July 2020

Board Meeting:  July 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Mark Cochran, Garry Hensley, Jennifer Arp, Mike Venters, Ryan Sarks, Clint Blackwell, Eric Wright, Greg Long, Gaye Blackwell, Jeff Hooper, Melanie Stephens, and Rodney Satterfield.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   GARY WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Tom Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

Eric Wilmarth nominated that Gary Winchester be re-elected as Chair.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Chair-Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

Nancy Martin nominated that Eric Wilmarth be re-elected as Vice-Chair.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.

Harry Johnston nominated that Doug Dabbs be re-elected as Secretary.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF “AMENDMENT 1” TO THE ENGINEERING SERVICES AGREEMENT FROM BROWN & CALDWELL IN THE AMOUNT OF $22,522.00 FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  Mr. Ghorley noted that “Amendment 1” will cover additional bidding services, update specifications to reflect addendums from previous bid, and estimate Project Management for extended project duration.  Mr. Ghorley reported a current contract amount of $228,287.00, and a revised contract amount (with addendum) of $250,809.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE “AMENDMENT 1” TO THE ENGINEERING SERVICES AGREEMENT FROM BROWN & CALDWELL IN AN AMOUNT NOT-TO-EXCEED $22,522.00 FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF CARROLL DANIEL CONSTRUCTION IN THE AMOUNT OF $2,456,292.00 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted that this project is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley reported an approved construction cost estimate of $2,435,975.69.

Mr. Ghorley noted that only one bid was received for this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE LOW BID OF CARROLL DANIEL CONSTRUCTION IN THE AMOUNT OF $2,456,292.00 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM DANNY HENSON REGARDING THE CCWSA REFORESTATION PROJECT.  Mr. Fowler noted that Mr. Henson is proposing to coordinate the spraying of herbicide, conduct prescribed burning, and plant containerized seedlings on approximately 200-210 acres at a cost of $65,000.00.

Mr. Henson also noted in his proposal that, with regard to CCWSA Harvest Area 1 that was previously thinned, there are additional beetle kills, and some of the smaller slim trees need to be removed.  This is an area of approximately 25 acres and will have 25-30 loads.  Loading decks are already in place.  Mr. Henson also noted that there are many trees in this area that need to be removed along the roadway.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE EXPENDITURE OF $65,000.00 SO THAT MR. HENSON MAY COORDINATE THE SPRAYING OF HERBICIDE, CONDUCT PRESCRIBED BURNING, AND PLANT CONTAINERIZED SEEDLINGS ON APPROXIMATELY 200-210 ACRES.  All members voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO AMEND THE EXISTING CONTRACT WITH NORTH GEORGIA TIMBER IN ORDER TO RE-CLEAR THE APPROXIMATE 25 ACRES OF HARVEST AREA 1 ON WHICH ADDITIONAL BETTLE KILLS HAVE BEEN DISCOVERED.  All members voted for the motion.

6.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 6/29/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 6/29/20 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT.  Mr. Fowler noted that LDS Partners, LLC is the developer of this project, and noted that the proposed development consists of approximately 142 units.  Mr. Fowler noted that Mr. Smith has informed him that he does not have access to gravity sewer.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT.  All members voted for the motion.

7.   MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/29/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,111,611.00 above budget projections for the period ending 5/31/20.  Mrs. Jones reported that total operating expenses are approximately $789,634.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $8,639,515.00 for the period ending 5/31/20.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.300 MGD for the month of June 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.26” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.8 MG.  Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during the current reporting period.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE WOODSTOCK ROAD & VICTORY ROAD ROUNDABOUT PROJECT IS NOW COMPLETE, AND NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING OR THREATENED LITIGATION.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

15.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

June 2020

Board Meeting:  June 29, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Harry Johnston, Lisa Woodruff, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Joey Buice, Corey Ghorley, Melanie Stephens, Clint Blackwell, Garry Hensley, Rodney Satterfield, Ryan Sarks, Brian Breeden, Mark Cochran, Jeff Hooper, Gaye Blackwell, Eric Wright, Greg Long, and Grant Grimes.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH.

2.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO AMEND THE AGENDA TO INCLUDE THE ITEM “STAFF RECOMMENDATION TO REJECT ALL RECEIVED BIDS AND REBID THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.”  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING PROPOSAL FROM FREESE & NICHOLS FOR THE PLATE SETTLER UPGRADE (PHASE 1) AT THE WATER TREATMENT FACILITY IN THE AMOUNT OF $93,215.00.  Mr. Ghorley noted that this project is listed as Item #4 under Asset Replacement on the Authority’s current CIP list.  Mr. Ghorley noted that the proposal will consist of design, bidding, and construction phase services.

MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE ENGINEERING PROPOSAL FROM FREESE & NICHOLS FOR THE PLATE SETTLER UPGRADE (PHASE 1) AT THE WATER TREATMENT FACILITY IN THE AMOUNT OF $93,215.00.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE CONSTRUCTION/CONSTRUCTION MATERIAL “SPECIAL INSPECTIONS” PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $6,191.60 FOR THE CONSTRUCTION COMPLEX PROJECT.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION/CONSTRUCTION MATERIAL “SPECIAL INSPECTIONS” PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $6,191.60 FOR THE CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT.  Mr. Fowler noted that LDS Partners, LLC is the developer of this project, and noted that the proposed development consists of approximately 142 units.  Mr. Fowler noted that Mr. Smith has informed him that he does not have access to gravity sewer.

Mr. Fowler noted that this is the first reading of this issue; therefore, no Board action is necessary at this time.

6.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TWO RESIDENTS OF THE LOWER DOWDA MILL ROAD AREA.  Mr. Fowler noted that the installation of approximately 4,181 feet of 3” pvc water main would be required to serve this area, at an approximate cost to the Authority of $25,086.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $3,500.00 from this scope of work.  Mr. Fowler noted that nine additional parcels are in the surrounding area; however, at this time, the owners of those additional parcels have not signed the petition.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO TABLE THIS ITEM TO ALLOW STAFF TO GAIN MORE INFORMATION REGARDING ANY POTENTIAL ISSUES WITH WELLS IN THIS AREA.  All members voted for the motion.

7.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JON GRAVES, RIGHT-OF-WAY CONSULTANT FOR CHEROKEE COUNTY CAPITAL PROGRAM MANAGEMENT DIVISION.  In this correspondence, Mr. Graves noted that there is a roadway project planned for Shoal Creek Road (MAPS ATTACHED).  The road alignment will be changing significantly at the sharp curve, which will leave a large area of existing right-of-way through CCWSA property.  Mr. Graves questioned if CCWSA would be willing to consider a swap of the existing right-of-way for the proposed right-of-way and temporary easements.  Cherokee County would need to acquire the proposed right-of-way and temporary easements prior to abandoning the old/existing right-of-way for construction purposes.  Mr. Graves further noted in this correspondence that, at a quick glance, it looks like more property can be abandoned than what is needed in proposed right-of-way.

Mr. Graves further noted that to his knowledge, the only other property owner who would need access through the old right-of-way would be GSA.  Mr. Graves suggested that after the project is over, CCWSA may wish to install a gate at the new driveway to control access.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE REQUEST OF MR. GRAVES FOR A RIGHT-OF-WAY SWAP ON SHOAL CREEK ROAD.  All members voted for the motion.

8.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM GRANT GRIMES, VICE PRESIDENT OF BEAZER HOMES.  In this correspondence, Mr. Grimes noted that there is a proposed residential development that Beazer Homes is attempting to develop on three parcels of land, two of which are in Cherokee County (MAP ATTACHED). Those parcels are Cherokee County Parcel No. 02N13 200 and No. 02N13 202.  The third parcel, by way of information, is immediately south parcel 02N13 200 and is in Fulton County and the City of Milton.

In this correspondence, Mr. Grimes further noted that in researching utility alternatives, specifically water and sewer, he has determined that the least expensive solution for this project would be for the utilities to come from Forsyth County rather than Cherokee County.  The connection distance from available service to the property from Forsyth is roughly one half the distance from the same in Cherokee.

Mr. Grimes noted that given that the least costly solution for water and sanitary sewer service to the proposed community is via Forsyth County, he is requesting that CCWSA agree to allow Forsyth County to provide such services to Cherokee County Parcel No. 02N13 200 and No. 02N13 202.

IT WAS THE CONSENSUS OF THE BOARD TO TAKE NO ACTION WITH REGARD TO THIS ISSUE UNTIL A FORMAL REQUEST FOR RELINQUISHMENT IS RECEIVED FROM FORSYTH COUNTY. MR. FOWLER WILL INFORM THE DEVELOPER OF THE BOARD’S POSITION ON THIS MATTER.

9.   DARRELL CAUDILL PRESENTED A REQUEST FROM SCOT TEVERINO OF NORTH GEORGIA TIMBER FOR APPROVAL OF A PROPOSED CONTRACT EXTENSION AMENDMENT TO THE CURRENT CONTRACT DATED 10/11/18 BETWEEN CCWSA AND NORTH GEORGIA TIMBER.  Mr. Caudill noted that there is an issue with the proposed amendment in that the date of the expiration of the contract in the proposed amendment is unclear.

Mr. Caudill stated that he has sent a revised proposed amendment to Mr. Teverino, and Mr. Teverino has accepted the revision.

Mr. Caudill noted that the revised amendment would extend the current agreement through 12/31/20.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO EXTEND THE CURRENT CONTRACT WITH NORTH GEORGIA TIMBER THAT WAS ORIGINALLY DATED 10/11/18 UNTIL THE DATE OF 12/31/20.  All members voted for the motion.

10.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE STAFF RECOMMENDATION TO REJECT ALL RECEIVED BIDS AND REBID THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

11.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 5/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

12.   MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES.  Mrs. Stephens reported total operating revenues are approximately $1,778,546.00 above budget projections for the period ending 4/30/20.  Mrs. Stephens noted that total operating expenses are approximately $787,323.00 below budget projections for the same period.  Mrs. Stephens reported year-to-date net income of $7,701,256.00 for the period ending 4/30/20.

13.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.676 MGD for the month of May 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.55” for the past twelve months.

14.   TOM HEARD PRESENTED THE WASTEWATER REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.6 MG.  Mr. Heard reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill occurred during this reporting period at Gold Valley Pass off of Bridge Mill Avenue.  Mrs. Arp noted that approximately 500 gallons were spilled due to an air valve that was stuck open.  Authority staff have now repaired the air valve.  Mrs. Arp noted that due to the small quantity and lack of impact to the waterway, Authority staff has suggested a 7-day monitoring plan to the Georgia EPD.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that Authority crews are currently working on the roundabout project at Woodstock Road and Victory Road.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, REGARDING CITY OF BALL GROUND SEWER CAPACITY.  In the request received by Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground would like to reserve ten thousand (10,000) gallons per day of sewer treatment capacity at the Riverbend Wastewater Treatment Facility.

Mr. Wilmarth further noted that it is his understanding that the current CCWSA Board policy allows for limited purchases of sewer capacity at the rate of ten (10) dollars per gallon.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE CITY OF BALL GROUND’S REQUEST TO RESERVE 10,000 GALLONS PER DAY OF SEWER TREATMENT CAPACITY AT THE RIVERBEND WASTEWATER TREATMENT FACILITY AT A RATE OF $10.00 PER GALLON.  THE CITY OF BALL GROUND WILL REMIT PAYMENT TO THE AUTHORITY IN THE AMOUNT OF $100,000.00.  Members Dabbs, Martin, Woodruff, Johnston, and Mansell voted for the motion.  Member Wilmarth abstained from voting.  Motion passed 5-0.

18.   TOM HEARD REPORTED THAT THE CLOSING FOR THE SERIES 2020 BONDS OCCURRED ON 6/25/20.

19.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

May 2020

Board Meeting:  May 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Willmarth, Doug Dabbs, Lisa Woodruff, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Mike Venters, Jennifer Arp, Eric Wright, Garry Hensley, Gaye Blackwell, Jeff Hooper, Leo Baker, Mark Cochran, Melanie Stephens, Ryan Sarks, Bryce Holcomb, Brian Senne, Rafael Rodriguez, and Matt Nichols.

Member Harry Johnston was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    BRYCE HOLCOMB OF CITI PROVIDED AN UPDATE OF THE AUTHORITY’S WATER AND SEWERAGE REVENUE REFUNDING BONDS, SERIES 2020A, AND THE AUTHORITY’S WATER AND SEWERAGE TAXABLE REVENUE REFUNDING BONDS, SERIES 2020B.

Mr. Holcomb noted that Municipal Market Data (MMD) has experienced sharp volatility in response to uncertainty surrounding COVID-19, but remains low in historical context.

Mr. Holcomb stated that Moody’s has recently upgraded the Authority’s bond rating to Aa1, and provided the following summary of refunding results:  The Authority’s Series 2020AB bonds generated an aggregate of $6.7 million in gross savings and $6.4 million in present value savings (20.12% of bonds refunded).

Mr. Holcomb noted that the Series 2020 bonds attracted significant attention from investors, with 17 total institutional investors and over $115 million in orders (4.4x subscribed).

Mr. Holcomb noted that closing is scheduled for 6/25/20, and noted that bond validation should occur sometime the week of 6/15/20.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ADOPT THE CCWSA 2020 SUPPLEMENTAL BOND RESOLUTION AND TO AUTHORIZE THE EXECUTION OF THE CCWSA REVENUE REFUNDING BONDS SERIES 2020 BOND PURCHASE AGREEMENT.  All members present voted for the motion.

3.   DWAYNE FOWLER REQUESTED APPROVAL OF THE RIDGE TRAIL SOUTH WATER MAIN EXTENSION/WHOLESALE METER REMOVAL PROJECT.  Mr. Fowler reported an estimated cost of $42,000.00 for this scope of work, and noted that this item is listed on the Authority’s proposed 2021 CIP/Future Projects listing.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE RIDGE TRAIL SOUTH WATER MAIN EXTENSION/WHOLESALE METER REMOVAL PROJECT AT AN ESTIMATED COST OF $42,000.00.  All members present voted for the motion.

4.   DWAYNE FOWLER REQUESTED APPROVAL OF THE WOODSTOCK ROAD & VICTORY ROAD (ROUNDABOUT) WATER MAIN RELOCATION PROJECT.  Mr. Fowler reported an estimated cost of $75,000.00 for this scope of work, and noted that this item is listed on the Authority’s proposed 2021 CIP/Future Projects listing.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE WOODSTOCK ROAD & VICTORY ROAD (ROUNDABOUT) WATER MAIN RELOCATION PROJECT AT AN ESTIMATED COST OF $75,000.00.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2021 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE 2021 CIP/FUTURE PROJECTS LISTING AS PRESENTED.  All members present voted for the motion.

6.   RYAN SARKS REQUESTED APPROVAL OF THE AMENDED FY 2020 SURPLUS LISTING.  Mr. Sarks noted that the items included on this listing would be sold at auction on 6/13/20.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE AMENDED FY 2020 SURPLUS LISTING AS PRESENTED.  All members present voted for the motion.

7.   DAVID KUBALA REPORTED THAT THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S PROPOSED 2021 BUDGET AND WORK PROGRAM REFLECTS AN INCREASE IN THE COUNTY DUES RATE FROM $0.25 TO $0.36 WHICH WILL PROVIDE FUNDING FOR THE 2022 WATER RESOURCE MANAGEMENT PLAN UPDATE.  Mr. Kubala noted that currently the Authority and Cherokee County participate on a 50/50 basis in the payment of annual dues of the Metro District.  Mr. Kubala noted that this proposed rate increase by the District would, in turn, increase the annual dues that would be paid by the Authority on a 50/50 basis with the County.  Mr. Kubala noted that he would continue monitoring the situation.

Gary Winchester noted that this item would be reviewed at the time of CCWSA budget presentment.

8.   DARRELL CAUDILL REQUESTED THAT THE BOARD APPROVE, IN CONCEPT, A DRAFT INTERGOVERNMENTAL AGREEMENT BETWEEN FORSYTH COUNTY, FULTON COUNTY, AND CCWSA.  Mr. Caudill noted that Forsyth County desires to provide sanitary sewer service to residents of the planned Puckett Drive development lying in Fulton County, and CCWSA desires to provide potable water service to those residents of the planned Puckett Drive development lying in Fulton County, and Fulton County desires to allow such services and adjustments of its service delivery accordingly.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO AUTHORIZE TOM HEARD TO EXECUTE AN ACCEPTABLE AGREEMENT, CONTINGENT UPON APPROVAL BY FORSYTH AND FULTON COUNTIES.  All members present voted for the motion.

9.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 4/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,870,573.00 above budget projections for the period ending 3/31/20.  Mrs. Jones reported that total operating expenses are approximately $478,801.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $6,532,371.00 for the period ending 3/31/20.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.882 MGD for the month of April 2020 at the Etowah River Water Treatment Facility.

Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.47” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 3.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

13.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

14.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler provided an update on the State Route 20 project.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM DAVE HATABIAN OF THE CITY OF CANTON.  In this correspondence, Mr. Hatabian stated that as the City of Canton continues to grow, their demand for potable water increases.  Although the City is not pushing the limits of their plant capacity, the City would like to begin discussions to purchase additional water from the Authority above the amount in the current agreement.

Tom Heard noted that he would be attending a virtual meeting today at 2:00 p.m. with representatives of the City of Canton to discuss this issue and to advise them of the Authority’s current capacity policy.

16.   TOM HEARD NOTED THAT THE AUTHORITY WOULD RESUME STANDARD FULL-TIME OPERATIONS ON 6/1/20, AND ALSO NOTED THAT THE AUTHORITY WOULD BE PROVIDING NOTIFICATION TO CUSTOMERS WITH PAST DUE ACCOUNTS THAT, BEGINNING 7/1/20, CCWSA WILL RESUME ITS DISCONNECTION POLICY FOR NON-PAYMENT.

17.   TOM HEARD NOTED THAT CONSTRUCTION HAS BEGUN ON THE SMITHWICK CREEK PUMP STATION PROJECT.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.

April 2020

Board Meeting:  April 27, 2020 ~4:00 P.M.


PERSONS PRESENT:
  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Clint Blackwell, Sharon Clark, Melanie Stephens, Mark Cochran, Rodney Satterfield, Gaye Blackwell, Greg Long, Jennifer Arp, Ryan Sarks, Joey Buice, Mike Venters, Eric Wright, Leo Baker, Jeff Hooper, Bryce Holcomb, and Brian Senne.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH.

2.   BRYCE HOLCOMB OF CITI PROVIDED AN UPDATED REFUNDING ANALYSIS FOR THE AUTHORITY’S SERIES 2010, 2011 AND 2013 BONDS.  Mr. Holcomb noted that under current market conditions, the Authority’s callable Series 2010 bonds produce approximately $5.2 million in present value savings (19.0%) assuming a tax-exempt current refunding.  Mr. Holcomb also noted that under current market conditions, the Authority’s callable Series 2011 bonds produce approximately $186,000.00 in present value savings (4.4%) assuming a taxable advance refunding.  Mr. Holcomb also noted that under current market conditions, the Authority’s callable Series 2013 bonds produce approximately $411,000.00 in present value savings (4.7%) assuming a taxable advance refunding.

Mr. Holcomb noted that he recommends that the Board move forward with the refunding of the Series 2010 and 2011 bonds at the May 2020 meeting, and cautioned that the Board may wish to further review the proposed refunding of the Series 2013 bonds at that time.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. HOLCOMB TO PROCEED AND PROVIDE AN UPDATE CONCERNING THE PROPOSED REFUNDINGS AND BOND PRICING AT THE MAY MEETING.

3.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING BUDGET IN THE AMOUNT OF $230,300.00 FOR THE IT/LAB OFFICE BUILDING PROJECT FROM PRECISION PLANNING, INC. Mr. Ghorley noted that this project is listed as Item #11 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE ENGINEERING BUDGET IN THE AMOUNT OF THE $230,300.00 FOR THE IT/LAB OFFICE BUILDING PROJECT FROM PRECISION PLANNING, INC.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,600,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted that this project is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $1,600,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,900,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  Mr. Ghorley noted that this project is listed as Item #5 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $1,900,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members voted for the motion.

6.   COREY GHORLEY REQUESTED APPROVAL OF PLATE SETTLERS VS. TUBE SETTLERS AT THE ETOWAH RIVER WATER TREATMENT FACILITY.  Mr. Ghorley noted that this project is listed as Items #5&6 under Asset Replacement on the Authority’s current CIP listing.

Mr. Ghorley noted that the Etowah River Water Treatment Facility was originally constructed in 1986 and was expanded in 1996 and 2007.  During the expansion in 2007, tube settlers with a stainless steel support system were installed in each of the sixteen sedimentation basins.  Due to the age and condition of the tube settlers, they have reached the end of their design life and need to be replaced.

Mr. Ghorley further noted that to help address the tube settler improvements at the Water Treatment Facility, Freese and Nichols, Inc. was tasked by CCWSA to review and recommend alternatives to replace the existing tube settlers in eight of the sixteen sedimentation basins (Numbers 9-16).  CCWSA plans to replace the tube settlers in two phases, both for budgetary control and to maintain plant operation during replacement.

Mr. Ghorley noted that to address the tube settler replacement in Sedimentation Basins Numbers 9-16, Freese & Nichols developed the following four options for feasibility evaluation and further discussion with CCWSA:

Option A – Remove and replace the existing tube settlers with traditional PVC tube settlers and reuse the existing support structure.  (Initial Capital Cost of $872,000; 30 Year Life Cycle Cost of $2,706,000)

Option B – Remove and replace the existing tube settlers with “walkable” PVC tube settlers and reuse the existing support structure.  (Initial Capital Cost of $1,089,000; 30 Year Life Cycle Cost of $3,357,000)

Option C – Remove and replace the existing tube settlers with walkable poly-propylene tube settlers and reuse the existing support structure. (Initial Capital Cost of $1,140,000; 30 Year Life Cycle Cost of $2,370,000)

Option D – Remove the existing tube settlers and support structures and replace them with plate settlers with an integral support system.  (Initial Capital Cost of $1,542,000; 30 Year Life Cycle Cost of $1,632,000)

Mr. Ghorley noted that although Option D has the most expensive up-front capital cost, it is cheaper in the long term due to the 30-year life expectancy.  Options A, B & C would have to be replaced two or three times over the course of 30 years due to either a 10 or 15-year life expectancy.  Therefore, staff recommends approval of Option D.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE OPTION D, ALONG WITH THE ORIGINAL TIMELINE FOR COMPLETION OF TWO YEARS.  All members voted for the motion.

7.   TOM ROACH REQUESTED BOARD CONSIDERATION TO RATIFY STAFF’S RECOMMENDATION TO APPROVE JP MORGAN’S REQUEST TO TERMINATE THE 1995 MBIA REINVESTMENT AGREEMENT BY A PAYMENT TO THE AUTHORITY OF $380,000.00.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO RATIFY STAFF’S RECOMMENDATION TO APPROVE JP MORGAN’S REQUEST TO TERMINATE THE 1995 MBIA REINVESTMENT AGREEMENT BY A PAYMENT TO THE AUTHORITY OF $380,000.00.  All members voted for the motion.

8.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 2/24/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE 3/26/20 WORK SESSION MINUTES AS AMENDED.  All members voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,883,445.00 above budget projections for the period ending 2/29/20.  Mrs. Jones reported that total operating expenses are approximately $383,249.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,871,932.00 for the period ending 2/29/20.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.311 MGD for the month of March 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.35” for the past twelve months.

12.   CLINT BLACKWELL NOTED THAT THE ETOWAH RIVER WATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PLATINUM AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 3.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG.  Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.375 MGD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS NOTED THAT THE FITZGERALD CREEK WASTEWATER TREATMENT FACILTY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PLATINUM AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.  MR. VENTERS NOTED THAT THE ROSE CREEK WASTEWATER TREATMENT FACILITY HAS ALSO RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PLATINUM AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.  MR. VENTERS FURTHER NOTED THAT THE RIVERBEND WASTEWATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS GOLD AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that the Hwy. 108 line extension project and the Mill Creek Bridge water main relocation project are complete at this time.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS CONTINUING TO OPERATE UNDER AN EMERGENCY MODIFIED OPERATIONS PLAN DUE TO THE ONGOING COVID-19 CRISIS.

18.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF AN OPEN RECORDS REQUEST FROM MICHAEL MCCOY REGARDING TIMBER HARVESTING ON CCWSA PROPERTY.  Mr. Heard noted that the Authority has responded to Mr. McCoy’s request, and has received a notice of appreciation from Mr. McCoy for staff’s professionalism and cooperation.  Mr. Heard noted that Mr. McCoy has now requested that a trail system be reestablished on the Sutallee Trace property owned by CCWSA.  Staff has referred Mr. McCoy to the Boy Scouts as the only approved trail builders on this property.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

 

March 2020

Board Agenda Meeting:  March 26, 2020 ~3:00 P.M.

Note:  The regularly scheduled Board Meeting for 3/30/20 has been cancelled due to the ongoing COVID-19 crisis.  The Board will only conduct the Board Agenda Meeting this month, with no voting occurring.

PERSONS ATTENDING TELECONFERENCE:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mike Venters, Beth Jones, Melanie Stephens, Garry Hensley, Jennifer Arp, Rodney Satterfield, Gaye Blackwell, Corey Ghorley, Greg Long, Ryan Sarks, Jeff Hooper, Mark Cochran, Clint Blackwell, Brian Breeden, and Eric Wright.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   THE BOARD REVIEWED THE MINUTES FROM THE 2/24/20 BOARD MEETING AND FOUND NO CORRECTIONS TO BE MADE.

3.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,400,488.00 above budget projections for the period ending 1/31/20.  Mrs. Jones reported that total operating expenses are approximately $210,207.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,602,435.00 for the period ending 1/31/20.

4.   BETH JONES PROVIDED A SYNOPSIS OF THE CURRENT BOND MARKET AND SAVINGS LEVELS FOR THE AUTHORITY’S PROPOSED REFUNDINGS.  Mrs. Jones noted that staff is currently working on the preliminary official statement in the hope that the market stabilizes soon from the COVID-19 crisis in order for the Authority to move forward with the refunding at some point in the next few months.

The Board noted that they would like to receive an update each month from Bryce Holcomb of Citi so that the Board may determine at what point to proceed with the refunding or postpone further.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily flow of 14.551 MGD for the month of February 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 63.48” for the past twelve months.

6.   MR. BLACKWELL NOTED THAT THE AUTHORITY IS CURRENTLY STOCKPILING BULK MATERIALS DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Blackwell noted that the plant currently has approximately 45 days of chemicals on hand.

7.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 4.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.470 MGD at the Riverbend Wastewater Treatment Facility.

8.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that no spills or overflows occurred during this reporting period.

9.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE AUTHORITY HAS RECEIVED SEVERAL D.O.T. PERMITS TODAY.

10.   MR. FOWLER NOTED THAT HE HAD RECEIVED A CALL LAST WEEK CONCERNING A MANHOLE AT THE LITTLE RIVER BASIN THAT NEEDED REPAIR.  Mr. Fowler noted that Authority crews have now made the necessary repairs to rebuild the upper end of the manhole.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS BEEN OPERATING UNDER AN EMERGENCY MODIFIED OPERATIONS PLAN SINCE TUESDAY, MARCH 24, 2020 DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Heard noted that all CCWSA offices are now locked, with customers still being able to utilize the Authority’s drive-through window at the administrative office.  Mr. Heard noted that the Authority has currently suspended disconnections of service and the Authority has also suspended the assessment of penalties to customer accounts during this time.

12.   TOM HEARD NOTED THAT THE APRIL BOARD MEETING WILL OCCUR ON MONDAY, APRIL 27, 2020 AT 4:00 P.M. VIA TELECONFERENCE.  Tom Roach noted that the Board will be allowed to vote during this teleconference since the Authority is operating under a declared State of Emergency.  Directions for accessing the teleconference will be placed on the Authority’s website and also provided to the press.

13.   TOM HEARD NOTED THAT STAFF WILL REVIEW THE AUTHORITY’S CIP AT NEXT MONTH’S STAFF AGENDA MEETING.  The updated CIP list will be provided to the Board for approval at the May Board Meeting.

14.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM CHUCK AMBURN REGARDING WATER SERVICE TO THE DEBORD DRIVE/ADDINGTON LANE AREA.  In this correspondence, Mr. Amburn noted that a few years ago the residents of this area petitioned the Board to provide water to this area.  The Authority provided this service as requested.

Mr. Amburn further noted in his correspondence that the Authority stopped the water line at the house furthest away from where they started the line into the area.  Mr. Amburn noted that, at the last board meeting he attended, he brought up the fact that the Authority was only 1-2 tenths of a mile from the end of the neighborhood (Hwy. 140), the equipment and the CCWSA employees were on-site, and questioned if the Board would consider extending the line to the end of the neighborhood.  Mr. Amburn stated that he was told that the statute used to approve the water service covered the entire neighborhood and that anyone that did not request water then, could simply call, pay for the meter to be set, request water, and the line would be brought to their property under the law of that statute at no other cost.

Mr. Amburn further noted in his correspondence that he did not realize there was a terminus date within that statute, and noted that the Authority is charging a fee of $6 per foot for the water service, as well as the normal connection fee.

Mr. Amburn is requesting that the Board delay the implementation of this fee for 30 days to give the residents an opportunity to request the water service.  If they don’t request within that time frame, then so be it.  Mr. Amburn requests that the Authority refund any fee that has been collected to date for residents of this area since the terminus of the statute.

Mr. Heard noted that the residents of this area have been provided notification by the Authority that they have a six-month window of opportunity to purchase a meter if they would like water service.

The meeting concluded at 4:10 p.m.