April 2019

Board Meeting Date:  April 29, 2019  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Garry Hensley, Mark Cochran, Jennifer Arp, Greg Long, Gaye Blackwell, Jeff Hooper, Brian Breeden, Ryan Sarks, Rodney Satterfield, Tim Dobson, Eric Wright, Emily Lemcke, Bob Bartlett, and Ellen Sams.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   GAYE BLACKWELL PRESENTED A REQUEST FROM ROBIN SUGGS FOR CONSIDERATION OF BILLING ON BEHALF OF HER MOTHER, CORINNE THOMAS.  Mrs. Blackwell referenced correspondence received from Ms. Suggs in which Ms. Suggs noted that on behalf of her mother, she requests reimbursement for multiple years of payments to CCWSA for sewage volume which was not processed by the county.

In this correspondence, Ms. Suggs further noted that her mother, due to her advanced age, was confused and did not understand that she had a water leak occurring in the plumbing under her home’s slab as there has never been any visible water from the leakage.  Ms. Suggs noted that Ms. Thomas’ children only became aware of an issue recently upon a review of her finances, and a repair was made immediately by re-plumbing above grade.

Ms. Suggs requested that the Board consider Ms. Thomas’ situation and the fact that she paid for service not rendered.

Mrs. Blackwell presented the following timeline for this account:

·         January 14, 2016:  Customer called, concerned about high consumption; Work order #214996 was issued to check the meter

·         January 15, 2016:  Meter technician determined there was a leak on the customer’s side

·         January 2016 through November 2018:  Consumption averaged 17,000 gallons per month

·         March 4, 2019:  Leak request was received and processed.  A two-month adjustment credit in the amount of $249.75 was applied, $76.00 for water, $173.75 for sewer

·         April 2019:  Received letter from Ms. Thomas’ daughter, Robin Suggs, requesting sewer credit on consumption billed to the account for multiple years, possibly as far back as 2016 when customer called, concerned about her high bill

·         Going back to January 2016 through December 2018, the additional credit for consumption above the minimum charge, $12,60, would be $3,523.65.  This amount does not include the credit given on the two-month leak adjustment for October and November 2018

MOTION BY ROBERT MORRISON AND SECOND BY HARRY JOHNSTON TO PROVIDE A ONE-TIME LEAK ADJUSTMENT FOR THE SEWER PORTION OF MS. THOMAS’ ACCOUNT FOR THE PRECEDING TWELVE MONTHS FROM THE NOTICE OF THE DATE OF REPAIR.  NO FORMAL POLICY CHANGE WILL BE IMPLEMENTED AT THIS TIME.  Members Morrison and Johnston voted for the motion.  Members Woodruff, Wilmarth, Dabbs, and Winchester voted against the motion.  Motion failed.

3.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF IHC CONSTRUCTION IN THE AMOUNT OF $1,856,787.50 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT (CCWSA-2018-012-FITZGERALD CREEK BELT FILTER PRESS ADDITION).  Mr. Ghorley noted that this item is currently listed on the Authority’s CIP list at an estimated cost of $2,500,000.00.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID OF IHC CONSTRUCTION IN THE AMOUNT OF $1,856,787.50 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TEN RESIDENTS OF PLEASANT UNION ROAD.  Mr. Fowler noted that the installation of approximately 5,300 feet of 3” water main and approximately 1,200 feet of 2 ½’ water main would be required to serve this area, at an approximate cost to the Authority of $39,000.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $17,000.00 from this scope of work. 

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,300 FEET OF 3” WATER MAIN AND APPROXIMATELY 1,200 FEET OF 2 ½” WATER MAIN FOR THE PLEASANT UNION ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $39,000.00, CONTINGENT UPON APPROVAL BY THE CITY OF WALESKA TO INSTALL A MASTER METER AT THE INTERSECTION OF SILVER CREEK DRIVE AND PLEASANT UNION ROAD.  All members voted for the motion.

5.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM FIVE RESIDENTS OF ROY MASON LANE.  Mr. Fowler noted that the installation of approximately 900 feet of 2 1/2” water main would be required to serve this area, at an approximate cost to the Authority of $5,400.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $8,500.00 from this scope of work. 

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 900 FEET OF 2 ½” WATER MAIN FOR THE ROY MASON LANE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $5,400.00.  All members voted for the motion.

6.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM ELEVEN RESIDENTS OF SOAP CREEK ROAD.  Mr. Fowler noted that the installation of approximately 9,400 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $56,400.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $18,700.00 from this scope of work. 

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE INSTALLATION OF APPROXIMATELY 9,400 FEET OF 3” WATER MAIN FOR THE SOAP CREEK ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $56,400.00.  All members voted for the motion.

7.   DWAYNE FOWLER REQUESTED BOARD CONSIDERATION OF EXTENSION OF WATER MAIN FOR RESIDENTS OF ROCK HOUSE ROAD.  Mr. Fowler noted that a formal petition for this extension has not been received by the Authority at this time.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS FOR AUTHORITY COUNSEL TO PROVIDE A REVISED SERVICE AREA MAP TO THE CITY OF WALESKA ALONG WITH A REQUEST FOR THE CITY’S RELINQUISHMENT OF ROCK HOUSE ROAD SERVICE AREA TO THE AUTHORITY.  THIS ISSUE WILL BE FURTHER DISCUSSED AT NEXT MONTH’S BOARD MEETING.  All members voted for the motion. 

Mr. Fowler noted that Ellen Sams, who is present at today’s meeting, may bring a formal petition for extension of water main to next month’s meeting.

8.   RYAN SARKS REQUESTED APPROVAL OF THE FY 2019 SURPLUS LISTING.  Mr. Sarks noted that the items on this listing would be sold at auction on 5/11/19.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE FY 2019 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

9.  TOM ROACH PRESENTED A PROPOSED SERVICE AREA AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF WOODSTOCK.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THIS AGREEMENT, CONTINGENT UPON APPROVAL BY THE CITY OF WOODSTOCK BY A DATE OF NO LATER THAN 6/24/19.  IF APPROVAL HAS NOT BEEN RECEIVED BY 6/24/19, THE PROPOSED AGREEMENT WILL STAND AS WITHDRAWN. All members voted for the motion.

10.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 3/25/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

11.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,625,880.00 below budget projections for the period ending 2/28/19.  Mrs. Jones reported that total operating expenses are approximately $1,258,580.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,749,709.00 for the period ending 2/28/19.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.823 MGD for the month of March 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.   Mr. Blackwell reported a cumulative rainfall total of 78.37” for the past twelve months.

13.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG.  Mr. Heard reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

14.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow had occurred on 3/25/19 at Towne Lake Parkway.  Mrs. Arp also noted that the Authority had been notified of an illegal discharge into Rose Creek at Wyngate Parkway on 3/29/19.  Upon investigation, the Authority determined it was actually a fish kill by a contractor working for the School District.  Mrs. Arp noted that Cherokee County and the EPD have now taken over the issue.

15.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REQUESTED FUNDING IN THE AMOUNT OF $210,000.00 FOR THE E. CHEROKEE DRIVE/S. HOLLY SPRINGS RD. INTERSECTION IMPROVEMENTS PROJECT.  Mr. Fowler noted that this item is listed on the Authority’s CIP list, and noted that the County has given notice to proceed on this road relocation project.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE FUNDING IN THE AMOUNT OF $210,000.00 FOR THE E. CHEROKEE DRIVE/S. HOLLY SPRINGS RD. INTERSECTION IMPROVEMENTS PROJECT.  All members voted for the motion.

16.   DWAYNE FOWLER REQUESTED FUNDING IN THE AMOUNT OF $192,000.00 FOR THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.  Mr. Fowler noted that this item is listed on the Authority’s CIP list, and noted that the County has given notice to proceed on this road relocation project.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE FUNDING IN THE AMOUNT OF $192,000.00 FOR THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT.  All members voted for the motion.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE MAY 2019 BOARD MEETING WOULD BE HELD ON WEDNESDAY, MAY 29, 2019 AT 9:00 A.M.

18.   DWAYNE FOWLER NOTED THAT THE D.O.T. WILL BEGIN WORK ON THE LITTLE RIVER BRIDGE @ BELLS FERRY ROAD PROJECT SOON, WITH A POTENTIAL LET DATE OF 2021.

MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

March 2019

Board Meeting Date:  March 25, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mark Cochran, Greg Long, Jennifer Arp, Brian Breeden, Jeff Hooper, Clint Blackwell, Garry Hensley, Ryan Sarks, Joey Buice, Gaye Blackwell, Rodney Satterfield, Eric Wright, Tim Dobson, Melanie Stephens, and Hector Casablanca.

Chair Mike Byrd was not in attendance.

Gary Winchester, Vice-Chair, called the meeting to order.

1.  MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE AGENDA AS AMENDED.  All members present voted for the motion.

2.    AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

3.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GOFORTH WILLIAMSON, INC. IN THE AMOUNT OF $282,350.00 FOR THE REPLACEMENT OF FOUR RAW WATER INTAKE PUMPS AND MOTORS AT THE WATER TREATMENT FACILITY.  Mr. Ghorley noted that three proposals had been received for this scope of work.

Mr. Ghorley noted this scope of work is listed as Asset Replacement Item #4 on the Authority’s current CIP listing at an estimated cost of $350,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GOFORTH WILLIAMSON, INC. IN THE AMOUNT OF $282,350.00 FOR THE REPLACEMENT OF FOUR RAW WATER INTAKE PUMPS AND MOTORS AT THE WATER TREATMENT FACILITY.  All members present voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING SERVICES PROPOSAL FROM BRADFORD ENGINEERING, INC. IN THE AMOUNT OF $20,000.00 FOR THE CCWSA CONSTRUCTION COMPLEX.  Mr. Ghorley noted that this project is listed as Item #12 on the Authority’s current CIP listing. 

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO APPROVE THE ENGINEERING SERVICES PROPOSAL FROM BRADFORD ENGINEERING, INC. IN THE AMOUNT OF $20,000.00 FOR THE CCWSA CONSTRUCTION COMPLEX.  All members present voted for the motion.

5.    DWAYNE FOWLER PRESENTED A REQUEST FROM WILLIAM LAMAR PRANCE, SR., OF RIVERSTONE PROPERTIES, LLC TO ENTER INTO A DEVELOPER WASTEWATER INFRASTRUCTURE EXPANSION AGREEMENT.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE REQUEST OF WILLIAM LAMAR PRANCE, SR., OF RIVERSTONE PROPERTIES, LLC TO ENTER INTO A DEVELOPERS EXPANSION AGREEMENT.  All members present voted for the motion.

6.    TOM ROACH PRESENTED A REQUEST FOR AN EASEMENT FROM AUTHORITY CUSTOMER STEVEN HOLCOMB. In the correspondence received from Mr. Holcomb, Mr. Holcomb noted that he and his wife own a five-acre tract of land which is adjacent to the southern property line of the CCWSA’s pump station on Old Canton Road in Ball Ground.  Mr. Holcomb noted that the Authority purchased its property by warranty deed from Bonnie L. Tucker dated 1/22/81 and recorded in Cherokee County Deed Records Book 322, page 569.

In this correspondence, Mr. Holcomb further noted that included in the warranty deed is a 20 ft. driveway and utility easement beginning at the west right of way of Ball Ground-Nelson Road NKA Old Canton Road running in a westerly direction adjacent to the south land lot line of Land Lot 300 to the west property line purchased by CCWSA.  This driveway and utility easement is along the northern boundary line of Mr. Holcomb’s property.  The easement established approximately 38 years ago, which has been under continual usage for most of that time, was not located along the land lot line, as provided, rather 15 or more feet to the north due to the steep slope not being suitable for a driveway.

Mr. Holcomb is requesting an approval for an ingress/egress driveway and utility easement along the Land Lot 300 line originally established in 1981 and going north to the northern side of the current driveway which continues to be in use.  Mr. Holcomb noted this will allow a driveway access to his property, and noted that he feels that a separate entrance would be very difficult on their frontage which is approximately 10 ft. lower than Old Canton Road at that point.

In this correspondence, Mr. Holcomb further noted that there would be no cost to CCWSA as the Holcombs will pay all necessary costs, including surveyor and real estate attorney, meeting CCWSA’s approval, to complete all field work and prepare legal documents.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE THE ISSUANCE OF THE EASEMENT FOR LAND LOT 300 AND TO AUTHORIZE A CHARGE OF $500.00 FOR THE EASEMENT.  Members Woodruff, Johnston, Morrison, and Dabbs voted for the motion.  Member Wilmarth abstained from voting.  Motion passed. 

7.  TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK.  In this correspondence, Mr. Moon expressed concern regarding the City of Woodstock and CCWSA’s difference of opinion for the RIdgewalk service area boundaries and Mr. Heard’s concern over the Park 9 Apartments sewer tap issue.  Mr. Moon noted that he has attached to his letter a map of the Ridgewalk Holdings property in question, labeled as Exhibit A (ATTACHED), and outlined in blue.  Subject to Council approval, the City would release any claim to serve the three highlighted parcels in favor of CCWSA.  Mr. Moon noted he has also attached a map of the Parodi, Newsome, and Cody parcels on the west side of I-575 labeled as Exhibit B (ATTACHED) and outlined in red and labeled the Pacific Group.  The City is requesting that CCWSA release any portion of these tracts to the City of Woodstock to serve that are not already in the City’s service area.

In this correspondence, Mr. Moon noted that regarding the Park 9 Apartments, the City is in the process of reversing the flow of the sewer that will result in Park 9’s sewage being treated by the City of Woodstock, which will take approximately eighteen months to complete.  To try and resolve CCWSA’s concerns, Mr. Moon proposes the same terms and conditions that the City and CCWSA agreed to in the attached 1995 agreement labeled as Exhibit C (ATTACHED) and highlighted in Section 2.  For a “leased capacity temporary connection arrangement, shall pay a capital contribution based upon a term factor of 5% per year (each agreement year divided by a 20-year capital asset life).”  Mr. Moon noted that Park 9 received their final Certificates of Occupancy in July 2016.  Mr. Moon’s proposal is that the City will remit to CCWSA $48,712.50 for each 12-month period beginning with July 2016 until the City’s diversion project is completed.  Mr. Moon noted that he derived this number simply by multiplying $974,250.00 by 5%.

Tom Heard offered the following counter proposal (ATTACHED) for Board consideration:

Based upon the records of water use, specifically the peak monthly usage in the Brookshire subdivision, a sanitary sewer capacity of 120,000 gallons per day is allocated.  CCWSA received tap fees from Woodstock between October 2001 and April 2004 for the Brookshire subdivision.  CCWSA will reserve 120,000 gallons per day of sanitary sewer capacity, in accordance with the CCWSA Capacity Policy, for the received Brookshire tap fees.

Based upon the records of water use, specifically the peak monthly usage in the Park 9 Apartments, a sanitary sewer capacity of 30,000 gallons per day will be allocated pursuant to the payment shown in the following statements.  CCWSA received no tap fees from Woodstock for the Park 9 Apartments.  Woodstock will reserve, in accordance with the CCWSA Capacity Policy, an additional 30,000 gallons per day of sanitary sewer capacity for the amount of $300,000 (30,000 gallons per day @ $10 per gallon).

Additional service area west of I-575, anticipated in the following paragraph, will, in CCWSA’s opinion, need additional reserved sanitary sewer capacity of 20,000 gallons per day.  CCWSA strongly encourages Woodstock to reserve the additional capacity at the amount of $200,000 (20,000 gallons per day @ $10 per gallon).  Woodstock’s reserved sanitary sewer capacity total from this and the preceding paragraphs will be 170,000 gallons per day, which capacity Woodstock may use for current and future development anywhere within its service area which Woodstock deems expedient.  Please review the CCWSA Capacity Policy about surcharges for exceeding reserved capacity.  A surcharge of two times the wholesale rate (current wastewater wholesale rate is $4.20 per 1000 gallons) will be charged for wastewater volumes exceeding Woodstock’s reserved capacity.

Upon the execution of appropriate documents of request of the same, CCWSA will relinquish the HB-489 service area west of interstate I-575 and allow the sewer to connect to the Authority’s infrastructure within the Deer Run subdivision.  Brookshire subdivision, Park 9 Apartments, and additional development in this area will, henceforth, be served by Woodstock with retail water and sewer.  Based upon records for the past 24 months of CCWSA retail sewer charges to Woodstock for the Brookshire subdivision as now exists, Woodstock would recoup about $116,000 annually if it were a wholesale wastewater treatment customer of CCWSA, and the $500,000 cost of reserved capacity as discussed in paragraphs 2 and 3 above is likely to be recouped by Woodstock in approximately 5 years.  Woodstock will be a wholesale wastewater treatment customer of CCWSA, in accordance with the CCWSA Capacity Policy.  For the purposes of assessing wholesale wastewater service charges for this area, CCWSA purposes to install a master meter on Woodstock’s water service main feeding this area.  The reading from this meter, on a monthly basis, will be the basis for wastewater wholesale billing from CCWSA to Woodstock.  CCWSA will own, maintain, and read this master meter.

The attached map shows Woodstock’s revised service area, pursuant to stipulations in the previous paragraphs, on the west side of I-575.

Tom Roach noted that if the City of Woodstock is agreeable to this solution, Authority counsel and City of Woodstock counsel would need to draft a comprehensive agreement providing for the various service delivery area adjustments, the timing of the conversion of the Brookshire Development from retail service to wholesale service and finally, the payment by the City of Woodstock to the Authority of the $500,000.00 for 50,000 gallons per day of wastewater treatment service.

Mr. Roach noted that it is his understanding that there was a discussion about surcharges for excessive potable water usage at the Dupree Road water meter.  Mr. Roach noted that CCWSA notes that Woodstock’s Dupree Road wholesale water meter records for January – December 2018 indicate capacity usage overages (Woodstock has designated 14,400 gallons per day of its wholesale reserved capacity to the Dupree Road wholesale water meter) on several occasions, resulting in surcharge fees.  The CCWSA Capacity Policy contains provisions by which Woodstock can re-designate its reserved wholesale capacity among its various metered service points.  The Authority’s records indicate that Woodstock’s Neese Road wholesale water meter has a designation of 91,441 gallons per day that is under-utilized.  CCWSA stands ready to consider a request by Woodstock to re-designate under-utilized capacity to the Dupree Road wholesale water meter so Woodstock can avoid surcharges there.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ACCEPT THE COUNTER PROPOSAL PRESENTED BY MR. HEARD AND MR. ROACH AS THE AUTHORITY’S POSITION WITH REGARD TO THIS ISSUE, AND FOR MR. ROACH TO PROVIDE NOTIFICATION OF THE AUTHORITY’S POSITION TO COUNSEL FOR THE CITY OF WOODSTOCK.  All members present voted for the motion.

8.    MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO THE APPROVE THE 2/25/19 BOARD MEETING MINUTES AS PRESENTED.  Members Wilmarth, Woodruff, Dabbs, Morrison, and Johnston voted for the motion.  Member Winchester abstained.  Motion passed.

9.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $937,027.00 below budget projections for the period ending 1/31/19.  Mrs. Jones reported that total operating expenses are approximately $994,603.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,457,772.00 for the period ending 1/31/19.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.207 MGD for the month of February 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.5 ft.  Mr. Blackwell reported a cumulative rainfall total of 79.02” for the past twelve months.

11.   CLINT BLACKWELL PRESENTED THE 2018 ANNUAL WATER QUALITY REPORT.

12.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Heard reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.438 MGD at the Riverbend Wastewater Treatment Facility.

13.   TOM HEARD NOTED THAT ONE PERMIT VIOLATION AT THE RIVERBEND WASTEWATER TREATMENT FACILITY WAS REPORTED TO THE GEORGIA EPD FOR WEEKLY AVERAGE FLOW OF .700 MGD.  Mr. Heard noted that the permit limit for weekly flow is .625 MGD.

14.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a spill occurred on 2/22/19 at Daventry Crossing on Hwy. 92.  Mrs. Arp noted that approximately 8,400 gallons were spilled due to grease and trash.  Authority crews jetted the line to correct the problem.

Mrs. Arp also noted that an overflow occurred on 3/12/19 at the Noonday Creek lift station on Eagle Drive.  Mrs. Arp noted that the overflow did not reach the waters of the State and Authority crews corrected the problem.

15.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REQUESTED AN AMENDMENT TO THE AUTHORITY’S CURRENT 2 1/2” LINE EXTENSION POLICY TO ALSO INCLUDE 3” LINE EXTENSIONS.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE AMENDMENT TO THE EXISTING LINE EXTENSION POLICY SO THAT THE POLICY WILL NOW READ: IT IS THE POLICY OF CCWSA TO CHARGE $6.00 PER LINEAR FOOT FOR 2 ½” OR 3” LINE EXTENSIONS, BEGINNING WITH THE FIRST FOOT OF THE EXTENSION.  THIS WILL BE AN ALL-INCLUSIVE CHARGE, WITH NO ADDITIONAL CHARGES FOR MATERIALS.  All members present voted for the motion.

16.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.

February 2019

Board Meeting Date:  February 25, 2019  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Clint Blackwell, Mark Cochran, Beth Jones, Garry Hensley, Jennifer Arp, Joey Buice, Tim Dobson, Eric Wright, Melissa Darvish, Rodney Satterfield, Brian Breeden, Melanie Stephens, Corey Ghorley, Greg Long, Ryan Sarks, and Jeff Hooper.

Member Gary Winchester was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,860,000.00 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  Mr. Ghorley noted that this item is listed on the Authority’s current CIP list at an estimated cost of $2,500,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,860,000.00 FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members present voted for the motion.

3.   DWAYNE FOWLER NOTED THAT, AT THE 2/27/17 BOARD MEETING, THE BOARD HAD APPROVED THE CONSTRUCTION OF A PUMP STATION AND FORCE MAIN EXTENDED TO THE EXISTING SANITARY SEWER SYSTEM ON ARNOLD MILL ROAD, WITH THE EXACT LOCATION OF THE PUMP STATION TO BE DETERMINED BY STAFF AT A LATER DATE.  Mr. Fowler noted that representatives for Thomas Bradbury/BFP Farms are requesting approval of a second small pump station and force main to be installed in Holly Farm Subdivision to eliminate a proposed long, deep gravity line along the edge of the lake.  Also eliminated would be 13+/- manholes near the lake.  This pump station would serve between 25 and 50 lots based on design.

Mr. Fowler questioned if the Board desires to modify their approval at the 2/27/17 board meeting to allow for the requested second small pump station.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE MODIFICATION OF THE PRIOR APPROVAL AT THE 2/27/17 BOARD MEETING IN ORDER TO ALLOW FOR CONSTRUCTION OF TWO PUMP STATIONS EXTENDED TO THE EXISTING SANITARY SEWER SYSTEM ON ARNOLD MILL ROAD.  All members present voted for the motion.

4.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR WATER LINE EXTENSION FROM RESIDENTS OF BISHOP DRIVE.  Mr. Fowler noted that twelve signatures are listed on the petition, in which the Authority could receive $1,700.00 per tap, which would yield $20,400.00.  Mr. Fowler reported an approximate cost of $29,400.00 for the installation of approximately 4,900 feet of 2 ½” water main.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE INSTALLATION OF APPROXIMATELY 4,900 FEET OF 2 ½” WATER MAIN FOR BISHOP DRIVE AT AN APPROXIMATE COST OF $29,400.00.  All members present voted for the motion.

5.  MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 1/28/19 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 1/28/19 MEETING, HE HAD PRESENTED A REQUEST FROM RALPH DAVIA OF GREYDEN ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD. In the correspondence received from Mr. Davia, Mr. Davia had noted that he has researched connecting to possible gravity sewer, but noted that based on topography, it is not possible.

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO APPROVE THE REQUEST OF RALPH DAVIA OF GREYDEN ENGINEERING FOR A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD.  All members present voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 1/28/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $623,053.00 below budget projections for the period ending 12/31/18.  Mrs. Jones noted that total operating expenses are approximately $886,478.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,899,400.00 for the period ending 12/31/18.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 13.757 MGD for the month of January 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 76.54” for the past twelve months.

9.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.475 MG.  Mr. Heard reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.370 MGD for the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  MRS. ARP NOTED THAT AN OVERFLOW HAD OCCURRED THIS MONTH AT THE BRUSTER’S LOCATED ON EAGLE DRIVE IN WOODSTOCK.  Mrs. Arp noted that Authority crews jetted the line to correct the problem.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE HWY. 20 PROJECT.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN (CCWSA-2018-007-FREESE AND NICHOLS-WD & WCS MASTER PLAN) TO INCLUDE WATER AND SEWER MODEL DEVELOPMENT AND MODEL TRAINING.  Mr. Heard reported an original contract amount of $123,516.00, and an increase per the change order in the amount of $79,024.00.  Mr. Heard reported a revised contract total of $202,540.00, and noted that the contract completion time would be extended from 10/25/19 to 1/10/20 to allow for more time for training and modeling.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APRPOVE CONTRACT CHANGE ORDER #1 FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN (CCWSA-2018-007-FREESE AND NICHOLS-WD & WCS MASTER PLAN) TO INCLUDE WATER AND SEWER MODEL DEVELOPMENT AND MODEL TRAINING.  All members present voted for the motion.

13.   TOM HEARD REFERENCED CORRESPONDENCE RECEIVED BY DONNA PIERCE, PRESIDENT OF THE COTTAGES AT TOWNE LAKE HOMEOWNERS ASSOCIATION.  In this correspondence, Ms. Pierce noted that The Cottages at Towne Lake is serviced by a master meter from CCWSA.  Ms. Pierce noted that she believes that The Cottages at Towne Lake has a water quality problem in their system.  Over the past twenty years, there appears to be a build-up of iron and manganese in the system.  It has been recommended that they flush their system using their fire hydrants to remove this build-up.

In this correspondence, Ms. Pierce further noted that their water price is for both water and sewerage service.  Since the flushing would only involve water and not sewerage service, The Cottages at Towne Lake HOA Board would like to inquire if they could receive a lower rate for the water used during the flushing.

David Kubala and Tom Heard presented a draft policy for flushing water mains in private master-metered developments.  According to this draft policy, certain residential developments in Cherokee County have been zoned and built without sufficiently large utility rights-of-way for the CCWSA to service as individual residences.  These few residential developments are served through a master-meter for water.  The internal distribution system for such developments is private and the responsibility of the homeowners association or property maintenance company to properly operate and maintain.  It is the policy of CCWSA to forgive up to $250.00 in service charges annually to a master-metered residential development upon its proof of flushing its private water distribution system, in order to encourage adequate maintenance of its private water distribution system.

MOTION BY HARRY JOHNSTON AND SECOND BY DOUG DABBS TO ADOPT THE POLICY FOR FLUSHING WATER MAINS IN PRIVATE MASTER-METERED DEVELOPMENTS AS PRESENTED, RETROACTIVE TO INCLUDE THE REQUEST BY THE COTTAGES AT TOWNE LAKE HOMEOWNERS ASSOCIATION.  All members present voted for the motion.

14.   TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM SCOTT KING OF ERTH PRODUCTS, LLC.  In this correspondence, Mr. King noted that the term of the Sludge Procurement Agreement dated 2/28/98, as amended, between ERTH Products, LLC and CCWSA presently expires on 2/28/19, unless further amended to extend the term of the agreement.  Mr. King also noted that ERTH Products sustained substantial damage to one of its three primary composting buildings from Hurricane Michael which limits the volume of sludge that ERTH is presently able to process until mid-2019.

In this correspondence, Mr. King noted that pursuant to the Sludge Procurement Agreement, as amended, he is providing written notice to the Authority of ERTH’s intent to seek a price increase at the end of the current term of the agreement should CCWSA desire to extend or renew the agreement.  Mr. King is proposing the following options to CCWSA for extension or renewal of the current contract.  The options are as follows:

1)       CCWSA shall have the option to extend the contract for an additional period of up to ninety (90) days ending May 30, 2019 with a price adjustment to $75 per wet ton for the extended period.

2)       CCWSA shall have the option to renew the contract additional one-year periods, subject to acceptance of the annual price adjustment requested by ERTH.  The price adjustment and renewal shall be granted by CCWSA provided CCWSA notifies ERTH of its intent to renew the contract and specifically approves the requested price change for the renewal period.  The requested price change for the proposed contract term of March 1, 2019 through February 28, 2020 is $80 per wet ton.

3)       CCWSA elects to forgo extension or renewal of the current Sludge Procurement Agreement, as amended, and permits the agreement to expire on 2/28/19, at which time the agreement between ERTH Products, LLC and CCWSA will terminate.

In this correspondence, Mr. King noted that ERTH’s proposed price is based on the current tipping fee price of $55.00 per wet ton at their gate plus freight cost of $25.00 per wet ton for transport from CCWSA to ERTH Product’s Plains, Georgia facility.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE EXTENSION OF THE CONTRACT WITH ERTH PRODUCTS, LLC FOR SLUDGE PROCUREMENT SERVICES FOR AN ADDITIONAL PERIOD OF UP TO NINETY (90) DAYS ENDING MAY 30, 2019 WITH A PRICE ADJUSTMENT TO $75 PER WET TON FOR THE EXTENDED PERIOD.  All members present voted for the motion.

15.   TOM ROACH REPORTED THAT HE HAS DRAFTED A LETTER TO ELDON BASHAM, COUNSEL FOR THE CITY OF WOODSTOCK.  In this letter, Mr. Roach noted that he has been made aware of recent conversations by and between Mr. Jeff Moon, Woodstock City Manager, Mike Byrd, Chairman of CCWSA, Tom Heard, General Manager of CCWSA, and others regarding the provision of potable water and wastewater collection services in and around the City of Woodstock.  The City of Woodstock and CCWSA entered into a “489 Agreement” on January 24, 2000.  The 489 Agreement incorporated a small, scale map of the City of Woodstock’s service area.  The map attached left some interpretation of service areas around the fringes of the City’s service area.  In addition, the City and CCWSA have traded around service areas in areas more economically served by the CCWSA or the City since 2000.

In this draft letter, Mr. Roach further noted that the issue that he is writing about today came about as a result of a developer being required by the City to construct a $250,000 plus wastewater pump station in order to pump wastewater into the City’s collection system rather than utilize the gravity sewer main operated by the CCWSA on the very property the developer wishes to develop.

On April 29, 2002, the City and the CCWSA entered into an agreement to extend the temporary treatment of 250,000 gallons of the City’s wastewater, to exchange an area of the City’s service area to the CCWSA, to exchange an area of the CCWSA’s service area to the City and to provide for the CCWSA to provide retail wastewater treatment service only, to an area of the City’s service area.  Paragraph 4 of the 2002 agreement provides for a January 1, 2006 expiration.  The CCWSA believes that the contract expiration language only referred to the temporary provision of wastewater treatment services by CCWSA to the City.  Mr. Roach further noted that it is nonsensical to interpret the contract as being a temporary service area swap.  In fact, the CCWSA’s belief regarding the expiration of the 2002 agreement as communicated in writing to Mayor Henriques by then chairman, Don Stevens in 2008, without response, denial, objection or question.  Based upon the 2002 agreement, the parties’ subsequent behavior, as well as the lack of response from the City in 2008, the CCWSA has treated the two (2) areas conveyed for service to CCWSA by the 2002 agreement as CCWSA service area and has expanded significant sums in developing infrastructure to serve those areas.

Mr. Roach further noted in this draft letter that the Board of Directors and the employees of the CCWSA were shocked by the City’s recent insistence that he aforementioned service area exchanges were for only four (4) years.  Despite the City’s insistence that the 2002 agreement expired, the City continues to serve the service area known as the “Waymon Anderson Tract” and the CCWSA continues to provide retail wastewater collection and treatment services to the service area known as the “Brookshire Development”.  The City seem to pick and choose which part of the 2002 agreement expired based upon economics rather than legalities.

Mr. Roach further noted that understanding that the service area discussion required a global solution which addresses topography, hydrology, existing infrastructure, treatment capacity, line capacity, potable water capacity and pressure, he will reserve further comments regarding the 2000 service area agreement and the 2002 agreement modifying the 2000 service area agreement for another day.

Mr. Roach noted in this draft letter that the discussions between the City and CCWSA representatives has brought to light an issue that must be addressed immediately.  As indicated above, a portion of the 2002 agreement required the CCWSA to provide wastewater collection and treatment services for the “Brookshire Development”.  The CCWSA initially believed that the City had not remitted connection fees it collected in the “Brookshire Development” to the CCWSA.  Mr. Moon and his staff audited their remittance and concluded that all amounts in the “Brookshire Development” had been appropriately remitted to the CCWSA.  Upon learning of this audit, representatives of the CCWSA attempted to verify Mr. Moon’s audit and determined that the City has in fact remitted all tap fees within the “Brookshire Development” except for the subdivision’s amenities lot including a pool and pool house, which would amount of 1 ERU.  CCWSA staff has also recently discovered that the Park 9 apartments, which were built in 2016 adjacent to the “Brookshire Development” has connected to the CCWSA.  It is believed that the City collected connection fees for the Park 9 apartment community and has failed to remit those connection fees to the CCWSA.  Based upon tax records, CCWSA staff has determined that the apartment community contains a total of 238 one- and two-bedroom units and a total of 37 three- and four-bedroom units.  An equivalent residential unit (ERU) is assumed to represent a typical single-family home generating 400 gallons per day of wastewater.  One- and two-bedroom apartments are considered to be .75 ERUs; three- and four-bedroom apartments are considered by to 1 ERU each.  Based upon those calculations, the Park 9 community generates 215.5 ERUs per day, plus the 1 ERU generated by the Brookshire pool amenity lot.  The CCWSA connection fees are $4,500.00 per ERU, thus, generating a total connect fee for the apartments of $974,250.00.  Mr. Roach concluded that, based upon review of this information by City of Woodstock counsel, he feels they will concur that the connection fees aforesaid are owed to CCWSA, and this correspondence should be considered as a demand for immediate payment in full.

IT WAS THE CONSENSUS OF THE BOARD FOR AUTHORITY COUNSEL TO SEND THIS LETTER TO ELDON BASHAM, COUNSEL FOR THE CITY OF WOODSTOCK, PRIOR TO THE CCWSA’S MEETING WITH THE CITY OF WOODSTOCK ON WEDNESDAY, FEBRUARY 27, 2019.

16.   MOTION BY HARRY JOHNSTON AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.

January 2019

Board Meeting Date:  January 28, 2019  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Garry Hensley, Greg Long, Mark Cochran, Mike Venters, Jennifer Arp, Tim Dobson, Corey Ghorley, Beth Jones, Rodney Satterfield, Melanie Stephens, Joey Buice, Brian Breeden, Clint Blackwell, Eric Wright, Jeff Hooper, Ryan Sarks, Gaye Blackwell, Buzz Ahrens, Clay Pilgrim, Tyler Hewitt, and Hector Casablanca.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD PRESENTED A PLAQUE TO FORMER BOARD MEMBER BUZZ AHRENS FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.

3.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2018.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/18.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO ACCEPT THE FY 2018 AUDIT REPORT AS PRESENTED.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL/CLOSEOUT) FOR THE EARNEY ROAD WATER MAIN IMPROVEMENTS PROJECT (CCWSA-2016-012-RDJE).  Mr. Ghorley noted an original contract amount of $521,750.00, and a decrease per the change order in the amount of $114,189.85.  Mr. Ghorley noted the deduction in the contract amount was the result of unit price adjustments for 8” water main not used.  MR. Ghorley reported a final contract amount of $407,560.15.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL/CLOSEOUT) FOR THE EARNEY ROAD WATER MAIN IMPROVEMENTS PROJECT (CCWSA-2016-012-RDJE).  All members voted for the motion.

5.   DWAYNE FOWLER PRESENTED A REQUEST FROM RALPH DAVIA OF GREYDEN ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD.

In the correspondence received from Mr. Davia, Mr. Davia noted that he has researched connecting to possible gravity sewer, but noted that based on topography, it is not possible.

Mr. Fowler noted this is the first reading of this issue.

6.   DWAYNE FOWLER NOTED THAT TODD WARREN OF CHEROKEE MIRRORS, LLC IS REQUESTING TO BE SERVICED BY CCWSA FOR PROPERTIES LOCATED AT 1550 & 1579 UNIVETER ROAD IN CANTON (TAP MAP 15N13, PARCEL 147A AND TAP MAP 15N13, PARCEL 170).  Mr. Warren has previously been notified by the City of Canton that both of these properties are currently shown in the City of Canton water and wastewater service area.  However, the City does not currently have lines near these properties. 

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE COUNSEL TO PROVIDE NOTIFICATION TO THE CITY OF CANTON THAT THE AUTHORITY REQUESTS THAT THE CITY RELINQUISH THE SERVICE AREA OUTLINED ABOVE AND ALLOW THE AUTHORITY TO PROVIDE WATER AND WASTEWATER SERVICE TO THESE PROPERTIES, CONTINGENT UPON THE RELINQUISHMENT BY THE CITY OF CANTON.
 All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE DEEDING OF RIGHT OF WAY AND PERMANENT DRAINAGE EASEMENT TO CHEROKEE COUNTY FOR PROPERTY LOCATED AT 3635 UNIVETER ROAD (LAND LOTS 99 & 46, 15TH DISTRICT, 2ND SECTION OF CHEROKEE COUNTY), WITH THE STIPULATION THAT IF AUTHORITY INFRASTRUCTURE IS IN CONFLICT, RELOCATIONS WILL BE AT THE COST OF OTHER PARTIES.   All members voted for the motion.

8.   GREG LONG PRESENTED PROPOSED REVISIONS (ATTACHED) TO THE AUTHORITY’S STREET LIGHT POLICY. 

MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE REVISIONS TO THE AUTHORITY’S STREET LIGHT POLICY AS PRESENTED.  All members voted for the motion.

9.   TOM ROACH PROVIDED AN UPDATE CONCERNING THE BOARD ETHICS FILING ISSUE.

10.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 12/13/18 BOARD MEETING MINUTES AS PRESENTED.  Members Winchester, Dabbs, Woodruff, Wilmarth, and Morrison voted for the motion.  Member Johnston abstained from voting.  Motion passed.

11.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $144,531.00 below budget projections for the period ending 11/30/18.  Mrs. Jones reported that total operating expenses are approximately $595,400.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,416,259.00 for the period ending 11/30/18.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.097 MGD for the month of December 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.28” for the past twelve months.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 3.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.613 MG.  Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS NOTED THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 1/9/19 FROM A RESIDENT OF OLD FORGE LANE IN WOODSTOCK.  Mr. Venters noted that, upon investigation, all systems were working as designed and no odors could be detected by staff.  Mr. Venters noted that heavy flows were occurring at the time of the complaint.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow occurred at 108 Marlow Drive in Woodstock during this reporting period.  Mrs. Arp noted the reason for the overflow was due to grease and gravel, and noted that jetting of the lines corrected the problem.  Mrs. Arp noted this overflow did not reach the waters of the State, so it is not considered a spill.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PRESENTED AN UPDATE ON THE HWY. 20 PROJECT.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL OF THE PROPOSED MISCELLANEOUS CHARGES, METER SIZE RESTORATION FEES, AND RPZ & DCV INSTALLATION FEES (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSED MISCELLANEOUS CHARGES, METER SIZE RESTORATION FEES, AND RPZ & DCV INSTALLATION FEES AS PRESENTED.  All members voted for the motion.

18.   MIKE BYRD REPORTED CONCERNING DISCUSSIONS WITH THE CITY OF WOODSTOCK. 

19.   MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members voted for the motion.

December 2018

Board Meeting Date:  December 13, 2018  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Jennifer Arp, Brian Breeden, Clint Blackwell, Mark Cochran, Mike Venters, Rodney Satterfield, Melanie Stephens, Tim Dobson, Eric Wright, Jeff Hooper, Greg Long, and Emily Lemcke.

Member Buzz Ahrens was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE HWY. 369 & HWY. 372 INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-011-KM DAVIS).  Mr. Ghorley reported an original contract amount of $476,520.00, and a decrease per the change order in the amount of $14,422.75.  Mr. Ghorley noted that the deduction in the contract amount was the result of unit price items, bid items, and labor not used.  Mr. Ghorley reported a revised contract amount of $462,097.25.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL), WHICH IS A DECREASE IN THE AMOUNT OF $14,422.75, FOR THE HWY. 369 & HWY. 372 INTERSECTION IMPROVEMENTS PROJECT (CCWSA-2016-011-KM DAVIS).  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL) FOR THE HICKORY ROAD @ STRINGER ROAD UTILITY RELOCATION PROJECT (CCWSA-2016-014-CH KIRKPATRICK).  Mr. Ghorley reported an original contract amount of $219,681.58, and an increase per the change order in the amount of $62,896.19.  Mr. Ghorley noted that the increase in the contract amount was the result of bore extensions due to the County addition of a turn lane, and additional water main on Stringer Road.  Mr. Ghorley reported a revised contract amount of $282,577.77.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL), WHICH IS AN INCREASE IN THE AMOUNT OF $62,896.19, FOR THE HICKORY ROAD @ STRINGER ROAD UTILITY RELOCATION PROJECT (CCWSA-2016-014-CH KIRKPATRICK).  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM REEVES YOUNG, LLC IN THE AMOUNT OF $1,880,311.36 FOR THE RIVER PARK FORCE MAIN EXTENSION AND MANHOLE REHAB PROJECT.  Mr. Ghorley noted that the Board had approved a construction budget for this project in the amount of $1,574,000.00 at the 11/26/18 board meeting.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID RECEIVED FROM REEVES YOUNG, LLC IN THE AMOUNT OF $1,880,311.36 FOR THE RIVER PARK FORCE MAIN EXTENSION AND MANHOLE REHAB PROJECT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 11/26/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones presented preliminary financial statements for the months of September and October 2018.  Mrs. Jones noted that she was presenting preliminary statements due to the audit currently in progress. 

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.592 MGD for the month of November 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 64.33” for the past twelve months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.0 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.25 MGD at the Riverbend Wastewater Treatment Facility.

9.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

10.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY EMPLOYEES GARRY HENSLEY AND HOYT LEDFORD WERE RECENTLY RECOGNIZED AS BEING 30-YEAR MEMBERS OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BING WU OF DAWSON CHEROKEE CAPITAL, LLC.  Mr. Heard noted that, in this correspondence, Mr. Wu noted that he requests a variance for Parcel Numbers 041 007, 040 007 135-149, & 040 007 056-060 in order to expand on the previously approved development to include 1,012 homes on 1038.46 acres.  In this correspondence, Mr. Wu noted that the first phase of this development will consist of a 367-home Senior Lifestyle Neighborhood on 367 acres.  The property is part of the existing 1600—acre Crystal Falls Lake & Golf Community located in the southwest corner of the County on Cowart Road.  It is bordered on the north by various residential and agricultural properties.  The remainder of the property is surrounded by the existing Crystal Falls development.  This property is designated as Planned Residential Community which is precisely what Mr. Wu is proposing.

In this correspondence, Mr. Wu further noted that the proposed Master Planned Development is in unison with what has already been approved.  The original approved Master Plan depicted a first phase of 422 homes with the remaining property designated as “Future Development.”  The proposed development will add clarity to the original Master Plan, defining areas of “Future Development” and limiting the overall number of lots to 1,012 total on 1,038 acres, thus maintaining a density of less than one home per acre.  The proposed 367 homes in the first phase, combined with the existing 55 lots that have already been platted and recorded, equal a total of 422 homes which is identical to what was approved with the original zoning.

In this correspondence, Mr. Wu further noted that the initial neighborhood will provide a much needed solution for Dawson seniors desiring a much simpler lifestyle that is designed specially with age 55+ seniors in mind.  Landscaping and outdoor spaces will be maintained by a common landscape maintenance association, giving owners a choice of a maintenance-free lifestyle.  Homes will be designed to appeal to seniors with discriminating taste and style.  The home design will center around the empty nester who desires less square footage to maintain, but wants luxurious finishes and interior upgrades.  Typically, the Master is on the main floor, but additional rooms are included for visiting family.  Amenities will be added to the existing Club including: bocce, pickle ball, shuffle board, and an Olympic size pool and clubhouse.  Walking trails and golf cart paths will be added for access and exercise.

Mr. Wu further noted in this correspondence that he feels the proposed development and new residents will add much needed vitality to the existing community.  Only five homes have been sold since its inception in 2002.  The more intensive uses will be positioned off the golf course and away from the existing neighborhood to minimize impact.  By compacting development into a smaller footprint, more greenspace can be preserved to enhance the overall community.  Nearer to existing residents, larger lots, akin to the ones already in place, will be utilized to harmonize with what has already inaugurated.  The entire community will be connected with walking trails and golf cart paths.

In this correspondence, Mr. Wu noted that the impact on schools and utilities will be far less than the currently approved development because the new neighborhood will be predominately targeted to empty nesters and retired or semi-retired seniors.  An on-site wastewater plant will be constructed to utilize sanitary sewer and avoid more of the current septic systems which could lead to long-term contamination of the lake/reservoir.  The wastewater treatment plant is preferred by both environmental groups and environmental agencies over septic systems.  By clustering smaller lots in one area, Mr. Wu noted that Dawson Cherokee Capital, LLC would be able to preserve large areas of open space that are actually capable of sustaining wildlife microsystems rather than small patches of woods fenced in by the homeowner.  Therefore, the proposed neighborhood will have a far smaller ecological footprint than the currently approved plan.

Mr. Wu noted the proposed Master Plan and associated variances reflect the intent of the County’s Future Land Use Plan and will create a much needed resource for Dawson County’s maturing population.

Mr. Heard noted that Mr. Wu desires for the Board to support his request to expand the development and trust them to continue to build a first-class residential project.  Mr. Wu also desires for the Board to support that the on-site wastewater treatment plant would be efficient and environmentally desired, which would relieve the anxiety and risk of contamination to the lake/reservoir and waterways from septic systems.

Mr. Heard noted that Authority staff had requested to not use a lower pressure system that utilizes grinder pumps at individual units.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE COUNSEL TO DRAFT A LETTER OF RESPONSE FROM THE AUTHORITY CONCERNING THIS ISSUE.  All members present voted for the motion.

12.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE UPDATED 2019 CIP/FUTURE PROJECTS LISTING (ATTACHED) THAT WAS PRESENTED AT THE 11/26/18 BOARD MEETING.  All members present voted for the motion.

13.   MOTION BY LISA WOODRUFF AND SECOND BY DOUG DABBS TO APPROVE THE 2019 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members present voted for the motion.

14.   DISCUSSION OCCURRED CONCERNING THE CITY OF CANTON.

15.   MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.