January 2018

Board Meeting Date:  January 29 , 2017  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Gaye Blackwell, Joey Buice, Garry Hensley, Jennifer Arp, Brian Breeden, Mark Cochran, Clint Blackwell, Mike Venters, Randy Mitchell, Eric Wright, Ryan Sarks, and Jeff Hooper.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE RANDY MITCHELL FOR 20 YEARS OF SERVICE.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #3 IN THE AMOUNT OF $25,127.03 AND A 27-DAY EXTENSION OF THE CONTRACT DEADLINE FOR WEATHER DELAYS FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  Mr. Ghorley noted a current contract amount of $24,470,348.35 and a revised contract amount of $24,495,475.38.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #3 IN THE AMOUNT OF $25,127.03 AND A 27-DAY EXTENSION OF THE CONTRACT DEADLINE FOR WEATHER DELAYS FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  All members voted for the motion.

4.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE VICTORY PRESERVE FORCE MAIN EASEMENT RELINQUISHMENT (MAP ATTACHED).  All members voted for the motion.

5.  MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO PROVIDE NOTIFICATION TO THE CITY OF CANTON THAT THE AUTHORITY REQUESTS THAT THE CITY OF CANTON RELINQUISH SERVICE AREA (TAX MAP 15N13, PARCEL 011) AND ALLOW THE AUTHORITY TO PROVIDE WATER AND WASTEWATER SERVICES TO THIS PROPERTY (MAP ATTACHED). All members voted for the motion.

Dwayne Fowler noted that this property lies within the City of Canton and is generally situated east of Marietta Highway, northwest of I-575, adjacent to the Kroger shopping center.  Mr. Fowler noted that a RaceTrac service station was previously located upon the tract, and it is the understanding of the Authority that RaceTrac Corporate desires to construct a new RaceTrac store and gas station at this location.

6.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JEFF SMITH AND MIKE HAPONSKI OF RIDGE PLANNING & ENGINEERING.  In this correspondence, Mr. Smith and Mr. Haponski requested construction of a public lift station for South Cherokee Subdivision, which is a 29-lot project east of Trickum Road (MAP ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

7.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE BID OF JORDAN LOGGING IN THE AMOUNT OF $53,620.00 FOR CLEARING TIMBER ON THE AUTHORITY’S ROCK CREEK PROPERTY (MAP ATTACHED) DUE TO PINE BEETLE ACTIVITY THAT WAS DISCUSSED AT THE SEPTEMBER AND OCTOBER 2017 BOARD MEETINGS.  All members voted for the motion.

8.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM MARTY ORR OF PRIME INTEREST, INC.  Mr. Fowler noted this is follow-up item from the 12/14/17 Board Meeting.  In this correspondence, Mr. Orr requested Board approval of a wastewater lift station that would serve the following properties:

·         203 Caboose Lane, Woodstock GA 30189

·         Wabash Trail, Woodstock, GA 30189

·         Stations Drive (2 combined tracts), Woodstock, GA 30189

In this correspondence, Mr. Orr noted that he is proposing a ninety-nine lot single-family subdivision on property currently owned by Robert W. James (CONCEPT PLAN ATTACHED).

Mr. Fowler noted that staff recommends approval of this lift station.

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO APPROVE THE REQUEST OF MARTY ORR OF PRIME INTEREST, INC. FOR A WASTWATER LIFT STATION, AS OUTLINED ABOVE.  All members voted for the motion.

9.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 12/14/17 BOARD MEETING MINUTES AS PRESENTED.  Members Wilmarth, Woodruff, Dabbs, and Morrison voted for the motion.  Members Winchester and Ahrens abstained from voting.  Motion passed.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $471,067.00 below budget projections for the period ending 11/30/17.  Mrs. Jones reported that total operating expenses are approximately $592,453.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,025,911.00 for the period ending 11/30/17.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.627 MGD for the month of December 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft., and reported a cumulative rainfall total of 62.3” for the past 12 months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.2 MG.  Mr. Venters also reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

13.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 12/22/17 AT 238 COLONIAL DRIVE IN WOODSTOCK.  Mr. Venters noted the spill was approximately 2,000 gallons, and was reported to the EPD.  The cause of the spill was buildup in the line, which was jetted by Authority crews.

14.   MIKE VENTERS REPORTED THAT ANOTHER SPILL OCCURRED ON 12/23/17 AT 238 COLONIAL DRIVE IN WOODSTOCK.  Mr. Venters noted the cause of the spill was due to vandals placing a deer carcass in the sewer.  The spill was approximately 4,762 gallons and was reported to the EPD.  Authority crews removed the debris.

15.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL OCCURRED ON 12/31/17 AT 5227 FERRY CREEK LANE IN ACWORTH.  Mr. Venters noted the spill was approximately 4,173 gallons and was reported to the EPD.  The cause of the spill was build up in the line which was cleared by maintenance crews.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that Authority crews are currently working on various relocation projects.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD PRESENTED A REQUEST FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, CONCERNING SEWER CAPACITY.  In the correspondence received from Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground (the City) understands that CCWSA will be changing the flow pattern for its Airport #1 Wastewater Pumping Station as part of sewerage system improvements associated with the new Riverbend Wastewater Treatment Plant.  When this occurs, the City will no longer be able to wheel its wastewater flow through CCWSA sewer lines/pumping stations for treatment at the City of Canton Wastewater Treatment Plant.  The City desires to become a wholesale wastewater treatment customer of CCWSA.  The City understands that the wholesale wastewater treatment rate is currently $4.10 per thousand gallons.

In this correspondence, Mr. Wilmarth further noted that in past discussions, it was indicated that CCWSA might be willing to grandfather the City with 130,000 gallons per day of reserved wastewater treatment capacity.  The City requests that the CCWSA Board of Directors grant the City an initial reserved wastewater treatment capacity of 130,000 gallons per day.

Mr. Wilmarth further noted that the City understands that under the CCWSA Capacity Policy, the City can reserve additional capacity in increments of 10,000 gallons at the prevailing per-gallon rate at the time the City makes its request.  The rate for reserving wastewater treatment capacity is currently $10 per gallon.

In this correspondence, Mr. Wilmarth further noted that, per his discussion with CCWSA staff, the City will provide verified accurate wastewater flow meters of a type and nature acceptable to CCWSA to measure, record and transfer information to CCWSA about wastewater volumes delivered into the CCWSA sewerage system for treatment.  The City understands its monthly billing for wholesale wastewater treatment will be billed based on the flows measured by these meters.  The City currently has two wastewater pumping stations that will deliver flow into the CCWSA system for treatment.  These are the Sage Hill station and the Howell Bridge station.  The City understands that it is the City’s responsibility to have these meters in place and operational to the satisfaction to CCWSA prior to the first date of wastewater flow delivery into the CCWSA system for treatment, and that the City is responsible for maintenance and periodic calibration of the meters.  The City further understands that it must notify CCWSA, prior to the commencement of wholesale wastewater treatment service, of the volume of reserved wastewater treatment capacity the City wishes to allocate to each of its metered connection points into the CCWSA system.  Wastewater volumes in excess of the allocated capacity will be billed to the City at two times the prevailing CCWSA wholesale wastewater treatment rate.

Finally, the City understands it must adhere to the CCWSA sewer use rules and regulations to include grease control and industrial pre-treatment.

MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE ALLOCATION OF 130,000 GALLONS PER DAY OF EXISTING WASTEWATER CAPACITY TO THE CITY OF BALL GROUND.  Members Woodruff, Winchester, Morrison, Dabbs, and Ahrens voted for the motion.  Member Wilmarth abstained from voting.  Motion passed.

18.   IT WAS THE CONSENSUS OF THE BOARD TO NOTIFY MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT THAT SHE MAY MAKE A PRESENTATION TO THE BOARD AT THE MARCH BOARD AGENDA MEETING REGARDING CHEROKEE BY CHOICE, CHEROKEE COUNTY’S FIRST LONG-TERM, COMPREHENSIVE ECONOMIC DEVELOPMENT INITIATIVE.

19.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION.  All members voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

20.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

December 2017

Board Meeting Date:  December 14, 2017  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Garry Hensley, Joey Buice, Brian Breeden, Jennifer Arp, Mike Venters, Jeff Hooper, Gaye Blackwell, Randy Mitchell, and Ryan Sarks.

Members Winchester and Ahrens were not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF THE FINAL CLOSE-OUT CHANGE ORDER #1 FOR THE ROSE CREEK ODOR CONTROL SCREEN ROOM PHASE 2 PROJECT (CCWSA-2016-004).  Mr. Ghorley noted that the change order is an increase in the overall amount of $11,412.83.  Mr. Ghorley reported an approved construction budget of $689,027.00 and a final total amount of $700,439.83.  Mr. Ghorley noted that roof repair/replacement was added to the project in an amount of $21,695.83, and there was a deduction from the initial contractor in the amount of $10,283.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE FINAL CLOSE-OUT CHANGE ORDER #1 FOR THE ROSE CREEK ODOR CONTROL SCREEN ROOM PHASE 2 PROJECT (CCWSA-2016-004) IN THE AMOUNT OF $11,412.83.  All members present voted for the motion.

3.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE TOM HEARD TO EXECUTE THE MEMORANDUM OF AGREEMENT FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S TOILET RETROFIT PROGRAM IN THE AMOUNT OF $30,000.00.  All members present voted for the motion.

David Kubala noted that this item was included in the FY 2018 budget that was approved in August 2017.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM MARTY ORR OF PRIME INTEREST, INC.  In this correspondence, Mr. Orr requested Board approval of a wastewater lift station that would serve the following properties: 203 Caboose Lane, Woodstock, GA 30189, Wabash Trail, Woodstock, GA 30189, Stations Drive (2 combined tracts), Woodstock, GA 30189.   Mr. Orr noted that he is proposing a ninety-nine lot single family subdivision on property currently owned by Robert W. James.  (CONCEPT PLAN ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

5.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AUTHORIZE CHAIRMAN BYRD TO EXECUTE THE DEVELOPERS EXPANSION AGREEMENT WITH GATES CONSTRUCTION, LLC C/O BILL SCHROEDER (EXHIBITS ATTACHED).  All members present voted for the motion.

6.   MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/27/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones presented preliminary financial statements for the months of August, September, and October 2017.  Mrs. Jones noted that she was presenting preliminary statements due to the audit not being finalized at this time.

8.   BETH JONES NOTED THAT, AT THE 2/27/17 BOARD MEETING, THE BOARD VOTED TO SET THE AUTHORITY’S WHOLESALE SEWER RATE FOR CALENDAR YEAR 2017 AT A RATE OF $4.10 PER THOUSAND GALLONS, AND TO REVIEW THIS RATE ON AN ANNUAL BASIS.  Mrs. Jones noted that staff has reviewed this rate and feels that this rate is adequate at this time, and noted that staff reviews rates annually during the budgeting process.  Mrs. Jones questioned if the Board desires to continue reviewing the wholesale sewer rate on an annual basis.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THAT STAFF WILL BRING ANY POTENTIAL RATE ADJUSTMENTS TO THE BOARD FOR CONSIDERATION WHEN DEEMED NECESSARY BY AUTHORITY STAFF AS A RESULT OF ANNUAL REVIEW DURING THE BUDGETING PROCESS.  All members voted for the motion.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.924 MGD for the month of November 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at 1189.3 feet, and reported a cumulative rainfall total of 62.03” for the past 12 months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG.  Mr. Venters also reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility. 

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REQUESTED APPROVAL OF THE PROPOSED 2018 BOARD MEETING CALENDAR (ATTACHED).

MOTION BY ROBERT MORRISON AND SECOND BY LISA WOODRUFF TO APPROVE THE 2018 BOARD MEETING CALENDAR AS PRESENTED.  All members present voted for the motion.

13.   TOM HEARD NOTED THAT WATER TREATMENT PLANT MANAGER CLINT BLACKWELL IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ N.M. DEJARNETTE AWARD FOR OUTSTANDING SERVICE.

14.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE A TOUR OF AUTHORITY LIFT STATIONS SOMETIME IN JANUARY 2018.

15.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON.  In this letter, Mr. Peppers noted that, in accordance with the provisions of the Service Delivery Agreement executed 9/27/99 by and between CCWSA and the City of Canton, the City of Canton did receive notice on 10/30/17 from CCWSA that the Authority rejected the City of Canton’s stipulation that no portion of the water or wastewater service line for the 78.2 acres of property along Univeter Road (Lusk Project) be stubbed out within 50 feet of any property line.  After reviewing the objection to the stipulation, the City of Canton agrees to waive the stipulation and release the property from its sewer service area to CCWSA.  The City does want to note that this release of the property in no way guarantees that any future adjacent properties within the City’s service area may be released to the Authority and that any such projects should follow the process outlined in the Service Delivery Agreement executed 9/27/99.

16.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members present voted for the motion.

 

November 2017

Board Meeting Date:  November 27, 2017  ~ 9:00 AM

 

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Mike Venters, Randy Mitchell, Jeff Hooper, Ryan Sarks, Gaye Blackwell, Debra Carpenter, Bryce Holcomb, and Brian Senne.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DEBRA CARPENTER OF CARR, RIGGS & INGRAM (CRI) ADDRESSED THE BOARD REGARDING THE TIMING OF THE AUTHORITY’S ANNUAL AUDIT.  Ms. Carpenter noted that CRI should be able to present the Authority’s annual audit report no later than February 2018 due to the recent merger of AGH, LLC with CRI, LLC.

IT WAS THE CONSENSUS OF THE BOARD FOR CRI TO PRESENT THE ANNUAL AUDIT REPORT NO LATER THAN FEBRUARY 2018, AND FOR BETH JONES TO PROVIDE PRELIMINARY FINANCIAL STATEMENTS FOR THE MONTHS OF AUGUST AND SEPTEMBER 2017 AT THE DECEMBER BOARD MEETING.

3.   BRYCE HOLCOMB OF CITI DISCUSSED THE LATEST TAX REFORM PROPOSALS AND PROVIDED A REFUNDING ANALYSIS OF THE CCWSA SERIES 2010 WATER AND SEWERAGE REVENUE BONDS.  Mr. Holcomb presented the following three options for this refunding:

1)       Public Marketing: Present Value Savings of 9.07%

2)       Private Placement: Present Value Savings of 5.75%

3)       Direct Placement with Citi: Present Value Savings of 7.31%

IT WAS THE CONSENSUS OF THE BOARD TO TAKE NO ACTION WITH REGARD TO THE REFUNDING AT THIS TIME.

4.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $50,000.00 FOR THE RECREATION LANE ROADWAY IMPROVEMENTS PROJECT.  All members voted for the motion.

5.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $40,000.00 FOR THE STOVER ROAD INTERSECTION IMPROVEMENTS PROJECT.  All members voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ALLOW STAFF TO GRANT AN EXCEPTION TO AUTHORITY SPECIFICATIONS FOR THE HOPKINS TRACT OFF HWY. 140.   STAFF WILL SPECIFY THE TYPE OF PIPE TO BE USED ON THIS PROJECT AT A LATER DATE, SO AS THIS PROJECT WILL ADHERE TO FUTURE PLANNED SPECIFICATION UPDATES. All members voted for the motion.

7.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 10/30/17 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.095 MGD for the month of October 2017 at the Etowah River Water Treatment Facility.   Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.3 ft., and reported a cumulative rainfall total of 63.7” for the past 12 months.

9.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.3 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

10.   MIKE VENTERS REPORTED THAT AUTHORITY EMPLOYEE JENNIFER TAYLOR IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ IRA C. KELLY AWARD.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT.

12.   CHAIRMAN BYRD EXITED THE MEETING.  VICE CHAIR GARY WINCHESTER CONDUCTED THE REMAINDER OF THE MEETING.

13.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE UPDATED 2018 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.

14.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO INCLUDE AN EXECUTIVE SESSION ITEM FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION.  All members present voted for the motion.

MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members present voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO ADJOURN.  All members present voted for the motion.

October 2017

Board Meeting Date:  October 30, 2017  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Gaye Blackwell, Brian Breeden, Mark Cochran, Mike Venters, Randy Mitchell, Jeff Hooper, Ryan Sarks, George Sullivan, and Andy Lovejoy.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO MOVE THE LAKE ARROWHEAD WATER LINE ISSUE TO THE BEGINNING OF THE AGENDA.  All members voted for the motion.

RICK DOBBS REPORTED CONCERNING THE LAKE ARROWHEAD WATER LINE ISSUE, AND NOTED THAT THE AUTHORITY HAS RECEIVED A 50/50 PARTICIPATION REQUEST FROM ANDREW LOVEJOY, PRESIDENT OF CIVIL ENGINEERING CONSULTANTS, INC.  In the correspondence received from Mr. Lovejoy, Mr. Lovejoy noted that on 8/29/17, his firm met with Dwayne Fowler of CCWSA regarding the extension of water service and connection of Lake Arrowhead Utility Company to the CCWSA water system.  The exhibit and conceptual opinion of probable cost (ATTACHED) describe the proposed connection to improve both Lake Arrowhead and CCWSA water systems.

Per the discussion, it is proposed that CCWSA will provide water to the Lake Arrowhead community with sales on a retail basis.  Lake Arrowhead will be required to purchase a 6-inch water meter based upon the expected sale of 200,000 gallons per day.

It is also proposed that CCWSA will agree to the proposed connection for Lake Arrowhead that involves the installation of an 8-inch water main to the closest possible point of connection.  The route for the water main will be from the south entrance to Lake Arrowhead at Fincher Road (Route 108) to a tie-in with an existing 8-inch water main approximately 15,100 feet south of the Lake Arrowhead entrance.  Lake Arrowhead would split the cost of construction of this 8-inch extension with CCWSA 50/50.

Mr. Dobbs reported an estimated construction cost of $1,010,000.00, which would be a cost of $505,000 to the Authority based on 50/50 participation.

Mr. Dobbs noted that the final cost-sharing agreement between CCWSA and Lake Arrowhead would be based upon the lowest cost of three competitive bids to construct the project.  Lake Arrowhead will provide the engineering design for the project and the construction administration services.

Mr. Dobbs noted that staff recommends approval of this request.

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PARTICIPATION REQUEST AS OUTLINED ABOVE.  All members voted for the motion.

3.   GAYE BLACKWELL PRESENTED A REQUEST FROM BRUCE SPEGAL FOR CONSIDERATION OF RECENT BILLING.  In the correspondence received from Mr. Spegal, Mr. Spegal noted that he had a very large water leak which resulted in a billing of over $7,000.00.  Mr. Spegal noted that the lot to the right of his home is an empty lot and that is where the leak happened.  Mr. Spegal noted that the leak happened at the meter which is located at the edge of his property line and the empty lot.  Mr. Spegal noted that there is no home in that area, so he feels it would have been impossible for someone to hear or see the water running.

In this correspondence, Mr. Spegal noted that the meter is on a hill which leads to a creek at the bottom of the hill, so there was no water build up or puddle because the water went straight to the creek at the bottom of the hill. Mr. Spegal further noted that he was out of town for five of the days the leak was occurring.  When he came home, he noticed that the water pressure seemed low, so he immediately checked for a leak and found the water flowing down to the creek.  Mr. Spegal noted that he immediately contacted a plumber to fix the leak.  Mr. Spegal requested Board consideration of his bill.

Gaye Blackwell noted that this bill is for 558,000 gallons of usage, which resulted in charges of $3,505.60 for water and $3,876.80 for sewer.  Mrs. Blackwell noted that the Spegals had another leak back in December 2016, which resulted in billing for 575,000 gallons of usage.  The Spegals received a leak adjustment in January 2017 for the first leak.  The Spegals then experienced several months of normal usage before the second leak occurred.  Mrs. Blackwell noted that, according to the Authority’s current leak adjustment policy, customers can receive help on a high water bill due to a leak on the customer’s side of the meter no more than once within a rolling 12-month period.  Therefore, the Spegals do not qualify for another adjustment at this time.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO CREDIT THE SEWER PORTION OF THE BILL OVER THE CUSTOMER’S AVERAGE, AND TO APPROVE PAYMENT ARRANGEMENTS FOR A PERIOD OF 48 MONTHS.  All members voted for the motion.

4.   GAYE BLACKWELL PRESENTED A REQUEST FROM DARIO DOKO FOR CONSIDERATION OF RECENT BILLING.  Mrs. Blackwell referenced correspondence received from Mr. Doko in which Mr. Doko noted that he has been a customer of CCWSA since 2001.  In this correspondence, Mr. Doko explained that the reason for his request is due to the most current bill in the amount of $1,235.05 for his rental residential property at 318 West Oaks Trail.  Mr. Doko noted that this rental property was unoccupied from July 26th through September 26th.  Mr. Doko noted that he visited his property and learned that the toilet water tank flapper and flush valve were not functioning/closing properly, which allowed water to run continuously for several weeks unnoticed.  Mr. Doko noted that he informed his property management agency that handles his rental home and requested a repair order.  Mr. Doko noted that the invoice of this order was submitted on 10/13/17 to the CCWSA Customer Service Department.

Mr. Doko further noted that he was informed by the Authority that he had been granted a leak adjustment, but that he was responsible for the remainder of the bill.  Mr. Doko stated that he finds this unacceptable, and feels it was an accident due to the toilet tank malfunction and the water was not consumed intentionally. 

MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO DENY THE REQUEST OF MR. DOKO AND TO ADHERE TO CURRENT POLICY.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 IN THE AMOUNT OF -$198,051.69 (DEDUCTION) FOR THE S.R. 372 AT ETOWAH RIVER BRIDGE UTILITY RELOCATION PROJECT (CCWSA-2014-003).  Mr. Ghorley reported an original contract amount of $795,661.20 and a final contract amount of $597,609.51.  Mr. Ghorley noted the reason for the change order is primarily due to coordination between North Georgia Pipeline, Baldwin Paving, and Atkins to schedule work in a timely fashion to eliminate duplicate work such as the replacement of permanent driveways, temporary water mains, and erosion control measures.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #1 IN THE AMOUNT OF -$198,051.59 (DEDUCTION) FOR THE S.R. 372 AT ETOWAH RIVER BRIDGE UTILITY RELOCATION PROJECT (CCWSA-2014-003).  All members voted for the motion. 

6.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,251,000.00 FOR THE RIVER PARK FORCE MAIN CONSTRUCTION AND MANHOLE REHABILITATION PROJECT.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $1,251,000.00 FOR THE RIVER PARK FORCE MAIN CONSTRUCTION AND MANHOLE REHABILITATION PROJECT.  All members voted for the motion.

7.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF MID-SOUTH BUILDERS IN THE AMOUNT OF $415,477.00 FOR THE SOUTHLANDS PUMP STATION DECOMMMISSION AND GRAVITY SEWER OUTFALL PROJECT.  Mr. Ghorley noted that this project has an approved construction budget of $588,050.15.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID OF MID-SOUTH BUILDERS IN THE AMOUNT OF $415,477.00 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT.  All members voted for the motion.

8.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/25/17 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   THERE WAS NO FINANCE REPORT GIVEN DUE TO THE AUDIT IN-PROGRESS.

10.   IT WAS THE CONSENSUS OF THE BOARD FOR AUDIT PRESENTMENT TO OCCUR AT THE DECEMBER BOARD MEETING FROM THIS POINT FORWARD.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.676 MGD for the month of September 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.2 ft., and reported a cumulative rainfall total of 57.7” for the past 12 months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.1 MG.  Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT SHOULD BE COMPLETED WITHIN TWO TO THREE WEEKS.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON.  In this correspondence, Mr. Peppers noted that in accordance with the provisions of the Service Delivery Agreement executed 9/27/99 between CCWSA and the City of Canton, the City of Canton received notice on 10/5/17 from CCWSA that the Authority would like to extend its water and wastewater treatment services in the City of Canton’s service area in order to provide water and wastewater services to a tract of real property annexed within the City of Holly Springs zoned PDR consisting of approximately 78.2 acres.  Mr. Peppers further noted that, in accordance with the Service

Delivery Agreement referenced above, the City of Canton agrees to release the service area to CCWSA upon the following stipulation:

                That no portion of the water or wastewater service lines for the above-mentioned
                property may be stubbed out within 50 feet of any property line of the 78.2 acres

Tom Heard noted that Authority counsel has drafted a proposed response letter to be signed by Mr. Heard, pending Board approval. The response letter was read to the Board and discussed.

MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE RESPONSE LETTER AS WRITTEN (ATTACHED).  All members voted for the motion.

15.   MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE TOM HEARD TO ENTER INTO NEGOTIATIONS FOR TIMBER MANAGEMENT SERVICES.  All members voted for the motion.

MOTION BY ROBERT MORRISON AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

September 2017

Board Meeting Date:  September 25, 2017  ~ 9:00 AM


PERSONS PRESENT:
 Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mike Venters, Brian Breeden, Garry Hensley, Clint Blackwell, Randy Mitchell, Jeff Hooper, Gaye Blackwell, and Jim Mathis.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MIKE BYRD NOTED THAT THE AUTHORITY HAS RECEIVED THE GOVERNMENT FINANCE OFFICERS ASSOCIATION’S CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE YEAR ENDING AUGUST 31, 2016.

3.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2017-001-ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

4.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CCWSA-2017-002-BROWN & CALDWELL GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

5.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2017-003-ENGINEERING STRATEGIES GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CCWSA-2017-004-LOWE ENGINEERS GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2017-005-INFRATEC CONSULTING GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

8.   MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (ATTACHED) WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION FOR THE HWY. 20 ROAD WIDENING PROJECT, WHICH WILL WIDEN HWY. 20 FROM 0.34 MILES EAST OF I-575 TO 0.15 MILES EAST OF CR 281/SCOTT ROAD IN CHEROKEE COUNTY.  All members present voted for the motion. Mr. Fowler noted that the State would be paying for private water and sewer line relocation, and the Authority would be responsible for payment of engineering fees.

9.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE 8/28/17 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,252,487.00 above budget projections for the period ending 7/31/17.  Mrs. Jones also reported that total operating expenses are approximately $940,931.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $8,577,397.00 for the period ending 7/31/17.

11.   BETH JONES REPORTED THAT THE AUTHORITY HAS RECEIVED NOTIFICATION THAT THE AUTHORITY’S AUDITORS, AGH, LLC, HAVE MERGED WITH THE NATIONALLY RECOGNIZED CPA AND ADVISORY FIRM CARR, RIGGS, & INGRAM, LLC (CRI).

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.521 MGD for the month of August 2017 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 55.89” for the past 12 months.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.5 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility. 

14.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM GARY MCGINNIS OF THE GEORGIA FORESTRY COMMISSION REGARDING PINE BEETLE ACTIVITY IN NORTHWEST GEORGIA.  In this letter, Mr. McGinnis noted that the Forestry Commission had recently conducted an aerial flight identifying Southern Pine Beetle activity.  The flight identified a Southern Pine Beetle spot on land owned by the Authority.

Dwayne Fowler noted this spot is located on the Authority’s 640-acre tract.

In this letter, Mr. McGinnis noted that the Georgia Forestry Commission recommends forest landowners take quick action to control their Southern Pine Beetle spots by conducting a timber harvest, thereby cutting out the infested trees along with a buffer of non-infested trees.

Mr. Fowler noted that he has been in contact with Mr. Danny Henson, who performs timber management services.  Mr. Fowler suggested that Mr. Henson make a presentation to the Board regarding his services at a future meeting.

IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE MR. HENSON TO MAKE A PRESENTATION TO THE BOARD AT NEXT MONTH’S MEETING.

15.   DWAYNE FOWLER REPORTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT THAT WAS DECLARED AS A STATE OF EMERGENCY AT LAST MONTH’S MEETING.

16.   IT WAS THE CONSENSUS OF THE BOARD FOR AUTHORITY COUNSEL TO PROVIDE NOTIFICATION TO THE CITY OF CANTON REGARDING THAT BOARD’S VOTE AT LAST MONTH’S MEETING CONCERNING THE RELINQUISHMENT OF SERVICE AREA ISSUE THAT WAS REQUESTED BY LEE LUSK OF UNIVETER ROAD INVESTMENTS, LLC.

17.   DWAYNE FOWLER REPORTED THAT AUTHORITY STAFF WOULD BE MEETING WITH REPRESENTATIVES OF THE CITY OF WOODSTOCK IN THE NEAR FUTURE TO DISCUSS SERVICE AREA.

18.   IT WAS THE CONSENSUS OF THE BOARD FOR TOM ROACH TO PROVIDE A HB 489 UPDATE AT NEXT MONTH’S MEETING.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT, AT LAST MONTH’S MEETING, THE BOARD HAD REQUESTED THAT STAFF BRING A PROPOSED LEAK ADJUSTMENT POLICY AMENDMENT TO THE BOARD FOR REVIEW.

MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO APPROVE AN AMENDMENT TO THE AUTHORITY’S CURRENT LEAK ADJUSTMENT POLICY, WHEREBY CUSTOMERS MUST APPLY FOR LEAK HELP WITHIN 90 DAYS OF THE CUSTOMER’S IDENTIFICATION AND REPAIR OF A LEAK TO BE ELIGIBLE FOR LEAK HELP, CUSTOMERS CAN RECEIVE HELP ON A HIGH WATER BILL DUE TO A LEAK ON THE CUSTOMER’S SIDE OF THE METER NO MORE THAN ONCE WITHIN A ROLLING 12-MONTH PERIOD (ROLLING 1-YEAR TIMEFRAME STARTING FROM THE DATE OF THE LAST LEAK HELP THE CUSTOMER RECEIVED).  IN THE EVENT THAT A LEAK APPEARS TO HAVE IMPACTED THE BILLING FOR TWO CONSECUTIVE MONTHS, BOTH MONTHS MAY BE CONSIDERED.  POOL REPAIR SHALL QUALIFY AS A LEAK.  FILLING OF A NEW POOL (CONSTRUCTION) SHALL NOT QUALIFY AS A LEAK.  THERE WILL BE NO CAP ON THE TOTAL AMOUNT ADJUSTED.  THIS AMENDMENT IS EFFECTIVE 9/25/17.  All members present voted for the motion.

20.   TOM HEARD REPORTED THAT THE AUTHORITY HAS BEEN CONTACTED BY CHEROKEE COUNTY REGARDING RELOCATION REQUESTS FOR BRICK MILL ROAD.  Mr. Heard noted that this is in the City of Canton’s service area; however, the County would like for the Authority to perform these relocations in lieu of the County having issues with finding a contractor to perform this scope of work.

There was concern that approval of this request could set a precedent for the Authority.

IT WAS THE CONSENSUS OF THE BOARD TO NOTIFY THE COUNTY THAT THE AUTHORITY IS NOT INTERESTED IN MOVING FORWARD WITH THIS ISSUE AT THIS TIME.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.