October 2018

Board Meeting Date:  October 29, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Brian Breeden, Rodney Satterfield, Greg Long, Mike Venters, Gaye Blackwell, Mark Cochran, Jennifer Arp, Jeff Hooper, Joey Buice, Ryan Sarks, Tim Dobson, and Harry Johnston.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DAVID KUBALA REPORTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM GEORGIA EPD DIRECTOR RICHARD DUNN.  In the correspondence received from Mr. Dunn, Mr. Dunn noted that a representative of the EPD recently conducted an audit of CCWSA to determine compliance with the Metropolitan North Georgia Water Planning District’s Water Resource Management Plan.  Mr. Dunn certified that the Authority is making a good faith effort to comply with the Metro District’s Plan.

3.   MIKE BYRD NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2017.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR WATER SERVICE FROM 25 RESIDENTS OF THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA.  Mr. Fowler noted that the installation of approximately 15,000 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $91,000.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $43,000.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE INSTALLATION OF APPROXIMATELY 15,000 FEET OF 2 ½” WATER MAIN FOR THE DAMASCUS ROAD/MITCHELL ROAD/LOWER DOWDA MILL AREA AT AN APPROXIMATE COST OF $91,000.00.  All members voted for the motion.

5.   MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/24/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

6.   NO FINANCE REPORT WAS GIVEN THIS MONTH DUE TO THE AUDIT IN PROGRESS.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.294 MGD for the month of September 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 57.4” for the past twelve months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG.  Mr. Venters also reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.196 GPD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REPORTED THAT ATKINS NORTH AMERICA HAS NOTIFIED THE AUTHORITY OF AN APPROXIMATE COST OF $26.33 MILLION FOR THE HWY. 20 PROJECT, EXCLUDING COSTS FOR ENGINEERING.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN AT A COST OF $128,019.00.  THIS SCOPE OF WORK WILL BE PERFORMED BY FREESE AND NICHOLS.  All members voted for the motion.

13.   DISCUSSION FOLLOWED CONCERNING THE AUTHORITY’S RATE STRUCTURE.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FOLLOWING RATE ADJUSTMENT PLAN AND STATEMENT: CCWSA WORKS HARD TO EFFICIENTLY AND EFFECTIVELY ACCOMPLISH ITS JOB OF PROVIDING HIGH QUALITY DRINKING WATER AND WASTEWASTER RECLAMATION TO ITS CUSTOMERS.  CCWSA HAS ONLY ADJUSTED WATER AND SEWER RATES TWICE IN THE LAST TEN YEARS, FIRST IN MAY 2009, AND MOST RECENTLY IN MAY 2014. OPERATIONAL COSTS HAVE INCREASED (AND CONTINUE TO) SINCE THE 2014 RATE ADJUSTMENT.  ELECTRICITY, TREATMENT CHEMICALS, MANPOWER, AND OTHER NECESSARY COSTS OF DAILY OPERATIONS HAVE GONE UP.  PRUDENT PLANNING BY THE CCWSA BOARD OF DIRECTORS REVEALS THAT A RATE ADJUSTMENT IS DUE.  A DESCRIPTION OF THE RATE ADJUSTMENT PLAN AS IT APPLIES TO THE BASE RATE AND VOLUMETRIC CHARGES IS AS FOLLOWS:  BASE RATES WILL INCREASE BY $1.00, AND WATER AND SEWER RATES WILL INCREASE BY 3%.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT THE RATE ADJUSTMENT PLAN OUTLINED ABOVE WILL BE EFFECTIVE 1/1/19.  All members voted for the motion.

14.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ENACT A POLICY WHEREBY THE AUTHORITY WILL, AT MINIMUM, MAINTAIN A BALANCE OF 10%  REVENUE OVER EXPENSES, EXCLUDING CONNECTION FEES AND DEPRECIATION.  THIS POLICY WILL BE EVALUATED ON AN ANNUAL BASIS DURING THE BUDGETING PROCESS.  All members voted for the motion.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

September 2018

Board Meeting Date:  September 94, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Jennifer Arp, Clint Blackwell, Mark Cochran, Mike Venters, Brian Breeden, Beth Jones, Gaye Blackwell, Joey Buice, Rodney Satterfield, Garry Hensley, Greg Long, Melanie Stephens, Jeff Hooper, Ryan Sarks, Tim Dobson, Eric Wright, and Ibrahim Awad.

Secretary Doug Dabbs was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   AUTHORITY CUSTOMER IBRAHIM AWAD ADDRESSED THE BOARD AND NOTED THAT HIS WATER CONSUMPTION LAST MONTH WAS MORE THAN DOUBLE THE MONTH BEFORE DUE TO PRESSURE WASHING AND REFILLING A KOI POND IN HIS BACKYARD, PLUS THE USE OF HIS SPRINKLER SYSTEM AFTER RESEEDING HIS LAWN.  Mr. Awad noted that he is not disputing the water consumption amount as that is the cost for maintaining a lush lawn containing a Koi pond; however, he is contesting the sewerage portion of the bill.  Mr. Awad noted his usage was 59,000 gallons for the month of July.

Mr. Awad noted that he understands that had he installed a separate water meter, the amount of water used indoors and the amount of water used outdoors could be easily distinguished.  He noted that, at this time, he has not installed a separate meter, and requests that the Board consider allowing him, as a first-time homeowner, to purchase the separate meter and forgive the sewerage charges over his normal usage.

Tom Heard noted that the Authority is a member of the Metropolitan North Georgia Water Planning District, and is obligated and committed to district conservation requirements that include an increasing rate scale.  The Authority’s first priority is to provide safe potable drinking water.  Outdoor watering is a luxury that the Authority provides for, but there is a price for the higher use of that luxury.

IT IS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.  THEREFORE, THIS REQUEST IS DENIED.

3.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2018-002-ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

4.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2018-003-BROWN & CALDWELL GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

5.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2018-004-HAZEN & SAWYER GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

6.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE CCWSA-2018-005-ENGINEERING STRATEGIES, INC. GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CCWSA-2018-006-INFRATEC CONSULTING GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

8.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #5 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  Mr. Ghorley noted that this change order is a deduction in the amount of $73,600.33.  Mr. Ghorley noted the reason for the change order is due to an additional 44-day extension of the contract deadline for weather and labor delays due to change orders.  Mr. Ghorley reported a current contract amount of $24,519,279.00 and a revised contract amount of $24,445,678.67.

MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE CONTRACT CHANGE ORDER #5, WHICH IS A DEDUCTION OF $73,600.33, FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  All members present voted for the motion.

9.   IT WAS THE CONSENSUS OF THE BOARD TO TOUR THE RIVERBEND WASTEWATER TREATMENT FACILITY ON TUESDAY, OCTOBER 9, 2018, AT 10:00 A.M.

10.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE BID OF NORTH GEORGIA TIMBER IN THE AMOUNT OF $291,391.00 FOR SECTION FOUR (FINAL) OF THE AUTHORITY’S CURRENT TIMBER HARVESTING OPERATION.  All members present voted for the motion.

11.   MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE THE 8/27/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

12.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,233,849.00 above budget projections for the period ending 7/31/18.  Mrs. Jones reported that total operating expenses are approximately $1,394,224.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $10,647,343.00 for the period ending 7/31/18.

13.   MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AMEND THE AGENDA TO INCLUDE AN ITEM REGARDING THE APPROVAL OF THE AUTHORITY’S AUDITOR.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE RUSHTON & COMPANY AS THE AUTHORITY’S AUDITOR AT A COST OF $39,800.00 PER YEAR FOR A THREE YEAR PERIOD, BEGINNING FISCAL YEAR 2018.  All members present voted for the motion.

14.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.377 MGD for the month of August 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.19” for the past twelve months.

15.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG.  Mr. Venters also reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

16.   MIKE VENTERS REPORTED THAT THE RIVERBEND WASTEWATER TREATMENT FACILITY IS NOW ON-LINE.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

18.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE TRIPP ROAD PROJECT SHOULD BE COMPLETED SOMETIME THIS WEEK.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

20.   MIKE BYRD, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE RICK DOBBS FOR 43 YEARS OF SERVICE.

21.   TOM HEARD NOTED THAT AUTHORITY EMPLOYEE MICHAEL HILL IS ALSO RETIRING AFTER 13 YEARS OF SERVICE.

22.   BUZZ AHRENS REPORTED THAT HE AND COUNTY STAFF WOULD BE MEETING WITH GDOT ON 10/3/18 AND WOULD DISCUSS IMPACTS OF THE HWY. 20 PROJECT.

23.   IT WAS THE CONSENSUS OF THE BOARD TO INCLUDE A RATE DISCUSSION ITEM ON NEXT MONTH’S AGENDA.

MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

August 2018

Board Meeting Date:  August 27, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Brian Breeden, Mark Cochran, Jeff Hooper, Mike Venters, Clint Blackwell, Jennifer Arp, Greg Long, Garry Hensley, Joey Buice, Gaye Blackwell, Ryan Sarks, Eric Wright, Melanie Stephens, Rodney Satterfield, Tim Dobson, and Emily Lemcke.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   RYAN SARKS PRESENTED A RESTATEMENT OF THE GMEBS OPEB TRUST FUND RESOLUTION AND PARTICIPATION AGREEMENT TO REPLACE THE ORIGINAL DOCUMENT APPROVED BY THE BOARD AT THE 8/31/09 MEETING.  Mr. Sarks explained that the restatement encompasses updated language as well as the ability to receive discounted actuarial services through GMEBS from the same actuary that performs the GMEBS Pension Trust Fund valuation each year, which is currently Segal Consulting.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE RESTATEMENT OF THE GMEBS OPEB TRUST FUND RESOLUTION AND PARTICIPATION AGREEMENT AS PRESENTED.  All members voted for the motion.

3.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR AN ADDITIONAL EXTENSION OF WATER SERVICE FROM NINE RESIDENTS OF NATIONS DRIVE.  Mr. Fowler noted that this would be a water line extension of approximately 3000 feet of 2 ½” water main.

MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE ADDITIONAL EXTENSION OF APPROXIMATELY 3000 FEET OF 2 ½” WATER MAIN AT NATIONS DRIVE.  All members voted for the motion.

4.   DWAYNE FOWLER REQUESTED THAT THE BOARD SET A CONSTRUCTION BUDGET IN THE AMOUNT OF $150,000.00 FOR THE EAST CHEROKEE DRIVE @ TRIPP ROAD INTERSECTION IMPROVEMENT PROJECT.  Mr. Fowler noted that this project is listed on the Authority’s CIP list at an estimated cost of $430,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $150,000.00 FOR THE EAST CHEROKEE DRIVE @ TRIPP ROAD INTERSECTION IMPROVEMENT PROJECT.  All members voted for the motion.

5.   MOTION BY  GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE INTERGOVERNMENTAL AGREEMENT (ATTACHED) BETWEEN CCWSA AND CHEROKEE COUNTY CONCERNING THE COUNTY-OWNED PROPERTY NEXT TO THE BELMONT DOWNS PARCEL, AS WELL AS THE LIMITED WARRANTY DEED, UTILITY EASEMENT, AND QUIT CLAIM DEED AS OUTLINED BY AUTHORITY COUNSEL.  All members voted for the motion.

6.   MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 7/30/18 BOARD MEETING:

1)   DWAYNE FOWLER REPORTED THAT, AT LAST MONTH’S MEETING, THE BOARD TABLED A REQUEST FROM JOHN LOYD OF CRESTLINE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS.  In the correspondence received from Mr. Loyd that was first read at the 6/25/18 meeting, Mr. Loyd noted that Crestline Engineering is currently installing a gravity main on Hwy. 92 and would like to tie into it with their next phase, but this phase will require the installation of a lift station due to topography.  Mr. Loyd noted that a portion of this site is in Cobb County and will gravity to the lift station as shown in the attached maps (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL THE DECEMBER 2018 BOARD MEETING.  All members voted for the motion.

2)   DWAYNE FOWLER REPORTED THAT HE HAD PRESENTED A REQUEST AT LAST MONTH’S MEETING FROM DAVID WHITE OF CIVILOGISTIX ENGINEERING FOR A LIFT STATION TO SERVE LITTLE RIDGE SUBDIVISION (MAPS ATTACHED).  Mr. Fowler noted this is a single-family residential development.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE REQUEST OF DAVID WHITE OF CIVILOGISTIX ENGINEERING FOR A  LIFT STATION TO SERVE LITTLE RIDGE SUBDIVISION.  All members voted for the motion.

7.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO THE APPROVE THE 7/30/18 BOARD MEETING MINUTES AS PRESENTED.  Members Winchester, Woodruff, Wilmarth, Dabbs, and Morrison voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $533,839.00 above budget projections for the period ending 6/30/18.  Mrs. Jones reported that total operating expenses are approximately $1,253,866.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $8,155,397.00 for the period ending 6/30/18.

9.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2019 (ATTACHED) AS PRESENTED.  All members voted for the motion.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.154 MGD for the month of July 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.03” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.0 MG.  Mr. Venters reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE LAST CUT OF THE SHOAL CREEK TIMBER PROJECT WOULD BE BID ON 9/5/18.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

15.   TOM HEARD RECOGNIZED FORMER BOARD MEMBER EMILY LEMCKE AS BEING IN ATTENDANCE.

16.   MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members voted for the motion.

July 2018

Board Meeting Date:  July 30, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Joey Buice, Mark Cochran, Beth Jones, Jennifer Arp, Hoyt Ledford, Brian Breeden, Gaye Blackwell, Garry Hensley, Rodney Satterfield, Eric Wright, Tim Dobson, and Alison Payne.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO NOMINATE MIKE BYRD AS CHAIR.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO CLOSE THE NOMINATIONS FOR CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Mike Byrd opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO NOMINATE GARY WINCHESTER AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO CLOSE THE NOMINATIONS FOR VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

Mike Byrd opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO NOMINATE DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO CLOSE THE NOMINATIONS FOR SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED AN INCREASE IN THE BUDGETED AMOUNT FOR ENGINEEERING SERVICES IN THE AMOUNT OF $649,852.00 FOR THE GEORGIA DOT STATE ROUTE 20 WIDENING PROJECT (CCWSA-2017-001-ATKINS).  Mr. Ghorley noted this increase is for design and bidding services.  Mr. Ghorley reported a current approved engineering services budget of $200,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE INCREASE IN THE BUDGETED AMOUNT FOR ENGINEERING SERVICES IN THE AMOUNT OF $649,852.00 FOR THE GEORGIA DOT STATE ROUTE 20 WIDENING PROJECT (CCWSA-2017-001-ATKINS).  All members present voted for the motion.

4.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM DAVID WHITE OF CIVILOGISTIX ENGINEERING FOR A LIFT STATION TO SERVE LITTLE RIDGE SUBDIVISION (MAPS ATTACHED).  Mr. Fowler noted this is a single-family residential development, and noted this is the first reading of this issue.

5.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER SERVICE FROM RESIDENTS OF NATIONS DRIVE.  Mr. Fowler noted that this would be an extension of approximately 2000 feet of 2 ½” water main at an approximate cost of $12,000.00.  Mr. Fowler noted that the Authority could potentially gain fifteen new customers with approval of this extension.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE EXTENSION OF APPROXIMATELY 2000 FEET OF 2 ½” WATER MAIN AT NATIONS DRIVE AT AN APPROXIMATE COST OF $12,000.00.  All members present voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA EASEMENT ACQUISITION POLICY AS PRESENTED BY AUTHORITY COUNSEL (ATTACHED). All members present voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE INTEGRATED WATERSHED PROTECTION IMPLEMENTATION PLAN UPDATE FOR 2018.  All members present voted for the motion.

8.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE 6/25/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $402,025.00 below budget projections for the period ending 5/31/18.  Mrs. Jones reported that total operating expenses are approximately $1,398,312.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $6,735,254.00 for the period ending 5/31/18.

10.   HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 17.923 MGD for the month of June 2018 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is currently at 1189.2 ft.  Mr. Ledford reported a cumulative rainfall total of 63.47” for the past twelve months.

11.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.2 MG.  Mr. Heard reported an average daily treatment of 4.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill had occurred this month at the Blankets Creek lift station site.  Mrs. Arp reported that approximately 21,000 gallons were spilled due to a broken force main.  Mrs. Arp noted that Authority crews immediately repaired the band on the force main with a patch and have now made a permanent repair.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT HE WILL BE ATTENDING A MEETING NEXT WEEK WITH THE DEPARTMENT OF TRANSPORATION REGARDING PLAN REVIEWS AND SUBMITTALS FOR THE HWY. 20 PROJECT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO INCLUDE THE REQUEST BY JOHN LOYD OF CRESTLNE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members present voted for the motion.

16.   ROBERT MORRISON LED DISCUSSION REGARDING AUTHORITY RATES.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

June 2018

Board Meeting Date:  June 25, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Wesley Banks, Corey Ghorley, Clint Blackwell, Joey Buice, Beth Jones, Brian Breeden, Mark Cochran, Jennifer Arp, Jeff Hooper, Garry Hensley, Gaye Blackwell, Ryan Sarks, Tim Dobson, Eric Wright, and Harry Johnston.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    MEMBER BUZZ AHRENS RECOGNIZED COMMISSION CHAIR-ELECT HARRY JOHNSTON AS BEING IN ATTENDANCE.

3.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #4 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002) IN THE AMOUNT OF $23,803.62 PLUS A 70-DAY EXTENSION OF THE CONTRACT DEADLINE DUE TO WEATHER DELAYS AND INTERNAL WALL REPAIR.  Mr. Ghorley reported a current contract amount of $24,495,475.38 and a revised contract amount of $24,519,279.00. 

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #4 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002) IN THE AMOUNT OF $23,803.62 PLUS A 70-DAY EXTENSION IN THE CONTRACT DEADLINE DUE TO WEATHER DELAYS AND INTERNAL WALL REPAIR.  All members voted for the motion.

4.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 (FINAL CLOSEOUT) FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006).  Mr. Ghorley noted this change order represents a decrease in the contract amount of $8,350.00 for unit price bid items not used.  Mr. Ghorley reported an original contract amount of $415,477.00 and a revised contract amount of $407,127.00. 

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #2 (FINAL CLOSEOUT) FOR THE SOUTHLANDS PUMP STATION DECOMMISION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006), WHICH REPRESENTS A DECREASE IN THE CONTRACT AMOUNT OF $8,350.00 FOR UNIT PRICE BID ITEMS NOT USED.  All members voted for the motion.

5.    DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM JOHN LOYD OF CRESTLINE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS.  In the correspondence received from Mr. Loyd, Mr. Loyd noted that Crestline Engineering is currently installing a gravity main on Hwy. 92 and would like to tie into it with their next phase, but this phase will require the installation of a lift station due to topography.  Mr. Loyd noted that a portion of this site is in Cobb County and will gravity to the lift station as shown in the attached maps (ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

6.    DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK.  In this correspondence, Mr. Moon noted that the City Council of the City of Woodstock has approved a 6.24-acre portion of the land development program commonly referred to as The Heights or Long Drive Project to be serviced by the Authority.  This portion of the development is highlighted in the attached document and represents 38 townhomes in the current development plan (ATTACHED).  

MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE CITY OF WOODSTOCK’S REQUEST FOR RELINQUISHMENT OF THE 6.24-ACRE TRACT INTO THE AUTHORITY’S SERVICE AREA CONTINGENT UPON THE CITY OF WOODSTOCK’S EXECUTION OF A RELINQUISHMENT REQUEST LETTER WITH PROPER DOCUMENTATION AND INCLUSION OF MAPS DETAILING THE REVISED SERVICE AREA.  All members voted for the motion.

7.    MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 5/30/18 BOARD MEETING:

1)    DWAYNE FOWLER NOTED THAT, AT LAST MONTH’S MEETING, HE HAD REFERENCED CORRESPONDENCE RECEIVED FROM ANDREW LOVEJOY OF CIVIL ENGINEERING CONSULTANTS FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT.  In the correspondence received from Mr. Lovejoy, Mr. Lovejoy noted that the developer, Oak Hall Companies LLC, and site engineer, McFarland-Dyer & Associates, have analyzed the proposed development for connection to CCWSA’s existing sanitary sewer.  Their analysis shows that serving the proposed development by gravity is not technically feasible.

In this correspondence, Mr. Lovejoy further noted that to serve the development by gravity would require depths of between 30-feet and 50-feet in many locations.  The width of required internal easements would reduce the number of units available for development.  The result of this analysis has led to the need to build a pump station to serve the proposed development.

Mr. Lovejoy noted that Civil Engineering Consultants, Inc. has prepared a conceptual site plan (ATTACHED) for a pump station.  Sewer from the development will be collected and pumped to an existing manhole on the south side of Victory Drive.  Oak Hall believes this option is the technically feasible option to sewer the proposed Victory Drive development.

Mr. Fowler noted that staff feels that this development has several options to be served by gravity, and noted that, at this time, Mr. Lovejoy has redesigned the sewer infrastructure of this proposed development and would like to withdraw his original request.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ALLOW MR. LOVEJOY TO WITHDRAW HIS ORIGINAL REQUEST FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT.  All members voted for the motion.

8.    MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 5/30/18 BOARD MEETING MINUTES AS PRESENTED.  Members Winchester, Dabbs, Morrison, Woodruff, and Wilmarth voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

9.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $698,808.00 below budget projections for the period ending 4/30/18.  Mrs. Jones reported that total operating expenses are approximately $1,188,454.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,530,813.00 for the period ending 4/30/18.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 17.984 MGD for the month of May 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 64.07” for the past twelve months.

11.   JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Hooper reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG.  Mr. Hooper reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that one spill occurred during this reporting period at Northpoint Parkway in Acworth.  Mrs. Arp noted that approximately 2,600 gallons were spilled due to rags, rocks, and debris in the line.  Mrs. Arp noted that staff cleared all materials and jetted the line. 

Mrs. Arp also noted that one overflow occurred during this reporting period at Victory Drive near Kellogg Creek Road.  Mrs. Arp noted that the overflow was the result of a line blockage, and that staff jetted the line to correct the problem.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE BELMONT DOWNS ISSUE.  Mr. Fowler noted that Belmont Downs has been previously approved for construction of three wastewater lift stations.  Mr. Fowler further noted that the Authority is currently working with the developer, the County, and Authority counsel to develop an intergovernmental easement swap to allow for one wastewater lift station to be constructed that would serve Belmont Downs and the future Smithwick Creek drainage basin.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

15.   A PLAQUE WAS PRESENTED TO HR/RISK/FLEET & SAFETY MANAGER RYAN SARKS FOR SERVING TWO TERMS AS PRESIDENT OF THE GEORGIA LOCAL GOVERNMENT PERSONNEL ASSOCIATION (GLGPA).

16.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.