December 2019

Board Meeting:  December 12, 2019 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Greg Long, Jennifer Arp, Gaye Blackwell, Tim Dobson, Melanie Stephens, Melissa Darvish, Jeff Hooper, Ryan Sarks, Eric Wright, Rodney Satterfield, and Clay Pilgrim.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO REMOVE THE REQUEST FOR EMERGENCY REPLACEMENT/REPAIR OF FOUR SEWER MANHOLES ON THE RIVER PARK OUTFALL.  All members voted for the motion.

3.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2019.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/19.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2019 AUDIT REPORT AS PRESENTED.  All members voted for the motion.

4.   DWAYNE FOWLER PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  Mr. Fowler referenced correspondence received from Mr. van Leeuwen in which Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

5.   TOM HEARD PRESENTED A PROPOSED JOINT RESOLUTION BETWEEN THE CITY OF WOODSTOCK AND CCWSA.  Mr. Heard noted that the City of Woodstock entered into a Service Delivery Agreement with CCWSA on 1/24/00, adopting a Water & Sewer Service Area Boundaries Map, and since that time, several mutually agreed on revisions have been made to the water and sewer service area boundaries.  Mr. Heard noted that it is desire and intent of the City of Woodstock and CCWSA to amend the Water & Sewer Service Area Boundaries Map adopted with the 1/24/00 agreement and replace it with the revised map “Exhibit A” (ATTACHED), which includes all agreed upon revisions to the service area boundaries.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE JOINT RESOLUTION OF THE CITY OF WOODSTOCK AND CCWSA AND THE REVISED WATER & SEWER SERVICE AREA BOUNDARIES MAP IDENTIFIED AS “EXHIBIT A”, AS SUBMITTED BY THE CITY OF WOODSTOCK.  All members voted for the motion.

6.   DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR WOODSTOCK RELINQUISHMENT OF TAX MAP 15N11 PARCEL 040 INTO THE CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Woodstock has previously voted to allow Jeff Pittman of Piedmont Capital Partners to tie into the CCWSA water/sewer line as recommended by City of Woodstock staff.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ACCEPT THIS PARCEL INTO THE CCWSA SERVICE AREA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 11/25/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2019 AUDIT REPORT EARLIER IN THE MEETING.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.362 MGD for the month of November 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.49” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Heard reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE LITTLE RIVER BRIDGE REPLACEMENT PROJECT. 

13.   DWAYNE FOWLER REPORTED THAT AUTHORITY CREWS ARE CONTINUING THEIR WORK ON THE PLEASANT UNION ROAD LINE EXTENSION PROJECT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE 2020 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

November 2019

Board Meeting Date:  November 25, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Garry Hensley, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Mark Cochran, Mike Venters, Greg Long, Rodney Satterfield, Jennifer Arp, Joey Buice, Tim Dobson, Eric Wright, Gaye Blackwell, and Ryan Sarks.

Member Lisa Woodruff was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   TOM ROACH REPORTED THAT THE AUTHORITY’S CONTRACTOR FOR TIMBER MANAGEMENT SERVICES HAS REQUESTED A CONTRACT EXTENSION AMENDMENT THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS, WHICH WOULD ADD AN ADDITIONAL YEAR TO THE DATE OF EXPIRATION, WHICH IS CURRENTLY 12/14/19.  Mr. Roach noted the reason for the contract extension is due to weather delays and workflow interruptions with our contractor.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CONTRACT EXTENSION AMENDMENT FOR TIMBER MANAGEMENT SERVICES THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS.  All members present voted for the motion.

3.   TOM ROACH PRESENTED A PROPOSED INTERGOVERNMENTAL AGREEMENT (ATTACHED) BETWEEN THE AUTHORITY AND CHEROKEE COUNTY REGARDING THE COUNTY’S EFFORTS TO RECONSTRUCT AND IMPROVE THE MILL CREEK BRIDGE CROSSING OVER UNION HILL ROAD. 

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE AUTHORITY AND CHEROKEE COUNTY AS PRESENTED BY AUTHORITY COUNSEL.  All members present voted for the motion.

4.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 10/28/19 BOARD MEETING:

1)   GARRY HENSLEY NOTED THAT DWAYNE FOWLER HAD REPORTED AT LAST MONTH’S MEETING THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Hensley noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Hensley noted the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Hensley noted that the Board had tabled this issue until today’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

Mr. Hensley noted that the Authority has now received a permit from G-DOT to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 10,543 FEET OF 3” WATER MAIN FOR THE FINCHER ROAD AND DEER TRACK DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $63,258.00.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 10/28/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $904,019.00 above budget projections for the period ending 9/30/19.  Mrs. Jones reported that total operating expenses are approximately $225,468.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $1,732,906.00 for the period ending 9/30/19.

7.   BETH JONES NOTED THAT THE ANNUAL AUDIT REPORT WOULD BE PRESENTED AT THE 12/12/19 BOARD MEETING.

8.   BETH JONES REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2018.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.829 MGD for the month of October 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 73.58” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.233 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that one wastewater spill occurred on 11/3/19 at Gold Valley Pass in Bridgemill Subdivision.  Mrs. Arp noted that approximately 2,000 gallons were spilled due to a pinhole in the air release valve on the force main.  Mrs. Arp noted that the air release valve has now been replaced.

12.   GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF DWAYNE FOWLER.  Mr. Hensley noted that Authority crews are currently working on the Roberts Road line extension project.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE UPDATED 2020 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED).  All members present voted for the motion.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members present voted for the motion.

October 2019

Board Meeting Date:  October 28, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Brian Breeden, Jennifer Arp, Mark Cochran, Mike Venters, Garry Hensley, Rodney Satterfield, Gaye Blackwell, Joey Buice, Ryan Sarks, Clint Blackwell, Jeff Hooper, Eric Wright, Greg Long, and Tim Dobson.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/28/19 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted that this project is Item #5 under Asset Replacement on the Authority’s current CIP, and noted that the amount of $315,275.00 was accepted by the Board at the 9/30/19 meeting.  Mr. Ghorley noted that the proposal amount was actually $325,275.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INCREASE OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  Mr. Ghorley noted a total original contract amount of $200,000.00, and an amount after the increase of $205,802.00.  Mr. Ghorley noted the reason for this increase is due to additional work on the Fitzgerald Creek Belt Filter Press Addition project.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted that this project is Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP.  Mr. Ghorley reported a total original estimated cost of $1,250,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members present voted for the motion.

6.   GREG LONG PRESENTED A REQUEST FOR CONSIDERATION OF BILLING FOR STREET LIGHTS FROM RESIDENTS OF DOEFIELD STREET.  Mr. Long referenced correspondence received from Sarah Rohland in which Mrs. Rohland stated that she is pursuing further action regarding the street light in front of her house.  Mrs. Rohland noted that she and her husband built their home and have lived at 1880 Doefield Street since 1986.  Mrs. Rohland noted that they have never had any issues with regard to street light maintenance until now.  Mrs. Rohland noted that when she contacted Greg Long on 9/12/19, the street lights had been going off and on from the weekend before.  Mrs. Rohland stated that Mr. Long did not tell her it would take “15 working days” to fix the problem, and noted that in the past the neighborhood had experienced various problems which would require this section of the street to be lit to keep the neighborhood safe.

In this correspondence, Mrs. Rohland noted that the light was fixed on October 2nd or 3rd, so the residents were almost a month without proper lights.

Mrs. Rohland noted that she feels there should be a credit given for the services they paid for, but did not get.  She noted that she and her neighbors are in agreeance about the light because they all have young children and want to keep them safe.  Therefore, a credit is requested for the following accounts:  1880 Doefield Street, 1900 Doefield Street, and 1885 Doefield Street.

MOTION BY HARRY JOHNSTON AND SECOND BY BARRY MANSELL TO APPROVE A CREDIT IN THE TOTAL AMOUNT OF $10.50 (AT $3.50 EACH) FOR THE RESIDENTS OF 1880 DOEFIELD STREET, 1900 DOEFIELD STREET, AND 1885 DOEFIELD STREET.  All members present voted for the motion.

IT WAS THE CONSENSUS OF THE BOARD FOR THE AUTHORITY’S CUSTOMER SERVICE DEPARTMENT TO NOTIFY CUSTOMERS THAT CALL IN FOR STREET LIGHT REPAIR THAT THEIR POWER COMPANY WILL BE MAKING THE REPAIR, AND THE POWER COMPANY HAS 30 DAYS IN WHICH TO MAKE THE REPAIR.  THEREFORE, THE AUTHORITY WILL ISSUE NO REFUNDS OR CREDITS FOR STREET LIGHT OUTAGES DURING THIS 30 DAY PERIOD.

7.   GAYE BLACKWELL PRESENTED PROPOSED CHANGES (ATTACHED) TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED CHANGES TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.  All members present voted for the motion.

8.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Fowler noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Fowler requested that the Board table this issue until next month’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING SO THAT STAFF MAY OBTAIN FEEDBACK FROM G-DOT.  All members present voted for the motion.

9.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF STONE CREEK TRAIL.  Mr. Fowler noted that the installation of approximately 785 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $4,710.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $7,000.00 from this scope of work.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 785 FEET OF 2 ½” WATER MAIN FOR THE STONE CREEK TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $4,710.00.  All members present voted for the motion.

10.   DWAYNE FOWLER REQUESTED RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  Mr. Fowler noted that it is currently taking an extended period of time to fill the Holly Springs tank due to all the development in the area, and noted that the water lines on Hwy. 5 are tied into the 12” line at Prominence Point.  Staff desires to take the 12” line to the Holly Springs Booster Station and fill up the tank. 

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  All members present voted for the motion.

11.   JEFF HOOPER NOTED THAT THE AUTHORITY’S MCPHAIL LIFT STATION IS LOCATED ON WOODSTOCK ROAD AT HWY. 92.  Mr. Hooper noted that the Authority has an ingress/egress easement from the lift station out to Woodstock Road.  Woodstock Road Townhomes is developing this area, and desires to bring the driveway into their cul-de-sac.  The Authority has previously approved the plans, but needs to abandon the existing ingress/egress easement that goes out to Woodstock Road in exchange for a new ingress/egress easement in the cul-de-sac of the proposed townhome development.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE ABANDONMENT OF THE EXISTING INGRESS/EGRESS EASEMENT FROM THE MCPHAIL LIFT STATION TO WOODSTOCK ROAD IN EXCHANGE FOR A NEW INGRESS/EGRESS EASEMENT IN THE CUL-DE-SAC OF THE PROPOSED WOODSTOCK ROAD TOWNHOMES DEVELOPMENT (PLAN ATTACHED). All members present voted for the motion.

12.   TOM ROACH NOTED THAT HE HAS BEEN WORKING WITH THE CITY OF WALESKA TO MEMORIALIZE AN AGREEMENT THAT WOULD ALLOW THE AUTHORITY TO WHOLESALE WATER FROM WALESKA’S SYSTEM IN ORDER TO SERVE CERTAIN AREAS OUTSIDE OF WALESKA’S SERVICE AREA.  Mr. Roach noted that the proposed agreement has been approved and executed by the City of Waleska.  However, Mr. Roach has not received a copy of the executed agreement at this time.

Mr. Roach noted that himself, Mr. Heard, and Mr. Fowler have all previously reviewed the agreement, and providing that Waleska has not made any changes to the last version that was reviewed, Mr. Roach requests that the Board authorize Mr. Heard to execute the proposed agreement based upon his review and assurance that the agreement is in the same form as the version previously reviewed.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO AUTHORIZE MR. HEARD TO EXECUTE AN ACCEPTABLE AGREEMENT WITH THE CITY OF WALESKA.  All members present voted for the motion.

13.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

14.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

15.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 22.198 MGD for the month of September 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft.  Mr. Blackwell reported a cumulative rainfall total of 71.19” for the past twelve months.

16.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.214 MGD at the Riverbend Wastewater Treatment Facility.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Holly Springs Parkway on 9/26/19.  Mrs. Arp reported that approximately 12,029 gallons were spilled, and noted that staff would monitor for one year.  Mrs. Arp also noted that one overflow occurred at Holly Drive off of Palm Street in Holly Springs.

18.   DWAYNE FOWLER NOTED THAT HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.  Mr. Heard noted that this would be an exception to the Authority’s Industrial Pretreatment guidelines, and noted that, unless otherwise directed by the Board, he plans to deny the request.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. HEARD TO DENY THE REQUEST OF PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.

20.   TOM HEARD NOTED THAT A LEVEL 1 DROUGHT RESPONSE DECLARATION HAS BEEN ISSUED BY THE GEORGIA EPD.  Mr. Heard stated that notice has been placed on the Authority’s website and there was an article in the local newspaper concerning the drought response declaration.

21.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

September 2019

Board Meeting Date:  September 30, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Greg Long, Mark Cochran, Garry Hensley, Joey Buice, Gaye Blackwell, Eric Wright, Melanie Stephens, Lori Forrester, Jeff Hooper, Tim Dobson, and Ryan Sarks.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC IN THE AMOUNT OF $315,275.00 FOR THE WATER TREATMENT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted this project is listed as Item #5 under Asset Replacement on the Authority’s current CIP listing.  Mr. Ghorley reported a total original estimated cost of $550,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC IN THE AMOUNT OF $315,275.00 FOR THE WATER TREATMENT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $1,562,840.00 FOR THE ENGINEERING/DESIGN ON THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  Mr. Ghorley noted this project is listed as Item #10 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $1,562,840.00 FOR THE ENGINEERING/DESIGN ON THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  All members voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM FIVE RESIDENTS OF DOGWOOD LAKE TRAIL.  Mr. Fowler noted that the installation of approximately 2,670 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $16,020.00.  Mr. Fowler note that the Authority would realize tap fees in the approximate amount of $8,500.00 from this scope of work.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,670 FEET OF 3” WATER MAIN FOR THE DOGWOOD LAKE TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $16,020.00.  All members voted for the motion.

5.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM NINE RESIDENTS OF ROBERTS ROAD.  Mr. Fowler noted that the installation of approximately 1,650 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $9,900.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $15,300.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,650 FEET OF 3” WATER MAIN FOR THE ROBERTS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $9,900.00.  All members voted for the motion.

6.   TOM ROACH PRESENTED PROPOSED PERMISSIVE USE AGREEMENTS BETWEEN CCWSA AND CHEROKEE COUNTY REGARDING THE SIMULCAST REMOTE SITE TO BE LOCATED ON PROPERTY OWNED BY CCWSA.  Mr. Roach noted that, upon execution of these agreements, repeaters would be installed on Authority tanks located at 12442 East Cherokee Drive in Ball Ground and 5508 Tyson Drive in Acworth.  Mr. Roach noted that these agreements were approved by Cherokee County earlier this month.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PERMISSIVE USE AGREEMENTS BETWEEN CCWSA AND CHEROKEE COUNTY REGARDING THE SIMULCAST REMOTE SITE TO BE LOCATED ON PROPERTY OWNED BY CCWSA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/26/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $877,665.00 above budget projections for the period ending 7/31/19.  Mrs. Jones reported that total operating expenses are approximately $1,696,557.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $10,861,697.00 for the period ending 7/31/19.

9.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.459 MGD for the month of August 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.66” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Heard reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.230 MGD at the Riverbend Wastewater Treatment Facility.

11.   LORI FORRESTER PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP.  Mrs. Forrester noted that two overflows occurred during this reporting period.  The overflows occurred at Gardens of Harmony Drive and Rabbit Hill Road.  Mrs. Forrester noted that the overflows did not reach the waters of the State, so they are not considered a spill.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE TIMBER HARVESTING PROJECT WOULD BE SPRAYED SOMETIME IN OCTOBER, AND A PRESCRIBED BURN WOULD OCCUR SOMETIME IN NOVEMBER OR DECEMBER.  MR. FOWLER NOTED THAT REPLANTING WOULD OCCUR SOMETIME AFTER THE FIRST OF THE YEAR.

13.   DWAYNE FOWLER NOTED THAT THE HWY. 20 UTILITY AID PACKAGE WOULD BE SUBMITTED NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK.  In this correspondence, Mr. Moon noted that the Woodstock City Council voted at its regular meeting on 8/12/19 to approve petitioning CCWSA for an amendment to the City’s baseline capacity as follows:

The City of Woodstock (City) hereby petitions the Cherokee County Water and Sewerage Authority (CCWSA) to amend Attachment C (Baseline Capacity) of the CCWSA policy created on April 30, 2007 titled “Policy Towards Requests for Water and Wastewater Treatment Capacity by Government Entities Whose Water and/or Wastewater Systems are Independent of CCWSA.”  This policy applies reserve capacity associated with the provision of extraterritorial water services as governed by the Intergovernmental Agreement made and entered into on January 31, 2000 by and between the City of Woodstock and CCWSA.  The intent of this petition is to appropriately redistribute the reserved water capacity for the city among the six authorized metered connections without increasing the total reserved capacity.  The amended Attachment C for Baseline Capacity is as follows:

Cherokee County Water & Sewerage Authority
Maximum Daily Use Capacity Designation for Metered Connections to the CCWSA Water System

City of Woodstock
System Name

Meter Number                                                                                     Capacity Designation gals/day

2121165172 – 92 @ Trickum                                                           300,000

0808147738 – Lowe’s                                                                        120,800

0707144500 – Lexington Park                                                          12,000

0707145886 – Dupree Road                                                             19,400

2121165325 – Neese Road                                                               45,841

2121164866 – 3275 Trickum Road                                                  40

Tom Heard noted that staff recommends approval of this amendment to the City of Woodstock’s baseline capacity.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PETITION OF THE CITY OF WOODSTOCK FOR THE AMENDMENT TO THE CITY’S BASELINE CAPACITY AS OUTLINED ABOVE.  All members voted for the motion.

15.   TOM HEARD NOTED THAT A SEWER SPILL CAUSED BY A CONTRACTOR BORING INTO A FORCE MAIN OCCURRED ON THURSDAY, SEPTEMBER 26, 2019 ON HWY. 5 IN HOLLY SPRINGS.  Mr. Heard noted that the details regarding the spill will be included in next month’s wastewater report.

16.   MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members voted for the motion.

August 2019

Board Meeting Date:  August 26, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mark Cochran, Mike Venters, Joey Buice, Gaye Blackwell, Greg Long, Jeff Hooper, Jennifer Arp, Rodney Satterfield, Melanie Stephens, Melissa Darvish, Garry Hensley, Ryan Sarks, Clint Blackwell, Tim Dobson, Eric Wright, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #6 (FINAL) FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA- 2016-002).  Mr. Ghorley noted a decrease per the change order in the amount of $278,324.93 for unused unit price items and allowances.  Mr. Ghorley noted a current contract amount of $24,445,678.67 and a revised contract amount of $24,167,353.74.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #6 (FINAL) IN THE AMOUNT OF $278,324.93 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA-2016-002).  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  Mr. Ghorley noted that this project will be bid with this component.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

5.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM’S (GMEBS) DEFINED BENEFIT RETIREMENT PLAN RESTATEMENT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 7/29/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $6,766.00 above budget projections for the period ending 6/30/19.  Mrs. Jones reported that total operating expenses are approximately $1,587,978.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $9,170,104.00 for the period ending 6/30/19.

8.   BETH JONES PRESENTED THE PROPOSED BUDGET FOR FISCAL YEAR 2020 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2020 AS PRESENTED.  All members voted for the motion.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.493 MGD for the month of July 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 77.02” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS NOTED THAT ONE PERMIT EXCURSION WAS REPORTED TO THE GEORGIA EPD CONCERNING THE FECAL COUNT BEING ABOVE THE 100 IN 100ml SAMPLE REQUIREMENT.  Mr. Venters noted that the incident occurred on 7/13/19.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted three overflows occurred during this reporting period.  The overflows were located at 331 Liberty Drive off Woodstock Road, 708 Rosedale Road in Arbor Hills Subdivision, and on Rabbit Hill Road outside of Holly Glen Subdivision.  Mrs. Arp noted that none of these overflows were classified as spills.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE SALACOA LINE EXTENSION PROJECT SHOULD BE COMPLETED SOMETIME NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT HB 489 SERVICE AREA BOUNDARY MAPS HAVE BEEN SENT TO NEIGHBORING SYSTEMS WITHIN CHEROKEE COUNTY FOR THEIR REVIEW.  Mr. Heard noted that the Authority is currently awaiting their response.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.