Board Meeting: October 28, 2024 @ 4:00 PM
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Mike Venters, Keith Allen, Jody Henson, Ron Price, Melanie Stephens, Melissa Darvish, Ryan Sarks, Tim Dobson, Shayne Fowler, and Sharon Clark.
Member John Workman was not present at the meeting.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA_2024_001 – Atkins Realis
• CCWSA_2024_002 – Brown & Caldwell
• CCWSA_2024_003 – Hazen & Sawyer
• CCWSA_2024_004 – Engineering Strategies, Inc.
• CCWSA_2024_005 – Croy Engineering
• CCCWSA_2024_006 – Freese & Nichols, Inc.
MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members present voted for the motion.
3. BRYAN WATKINS REQUESTED APPROVAL OF A LOW BID FROM REYNOLDS CONSTRUCTION IN THE AMOUNT OF $2,486,053.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. Mr. Watkins noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP.
MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE LOW BID OF REYNOLDS CONSTRUCTION IN THE AMOUNT OF $2,486,053.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. All members present voted for the motion.
4. BRYAN WATKINS REQUESTED AN INCREASE OF THE 2021 HAZEN & SAWYER GENERAL SERVICES CONTRACT (TASK 1) IN THE AMOUNT OF $75,000.00. Mr. Watkins noted that the increase is due to design change cost of the Riverbend Raw Water Intake Upgrade. Mr. Watkins noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP. Mr. Watkins noted that the original cost of design was $101,530.00, and an updated cost of $176,530.00 after the increase. Mr. Watkins noted an adjusted overall General Services contract amount from $200,000.00 to $226,330.00.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE INCREASE OF THE 2021 HAZEN & SAWYER GENERAL SERVICES CONTRACT (TASK 1) IN THE AMOUNT OF $75,000.00. All members present voted for the motion.
5. BRYAN WATKINS REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $157,500.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT (CONSTRUCTION MANAGEMENT SERVICES).
MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $157,500.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT (CONSTRUCTION MANAGEMENT SERVICES). All members present voted for the motion.
6. BRYAN WATKINS REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS REALIS IN THE AMOUNT OF $324,976.00 FOR THE STATE ROUTE 20 WIDENING (GDOT PI 0002862) WATER MAIN RELOCATION FROM STATE ROUTE 369 TO THE FORSYTH COUNTY LINE (INCLUDING SIDE STREETS). Mr. Watkins noted that this scope of work is listed as Item #6 under Road Relocations/Anticipated 2025 on the Authority’s current CIP, and is listed as SR 20 Widening – Phase 2 – SR 369 to Forsyth County Line).
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FROM ATKINS REALIS IN THE AMOUNT OF $324,976.00 FOR THE STATE ROUTE 20 WIDENING (GDOT PI 0002862) WATER MAIN RELOCATION FROM STATE ROUTE 369 TO THE FORSYTH COUNTY LINE (INCLUDING SIDE STREETS). All members present voted for the motion.
7. MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
8. THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.488 MGD at the Etowah River Water Treatment Facility, and noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 60.10” for the past twelve months.
10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.2 MG. Mr. Venters reported an average daily treatment of 5.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.
11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
12. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Water Tank Road project, as well as the Dry Pond Road/Wild Azalea Trail water main project.
13. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that various members of the Authority’s Executive Group met with EPD on 10/22/24 to discuss future capacity.
14. MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO ADJOURN. All members present voted for the motion.
