August 2019

Board Meeting Date:  August 26, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mark Cochran, Mike Venters, Joey Buice, Gaye Blackwell, Greg Long, Jeff Hooper, Jennifer Arp, Rodney Satterfield, Melanie Stephens, Melissa Darvish, Garry Hensley, Ryan Sarks, Clint Blackwell, Tim Dobson, Eric Wright, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #6 (FINAL) FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA- 2016-002).  Mr. Ghorley noted a decrease per the change order in the amount of $278,324.93 for unused unit price items and allowances.  Mr. Ghorley noted a current contract amount of $24,445,678.67 and a revised contract amount of $24,167,353.74.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #6 (FINAL) IN THE AMOUNT OF $278,324.93 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA-2016-002).  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  Mr. Ghorley noted that this project will be bid with this component.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

5.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM’S (GMEBS) DEFINED BENEFIT RETIREMENT PLAN RESTATEMENT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 7/29/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $6,766.00 above budget projections for the period ending 6/30/19.  Mrs. Jones reported that total operating expenses are approximately $1,587,978.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $9,170,104.00 for the period ending 6/30/19.

8.   BETH JONES PRESENTED THE PROPOSED BUDGET FOR FISCAL YEAR 2020 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2020 AS PRESENTED.  All members voted for the motion.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.493 MGD for the month of July 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 77.02” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS NOTED THAT ONE PERMIT EXCURSION WAS REPORTED TO THE GEORGIA EPD CONCERNING THE FECAL COUNT BEING ABOVE THE 100 IN 100ml SAMPLE REQUIREMENT.  Mr. Venters noted that the incident occurred on 7/13/19.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted three overflows occurred during this reporting period.  The overflows were located at 331 Liberty Drive off Woodstock Road, 708 Rosedale Road in Arbor Hills Subdivision, and on Rabbit Hill Road outside of Holly Glen Subdivision.  Mrs. Arp noted that none of these overflows were classified as spills.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE SALACOA LINE EXTENSION PROJECT SHOULD BE COMPLETED SOMETIME NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT HB 489 SERVICE AREA BOUNDARY MAPS HAVE BEEN SENT TO NEIGHBORING SYSTEMS WITHIN CHEROKEE COUNTY FOR THEIR REVIEW.  Mr. Heard noted that the Authority is currently awaiting their response.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

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