Board Meeting Date: January 28, 2019 ~ 9:00 AM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Garry Hensley, Greg Long, Mark Cochran, Mike Venters, Jennifer Arp, Tim Dobson, Corey Ghorley, Beth Jones, Rodney Satterfield, Melanie Stephens, Joey Buice, Brian Breeden, Clint Blackwell, Eric Wright, Jeff Hooper, Ryan Sarks, Gaye Blackwell, Buzz Ahrens, Clay Pilgrim, Tyler Hewitt, and Hector Casablanca.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MIKE BYRD PRESENTED A PLAQUE TO FORMER BOARD MEMBER BUZZ AHRENS FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.
3. CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2018. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/18.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO ACCEPT THE FY 2018 AUDIT REPORT AS PRESENTED. All members voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL/CLOSEOUT) FOR THE EARNEY ROAD WATER MAIN IMPROVEMENTS PROJECT (CCWSA-2016-012-RDJE). Mr. Ghorley noted an original contract amount of $521,750.00, and a decrease per the change order in the amount of $114,189.85. Mr. Ghorley noted the deduction in the contract amount was the result of unit price adjustments for 8” water main not used. MR. Ghorley reported a final contract amount of $407,560.15.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL/CLOSEOUT) FOR THE EARNEY ROAD WATER MAIN IMPROVEMENTS PROJECT (CCWSA-2016-012-RDJE). All members voted for the motion.
5. DWAYNE FOWLER PRESENTED A REQUEST FROM RALPH DAVIA OF GREYDEN ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN TO SERVE 56 SINGLE-FAMILY LOTS ON 24.71 ACRES LOCATED TO THE EAST OF WOODSTOCK ROAD AT THE INTERSECTION OF VICTORY DRIVE & WOODSTOCK ROAD.
In the correspondence received from Mr. Davia, Mr. Davia noted that he has researched connecting to possible gravity sewer, but noted that based on topography, it is not possible.
Mr. Fowler noted this is the first reading of this issue.
6. DWAYNE FOWLER NOTED THAT TODD WARREN OF CHEROKEE MIRRORS, LLC IS REQUESTING TO BE SERVICED BY CCWSA FOR PROPERTIES LOCATED AT 1550 & 1579 UNIVETER ROAD IN CANTON (TAP MAP 15N13, PARCEL 147A AND TAP MAP 15N13, PARCEL 170). Mr. Warren has previously been notified by the City of Canton that both of these properties are currently shown in the City of Canton water and wastewater service area. However, the City does not currently have lines near these properties.
MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO AUTHORIZE COUNSEL TO PROVIDE NOTIFICATION TO THE CITY OF CANTON THAT THE AUTHORITY REQUESTS THAT THE CITY RELINQUISH THE SERVICE AREA OUTLINED ABOVE AND ALLOW THE AUTHORITY TO PROVIDE WATER AND WASTEWATER SERVICE TO THESE PROPERTIES, CONTINGENT UPON THE RELINQUISHMENT BY THE CITY OF CANTON. All members voted for the motion.
7. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE DEEDING OF RIGHT OF WAY AND PERMANENT DRAINAGE EASEMENT TO CHEROKEE COUNTY FOR PROPERTY LOCATED AT 3635 UNIVETER ROAD (LAND LOTS 99 & 46, 15TH DISTRICT, 2ND SECTION OF CHEROKEE COUNTY), WITH THE STIPULATION THAT IF AUTHORITY INFRASTRUCTURE IS IN CONFLICT, RELOCATIONS WILL BE AT THE COST OF OTHER PARTIES. All members voted for the motion.
8. GREG LONG PRESENTED PROPOSED REVISIONS (ATTACHED) TO THE AUTHORITY’S STREET LIGHT POLICY.
MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE REVISIONS TO THE AUTHORITY’S STREET LIGHT POLICY AS PRESENTED. All members voted for the motion.
9. TOM ROACH PROVIDED AN UPDATE CONCERNING THE BOARD ETHICS FILING ISSUE.
10. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 12/13/18 BOARD MEETING MINUTES AS PRESENTED. Members Winchester, Dabbs, Woodruff, Wilmarth, and Morrison voted for the motion. Member Johnston abstained from voting. Motion passed.
11. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $144,531.00 below budget projections for the period ending 11/30/18. Mrs. Jones reported that total operating expenses are approximately $595,400.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,416,259.00 for the period ending 11/30/18.
12. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 14.097 MGD for the month of December 2018 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 72.28” for the past twelve months.
13. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.613 MG. Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.
14. MIKE VENTERS NOTED THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 1/9/19 FROM A RESIDENT OF OLD FORGE LANE IN WOODSTOCK. Mr. Venters noted that, upon investigation, all systems were working as designed and no odors could be detected by staff. Mr. Venters noted that heavy flows were occurring at the time of the complaint.
15. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that an overflow occurred at 108 Marlow Drive in Woodstock during this reporting period. Mrs. Arp noted the reason for the overflow was due to grease and gravel, and noted that jetting of the lines corrected the problem. Mrs. Arp noted this overflow did not reach the waters of the State, so it is not considered a spill.
16. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER PRESENTED AN UPDATE ON THE HWY. 20 PROJECT.
17. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REQUESTED APPROVAL OF THE PROPOSED MISCELLANEOUS CHARGES, METER SIZE RESTORATION FEES, AND RPZ & DCV INSTALLATION FEES (ATTACHED).
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PROPOSED MISCELLANEOUS CHARGES, METER SIZE RESTORATION FEES, AND RPZ & DCV INSTALLATION FEES AS PRESENTED. All members voted for the motion.
18. MIKE BYRD REPORTED CONCERNING DISCUSSIONS WITH THE CITY OF WOODSTOCK.
19. MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO ADJOURN. All members voted for the motion.