April 2018

Board Meeting Date:  April 30, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Beth Jones, Hoyt Ledford, Garry Hensley, Mark Cochran, Mike Venters, Jamie Veley, Marc Rosenberger, Ryan Sarks, Jeff Hooper, Gaye Blackwell, Alison Payne, Jennifer Arp, Eric Wright, Tim Dobson, Andrew Lovejoy, Ernie Earn, and J.R. Crowe.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    ERNIE EARN, PRESIDENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS, PRESENTED THE FOLLOWING AWARDS:

1)    PLATINUM AWARD – ETOWAH RIVER WATER TREATMENT PLANT

2)    2018 GEORGIA DRINKING WATER TASTE TEST DISTRICT CHAMPION – PRESENTED TO CCWSA FOR THE BEST TASTING TAP WATER IN DISTRICT 1

3)    PLATINUM AWARD – ROSE CREEK WATER POLLUTION CONTROL FACILITY

4)    PLATINUM AWARD – FITZGERALD CREEK WATER POLLUTION CONTROL FACILITY

5)    WATER RECLAMATION FACILITY OF THE YEAR AWARD IN THE CATEGORY OF ADVANCED TREATMENT 3.0 – 5.9 MGD – FITZGERALD CREEK WPCP

3.    GAYE BLACKWELL PRESENTED A REQUEST FROM VERONICA SITTERDING.  Mrs. Blackwell referenced correspondence received from Ms. Sitterding in which Ms. Sitterding is disputing charges to her ex-husband’s now closed irrigation account.

Mrs. Blackwell presented the following timeline:

·         9/6/17 – Accounts for home and irrigation meters were opened.

·         10/11/17 – First bill of zero consumption; service dates 9/9/17 – 10/5/17

·         11/13/17 – Billed 7,000 gallons; service dates of 10/5/17 – 11/6/17

·         11/20/17 – Customer called concerning billed amount; work order issued for misread

·         11/21/17 – Meter tech checked meter and found it turning, indicating a leak.  Meter tech turned water off at curb stop.

·         12/14/17 – Billed 4,000 gallons; service dates 11/6/17 – 12/7/17

·         1/18/18 –  Billed 9,000 gallons; service dates 12/7/17 – 1/11/18

·         2/9/18 – Final bill of 2,000 gallons; service dates 1/11/18 – 2/8/18

·         Meter off at curb stop on 11/21/17, next bill dropped in consumption.  The following bill and the final bill service from 12/7/17 – 2/8/18 showed a total consumption of 11,000 gallons combined.  Meter must have been turned back on after meter tech turned it off.  No water has gone through the meter since the closing of the account on 2/8/18.

·         No payment was made during the time the irrigation meter was active in Mr. Sitterding’s name.

·         2/9/18 – The total billed amount of $190.81 was transferred to the open house account.

·         2/22/18 – Ms. Sitterding spoke with Mrs. Blackwell in regard to the closed irrigation account.  Ms. Sitterding stated at that time she would be sending a letter of appeal to the Board.

·         4/5/18 – The open account was noted that no letter was received.

·         4/16/18 – Email was received from Ms. Sitterding.  Attached was a letter of appeal to the Board.  Ms. Sitterding stated earlier in the day when Mrs. Blackwell spoke with her that she had mailed a letter earlier, but it was never received in the CCWSA office.

·         4/20/18 – No payment arrangements have been made at this time.  Customer is waiting on Board’s decision.

·         Customer has paid the monthly billed amount on the house meter since the final balance of $190.81 from the irrigation meter was transferred.  No payment has been made toward the transferred balance.

MOTION BY ERIC WILMARTH AND SECOND BY ROBERT MORRISON TO DENY THE REQUEST OF MS. SITTERDING, CONSISTENT WITH AUTHORITY POLICY.  All members voted for the motion.

4.    JEFF HOOPER REQUESTED RELINQUISHMENT OF EASEMENTS AT 1725 AND 1726 PARK EAST.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE RELINQUISHMENT OF EASEMENTS AT 1725 AND 1726 PARK EAST.  All members voted for the motion.

5.    RYAN SARKS PRESENTED THE FY 2018 SURPLUS LISTING.  Mr. Sarks noted that the items on this listing would be sold at auction on 5/12/18.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2018 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.    MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/26/18 BOARD MEETING:

1)    DWAYNE FOWLER PRESENTED A REQUEST BY H. WAYNE CLARK OF LAND ACQUISITION & DEVELOPMENT FOR A LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 100 units.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD.  All members voted for the motion.

2)    DWAYNE FOWLER PRESENTED A REQUEST FROM JIM LOWE OF ATWELL, LLC FOR A LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUDIVISION OFF HWY. 20 AT UNION HILL (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 35 units.  Mr. Fowler noted that Mr. Lowe is proposing to connect to the existing sewer outfall in the Forest Creek Subdivision via the existing CCWSA easement.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUBDIVISION OFF HWY. 20 AT UNION HILL.  Members Wilmarth, Ahrens, Morrison, Woodruff, Dabbs, and Winchester voted for the motion.  Member Byrd abstained from voting.  Motion passed.

3)    DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A LIFT STATION FOR RIVERSIDE TOWNHOMES, WHICH IS LOCATED SOUTH OF TOONIGH ROAD (MAP ATTACHED).  Mr. Fowler noted this is the second reading of this issue, and noted that this development consists of approximately 71 units.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE LIFT STATION FOR RIVERSIDE TOWNHOMES.  All members voted for the motion.

7.    MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 3/26/18 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,059,443.00 below budget projections for the period ending 2/28/18.  Mrs. Jones reported that total operating expenses are approximately $965,762.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,614,472.00 for the period ending 2/28/18.

9.    HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 14.171 MGD for the month of March 2018 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is at 1189.3 ft.  Mr. Ledford reported a cumulative rainfall total of 69.25” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Venters reported an average daily treatment of 4.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS REPORTED THAT THE AUTHORITY HAD RECEIVED AN ODOR COMPLAINT ON 3/11/18 FROM THE INDIAN RIDGE AREA.  Mr. Venters noted that, upon investigation, all systems were working correctly.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Bells Ferry @ Hwy. 92 during the month of April 2018.  Mrs. Arp noted that approximately 6000 gallons were spilled, and noted that the cause of the spill was grease in the lines.  Mrs. Arp reported that Authority crews jetted the lines and removed the blockage.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE INITIAL TIMBER CUT AT THE ROCK CREEK PROPERTY IS NEARING COMPLETION.

14.   DWAYNE FOWLER PRESENTED AN UPDATE ON THE HWY. 20 ROAD WIDENING PROJECT.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED THE UPDATED CCWSA POLICY MANUAL.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO RESCIND THE FOLLOWING POLICIES THAT ARE DESIGNATED FOR REMOVAL IN THE CCWSA POLICY MANUAL:

1)       DISSOLVING OF BOARD COMMITTEES – POLICY DATED 8/27/12.  The reason for rescinding this policy is that since committee meetings are open meetings, the Board decided to include all members for committees as a whole.  No need for policy.

2)       CHANGE ORDERS – POLICY DATED 12/18/95.  The reason for rescinding this policy is that all contract change orders on projects are approved by the Board.  No need for policy.

3)       CHARGING CHEROKEE COUNTY FOR REVIEW & PERMIT FEES – POLICY DATED 10/27/14.  The reason for rescinding this policy is that it is not a policy.

4)       FIRE HYDRANT METERS – POLICY DATED 8/30/04.  The reason for rescinding this policy is that it is not a policy.

5)       FIRE LINE SYSTEM FOR SMALL BUSINESSES AND CHURCHES – POLICY DATED 8/26/02.  The reason for rescinding this policy is that all non-residential meters are treated the same.  Connection details and requirements are covered in specifications.  Therefore, there is no need for separate policy.

6)       MANDATORY WATER BAN AUTHORITY – POLICY DATED 4/26/04.  The reason for rescinding this policy is that the State of Georgia dictates drought policy.  No individual CCWSA policy allowed.

7)       METER RATES/CHURCHES – POLICY DATED 2/13/91.  The reason for rescinding this policy is that no policy is needed.

8)       METERS AVAILABLE TO INDIVIDUAL CUSTOMERS – POLICY DATED 4/26/99.  The reason for rescinding this policy is that no policy is needed.

9)       NO PRIVATE SYSTEM MASTER METERS – POLICY DATED 4/26/99.  The reason for rescinding this policy is that this information is covered in specifications.  No need for policy.

10)   REWARD FOR INFORMATION REGARDING ILLEGAL DUMPING – POLICY DATED 7/29/02.  The reason for rescinding this policy is that fines are in place.  No need for reward.

11)   UP FRONT FEES FOR LIFT STATIONS – POLICY DATED 4/30/01.  The reason for rescinding this policy is that there is no need for this policy.  Details are covered under the Authority’s plan review fees and maintenance bond letter of credit procedures.  Developers provide a 12-month warranty maintenance period.

12)   DEFINITION OF A SUBDIVISION – POLICY DATED 1/31/00.  The reason for rescinding this policy is that County zoning rules determine definition of subdivision types.

All members voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE AND RE-ADOPT THE REMAINING POLICIES AS PRESENTED IN THE CCWSA POLICY MANUAL.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE REVISED WATER AND SEWER SPECIFICATIONS AS PRESENTED.  All members voted for the motion.

17.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, REGARDING THE SERVICE DELIVERY AGREEMENT EXECUTED 9/27/99 BY AND BETWEEN THE CCWSA AND THE CITY OF CANTON.  In this letter, Mr. Peppers stated that the City of Canton has revisited the Authority’s request related to Parcel Number 15 N13, Parcel Number 11 via certified mail on 2/6/18.  The letter was in reference to the RaceTrac near Exit 14 and Kroger.  Mr. Peppers further noted in this letter that, given all of the information about the history of this site and the current connectivity with relation to water and wastewater services, the City withdraws its former concerns noted in the letter from February and agrees to the request to relinquish the property to CCWSA for its agency to service with water and wastewater.  The City of Canton requests that CCWSA make this adjustment to its service area map as the City of Canton will do with their own mapping and that a copy of this letter be attached to the existing Service Agreement as proof of this transfer of service area.

18.   TOM HEARD REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, REGARDING DAILY CAPACITY METER ALLOTMENT.  In this letter, Mr. Peppers noted that the City of Canton has been approached by the Pacific Group to annex 23.96 acres along Fate Conn Road into the City.  City Council has approved the proposed annexation at the 1/18/18 City Council meeting with several stipulations, including the City of Canton purchase water from CCWSA and provide service to individual homeowners via a master meter at the front of the community.  The master meter will be purchased by the Pacific Group and be in accordance with all the requirements of CCWSA.

Mr. Peppers further noted in this correspondence that City staff has estimated the demand at the proposed development and reviewed consumption of all the City’s interconnections with the Authority.  Based on demand and the lack of consumption over the years, City staff recommended to City Council to transfer its allocation of 50,000 gpd from the meter at Weaver Circle and Highway 20 to a new meter located on Fate Conn Road near Fred Bishop Drive and Walker Road.  Furthermore, this transfer will deactivate the account at Weaver Circle and eliminate the need for the connection in the future.  Mr. Peppers noted that since this is a transfer of their existing allocation, there will not be any effect on their overall daily capacity allotment.

In this correspondence, Mr. Peppers concluded that with the stipulation being a condition of annexation and issuance of a land disturbance permit, the City would appreciate any assistance from the Authority in expediting this request.

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE THE TRANSFER OF ALLOCATION OF POTABLE WATER FOR THIS SPECIFIC 23.96 ACRE TRACT ALONG FATE CONN ROAD THAT WILL BE DESIGNATED ON A NEW SERVICE AREA BOUNDARY MAP TO BE PROVIDED BY CCWSA THAT WILL INDICATE THE EXCHANGE OF SERVICE AREA FROM THE CCWSA TO THE CITY OF CANTON.  THIS SERVICE AREA BOUNDARY MAP WILL BE SUBJECT TO APPROVAL BY THE CITY OF CANTON.   THE BOARD ALSO AUTHORIZES THE CLOSING OF THE HWY. 20 @ WEAVER CIRCLE COMPOUND MASTER WATER METER (METER NUMBERS 1644419 & 65369483).  THIS MASTER METER WILL BE TAKEN OUT OF SERVICE AND DECOMMISSIONED AND THE ALLOCATION OF 50,000 GPD OF EXISTING CAPACITY FOR THIS METER WILL BE TRANSFERRED TO A NEW METER TO BE INSTALLED  ON FATE CONN ROAD NEAR FRED BISHOP DRIVE AND WALKER ROAD, UNDER THE STIPULATION THAT THE DEVELOPER WILL INSTALL AND BEAR THE COST AND EXPENSE OF THE NEW MASTER METER INSTALLED AT THE FRONT OF THE COMMUNITY, PURSUANT TO CCWSA DEVELOPMENT REGULATIONS.  All members voted for the motion.

19.   TOM HEARD NOTED THAT THE MAY 2018 BOARD MEETING WILL BE HELD ON WEDNESDAY, MAY 30TH AT 9:00 A.M. DUE TO THE MEMORIAL DAY HOLIDAY.

20.   MOTION BY DOUG DABBS AND SECOND BY BUZZ AHRENS TO ADJOURN.  All members voted for the motion.

 

March 2018

Board Meeting Date:  March 26, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Mark Cochran, Mike Venters, Gaye Blackwell, Jeff Hooper, Beth Jones, Eric Wright, Tim Dobson, Jennifer Arp, Ryan Sarks, Debra Carpenter, and Charlice Byrd.

Gary Winchester, Vice Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    DEBRA CARPENTER OF CARR, RIGGS & INGRAM, LLC PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2017.  Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards.  Ms. Carpenter also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/17.

It was the consensus of the Board for Ms. Carpenter to place a footnote on Page 44 of the audit report which provides further detail regarding the actual capital contribution amount. 

It was the consensus of the Board to vote on this item at the conclusion of the finance report, which will be presented later in the meeting.

3.    TOM HEARD NOTED THAT, AT THE 3/22/16 BOARD AGENDA MEETING, MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT EXTENDED AN INVITATION FOR THE AUTHORITY TO BE AN EARLY LEAD SUPPORTER OF CHEROKEE COUNTY’S FIRST LONG-TERM, COMPREHENSIVE ECONOMIC DEVELOPMENT INITIATIVE CALLED CHEROKEE BY CHOICE.  Mr. Heard noted that the Authority currently provides funding in the amount of $15,000 per year for a five year period and is a current Platinum Investor in this program.  Mr. Heard noted that Ms. Martin requests that the Authority increase its annual funding amount to $50,000 per year for a five year period.  Thus, the Authority would become a Founder Investor in this program.

MOTION BY BUZZ AHRENS AND SECOND BY ROBERT MORRISON TO APPROVE THAT THE AUTHORITY WILL CONTINUE PROVIDING FUNDING FOR THIS PROGRAM IN THE AMOUNT OF $15,000.00 PER YEAR FOR THE NEXT FIVE YEAR PERIOD.  All members voted for the motion.

4.    GAYE BLACKWELL PRESENTED A REQUEST FOR A LEAK ADJUSTMENT FROM AUTHORITY CUSTOMER CYNTHIA PEREZ.  Mrs. Blackwell noted that Ms. Perez had been denied an adjustment by Authority staff because Ms. Perez was outside the 90-day window for application for leak help after her identification and repair of the leak.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ABIDE BY EXISTING POLICY.  THEREFORE, THIS REQUEST IS DENIED.  All members voted for the motion.

5.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006).  Mr. Ghorley noted this change order is for a time extension of 45 days due to inclement weather from the project start date of 1/9/18.

Mr. Ghorley noted that, pending approval of this change order, the original contract completion date of 5/9/18 will be changed to 6/8/18.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE CONTRACT CHANGE ORDER #1 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006) TO ALLOW FOR A TIME EXTENSION OF 45 DAYS DUE TO INCLEMENT WEATHER.  All members voted for the project.

6.    DWAYNE FOWLER PRESENTED A REQUEST BY H. WAYNE CLARK OF LAND ACQUISITION & DEVELOPMENT FOR A LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD (MAP ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

7.    DWAYNE FOWLER PRESENTED A REQUEST FROM JIM LOWE OF ATWELL, LLC FOR A LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUBDIVISION OFF HWY. 20 AT UNION HILL (MAP ATTACHED).  Mr. Fowler noted that Mr. Lowe is proposing to connect to the existing sewer outfall in the Forest Creek Subdivision via the existing CCWSA easement.

Mr. Fowler noted this is the first reading of this issue.

8.    DWAYNE FOWLER PRESENTED A REQUEST BY JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A LIFT STATION FOR RIVERSIDE TOWNHOMES, WHICH IS LOCATED SOUTH OF TOONIGH ROAD (MAP ATTACHED).  Mr. Fowler noted this development consists of approximately 71 units.

Mr. Fowler noted this is the first reading of this issue.

9.    MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/26/18 BOARD MEETING MINUTES AS PRESENTED.  Members Dabbs, Wilmarth, Morrison, Byrd, and Woodruff voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,279,812.00 below budget projections for the period ending 1/31/18.  Mrs. Jones noted that total operating expenses are approximately $763,328.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,588,162.00 for the period ending 1/31/18.

11.   MOTION BY BUZZ AHRENS AND SECOND BY LISA WOODRUFF TO APPROVE THE FY 2017 AUDIT REPORT AS AMENDED EARLIER IN THIS MEETING.  All members voted for the motion.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.170 MGD for the month of February 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.24” for the past twelve months.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.4 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS REPORTED THAT TWO ODOR COMPLAINTS WERE REPORTED FROM THE INDIAN RIDGE AREA IN WOODSTOCK.  Mr. Venters noted that staff investigated the issue, and found that all systems were operating within design parameters.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Bridge Mill Avenue during the month of March 2018.  Mrs. Arp noted that approximately 11,484 gallons were spilled, and the reason for the spill was due to asphalt in the lines.  Mrs. Arp noted that crews jetted the lines to remove the debris.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REQUESTED FUNDING IN THE AMOUNT OF $65,000.00 FOR THE HOLLY SPRINGS WATER LINE RELOCATION PROJECT FROM RABBIT HILL ROAD TO TOONIGH CREEK.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE FUNDING IN THE AMOUNT OF $65,000.00 FOR THE HOLLY SPRINGS WATER LINE RELOCATION PROJECT FROM RABBIT HILL ROAD TO TOONIGH CREEK.  All members voted for the motion.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

 

February 2018

Board Meeting Date:  February 26 , 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Joey Buice, Garry Hensley, Mark Cochran, Jeff Hooper, Mike Venters, Eric Wright, Tim Dobson, Clint Blackwell, Beth Jones, Ryan Sarks, Jennifer Arp, Gaye Blackwell, and Debra Carpenter.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    TOM HEARD NOTED THAT, AT THE 9/25/17 BOARD MEETING, THE BOARD HAD BEEN INFORMED THAT THE FORESTRY COMMISSION HAD RECENTLY CONDUCTED AN AERIAL FLIGHT IDENTIFYING SOUTHERN PINE BEETLE ACTIVITY.  The flight identified a Southern Pine Beetle spot on the Authority’s 640-acre tract of land (Rock Creek property).  The Authority was notified that the Forestry Commission recommends forest landowners take quick action to control their Southern Pine Beetle spots by conducting a timber harvest, thereby cutting out the infested trees along with a buffer of non-infested trees.

At the 10/30/17 Board Meeting, Tom Heard was authorized to enter into negotiations for timber management services, and at the 1/28/18 Board Meeting, the Board approved the bid of Jordan Logging in the amount of $53,620.00 for clearing timber on the Authority’s Rock Creek property due to pine beetle activity.

Danny Henson, the Authority’s timber management agent for the initial tract of land that has been harvested, has now informed the Authority that the beetles are active again, even after harvesting has taken place.  Therefore, Mr. Henson recommends expansion of the timber management services area.

Tom Roach noted that Mr. Henson desires to divide the remainder of the property into smaller tracts, and then obtain bids for these smaller tracts.  Mr. Roach noted that Mr. Henson would need approval to initiate that bidding process, and then Mr. Henson would bring what he deems as the best bid back to the Board for approval.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPOINT DANNY HENSON AS THE AUTHORITY’S TIMBER MANAGEMENT AGENT FOR THE ENTIRE 640-ACRE TRACT OF LAND, AND TO AUTHORIZE MR. HENSON TO BID THIS TRACT OUT AS HE SEES FIT IN TERMS OF SECTIONS OF LAND.  All members present voted for the motion.

3.    JEFF HOOPER NOTED THAT, AT THE 8/28/17 BOARD MEETING, MARK COCHRAN HAD NOTIFIED THE BOARD THAT THE HOLLIS Q. LATHEM RESERVOIR IS OWNED IN FEE SIMPLE BY THE AUTHORITY AND CONSISTS OF 334 SURFACE ACRES AND A 150 FOOT VEGETATED BUFFER AREA SURROUNDING THE WATER SURFACE.  Mr. Cochran had noted that a portion of this required buffer has not been obtained by the Authority, and that the needed portion of property is 7.30 acres.  Mr. Cochran had noted that Mr. Alexander owns 3.10 acres of this land and is willing to donate that property to the Authority.  The 4.20 acres of required additional land is owned by Mr. Gibbs, and he is willing to do an acre-for-acre exchange with the Authority.

At the 8/28/17 Board Meeting, Mr. Cochran had further noted that the Authority has 18 acres of deeded fee simple property adjacent to Mr. Gibbs’ property.  Mr. Cochran had stated that 4.20 acres of the 18 acres could be exchanged.  The Authority would retain 13 plus acres of the original 18 acres, which is not part of the required buffer area.

The Board had voted at the 8/28/17 Board Meeting to proceed with buffer negotiations and the potential land swap at the reservoir, with final approval occurring at a later date.

Jeff Hooper noted that, after negotiations have occurred, the total swap area for each party is now approximately 3.86 acres.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE EXECUTION OF THE DEEDS FOR THIS PROPERTY SWAP.  All members present voted for the motion.

4.    DWAYNE FOWLER NOTED THAT, AT THE 1/28/18 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING FOR THE CONSTRUCTION OF A PUBLIC LIFT STATION FOR SOUTH CHEROKEE SUBDIVISION, WHICH IS A 29-LOT PROJECT EAST OF TRICKUM ROAD (MAP ATTACHED). 

Mr. Fowler noted that staff recommends approval of this scope of work.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING FOR THE CONSTRUCTION OF A PUBLIC LIFT STATION FOR SOUTH CHEROKEE SUBDIVISION.  All members present voted for the motion.

5.    MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 1/29/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $850,914.00 below budget projections for the period ending 12/31/17.  Mrs. Jones also reported total operating expenses are approximately $639,172.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,294,433.00 for the period ending 12/31/17.

7.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.631 MGD for the month of January 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft., and reported a cumulative rainfall total of 59.24” for the past twelve months.

8.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG.  Mr. Venters reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

9.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that two new overflows occurring during the month of February 2018.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE AUTHORITY IS NOW IN RECEIPT OF SEVERAL COUNTY PROJECTS THAT WERE NOT INCLUDED ON THE LATEST CIP UPDATE IN NOVEMBER 2017.  Mr. Fowler requested approval of funding for these projects.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE FUNDING IN THE AMOUNT OF $30,000.00 FOR THE KELLOGG CREEK & GALTS FERRY ROAD LINE RELOCATION PROJECT.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE FUNDING IN THE AMOUNT $10,000.00 FOR THE ROSEWOOD CIRCLE ROAD REWIDENING PROJECT.  All members present voted for the motion.

11.   DWAYNE FOWLER REPORTED THAT STAFF IS CURRENTLY MONITORING A STATE PROJECT ON THE S.R. 369 AREA TO BUILD A BRIDGE NEAR YELLOW CREEK ROAD.

12.   DWAYNE FOWLER NOTED THAT A PORTION OF OLD HWY. 5 IN HOLLY SPRINGS WOULD BE SHUT DOWN FOR APPROXIMATELY FIVE MONTHS DUE TO ROADWORK BEING PERFORMED BY THE CITY OF HOLLY SPRINGS.

13.   DEBRA CARPENTER OF CARR, RIGGS & INGRAM, LLC NOTED THAT DUE TO HAVING A LATE START ON AUDIT FIELDWORK AND UNANTICIPATED TECHNOLOGICAL DIFFICULTIES, SHE DOES HAVE THE COMPLETED FY 2017 AUDIT REPORT AT THIS TIME.  MS. CARPENTER NOTED THAT SHE ANTICIPATES HAVING COMPLETED FINANCIAL STATEMENTS AND BOND CONTINUING DISCLOSURE DOCUMENTATION BY THE END OF THE DAY ON WEDNESDAY, FEBRUARY 28, 2018.  Ms. Carpenter presented the draft Management Discussion and Analysis Report, the draft Statement of Net Position as of 8/31/17, and the draft Statement of Revenues, Expenses & Changes in Net Position as of 8/31/17.  Ms. Carpenter also presented the draft Schedule of Bond Coverage.

IT WAS THE CONSENSUS OF THE BOARD FOR MS. CARPENTER TO PRESENT THE COMPLETED AUDIT REPORT AT THE 3/22/18 WORK SESSION, WITH ANTICIPATED APPROVAL OCCURING AT THE 3/26/18 BOARD MEETING.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE DATED 1/29/18 FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON, IN WHICH MR. PEPPERS NOTED HE IS IN RECEIPT OF A REQUEST FOR ANNEXATION AND REZONING OF PROPERTY ALONG THE SOUTHERN SIDE OF FATE CONN ROAD, EAST OF BLUFFS PARKWAY.  The property, 23.96 acres, was approved for annexation by the City and the development of up to 49 home sites with a condition:

“City of Canton to purchase water from CCWSA and provide service to individual homeowners via a master meter at the front of the community; no LDP shall be issued until the agreement between the City of Canton and CCWSA is completed.”

In this correspondence, Mr. Peppers noted that the City already provides sewer service to this property and would be billing for such.  The City respectfully request the approval of CCWSA to set a master water meter and the entrance of the property and for CCWSA to allow the City of Canton to then provide water to the individual homes in the neighborhood via residential meters and lines controlled by the City.

Mr. Heard noted that the Authority has verbally informed Canton that the Authority does not set master meters as per their request, and that a request for service area transfer would be required for water service, as well as a reallocation of capacities on their existing master meters, as well as approved plans for the installation of new master meters.

15.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.

January 2018

Board Meeting Date:  January 29 , 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Gaye Blackwell, Joey Buice, Garry Hensley, Jennifer Arp, Brian Breeden, Mark Cochran, Clint Blackwell, Mike Venters, Randy Mitchell, Eric Wright, Ryan Sarks, and Jeff Hooper.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE RANDY MITCHELL FOR 20 YEARS OF SERVICE.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #3 IN THE AMOUNT OF $25,127.03 AND A 27-DAY EXTENSION OF THE CONTRACT DEADLINE FOR WEATHER DELAYS FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  Mr. Ghorley noted a current contract amount of $24,470,348.35 and a revised contract amount of $24,495,475.38.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #3 IN THE AMOUNT OF $25,127.03 AND A 27-DAY EXTENSION OF THE CONTRACT DEADLINE FOR WEATHER DELAYS FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  All members voted for the motion.

4.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE VICTORY PRESERVE FORCE MAIN EASEMENT RELINQUISHMENT (MAP ATTACHED).  All members voted for the motion.

5.  MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO PROVIDE NOTIFICATION TO THE CITY OF CANTON THAT THE AUTHORITY REQUESTS THAT THE CITY OF CANTON RELINQUISH SERVICE AREA (TAX MAP 15N13, PARCEL 011) AND ALLOW THE AUTHORITY TO PROVIDE WATER AND WASTEWATER SERVICES TO THIS PROPERTY (MAP ATTACHED). All members voted for the motion.

Dwayne Fowler noted that this property lies within the City of Canton and is generally situated east of Marietta Highway, northwest of I-575, adjacent to the Kroger shopping center.  Mr. Fowler noted that a RaceTrac service station was previously located upon the tract, and it is the understanding of the Authority that RaceTrac Corporate desires to construct a new RaceTrac store and gas station at this location.

6.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING.  In this correspondence, Mr. Smith and Mr. Haponski requested construction of a public lift station for South Cherokee Subdivision, which is a 29-lot project east of Trickum Road (MAP ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

7.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE BID OF JORDAN LOGGING IN THE AMOUNT OF $53,620.00 FOR CLEARING TIMBER ON THE AUTHORITY’S ROCK CREEK PROPERTY (MAP ATTACHED) DUE TO PINE BEETLE ACTIVITY THAT WAS DISCUSSED AT THE SEPTEMBER AND OCTOBER 2017 BOARD MEETINGS.  All members voted for the motion.

8.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM MARTY ORR OF PRIME INTEREST, INC.  Mr. Fowler noted this is follow-up item from the 12/14/17 Board Meeting.  In this correspondence, Mr. Orr requested Board approval of a wastewater lift station that would serve the following properties:

·         203 Caboose Lane, Woodstock GA 30189

·         Wabash Trail, Woodstock, GA 30189

·         Stations Drive (2 combined tracts), Woodstock, GA 30189

In this correspondence, Mr. Orr noted that he is proposing a ninety-nine lot single-family subdivision on property currently owned by Robert W. James (CONCEPT PLAN ATTACHED).

Mr. Fowler noted that staff recommends approval of this lift station.

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO APPROVE THE REQUEST OF MARTY ORR OF PRIME INTEREST, INC. FOR A WASTWATER LIFT STATION, AS OUTLINED ABOVE.  All members voted for the motion.

9.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 12/14/17 BOARD MEETING MINUTES AS PRESENTED.  Members Wilmarth, Woodruff, Dabbs, and Morrison voted for the motion.  Members Winchester and Ahrens abstained from voting.  Motion passed.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $471,067.00 below budget projections for the period ending 11/30/17.  Mrs. Jones reported that total operating expenses are approximately $592,453.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,025,911.00 for the period ending 11/30/17.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.627 MGD for the month of December 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft., and reported a cumulative rainfall total of 62.3” for the past 12 months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.2 MG.  Mr. Venters also reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

13.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 12/22/17 AT 238 COLONIAL DRIVE IN WOODSTOCK.  Mr. Venters noted the spill was approximately 2,000 gallons, and was reported to the EPD.  The cause of the spill was buildup in the line, which was jetted by Authority crews.

14.   MIKE VENTERS REPORTED THAT ANOTHER SPILL OCCURRED ON 12/23/17 AT 238 COLONIAL DRIVE IN WOODSTOCK.  Mr. Venters noted the cause of the spill was due to vandals placing a deer carcass in the sewer.  The spill was approximately 4,762 gallons and was reported to the EPD.  Authority crews removed the debris.

15.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL OCCURRED ON 12/31/17 AT 5227 FERRY CREEK LANE IN ACWORTH.  Mr. Venters noted the spill was approximately 4,173 gallons and was reported to the EPD.  The cause of the spill was build up in the line which was cleared by maintenance crews.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that Authority crews are currently working on various relocation projects.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED A REQUEST FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, CONCERNING SEWER CAPACITY.  In the correspondence received from Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground (the City) understands that CCWSA will be changing the flow pattern for its Airport #1 Wastewater Pumping Station as part of sewerage system improvements associated with the new Riverbend Wastewater Treatment Plant.  When this occurs, the City will no longer be able to wheel its wastewater flow through CCWSA sewer lines/pumping stations for treatment at the City of Canton Wastewater Treatment Plant.  The City desires to become a wholesale wastewater treatment customer of CCWSA.  The City understands that the wholesale wastewater treatment rate is currently $4.10 per thousand gallons.

In this correspondence, Mr. Wilmarth further noted that in past discussions, it was indicated that CCWSA might be willing to grandfather the City with 130,000 gallons per day of reserved wastewater treatment capacity.  The City requests that the CCWSA Board of Directors grant the City an initial reserved wastewater treatment capacity of 130,000 gallons per day.

Mr. Wilmarth further noted that the City understands that under the CCWSA Capacity Policy, the City can reserve additional capacity in increments of 10,000 gallons at the prevailing per-gallon rate at the time the City makes its request.  The rate for reserving wastewater treatment capacity is currently $10 per gallon.

In this correspondence, Mr. Wilmarth further noted that, per his discussion with CCWSA staff, the City will provide verified accurate wastewater flow meters of a type and nature acceptable to CCWSA to measure, record and transfer information to CCWSA about wastewater volumes delivered into the CCWSA sewerage system for treatment.  The City understands its monthly billing for wholesale wastewater treatment will be billed based on the flows measured by these meters.  The City currently has two wastewater pumping stations that will deliver flow into the CCWSA system for treatment.  These are the Sage Hill station and the Howell Bridge station.  The City understands that it is the City’s responsibility to have these meters in place and operational to the satisfaction to CCWSA prior to the first date of wastewater flow delivery into the CCWSA system for treatment, and that the City is responsible for maintenance and periodic calibration of the meters.  The City further understands that it must notify CCWSA, prior to the commencement of wholesale wastewater treatment service, of the volume of reserved wastewater treatment capacity the City wishes to allocate to each of its metered connection points into the CCWSA system.  Wastewater volumes in excess of the allocated capacity will be billed to the City at two times the prevailing CCWSA wholesale wastewater treatment rate.

Finally, the City understands it must adhere to the CCWSA sewer use rules and regulations to include grease control and industrial pre-treatment.

MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE ALLOCATION OF 130,000 GALLONS PER DAY OF EXISTING WASTEWATER CAPACITY TO THE CITY OF BALL GROUND.  Members Woodruff, Winchester, Morrison, Dabbs, and Ahrens voted for the motion.  Member Wilmarth abstained from voting.  Motion passed.

18.   IT WAS THE CONSENSUS OF THE BOARD TO NOTIFY MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT THAT SHE MAY MAKE A PRESENTATION TO THE BOARD AT THE MARCH BOARD AGENDA MEETING REGARDING CHEROKEE BY CHOICE, CHEROKEE COUNTY’S FIRST LONG-TERM, COMPREHENSIVE ECONOMIC DEVELOPMENT INITIATIVE.

19.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION.  All members voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

20.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

December 2017

Board Meeting Date:  December 14, 2017  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Garry Hensley, Joey Buice, Brian Breeden, Jennifer Arp, Mike Venters, Jeff Hooper, Gaye Blackwell, Randy Mitchell, and Ryan Sarks.

Members Winchester and Ahrens were not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF THE FINAL CLOSE-OUT CHANGE ORDER #1 FOR THE ROSE CREEK ODOR CONTROL SCREEN ROOM PHASE 2 PROJECT (CCWSA-2016-004).  Mr. Ghorley noted that the change order is an increase in the overall amount of $11,412.83.  Mr. Ghorley reported an approved construction budget of $689,027.00 and a final total amount of $700,439.83.  Mr. Ghorley noted that roof repair/replacement was added to the project in an amount of $21,695.83, and there was a deduction from the initial contractor in the amount of $10,283.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE FINAL CLOSE-OUT CHANGE ORDER #1 FOR THE ROSE CREEK ODOR CONTROL SCREEN ROOM PHASE 2 PROJECT (CCWSA-2016-004) IN THE AMOUNT OF $11,412.83.  All members present voted for the motion.

3.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO EXECUTE THE MEMORANDUM OF AGREEMENT FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S TOILET RETROFIT PROGRAM IN THE AMOUNT OF $30,000.00.  All members present voted for the motion.

David Kubala noted that this item was included in the FY 2018 budget that was approved in August 2017.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM MARTY ORR OF PRIME INTEREST, INC.  In this correspondence, Mr. Orr requested Board approval of a wastewater lift station that would serve the following properties: 203 Caboose Lane, Woodstock, GA 30189, Wabash Trail, Woodstock, GA 30189, Stations Drive (2 combined tracts), Woodstock, GA 30189.   Mr. Orr noted that he is proposing a ninety-nine lot single family subdivision on property currently owned by Robert W. James.  (CONCEPT PLAN ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

5.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AUTHORIZE CHAIRMAN BYRD TO EXECUTE THE DEVELOPERS EXPANSION AGREEMENT WITH GATES CONSTRUCTION, LLC C/O BILL SCHROEDER (EXHIBITS ATTACHED).  All members present voted for the motion.

6.   MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/27/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones presented preliminary financial statements for the months of August, September, and October 2017.  Mrs. Jones noted that she was presenting preliminary statements due to the audit not being finalized at this time.

8.   BETH JONES NOTED THAT, AT THE 2/27/17 BOARD MEETING, THE BOARD VOTED TO SET THE AUTHORITY’S WHOLESALE SEWER RATE FOR CALENDAR YEAR 2017 AT A RATE OF $4.10 PER THOUSAND GALLONS, AND TO REVIEW THIS RATE ON AN ANNUAL BASIS.  Mrs. Jones noted that staff has reviewed this rate and feels that this rate is adequate at this time, and noted that staff reviews rates annually during the budgeting process.  Mrs. Jones questioned if the Board desires to continue reviewing the wholesale sewer rate on an annual basis.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT STAFF WILL BRING ANY POTENTIAL RATE ADJUSTMENTS TO THE BOARD FOR CONSIDERATION WHEN DEEMED NECESSARY BY AUTHORITY STAFF AS A RESULT OF ANNUAL REVIEW DURING THE BUDGETING PROCESS.  All members voted for the motion.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.924 MGD for the month of November 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at 1189.3 feet, and reported a cumulative rainfall total of 62.03” for the past 12 months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG.  Mr. Venters also reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility. 

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL OF THE PROPOSED 2018 BOARD MEETING CALENDAR (ATTACHED).

MOTION BY ROBERT MORRISON AND SECOND BY LISA WOODRUFF TO APPROVE THE 2018 BOARD MEETING CALENDAR AS PRESENTED.  All members present voted for the motion.

13.   TOM HEARD NOTED THAT WATER TREATMENT PLANT MANAGER CLINT BLACKWELL IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ N.M. DEJARNETTE AWARD FOR OUTSTANDING SERVICE.

14.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE A TOUR OF AUTHORITY LIFT STATIONS SOMETIME IN JANUARY 2018.

15.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON.  In this letter, Mr. Peppers noted that, in accordance with the provisions of the Service Delivery Agreement executed 9/27/99 by and between CCWSA and the City of Canton, the City of Canton did receive notice on 10/30/17 from CCWSA that the Authority rejected the City of Canton’s stipulation that no portion of the water or wastewater service line for the 78.2 acres of property along Univeter Road (Lusk Project) be stubbed out within 50 feet of any property line.  After reviewing the objection to the stipulation, the City of Canton agrees to waive the stipulation and release the property from its sewer service area to CCWSA.  The City does want to note that this release of the property in no way guarantees that any future adjacent properties within the City’s service area may be released to the Authority and that any such projects should follow the process outlined in the Service Delivery Agreement executed 9/27/99.

16.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.