Board Meeting: December 14, 2020 ~4:00 P.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Beth Jones, Clint Blackwell, Shayne Fowler, Gaye Blackwell, Rodney Satterfield, Ryan Sarks, Jamie Veley, Eric Wright, Garry Hensley, Greg Long, Melanie Stephens, Jeff Hooper, Jennifer Arp, Mark Cochran, and Clay Pilgrim.
Member Doug Dabbs was not present.
Gary Winchester, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BARRY MANSELL.
2. CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2020. Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards. Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/20.
MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE AND ACCEPT THE FY 2020 AUDIT REPORT AS PRESENTED. All members present voted for the motion.
3. SHAYNE FOWLER AND GAYE BLACKWELL PRESENTED PROPOSED SPECIFICATION ADJUSTMENTS REGARDING SPRINKLER SYSTEMS AND FIRE LINE METERING REQUIREMENTS, AS WELL AS PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES (ATTACHED).
Mrs. Blackwell noted that the current charge of $3,300.00 for a 2” DCDA will remain in place, but charges for DCDA’s larger than 2” will increase by approximately 10% in order to cover current costs.
MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED SPECIFICATION ADJUSTMENTS REGARDING SPRINKLER SYSTEMS AND FIRE LINE METERING REQUIREMENTS, AS WELL AS THE PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES AS PRESENTED BY MR. FOWLER AND MRS. BLACKWELL. All members present voted for the motion.
4. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KERRY GORE, SOUTHEAST UTILITY COORDINATION DEPARTMENT MANAGER FROM SURVEYING AND MAPPING, LLC. Mr. Fowler noted that Mr. Gore is representing G-DOT on several areas of the Hwy. 20 road widening project. In the correspondence received from Mr. Gore, Mr. Gore requested resolution of the issue regarding CCWSA’s easement along SR 20. Mr. Gore further noted in his correspondence that right-of-way was purchased over the top of this easement resulting from a truck climbing lane project. At that time, it appears there was an active line that did not conflict with this project and an Easement Limited Agreement (ELA) was not established.
Mr. Gore further noted in his correspondence that it now appears that the line located in this easement area is no longer in service. Mr. Gore noted that he will be doing an ELA for the 36” line running along Union Hill and east along SR 20, but the ELA will not apply to the section shown on the attached sheet (ATTACHED).
Mr. Fowler noted that Mr. Gore is requesting that the Authority quit claim these easements along SR 20 at Union Hill back to G-DOT.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO EXECUTE A QUIT CLAIM DEED FOR THESE EASEMENTS BACK TO G-DOT. All members present voted for the motion.
5. MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE A STANDARD EASEMENT AGREEMENT TO GEORGIA POWER IN ORDER FOR GEORGIA POWER TO PROVIDE POWER SERVICE TO THE BELMONT DOWNS LIFT STATION. All members present voted for the motion.
6. MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/30/20 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
7. THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2020 AUDIT REPORT EARLIER IN THE MEETING.
8. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.841 MGD for the month of November 2020 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 73.13” for the past twelve months.
9. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG. Mr. Veley reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.
10. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill had occurred on 11/27/20 at Ridge Trail. Mrs. Arp noted that approximately 9,600 gallons were spilled due to fats, oil, grease, and paper in the line. Authority crews jetted the line to correct the problem.
11. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER PROVIDED AN UPDATE ON THE AUTHORITY’S TIMBER HARVESTING PROJECT AT SHOAL CREEK. Mr. Fowler noted that the cutting of timber has been finalized, and noted that approximately 210 acres will be burned and replanted after the first of the year.
12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
13. MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE 2021 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED. All members present voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN. All members present voted for the motion.