June 2018

Board Meeting Date:  June 25, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Wesley Banks, Corey Ghorley, Clint Blackwell, Joey Buice, Beth Jones, Brian Breeden, Mark Cochran, Jennifer Arp, Jeff Hooper, Garry Hensley, Gaye Blackwell, Ryan Sarks, Tim Dobson, Eric Wright, and Harry Johnston.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    MEMBER BUZZ AHRENS RECOGNIZED COMMISSION CHAIR-ELECT HARRY JOHNSTON AS BEING IN ATTENDANCE.

3.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #4 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002) IN THE AMOUNT OF $23,803.62 PLUS A 70-DAY EXTENSION OF THE CONTRACT DEADLINE DUE TO WEATHER DELAYS AND INTERNAL WALL REPAIR.  Mr. Ghorley reported a current contract amount of $24,495,475.38 and a revised contract amount of $24,519,279.00. 

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #4 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002) IN THE AMOUNT OF $23,803.62 PLUS A 70-DAY EXTENSION IN THE CONTRACT DEADLINE DUE TO WEATHER DELAYS AND INTERNAL WALL REPAIR.  All members voted for the motion.

4.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 (FINAL CLOSEOUT) FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006).  Mr. Ghorley noted this change order represents a decrease in the contract amount of $8,350.00 for unit price bid items not used.  Mr. Ghorley reported an original contract amount of $415,477.00 and a revised contract amount of $407,127.00. 

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #2 (FINAL CLOSEOUT) FOR THE SOUTHLANDS PUMP STATION DECOMMISION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006), WHICH REPRESENTS A DECREASE IN THE CONTRACT AMOUNT OF $8,350.00 FOR UNIT PRICE BID ITEMS NOT USED.  All members voted for the motion.

5.    DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM JOHN LOYD OF CRESTLINE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS.  In the correspondence received from Mr. Loyd, Mr. Loyd noted that Crestline Engineering is currently installing a gravity main on Hwy. 92 and would like to tie into it with their next phase, but this phase will require the installation of a lift station due to topography.  Mr. Loyd noted that a portion of this site is in Cobb County and will gravity to the lift station as shown in the attached maps (ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

6.    DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK.  In this correspondence, Mr. Moon noted that the City Council of the City of Woodstock has approved a 6.24-acre portion of the land development program commonly referred to as The Heights or Long Drive Project to be serviced by the Authority.  This portion of the development is highlighted in the attached document and represents 38 townhomes in the current development plan (ATTACHED).  

MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE CITY OF WOODSTOCK’S REQUEST FOR RELINQUISHMENT OF THE 6.24-ACRE TRACT INTO THE AUTHORITY’S SERVICE AREA CONTINGENT UPON THE CITY OF WOODSTOCK’S EXECUTION OF A RELINQUISHMENT REQUEST LETTER WITH PROPER DOCUMENTATION AND INCLUSION OF MAPS DETAILING THE REVISED SERVICE AREA.  All members voted for the motion.

7.    MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 5/30/18 BOARD MEETING:

1)    DWAYNE FOWLER NOTED THAT, AT LAST MONTH’S MEETING, HE HAD REFERENCED CORRESPONDENCE RECEIVED FROM ANDREW LOVEJOY OF CIVIL ENGINEERING CONSULTANTS FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT.  In the correspondence received from Mr. Lovejoy, Mr. Lovejoy noted that the developer, Oak Hall Companies LLC, and site engineer, McFarland-Dyer & Associates, have analyzed the proposed development for connection to CCWSA’s existing sanitary sewer.  Their analysis shows that serving the proposed development by gravity is not technically feasible.

In this correspondence, Mr. Lovejoy further noted that to serve the development by gravity would require depths of between 30-feet and 50-feet in many locations.  The width of required internal easements would reduce the number of units available for development.  The result of this analysis has led to the need to build a pump station to serve the proposed development.

Mr. Lovejoy noted that Civil Engineering Consultants, Inc. has prepared a conceptual site plan (ATTACHED) for a pump station.  Sewer from the development will be collected and pumped to an existing manhole on the south side of Victory Drive.  Oak Hall believes this option is the technically feasible option to sewer the proposed Victory Drive development.

Mr. Fowler noted that staff feels that this development has several options to be served by gravity, and noted that, at this time, Mr. Lovejoy has redesigned the sewer infrastructure of this proposed development and would like to withdraw his original request.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ALLOW MR. LOVEJOY TO WITHDRAW HIS ORIGINAL REQUEST FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT.  All members voted for the motion.

8.    MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 5/30/18 BOARD MEETING MINUTES AS PRESENTED.  Members Winchester, Dabbs, Morrison, Woodruff, and Wilmarth voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

9.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $698,808.00 below budget projections for the period ending 4/30/18.  Mrs. Jones reported that total operating expenses are approximately $1,188,454.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,530,813.00 for the period ending 4/30/18.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 17.984 MGD for the month of May 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 64.07” for the past twelve months.

11.   JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Hooper reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG.  Mr. Hooper reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that one spill occurred during this reporting period at Northpoint Parkway in Acworth.  Mrs. Arp noted that approximately 2,600 gallons were spilled due to rags, rocks, and debris in the line.  Mrs. Arp noted that staff cleared all materials and jetted the line. 

Mrs. Arp also noted that one overflow occurred during this reporting period at Victory Drive near Kellogg Creek Road.  Mrs. Arp noted that the overflow was the result of a line blockage, and that staff jetted the line to correct the problem.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE BELMONT DOWNS ISSUE.  Mr. Fowler noted that Belmont Downs has been previously approved for construction of three wastewater lift stations.  Mr. Fowler further noted that the Authority is currently working with the developer, the County, and Authority counsel to develop an intergovernmental easement swap to allow for one wastewater lift station to be constructed that would serve Belmont Downs and the future Smithwick Creek drainage basin.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

15.   A PLAQUE WAS PRESENTED TO HR/RISK/FLEET & SAFETY MANAGER RYAN SARKS FOR SERVING TWO TERMS AS PRESIDENT OF THE GEORGIA LOCAL GOVERNMENT PERSONNEL ASSOCIATION (GLGPA).

16.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

May 2018

Board Meeting Date:  May 30, 2018  ~ 9:00 AM

PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Gaye Blackwell, Brian Breeden, Jennifer Arp, Mark Cochran, Jeff Hooper, Mike Venters, Ryan Sarks, Eric Wright, and Tim Dobson.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  GAYE BLACKWELL REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER SHAWNIESE WHITE. In this correspondence, Ms. White noted that she has been the owner of her property since November 2005, and noted that when she moved into her property, her water bill averaged around $35-$40, then increased to +/- $50 in some months.

Ms. White noted that it was discovered that she has a water leak, which resulted in a pool of water in her yard. Ms. White noted that she has attached a picture of the repairs, including the receipt of the repairs made on 4/25/18 totaling $425.00.

In this correspondence, Ms. White further noted that she is not in agreement with the Authority’s leak adjustment policy relating to the crediting of adjustments of the most recent bills. Ms. White is requesting that her case be reviewed by the Board and for credit to be issued to her from 2005 through current. Ms. White noted that if proper resolution is not provided, the matter will be escalated.

Ms. Blackwell noted that the Authority is also in receipt of a second correspondence from Ms. White in which Ms. White noted that she also requests reimbursement for deposits that she feels were due to her from disconnections, as she states that she was informed that once the deposit reaches a certain amount, it would be credited back as well.

Ms. White noted that if the Board is not willing to resolve the issue, she will further escalate with the Utility Commission.

Gaye Blackwell noted that this customer is requesting an adjustment beyond the two month leak adjustment time period. This customer is requesting an adjustment for billed amounts from the inception of the account at the end of 2005. Mrs. Blackwell presented the following timeline for Ms. White’s account:

4/4/18: Customer contact CCWSA and spoke with the construction department in regard to a leak at or near the meter. A leak work order was issued. Upon arrival, Authority technician found there was a leak beyond the meter on the customer’s side. Tech noted that he spoke with the customer on site and left the water on.

4/26/18: Mrs. Blackwell received the first request from Ms. White by email. Ms. White stated she had been in the home since 2005 and that her bill has first averaged $35 to $40, and then increased to $50 plus dollars in some months. She stated that a leak was discovered in her yard and was repaired on 4/25/18 at a cost of $425.00.

Mrs. Blackwell noted that Ms. White has not been charged beyond the maximum allowed amount for deposits. The account presently has a deposit in the amount of $250.00. There have been 18 non-pay disconnect notices issued over the life of the account.

4/30/18: The water service was on the non-pay disconnect list. Because Ms. White had spoken with the office in regard to a leak adjustment and was disputing the amount that had been billed, no reconnection fee was charged. Ms. White paid the account balance.

5/10/18: Mrs. Blackwell emailed Ms. White with the information that she had gathered from reviewing the account’s billing history. Mrs. Blackwell advised Ms. White that over the years from the inception of the account, each year the average billed consumption ranged from a low of 3,000 gallons for 2008 and the remaining years either 4,000 or 5,000 gallons. Mrs. Blackwell advised if there had been an ongoing leak, the consumption would have gradually increased as is the nature of a leak. Mrs. Blackwell noted that the CCWSA leak adjustment policy only allows for a two month adjustment due to a leak.

5/10/18: Ms. White’s reply was to request her appeal to the Board go forward. At this time, she requested adjustments to billed amounts going back to 2005. She noted that if the Board is not willing to resolve the issue, she will need to further escalate with the Utility Commission.

5/10/18: Mrs. Blackwell advised Ms. White that CCWSA is not governed by the Georgia Public Service Commission.

5/16/18: Mrs. Blackwell issued a work order to have the meter checked for accuracy.

Mrs. Blackwell noted that, at this time, Ms. White has not submitted a leak adjustment request form to the Authority.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ABIDE BY EXISTING POLICY. THEREFORE, THE REQUEST OF MS. WHITE IS DENIED. All members present voted for the motion.

3.  DWAYNE FOWLER PRESENTED A REQUEST FROM ANDREW LOVEJOY OF CIVIL ENGINEERING CONSULTANTS FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT. In the correspondence received from Mr. Lovejoy, Mr. Lovejoy noted that the developer, Oak Hall Companies LLC, and site engineer, McFarland-Dyer & Associates, have analyzed the proposed development for connection to CCWSA’s existing sanitary sewer. Their analysis shows that serving the proposed development by gravity is not technically feasible.

In this correspondence, Mr. Lovejoy further noted that to serve the development by gravity would require depths of between 30-feet and 50-feet in many locations. The width of required internal easements would reduce the number of units available for development. The result of this analysis has led to the need to build a pump station to serve the proposed development.

Mr. Lovejoy noted that Civil Engineering Consultants, Inc. has prepared a conceptual site plan (ATTACHED) for a pump station. Sewer from the development will be collected and pumped to an existing manhole on the south side of Victory Drive. Oak Hall believes this option is the technically feasible option to sewer the proposed Victory Drive development.

Mr. Fowler noted that staff feels that this development has several options to be served by gravity; however, this is the first reading of this issue.

4.  MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE BID OF NORTH GEORGIA TIMBER IN THE AMOUNT OF $160,984.75 FOR SECTIONS TWO AND THREE OF THE AUTHORITY’S CURRENT TIMBER HARVESTING OPERATION. All members present voted for the motion.

5.  MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE 4/30/18 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

6.  BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $853,621.00 below budget projections for the period ending 3/31/18. Mrs. Jones reported that total operating expenses are approximately $955,762.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,459,258.00 for the period ending 3/31/18.

7.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.181 MGD for the month of April 2018 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 66.7” for the past twelve months.

8.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.9 MG. Mr. Venters reported an average daily treatment of 4.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

9.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no overflows or spills occurred during this reporting period.

10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT PHASE ONE OF THE HWY. 20 PROJECT IS CURRENTLY BEING FINALIZED.

11.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REQUESTED APPROVAL OF THE PROPOSED 2019 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 2019 CIP/FUTURE PROJECTS LISTING AS PRESENTED. All members present voted for the motion.

12.  MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

 

April 2018

Board Meeting Date:  April 30, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Beth Jones, Hoyt Ledford, Garry Hensley, Mark Cochran, Mike Venters, Jamie Veley, Marc Rosenberger, Ryan Sarks, Jeff Hooper, Gaye Blackwell, Alison Payne, Jennifer Arp, Eric Wright, Tim Dobson, Andrew Lovejoy, Ernie Earn, and J.R. Crowe.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    ERNIE EARN, PRESIDENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS, PRESENTED THE FOLLOWING AWARDS:

1)    PLATINUM AWARD – ETOWAH RIVER WATER TREATMENT PLANT

2)    2018 GEORGIA DRINKING WATER TASTE TEST DISTRICT CHAMPION – PRESENTED TO CCWSA FOR THE BEST TASTING TAP WATER IN DISTRICT 1

3)    PLATINUM AWARD – ROSE CREEK WATER POLLUTION CONTROL FACILITY

4)    PLATINUM AWARD – FITZGERALD CREEK WATER POLLUTION CONTROL FACILITY

5)    WATER RECLAMATION FACILITY OF THE YEAR AWARD IN THE CATEGORY OF ADVANCED TREATMENT 3.0 – 5.9 MGD – FITZGERALD CREEK WPCP

3.    GAYE BLACKWELL PRESENTED A REQUEST FROM VERONICA SITTERDING.  Mrs. Blackwell referenced correspondence received from Ms. Sitterding in which Ms. Sitterding is disputing charges to her ex-husband’s now closed irrigation account.

Mrs. Blackwell presented the following timeline:

·         9/6/17 – Accounts for home and irrigation meters were opened.

·         10/11/17 – First bill of zero consumption; service dates 9/9/17 – 10/5/17

·         11/13/17 – Billed 7,000 gallons; service dates of 10/5/17 – 11/6/17

·         11/20/17 – Customer called concerning billed amount; work order issued for misread

·         11/21/17 – Meter tech checked meter and found it turning, indicating a leak.  Meter tech turned water off at curb stop.

·         12/14/17 – Billed 4,000 gallons; service dates 11/6/17 – 12/7/17

·         1/18/18 –  Billed 9,000 gallons; service dates 12/7/17 – 1/11/18

·         2/9/18 – Final bill of 2,000 gallons; service dates 1/11/18 – 2/8/18

·         Meter off at curb stop on 11/21/17, next bill dropped in consumption.  The following bill and the final bill service from 12/7/17 – 2/8/18 showed a total consumption of 11,000 gallons combined.  Meter must have been turned back on after meter tech turned it off.  No water has gone through the meter since the closing of the account on 2/8/18.

·         No payment was made during the time the irrigation meter was active in Mr. Sitterding’s name.

·         2/9/18 – The total billed amount of $190.81 was transferred to the open house account.

·         2/22/18 – Ms. Sitterding spoke with Mrs. Blackwell in regard to the closed irrigation account.  Ms. Sitterding stated at that time she would be sending a letter of appeal to the Board.

·         4/5/18 – The open account was noted that no letter was received.

·         4/16/18 – Email was received from Ms. Sitterding.  Attached was a letter of appeal to the Board.  Ms. Sitterding stated earlier in the day when Mrs. Blackwell spoke with her that she had mailed a letter earlier, but it was never received in the CCWSA office.

·         4/20/18 – No payment arrangements have been made at this time.  Customer is waiting on Board’s decision.

·         Customer has paid the monthly billed amount on the house meter since the final balance of $190.81 from the irrigation meter was transferred.  No payment has been made toward the transferred balance.

MOTION BY ERIC WILMARTH AND SECOND BY ROBERT MORRISON TO DENY THE REQUEST OF MS. SITTERDING, CONSISTENT WITH AUTHORITY POLICY.  All members voted for the motion.

4.    JEFF HOOPER REQUESTED RELINQUISHMENT OF EASEMENTS AT 1725 AND 1726 PARK EAST.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE RELINQUISHMENT OF EASEMENTS AT 1725 AND 1726 PARK EAST.  All members voted for the motion.

5.    RYAN SARKS PRESENTED THE FY 2018 SURPLUS LISTING.  Mr. Sarks noted that the items on this listing would be sold at auction on 5/12/18.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2018 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.    MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/26/18 BOARD MEETING:

1)    DWAYNE FOWLER PRESENTED A REQUEST BY H. WAYNE CLARK OF LAND ACQUISITION & DEVELOPMENT FOR A LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 100 units.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD.  All members voted for the motion.

2)    DWAYNE FOWLER PRESENTED A REQUEST FROM JIM LOWE OF ATWELL, LLC FOR A LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUDIVISION OFF HWY. 20 AT UNION HILL (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 35 units.  Mr. Fowler noted that Mr. Lowe is proposing to connect to the existing sewer outfall in the Forest Creek Subdivision via the existing CCWSA easement.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUBDIVISION OFF HWY. 20 AT UNION HILL.  Members Wilmarth, Ahrens, Morrison, Woodruff, Dabbs, and Winchester voted for the motion.  Member Byrd abstained from voting.  Motion passed.

3)    DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A LIFT STATION FOR RIVERSIDE TOWNHOMES, WHICH IS LOCATED SOUTH OF TOONIGH ROAD (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 71 units.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE LIFT STATION FOR RIVERSIDE TOWNHOMES.  All members voted for the motion.

7.    MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 3/26/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,059,443.00 below budget projections for the period ending 2/28/18.  Mrs. Jones reported that total operating expenses are approximately $965,762.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,614,472.00 for the period ending 2/28/18.

9.    HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 14.171 MGD for the month of March 2018 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is at 1189.3 ft.  Mr. Ledford reported a cumulative rainfall total of 69.25” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Venters reported an average daily treatment of 4.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS REPORTED THAT THE AUTHORITY HAD RECEIVED AN ODOR COMPLAINT ON 3/11/18 FROM THE INDIAN RIDGE AREA.  Mr. Venters noted that, upon investigation, all systems were working correctly.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Bells Ferry @ Hwy. 92 during the month of April 2018.  Mrs. Arp noted that approximately 6000 gallons were spilled, and noted that the cause of the spill was grease in the lines.  Mrs. Arp reported that Authority crews jetted the lines and removed the blockage.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE INITIAL TIMBER CUT AT THE ROCK CREEK PROPERTY IS NEARING COMPLETION.

14.   DWAYNE FOWLER PRESENTED AN UPDATE ON THE HWY. 20 ROAD WIDENING PROJECT.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED THE UPDATED CCWSA POLICY MANUAL.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO RESCIND THE FOLLOWING POLICIES THAT ARE DESIGNATED FOR REMOVAL IN THE CCWSA POLICY MANUAL:

1)       DISSOLVING OF BOARD COMMITTEES – POLICY DATED 8/27/12.  The reason for rescinding this policy is that since committee meetings are open meetings, the Board decided to include all members for committees as a whole.  No need for policy.

2)       CHANGE ORDERS – POLICY DATED 12/18/95.  The reason for rescinding this policy is that all contract change orders on projects are approved by the Board.  No need for policy.

3)       CHARGING CHEROKEE COUNTY FOR REVIEW & PERMIT FEES – POLICY DATED 10/27/14.  The reason for rescinding this policy is that it is not a policy.

4)       FIRE HYDRANT METERS – POLICY DATED 8/30/04.  The reason for rescinding this policy is that it is not a policy.

5)       FIRE LINE SYSTEM FOR SMALL BUSINESSES AND CHURCHES – POLICY DATED 8/26/02.  The reason for rescinding this policy is that all non-residential meters are treated the same.  Connection details and requirements are covered in specifications.  Therefore, there is no need for separate policy.

6)       MANDATORY WATER BAN AUTHORITY – POLICY DATED 4/26/04.  The reason for rescinding this policy is that the State of Georgia dictates drought policy.  No individual CCWSA policy allowed.

7)       METER RATES/CHURCHES – POLICY DATED 2/13/91.  The reason for rescinding this policy is that no policy is needed.

8)       METERS AVAILABLE TO INDIVIDUAL CUSTOMERS – POLICY DATED 4/26/99.  The reason for rescinding this policy is that no policy is needed.

9)       NO PRIVATE SYSTEM MASTER METERS – POLICY DATED 4/26/99.  The reason for rescinding this policy is that this information is covered in specifications.  No need for policy.

10)   REWARD FOR INFORMATION REGARDING ILLEGAL DUMPING – POLICY DATED 7/29/02.  The reason for rescinding this policy is that fines are in place.  No need for reward.

11)   UP FRONT FEES FOR LIFT STATIONS – POLICY DATED 4/30/01.  The reason for rescinding this policy is that there is no need for this policy.  Details are covered under the Authority’s plan review fees and maintenance bond letter of credit procedures.  Developers provide a 12-month warranty maintenance period.

12)   DEFINITION OF A SUBDIVISION – POLICY DATED 1/31/00.  The reason for rescinding this policy is that County zoning rules determine definition of subdivision types.

All members voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE AND RE-ADOPT THE REMAINING POLICIES AS PRESENTED IN THE CCWSA POLICY MANUAL.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE REVISED WATER AND SEWER SPECIFICATIONS AS PRESENTED.  All members voted for the motion.

17.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, REGARDING THE SERVICE DELIVERY AGREEMENT EXECUTED 9/27/99 BY AND BETWEEN THE CCWSA AND THE CITY OF CANTON.  In this letter, Mr. Peppers stated that the City of Canton has revisited the Authority’s request related to Parcel Number 15 N13, Parcel Number 11 via certified mail on 2/6/18.  The letter was in reference to the RaceTrac near Exit 14 and Kroger.  Mr. Peppers further noted in this letter that, given all of the information about the history of this site and the current connectivity with relation to water and wastewater services, the City withdraws its former concerns noted in the letter from February and agrees to the request to relinquish the property to CCWSA for its agency to service with water and wastewater.  The City of Canton requests that CCWSA make this adjustment to its service area map as the City of Canton will do with their own mapping and that a copy of this letter be attached to the existing Service Agreement as proof of this transfer of service area.

18.   TOM HEARD REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, REGARDING DAILY CAPACITY METER ALLOTMENT.  In this letter, Mr. Peppers noted that the City of Canton has been approached by the Pacific Group to annex 23.96 acres along Fate Conn Road into the City.  City Council has approved the proposed annexation at the 1/18/18 City Council meeting with several stipulations, including the City of Canton purchase water from CCWSA and provide service to individual homeowners via a master meter at the front of the community.  The master meter will be purchased by the Pacific Group and be in accordance with all the requirements of CCWSA.

Mr. Peppers further noted in this correspondence that City staff has estimated the demand at the proposed development and reviewed consumption of all the City’s interconnections with the Authority.  Based on demand and the lack of consumption over the years, City staff recommended to City Council to transfer its allocation of 50,000 gpd from the meter at Weaver Circle and Highway 20 to a new meter located on Fate Conn Road near Fred Bishop Drive and Walker Road.  Furthermore, this transfer will deactivate the account at Weaver Circle and eliminate the need for the connection in the future.  Mr. Peppers noted that since this is a transfer of their existing allocation, there will not be any effect on their overall daily capacity allotment.

In this correspondence, Mr. Peppers concluded that with the stipulation being a condition of annexation and issuance of a land disturbance permit, the City would appreciate any assistance from the Authority in expediting this request.

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE THE TRANSFER OF ALLOCATION OF POTABLE WATER FOR THIS SPECIFIC 23.96 ACRE TRACT ALONG FATE CONN ROAD THAT WILL BE DESIGNATED ON A NEW SERVICE AREA BOUNDARY MAP TO BE PROVIDED BY CCWSA THAT WILL INDICATE THE EXCHANGE OF SERVICE AREA FROM THE CCWSA TO THE CITY OF CANTON.  THIS SERVICE AREA BOUNDARY MAP WILL BE SUBJECT TO APPROVAL BY THE CITY OF CANTON.   THE BOARD ALSO AUTHORIZES THE CLOSING OF THE HWY. 20 @ WEAVER CIRCLE COMPOUND MASTER WATER METER (METER NUMBERS 1644419 & 65369483).  THIS MASTER METER WILL BE TAKEN OUT OF SERVICE AND DECOMMISSIONED AND THE ALLOCATION OF 50,000 GPD OF EXISTING CAPACITY FOR THIS METER WILL BE TRANSFERRED TO A NEW METER TO BE INSTALLED  ON FATE CONN ROAD NEAR FRED BISHOP DRIVE AND WALKER ROAD, UNDER THE STIPULATION THAT THE DEVELOPER WILL INSTALL AND BEAR THE COST AND EXPENSE OF THE NEW MASTER METER INSTALLED AT THE FRONT OF THE COMMUNITY, PURSUANT TO CCWSA DEVELOPMENT REGULATIONS.  All members voted for the motion.

19.   TOM HEARD NOTED THAT THE MAY 2018 BOARD MEETING WILL BE HELD ON WEDNESDAY, MAY 30TH AT 9:00 A.M. DUE TO THE MEMORIAL DAY HOLIDAY.

20.   MOTION BY DOUG DABBS AND SECOND BY BUZZ AHRENS TO ADJOURN.  All members voted for the motion.

 

March 2018

Board Meeting Date:  March 26, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Mark Cochran, Mike Venters, Gaye Blackwell, Jeff Hooper, Beth Jones, Eric Wright, Tim Dobson, Jennifer Arp, Ryan Sarks, Debra Carpenter, and Charlice Byrd.

Gary Winchester, Vice Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    DEBRA CARPENTER OF CARR, RIGGS & INGRAM, LLC PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2017.  Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards.  Ms. Carpenter also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/17.

It was the consensus of the Board for Ms. Carpenter to place a footnote on Page 44 of the audit report which provides further detail regarding the actual capital contribution amount. 

It was the consensus of the Board to vote on this item at the conclusion of the finance report, which will be presented later in the meeting.

3.    TOM HEARD NOTED THAT, AT THE 3/22/16 BOARD AGENDA MEETING, MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT EXTENDED AN INVITATION FOR THE AUTHORITY TO BE AN EARLY LEAD SUPPORTER OF CHEROKEE COUNTY’S FIRST LONG-TERM, COMPREHENSIVE ECONOMIC DEVELOPMENT INITIATIVE CALLED CHEROKEE BY CHOICE.  Mr. Heard noted that the Authority currently provides funding in the amount of $15,000 per year for a five year period and is a current Platinum Investor in this program.  Mr. Heard noted that Ms. Martin requests that the Authority increase its annual funding amount to $50,000 per year for a five year period.  Thus, the Authority would become a Founder Investor in this program.

MOTION BY BUZZ AHRENS AND SECOND BY ROBERT MORRISON TO APPROVE THAT THE AUTHORITY WILL CONTINUE PROVIDING FUNDING FOR THIS PROGRAM IN THE AMOUNT OF $15,000.00 PER YEAR FOR THE NEXT FIVE YEAR PERIOD.  All members voted for the motion.

4.    GAYE BLACKWELL PRESENTED A REQUEST FOR A LEAK ADJUSTMENT FROM AUTHORITY CUSTOMER CYNTHIA PEREZ.  Mrs. Blackwell noted that Ms. Perez had been denied an adjustment by Authority staff because Ms. Perez was outside the 90-day window for application for leak help after her identification and repair of the leak.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ABIDE BY EXISTING POLICY.  THEREFORE, THIS REQUEST IS DENIED.  All members voted for the motion.

5.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006).  Mr. Ghorley noted this change order is for a time extension of 45 days due to inclement weather from the project start date of 1/9/18.

Mr. Ghorley noted that, pending approval of this change order, the original contract completion date of 5/9/18 will be changed to 6/8/18.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE CONTRACT CHANGE ORDER #1 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006) TO ALLOW FOR A TIME EXTENSION OF 45 DAYS DUE TO INCLEMENT WEATHER.  All members voted for the project.

6.    DWAYNE FOWLER PRESENTED A REQUEST BY H. WAYNE CLARK OF LAND ACQUISITION & DEVELOPMENT FOR A LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD (MAP ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

7.    DWAYNE FOWLER PRESENTED A REQUEST FROM JIM LOWE OF ATWELL, LLC FOR A LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUBDIVISION OFF HWY. 20 AT UNION HILL (MAP ATTACHED).  Mr. Fowler noted that Mr. Lowe is proposing to connect to the existing sewer outfall in the Forest Creek Subdivision via the existing CCWSA easement.

Mr. Fowler noted this is the first reading of this issue.

8.    DWAYNE FOWLER PRESENTED A REQUEST BY JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A LIFT STATION FOR RIVERSIDE TOWNHOMES, WHICH IS LOCATED SOUTH OF TOONIGH ROAD (MAP ATTACHED).  Mr. Fowler noted this development consists of approximately 71 units.

Mr. Fowler noted this is the first reading of this issue.

9.    MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/26/18 BOARD MEETING MINUTES AS PRESENTED.  Members Dabbs, Wilmarth, Morrison, Byrd, and Woodruff voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,279,812.00 below budget projections for the period ending 1/31/18.  Mrs. Jones noted that total operating expenses are approximately $763,328.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,588,162.00 for the period ending 1/31/18.

11.   MOTION BY BUZZ AHRENS AND SECOND BY LISA WOODRUFF TO APPROVE THE FY 2017 AUDIT REPORT AS AMENDED EARLIER IN THIS MEETING.  All members voted for the motion.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.170 MGD for the month of February 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.24” for the past twelve months.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.4 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS REPORTED THAT TWO ODOR COMPLAINTS WERE REPORTED FROM THE INDIAN RIDGE AREA IN WOODSTOCK.  Mr. Venters noted that staff investigated the issue, and found that all systems were operating within design parameters.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Bridge Mill Avenue during the month of March 2018.  Mrs. Arp noted that approximately 11,484 gallons were spilled, and the reason for the spill was due to asphalt in the lines.  Mrs. Arp noted that crews jetted the lines to remove the debris.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REQUESTED FUNDING IN THE AMOUNT OF $65,000.00 FOR THE HOLLY SPRINGS WATER LINE RELOCATION PROJECT FROM RABBIT HILL ROAD TO TOONIGH CREEK.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE FUNDING IN THE AMOUNT OF $65,000.00 FOR THE HOLLY SPRINGS WATER LINE RELOCATION PROJECT FROM RABBIT HILL ROAD TO TOONIGH CREEK.  All members voted for the motion.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

 

February 2018

Board Meeting Date:  February 26 , 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Joey Buice, Garry Hensley, Mark Cochran, Jeff Hooper, Mike Venters, Eric Wright, Tim Dobson, Clint Blackwell, Beth Jones, Ryan Sarks, Jennifer Arp, Gaye Blackwell, and Debra Carpenter.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    TOM HEARD NOTED THAT, AT THE 9/25/17 BOARD MEETING, THE BOARD HAD BEEN INFORMED THAT THE FORESTRY COMMISSION HAD RECENTLY CONDUCTED AN AERIAL FLIGHT IDENTIFYING SOUTHERN PINE BEETLE ACTIVITY.  The flight identified a Southern Pine Beetle spot on the Authority’s 640-acre tract of land (Rock Creek property).  The Authority was notified that the Forestry Commission recommends forest landowners take quick action to control their Southern Pine Beetle spots by conducting a timber harvest, thereby cutting out the infested trees along with a buffer of non-infested trees.

At the 10/30/17 Board Meeting, Tom Heard was authorized to enter into negotiations for timber management services, and at the 1/28/18 Board Meeting, the Board approved the bid of Jordan Logging in the amount of $53,620.00 for clearing timber on the Authority’s Rock Creek property due to pine beetle activity.

Danny Henson, the Authority’s timber management agent for the initial tract of land that has been harvested, has now informed the Authority that the beetles are active again, even after harvesting has taken place.  Therefore, Mr. Henson recommends expansion of the timber management services area.

Tom Roach noted that Mr. Henson desires to divide the remainder of the property into smaller tracts, and then obtain bids for these smaller tracts.  Mr. Roach noted that Mr. Henson would need approval to initiate that bidding process, and then Mr. Henson would bring what he deems as the best bid back to the Board for approval.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPOINT DANNY HENSON AS THE AUTHORITY’S TIMBER MANAGEMENT AGENT FOR THE ENTIRE 640-ACRE TRACT OF LAND, AND TO AUTHORIZE MR. HENSON TO BID THIS TRACT OUT AS HE SEES FIT IN TERMS OF SECTIONS OF LAND.  All members present voted for the motion.

3.    JEFF HOOPER NOTED THAT, AT THE 8/28/17 BOARD MEETING, MARK COCHRAN HAD NOTIFIED THE BOARD THAT THE HOLLIS Q. LATHEM RESERVOIR IS OWNED IN FEE SIMPLE BY THE AUTHORITY AND CONSISTS OF 334 SURFACE ACRES AND A 150 FOOT VEGETATED BUFFER AREA SURROUNDING THE WATER SURFACE.  Mr. Cochran had noted that a portion of this required buffer has not been obtained by the Authority, and that the needed portion of property is 7.30 acres.  Mr. Cochran had noted that Mr. Alexander owns 3.10 acres of this land and is willing to donate that property to the Authority.  The 4.20 acres of required additional land is owned by Mr. Gibbs, and he is willing to do an acre-for-acre exchange with the Authority.

At the 8/28/17 Board Meeting, Mr. Cochran had further noted that the Authority has 18 acres of deeded fee simple property adjacent to Mr. Gibbs’ property.  Mr. Cochran had stated that 4.20 acres of the 18 acres could be exchanged.  The Authority would retain 13 plus acres of the original 18 acres, which is not part of the required buffer area.

The Board had voted at the 8/28/17 Board Meeting to proceed with buffer negotiations and the potential land swap at the reservoir, with final approval occurring at a later date.

Jeff Hooper noted that, after negotiations have occurred, the total swap area for each party is now approximately 3.86 acres.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE EXECUTION OF THE DEEDS FOR THIS PROPERTY SWAP.  All members present voted for the motion.

4.    DWAYNE FOWLER NOTED THAT, AT THE 1/28/18 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING FOR THE CONSTRUCTION OF A PUBLIC LIFT STATION FOR SOUTH CHEROKEE SUBDIVISION, WHICH IS A 29-LOT PROJECT EAST OF TRICKUM ROAD (MAP ATTACHED). 

Mr. Fowler noted that staff recommends approval of this scope of work.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING FOR THE CONSTRUCTION OF A PUBLIC LIFT STATION FOR SOUTH CHEROKEE SUBDIVISION.  All members present voted for the motion.

5.    MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 1/29/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $850,914.00 below budget projections for the period ending 12/31/17.  Mrs. Jones also reported total operating expenses are approximately $639,172.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,294,433.00 for the period ending 12/31/17.

7.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.631 MGD for the month of January 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft., and reported a cumulative rainfall total of 59.24” for the past twelve months.

8.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG.  Mr. Venters reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

9.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that two new overflows occurring during the month of February 2018.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE AUTHORITY IS NOW IN RECEIPT OF SEVERAL COUNTY PROJECTS THAT WERE NOT INCLUDED ON THE LATEST CIP UPDATE IN NOVEMBER 2017.  Mr. Fowler requested approval of funding for these projects.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE FUNDING IN THE AMOUNT OF $30,000.00 FOR THE KELLOGG CREEK & GALTS FERRY ROAD LINE RELOCATION PROJECT.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE FUNDING IN THE AMOUNT $10,000.00 FOR THE ROSEWOOD CIRCLE ROAD REWIDENING PROJECT.  All members present voted for the motion.

11.   DWAYNE FOWLER REPORTED THAT STAFF IS CURRENTLY MONITORING A STATE PROJECT ON THE S.R. 369 AREA TO BUILD A BRIDGE NEAR YELLOW CREEK ROAD.

12.   DWAYNE FOWLER NOTED THAT A PORTION OF OLD HWY. 5 IN HOLLY SPRINGS WOULD BE SHUT DOWN FOR APPROXIMATELY FIVE MONTHS DUE TO ROADWORK BEING PERFORMED BY THE CITY OF HOLLY SPRINGS.

13.   DEBRA CARPENTER OF CARR, RIGGS & INGRAM, LLC NOTED THAT DUE TO HAVING A LATE START ON AUDIT FIELDWORK AND UNANTICIPATED TECHNOLOGICAL DIFFICULTIES, SHE DOES HAVE THE COMPLETED FY 2017 AUDIT REPORT AT THIS TIME.  MS. CARPENTER NOTED THAT SHE ANTICIPATES HAVING COMPLETED FINANCIAL STATEMENTS AND BOND CONTINUING DISCLOSURE DOCUMENTATION BY THE END OF THE DAY ON WEDNESDAY, FEBRUARY 28, 2018.  Ms. Carpenter presented the draft Management Discussion and Analysis Report, the draft Statement of Net Position as of 8/31/17, and the draft Statement of Revenues, Expenses & Changes in Net Position as of 8/31/17.  Ms. Carpenter also presented the draft Schedule of Bond Coverage.

IT WAS THE CONSENSUS OF THE BOARD FOR MS. CARPENTER TO PRESENT THE COMPLETED AUDIT REPORT AT THE 3/22/18 WORK SESSION, WITH ANTICIPATED APPROVAL OCCURING AT THE 3/26/18 BOARD MEETING.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE DATED 1/29/18 FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, IN WHICH MR. PEPPERS NOTED HE IS IN RECEIPT OF A REQUEST FOR ANNEXATION AND REZONING OF PROPERTY ALONG THE SOUTHERN SIDE OF FATE CONN ROAD, EAST OF BLUFFS PARKWAY.  The property, 23.96 acres, was approved for annexation by the City and the development of up to 49 home sites with a condition:

“City of Canton to purchase water from CCWSA and provide service to individual homeowners via a master meter at the front of the community; no LDP shall be issued until the agreement between the City of Canton and CCWSA is completed.”

In this correspondence, Mr. Peppers noted that the City already provides sewer service to this property and would be billing for such.  The City respectfully request the approval of CCWSA to set a master water meter and the entrance of the property and for CCWSA to allow the City of Canton to then provide water to the individual homes in the neighborhood via residential meters and lines controlled by the City.

Mr. Heard noted that the Authority has verbally informed Canton that the Authority does not set master meters as per their request, and that a request for service area transfer would be required for water service, as well as a reallocation of capacities on their existing master meters, as well as approved plans for the installation of new master meters.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.