One- and two-bedroom apartments are considered to be .75 ERUs; three- and four-bedroom apartments are considered by to 1 ERU each.  Based upon those calculations, the Park 9 community generates 215.5 ERUs per day, plus the 1 ERU generated by the Brookshire pool amenity lot.  The CCWSA connection fees are $4,500.00 per ERU, thus, generating a total connect fee for the apartments of $974,250.00.  Mr. Roach concluded that, based upon review of this information by City of Woodstock counsel, he feels they will concur that the connection fees aforesaid are owed to CCWSA, and this correspondence should be considered as a demand for immediate payment in full.

IT WAS THE CONSENSUS OF THE BOARD FOR AUTHORITY COUNSEL TO SEND THIS LETTER TO ELDON BASHAM, COUNSEL FOR THE CITY OF WOODSTOCK, PRIOR TO THE CCWSA’S MEETING WITH THE CITY OF WOODSTOCK ON WEDNESDAY, FEBRUARY 27, 2019.

16.   MOTION BY HARRY JOHNSTON AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.

January 2019

Board Meeting Date:  January 28, 2019  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Garry Hensley, Greg Long, Mark Cochran, Mike Venters, Jennifer Arp, Tim Dobson, Corey Ghorley, Beth Jones, Rodney Satterfield, Melanie Stephens, Joey Buice, Brian Breeden, Clint Blackwell, Eric Wright, Jeff Hooper, Ryan Sarks, Gaye Blackwell, Buzz Ahrens, Clay Pilgrim, Tyler Hewitt, and Hector Casablanca.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD PRESENTED A PLAQUE TO FORMER BOARD MEMBER BUZZ AHRENS FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.

3.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2018.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/18.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO ACCEPT THE FY 2018 AUDIT REPORT AS PRESENTED.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL/CLOSEOUT) FOR THE EARNEY ROAD WATER MAIN IMPROVEMENTS PROJECT (CCWSA-2016-012-RDJE).  Mr. Ghorley noted an original contract amount of $521,750.00, and a decrease per the change order in the amount of $114,189.85.  Mr. Ghorley noted the deduction in the contract amount was the result of unit price adjustments for 8” water main not used.  MR. Ghorley reported a final contract amount of $407,560.15.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL/CLOSEOUT) FOR THE EARNEY ROAD WATER MAIN IMPROVEMENTS PROJECT (CCWSA-2016-012-RDJE).  All members voted for the motion.

5.   DWAYNE FOWLER PRESENTED A REQUEST FROM RALPH DAVIA OF GREYDEN ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD.

In the correspondence received from Mr. Davia, Mr. Davia noted that he has researched connecting to possible gravity sewer, but noted that based on topography, it is not possible.

Mr. Fowler noted this is the first reading of this issue.

6.   DWAYNE FOWLER NOTED THAT TODD WARREN OF CHEROKEE MIRRORS, LLC IS REQUESTING TO BE SERVICED BY CCWSA FOR PROPERTIES LOCATED AT 1550 & 1579 UNIVETER ROAD IN CANTON (TAP MAP 15N13, PARCEL 147A AND TAP MAP 15N13, PARCEL 170).  Mr. Warren has previously been notified by the City of Canton that both of these properties are currently shown in the City of Canton water and wastewater service area.  However, the City does not currently have lines near these properties. 

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE COUNSEL TO PROVIDE NOTIFICATION TO THE CITY OF CANTON THAT THE AUTHORITY REQUESTS THAT THE CITY RELINQUISH THE SERVICE AREA OUTLINED ABOVE AND ALLOW THE AUTHORITY TO PROVIDE WATER AND WASTEWATER SERVICE TO THESE PROPERTIES, CONTINGENT UPON THE RELINQUISHMENT BY THE CITY OF CANTON.
 All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE DEEDING OF RIGHT OF WAY AND PERMANENT DRAINAGE EASEMENT TO CHEROKEE COUNTY FOR PROPERTY LOCATED AT 3635 UNIVETER ROAD (LAND LOTS 99 & 46, 15TH DISTRICT, 2ND SECTION OF CHEROKEE COUNTY), WITH THE STIPULATION THAT IF AUTHORITY INFRASTRUCTURE IS IN CONFLICT, RELOCATIONS WILL BE AT THE COST OF OTHER PARTIES.   All members voted for the motion.

8.   GREG LONG PRESENTED PROPOSED REVISIONS (ATTACHED) TO THE AUTHORITY’S STREET LIGHT POLICY. 

MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE REVISIONS TO THE AUTHORITY’S STREET LIGHT POLICY AS PRESENTED.  All members voted for the motion.

9.   TOM ROACH PROVIDED AN UPDATE CONCERNING THE BOARD ETHICS FILING ISSUE.

10.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 12/13/18 BOARD MEETING MINUTES AS PRESENTED.  Members Winchester, Dabbs, Woodruff, Wilmarth, and Morrison voted for the motion.  Member Johnston abstained from voting.  Motion passed.

11.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $144,531.00 below budget projections for the period ending 11/30/18.  Mrs. Jones reported that total operating expenses are approximately $595,400.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,416,259.00 for the period ending 11/30/18.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.097 MGD for the month of December 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.28” for the past twelve months.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 3.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.613 MG.  Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS NOTED THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 1/9/19 FROM A RESIDENT OF OLD FORGE LANE IN WOODSTOCK.  Mr. Venters noted that, upon investigation, all systems were working as designed and no odors could be detected by staff.  Mr. Venters noted that heavy flows were occurring at the time of the complaint.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow occurred at 108 Marlow Drive in Woodstock during this reporting period.  Mrs. Arp noted the reason for the overflow was due to grease and gravel, and noted that jetting of the lines corrected the problem.  Mrs. Arp noted this overflow did not reach the waters of the State, so it is not considered a spill.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PRESENTED AN UPDATE ON THE HWY. 20 PROJECT.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL OF THE PROPOSED MISCELLANEOUS CHARGES, METER SIZE RESTORATION FEES, AND RPZ & DCV INSTALLATION FEES (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSED MISCELLANEOUS CHARGES, METER SIZE RESTORATION FEES, AND RPZ & DCV INSTALLATION FEES AS PRESENTED.  All members voted for the motion.

18.   MIKE BYRD REPORTED CONCERNING DISCUSSIONS WITH THE CITY OF WOODSTOCK. 

19.   MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members voted for the motion.

December 2018

Board Meeting Date:  December 13, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Jennifer Arp, Brian Breeden, Clint Blackwell, Mark Cochran, Mike Venters, Rodney Satterfield, Melanie Stephens, Tim Dobson, Eric Wright, Jeff Hooper, Greg Long, and Emily Lemcke.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE HWY. 369 & HWY. 372 INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-011-KM DAVIS).  Mr. Ghorley reported an original contract amount of $476,520.00, and a decrease per the change order in the amount of $14,422.75.  Mr. Ghorley noted that the deduction in the contract amount was the result of unit price items, bid items, and labor not used.  Mr. Ghorley reported a revised contract amount of $462,097.25.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL), WHICH IS A DECREASE IN THE AMOUNT OF $14,422.75, FOR THE HWY. 369 & HWY. 372 INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-011-KM DAVIS).  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE HICKORY ROAD @ STRINGER ROAD UTILITY RELOCATION PROJECT (CCWSA-2016-014-CH KIRKPATRICK).  Mr. Ghorley reported an original contract amount of $219,681.58, and an increase per the change order in the amount of $62,896.19.  Mr. Ghorley noted that the increase in the contract amount was the result of bore extensions due to the County addition of a turn lane, and additional water main on Stringer Road.  Mr. Ghorley reported a revised contract amount of $282,577.77.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL), WHICH IS AN INCREASE IN THE AMOUNT OF $62,896.19, FOR THE HICKORY ROAD @ STRINGER ROAD UTILITY RELOCATION PROJECT (CCWSA-2016-014-CH KIRKPATRICK).  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM REEVES YOUNG, LLC IN THE AMOUNT OF $1,880,311.36 FOR THE RIVER PARK FORCE MAIN EXTENSION AND MANHOLE REHAB PROJECT.  Mr. Ghorley noted that the Board had approved a construction budget for this project in the amount of $1,574,000.00 at the 11/26/18 board meeting.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID RECEIVED FROM REEVES YOUNG, LLC IN THE AMOUNT OF $1,880,311.36 FOR THE RIVER PARK FORCE MAIN EXTENSION AND MANHOLE REHAB PROJECT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 11/26/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones presented preliminary financial statements for the months of September and October 2018.  Mrs. Jones noted that she was presenting preliminary statements due to the audit currently in progress. 

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.592 MGD for the month of November 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 64.33” for the past twelve months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.0 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.25 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY EMPLOYEES GARRY HENSLEY AND HOYT LEDFORD WERE RECENTLY RECOGNIZED AS BEING 30-YEAR MEMBERS OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BING WU OF DAWSON CHEROKEE CAPITAL, LLC.  Mr. Heard noted that, in this correspondence, Mr. Wu noted that he requests a variance for Parcel Numbers 041 007, 040 007 135-149, & 040 007 056-060 in order to expand on the previously approved development to include 1,012 homes on 1038.46 acres.  In this correspondence, Mr. Wu noted that the first phase of this development will consist of a 367-home Senior Lifestyle Neighborhood on 367 acres.  The property is part of the existing 1600—acre Crystal Falls Lake & Golf Community located in the southwest corner of the County on Cowart Road.  It is bordered on the north by various residential and agricultural properties.  The remainder of the property is surrounded by the existing Crystal Falls development.  This property is designated as Planned Residential Community which is precisely what Mr. Wu is proposing.

In this correspondence, Mr. Wu further noted that the proposed Master Planned Development is in unison with what has already been approved.  The original approved Master Plan depicted a first phase of 422 homes with the remaining property designated as “Future Development.”  The proposed development will add clarity to the original Master Plan, defining areas of “Future Development” and limiting the overall number of lots to 1,012 total on 1,038 acres, thus maintaining a density of less than one home per acre.  The proposed 367 homes in the first phase, combined with the existing 55 lots that have already been platted and recorded, equal a total of 422 homes which is identical to what was approved with the original zoning.

In this correspondence, Mr. Wu further noted that the initial neighborhood will provide a much needed solution for Dawson seniors desiring a much simpler lifestyle that is designed specially with age 55+ seniors in mind.  Landscaping and outdoor spaces will be maintained by a common landscape maintenance association, giving owners a choice of a maintenance-free lifestyle.  Homes will be designed to appeal to seniors with discriminating taste and style.  The home design will center around the empty nester who desires less square footage to maintain, but wants luxurious finishes and interior upgrades.  Typically, the Master is on the main floor, but additional rooms are included for visiting family.  Amenities will be added to the existing Club including: bocce, pickle ball, shuffle board, and an Olympic size pool and clubhouse.  Walking trails and golf cart paths will be added for access and exercise.

Mr. Wu further noted in this correspondence that he feels the proposed development and new residents will add much needed vitality to the existing community.  Only five homes have been sold since its inception in 2002.  The more intensive uses will be positioned off the golf course and away from the existing neighborhood to minimize impact.  By compacting development into a smaller footprint, more greenspace can be preserved to enhance the overall community.  Nearer to existing residents, larger lots, akin to the ones already in place, will be utilized to harmonize with what has already inaugurated.  The entire community will be connected with walking trails and golf cart paths.

In this correspondence, Mr. Wu noted that the impact on schools and utilities will be far less than the currently approved development because the new neighborhood will be predominately targeted to empty nesters and retired or semi-retired seniors.  An on-site wastewater plant will be constructed to utilize sanitary sewer and avoid more of the current septic systems which could lead to long-term contamination of the lake/reservoir.  The wastewater treatment plant is preferred by both environmental groups and environmental agencies over septic systems.  By clustering smaller lots in one area, Mr. Wu noted that Dawson Cherokee Capital, LLC would be able to preserve large areas of open space that are actually capable of sustaining wildlife microsystems rather than small patches of woods fenced in by the homeowner.  Therefore, the proposed neighborhood will have a far smaller ecological footprint than the currently approved plan.

Mr. Wu noted the proposed Master Plan and associated variances reflect the intent of the County’s Future Land Use Plan and will create a much needed resource for Dawson County’s maturing population.

Mr. Heard noted that Mr. Wu desires for the Board to support his request to expand the development and trust them to continue to build a first-class residential project.  Mr. Wu also desires for the Board to support that the on-site wastewater treatment plant would be efficient and environmentally desired, which would relieve the anxiety and risk of contamination to the lake/reservoir and waterways from septic systems.

Mr. Heard noted that Authority staff had requested to not use a lower pressure system that utilizes grinder pumps at individual units.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE COUNSEL TO DRAFT A LETTER OF RESPONSE FROM THE AUTHORITY CONCERNING THIS ISSUE.  All members present voted for the motion.

12.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE UPDATED 2019 CIP/FUTURE PROJECTS LISTING (ATTACHED) THAT WAS PRESENTED AT THE 11/26/18 BOARD MEETING.  All members present voted for the motion.

13.   MOTION BY LISA WOODRUFF AND SECOND BY DOUG DABBS TO APPROVE THE 2019 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members present voted for the motion.

14.   DISCUSSION OCCURRED CONCERNING THE CITY OF CANTON.

15.   MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

 

November 2018

Board Meeting Date:  November 26, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Mike Venters, Mark Cochran, Garry Hensley, Gaye Blackwell, Brian Breeden, Greg Long, Rodney Satterfield, Jeff Hooper, Lori Forrester, Jennifer Arp, Beth Jones, Tim Dobson, Ryan Sarks, Clint Blackwell, Eric Wright, Harry Johnston, Tyler Hewitt, and Hector Casablanca.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ROBERT MORRISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER PETE BRENNAN.  In this correspondence, Mr. Brennan noted that he has been a resident of 321 Little Pine Lane in Woodstock since August 2017.  His residence is located in the Longleaf Community, an over 55 community that currently is about half completed.  Mr. Brennan noted that he received a call from CCWSA on 8/28/18 informing him of excessive water usage for the previous month.  A technician came out that evening and checked his water meter, and found that it was functioning correctly.

Mr. Brennan noted that he was perplexed as to the reason for the excessive usage.  He was out of town for two of the weeks that the meter reading encompassed.  Mr. Brennan noted his water usage went from a consumption of 4,000 gallons on the 7/25/18 bill to 47,000 gallons on the then current bill.  Mr. Brennan asked the developers of Longleaf to check for leakage.  The landscape company checked three times for leaks (having found nothing else, they were asked to recheck).  Mr. Brennan noted that his sprinklers are set for 18 minutes three times a week, which is not enough to account for the issue.  No leaks were found in the system.  Mr. Brennan noted that there is obviously no leak in the house as that would be obvious considering the amount of water consumed.

Having no other reasonable explanation, leaky toilets were then considered.  Mr. Brennan noted that he is located in a new house with new toilets.  He remembered that one toilet flapper valve hung up, which was fixed when it was noticed.  A plumber checked all the toilets and found no leaks, but replaced all the flapper valves as a precaution considering the excessive water bill.  Mr. Brennan noted that he feels that one flapper valve leaking for a few days hardly explains an increased consumption of 47,000 gallons, so the mystery of water usage has been unsolved, as far as he is concerned.

Mr. Brennan noted that he feels the only explanation that seems reasonable is that the ongoing construction in his area somehow impacted his water meter.  Mr. Brennan noted that he completed the form for bill adjustment and was granted a discount on water usage, but not the sewerage.  Mr. Brennan noted the he feels this is reasonable, considering that on the form the plumber listed replacement of the flapper valves.  Mr. Brennan noted that what is not noted on the form was that there was not leakage and the replacement was precautionary.

Mr. Brennan noted that he is asking the Board to consider adjusting his sewerage rate since he feels it is unlikely that new toilets would leak to that excess.  Mr. Brennan noted that his bill for the month in question was $620.72 before adjustment.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO ABIDE BY EXISTING POLICY.  THEREFORE, THE REQUEST OF MR. BRENNAN IS DENIED.  Members Wilmarth, Winchester, Dabbs, Ahrens, and Woodruff voted for the motion.  Member Morrison voted against the motion.  Motion passed 5-1.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE KELLOGG CREEK ROAD & WOODSTOCK ROAD INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-001).  Mr. Ghorley reported an original contract amount of $470,177.00 and a decrease per the change order for $78,860.40.  Mr. Ghorley noted the deduction in the contract amount is a result of unit price items, bid items, and labor not used.  Mr. Ghorley reported a revised contract amount of $391,316.60.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE CONTRACT CHANGE ORDER #1, WHICH IS A DECREASE IN THE AMOUNT OF $78,860.40, FOR THE KELLOGG CREEK ROAD & WOODSTOCK ROAD INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-001).  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE IN THE CONSTRUCTION COST ESTIMATE FOR THE RIVER PARK FORCE MAIN EXTENSION PROJECT (CCWSA-2016-008).  Mr. Ghorley noted that the original construction cost estimate of $1,251,000.00 was approved on 10/30/17., and requested that this amount be increased by $323,000 to a total of $1,574,000. Mr. Ghorley noted the increase is due to estimated extra work allowance, additional pipe bedding and erosion control measures added to the project.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO INCREASE THE CONSTRUCTION COST ESTIMATE FOR THE RIVER PARK FORCE MAIN EXTENSION PROJECT (CCWSA-2016-008) BY $323,000.00 TO A GRAND TOTAL OF $1,574,000.00.  All members voted for the motion.

5.   MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE TOM HEARD TO EXECUTE THE MEMORANDUM OF AGREEMENT FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S SINGLE-FAMILY TOILET REBATE PROGRAM IN THE AMOUNT OF $15,000.00.  All members voted for the motion. 

David Kubala noted that this item was included in the FY 2019 budget that was approved in August 2018.  Mr. Kubala noted that $30,000.00 was approved in the budget, which included $15,000.00 for participation in the single-family toilet rebate program, as well as $5,500.00 for pre-rinse spray valve replacements, and $9,500.00 for the multi-family toilet rebate program.

6.   LORI FORRESTER PRESENTED AN EDUCATION OVERVIEW.  Mrs. Forrester noted that the following events occurred during the month of October 2018:

·         Model Water Tower Competition at E.T. Booth Middle School in Woodstock

·         Cherokee Challenge Competition at Fitzgerald Creek Wastewater Treatment Facility

·         Little River Clean-Up Event

·         Etowah River Clean-Up Event

·         Career Days

7.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 10/29/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.931 MGD for the month of October 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 56.18” for the past twelve months.

9.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG.  Mr. Venters also reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.220 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THE NATIONS DRIVE PROJECT SHOULD BE COMPLETED LATER IN THE WEEK.

12.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY RECEIVED NOTIFICATION ON 11/13/18 FROM THE D.O.T. THAT IF THE AUTHORITY DESIRED TO FILE A RETENTION REQUEST FOR THE STATE ROUTE 20 ROAD WIDENING PROJECT, THE REQUEST MUST BE FILED BY NOON ON 11/14/18.   Mr. Fowler noted that the Authority filed the retention request prior to the deadline.

13.   COREY GHORLEY PRESENTED THE UPDATED 2019 CIP/FUTURE PROJECTS LISTING. 

14.   BUZZ AHRENS REQUESTED THAT HIS FINAL BOARD MEMBER COMPENSATION CHECK BE USED FOR THE CCWSA PUBLIC EDUCATION PROGRAM.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

October 2018

Board Meeting Date:  October 29, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Brian Breeden, Rodney Satterfield, Greg Long, Mike Venters, Gaye Blackwell, Mark Cochran, Jennifer Arp, Jeff Hooper, Joey Buice, Ryan Sarks, Tim Dobson, and Harry Johnston.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DAVID KUBALA REPORTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM GEORGIA EPD DIRECTOR RICHARD DUNN.  In the correspondence received from Mr. Dunn, Mr. Dunn noted that a representative of the EPD recently conducted an audit of CCWSA to determine compliance with the Metropolitan North Georgia Water Planning District’s Water Resource Management Plan.  Mr. Dunn certified that the Authority is making a good faith effort to comply with the Metro District’s Plan.

3.   MIKE BYRD NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2017.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR WATER SERVICE FROM 25 RESIDENTS OF THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA.  Mr. Fowler noted that the installation of approximately 15,000 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $91,000.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $43,000.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE INSTALLATION OF APPROXIMATELY 15,000 FEET OF 2 ½” WATER MAIN FOR THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA AT AN APPROXIMATE COST OF $91,000.00.  All members voted for the motion.

5.   MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/24/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

6.   NO FINANCE REPORT WAS GIVEN THIS MONTH DUE TO THE AUDIT IN PROGRESS.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.294 MGD for the month of September 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 57.4” for the past twelve months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG.  Mr. Venters also reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.196 GPD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THAT ATKINS NORTH AMERICA HAS NOTIFIED THE AUTHORITY OF AN APPROXIMATE COST OF $26.33 MILLION FOR THE HWY. 20 PROJECT, EXCLUDING COSTS FOR ENGINEERING.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN AT A COST OF $128,019.00.  THIS SCOPE OF WORK WILL BE PERFORMED BY FREESE AND NICHOLS.  All members voted for the motion.

13.   DISCUSSION FOLLOWED CONCERNING THE AUTHORITY’S RATE STRUCTURE.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FOLLOWING RATE ADJUSTMENT PLAN AND STATEMENT: CCWSA WORKS HARD TO EFFICIENTLY AND EFFECTIVELY ACCOMPLISH ITS JOB OF PROVIDING HIGH QUALITY DRINKING WATER AND WASTEWASTER RECLAMATION TO ITS CUSTOMERS.  CCWSA HAS ONLY ADJUSTED WATER AND SEWER RATES TWICE IN THE LAST TEN YEARS, FIRST IN MAY 2009, AND MOST RECENTLY IN MAY 2014. OPERATIONAL COSTS HAVE INCREASED (AND CONTINUE TO) SINCE THE 2014 RATE ADJUSTMENT.  ELECTRICITY, TREATMENT CHEMICALS, MANPOWER, AND OTHER NECESSARY COSTS OF DAILY OPERATIONS HAVE GONE UP.  PRUDENT PLANNING BY THE CCWSA BOARD OF DIRECTORS REVEALS THAT A RATE ADJUSTMENT IS DUE.  A DESCRIPTION OF THE RATE ADJUSTMENT PLAN AS IT APPLIES TO THE BASE RATE AND VOLUMETRIC CHARGES IS AS FOLLOWS:  BASE RATES WILL INCREASE BY $1.00, AND WATER AND SEWER RATES WILL INCREASE BY 3%.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT THE RATE ADJUSTMENT PLAN OUTLINED ABOVE WILL BE EFFECTIVE 1/1/19.  All members voted for the motion.

14.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ENACT A POLICY WHEREBY THE AUTHORITY WILL, AT MINIMUM, MAINTAIN A BALANCE OF 10%  REVENUE OVER EXPENSES, EXCLUDING CONNECTION FEES AND DEPRECIATION.  THIS POLICY WILL BE EVALUATED ON AN ANNUAL BASIS DURING THE BUDGETING PROCESS.  All members voted for the motion.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.