September 2020

Board Meeting:  September 28, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Garry Hensley, Mike Venters, Clint Blackwell, Jennifer Arp, Ryan Sarks, Gaye Blackwell, Eric Wright, Greg Long, Mark Cochran, Melanie Stephens, Rodney Satterfield, and Tyler Childers.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $4,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA IT/LAB OFFICE BUILDING.  Mr. Ghorley noted that this project is listed as Item #10 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  This project is listed on the CIP as ‘Replacement of 320 West Main Building (Old White House).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GEOHYDRO ENINGEERS IN THE AMOUNT OF $4,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA IT/LAB OFFICE BUILDING.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL TO “SOLE SOURCE” PROCESS EQUIPMENT FOR THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  Mr. Ghorley noted that the new equipment will match existing equipment structures built in the last plant upgrade, as well as provide uniformity of existing equipment.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO “SOLE SOURCE” PROCESS EQUIPMENT FOR THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  A roll call vote was taken, and all members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF IHC CONSTRUCTION COMPANIES, LLC IN THE AMOUNT OF $1,121,430.00 FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  Mr. Ghorley noted that this project is listed as Item #5 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a board approved Construction Budget in the amount of $1,600,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE LOW BID OF IHC CONSTRUCTION COMPANIES, LLC IN THE AMOUNT OF $1,121,430.00 FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF LAKESHORE ENGINEERING IN THE AMOUNT OF $2,039,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  Mr. Ghorley noted that this project is listed as Item #4 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a board approved Construction Budget in the amount of $1,900,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE LOW BID OF LAKESHORE ENGINEERING IN THE AMOUNT OF $2,039,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members voted for the motion.

6.  DWAYNE FOWLER REQUESTED APPROVAL FOR CCWSA TO REQUEST RELINQUISHMENT OF SEVEN PARCELS FROM THE CITY OF BALL GROUND SERVICE AREA INTO CCWSA SERVICE AREA (MAP ATTACHED).  Mr. Fowler noted that these parcels are located approximately 1300 feet south of Marion Spence Road, and noted that from a hydraulic perspective, CCWSA could better serve these parcels with water service.

MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO AUTHORIZE AUTHORITY COUNSEL TO SEND A FORMAL REQUEST TO THE CITY OF BALL GROUND FOR RELINQUISHMENT OF THESE SEVEN PARCELS CURRENTLY LOCATED IN CITY OF BALL GROUND SERVICE AREA INTO CCWSA SERVICE AREA.  Members Dabbs, Johnston, Martin, Woodruff, and Mansell voted for the motion. Member Wilmarth abstained from voting.  Motion passed.

7.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 8/31/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 8/31/20 MEETING, HE HAD PRESENTED A REQUEST FROM BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD (PLAN ATTACHED).  Mr. Fowler noted that this proposed development consists of approximately 75 units, and noted that staff recommends approval of this request.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD.  All members voted for the motion.

8.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/31/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $3,877,758.00 above budget projections for the period ending 7/31/20.  Mrs. Jones reported that total operating expenses are approximately $603,627.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $13,636,217.00 for the period ending 7/31/20.

10.   MRS. JONES REPORTED THAT WORK HAS BEGUN ON THE FY 2020 AUDIT.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.880 MGD for the month of August 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.09” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.8 MG.  Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13.   MIKE VENTERS REPORTED THAT THE AUTHORITY WAS ISSUED A FINE BY THE EPD IN THE AMOUNT OF $2,813.00 FOR AN UNPERMITTED DISCHARGE OF 20,820 GALLONS OF UNTREATED SEWERAGE INTO ROSE CREEK ON 8/17/20.

14.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill occurred during this reporting period at an unnamed tributary to Rose Creek.  Mrs. Arp noted that approximately 2,961 gallons were spilled, and the reason for the spill was due to a blockage caused sewerage to go into a dead sewer line.  Mrs. Arp noted that staff removed the blockage and sealed the dead line.

Mrs. Arp further noted that an overflow occurred at Deer Run on Cabin Creek Court.  Mrs. Arp noted that a blockage caused sewerage to come out of a manhole in a back yard.  The overflow did not reach Noonday Creek.

15.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT, AT THE 1/27/20 BOARD MEETING, THE BOARD APPROVED CCWSA RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD TO THE CITY OF WOODSTOCK.  Mr. Fowler noted that the City of Woodstock is currently in the process of notifying these customers that they will become customers of the City of Woodstock.

16.   DWAYNE FOWLER REPORTED THAT TIMBER CUTTING ON THE AUTHORITY’S SHOAL CREEK PROPERTY SHOULD BE COMPLETED WITHIN THE NEXT COUPLE OF WEEKS.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.