Board Meeting: October 30, 2023 @ 4:00 PM
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, John Workman, Tom Heard, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Keith Allen, Mike Venters, Jody Henson, Garry Hensley, Eric Wright, Melanie Stephens, Melissa Darvish, Shayne Fowler, Joey Buice, Ryan Sarks, Jeff Hooper, Sharon Clark, Whit Frost, and Cory DeBord.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA-2023-001-ATKINS REALIS
• CCWSA-2023-002-BROWN AND CALDWELL
• CCWSA-2023-003-HAZEN AND SAWYER
• CCWSA-2023-004-ENGINEERING STRATEGIES, INC.
• CCWSA-2023-005-CROY ENGINEERING
• CCWSA-2023-006-FREESE AND NICHOLS, INC.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members voted for the motion.
3. BRYAN WATKINS REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. Mr. Watkins noted this scope of work is listed as Item #14 under Construction Expansion/Upgrade on the Authority’s current CIP.
MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $642,500.00 FOR THE ROSE CREEK WWTP – BACK UP PUMPING PROJECT. All members voted for the motion.
4. GARRY HENSLEY PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR CCWSA ACCEPTANCE OF PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA.
MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO ACCEPT PARCEL 15N17C-293, LOT 82, PARK PLACE ESTATES INTO CCWSA SERVICE AREA PER THE REQUEST FROM THE CITY OF WOODSTOCK. All members voted for the motion.
5. DARRELL CAUDILL REQUESTED APPROVAL OF A RESOLUTION FOR CCWSA TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY THAT WILL BE USED AS A FUTURE WATER TANK SITE. Mr. Caudill noted that he is currently awaiting receipt of engineering studies for this property.
MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE A RESOLUTION TO PURCHASE THE ALVIN COKER HWY. 92 PROPERTY SUBJECT TO RECEIPT BY STAFF OF SATISFACTORY ENGINEERING STUDIES THAT ARE CURRENTLY OUTSTANDING. All members voted for the motion.
Mr. Caudill reported an anticipated closing date of 11/15/23 for this property.
6. DARRELL CAUDILL REPORTED CONCERNING RIGHT-OF-WAY EASEMENT ACQUISITION BY THE GEORGIA DEPARTMENT OF TRANSPORTATION. Mr. Caudill referenced correspondence received from Jean Dunagan, Right of Way Acquisition Agent Consultant for GDOT. In this correspondence, Ms. Dunagan noted that the Department if in the process of purchasing property to improve the SR 20 roadway. In order to make this project possible, 0.049 acres of CCWSA’s property (Parcel 56, PI#0014132, Cherokee County) would need to be acquired in permanent easement.
GDOT has noted that the property has been evaluated by qualified appraisers who after careful consideration have found the Fair Market Value of the property and/or rights to be purchased, and damages to the remainder, if any, to be $44,400.00. Ms. Dunagan noted in her correspondence that the Summary Statement Basis for Just and Adequate Compensation separates certain elements comprising the above listed value.
Ms. Dunagan further noted in her correspondence that if CCWSA will agree to the terms expressed herein by signing the “Option for Right of Way” and returning it to the Right of Way Specialist, it will be promptly submitted for closing and payment.
Mr. Caudill noted that he is currently awaiting receipt of amended drawings as recommended by staff.
MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE THE “OPTION FOR RIGHT OF WAY” DOCUMENT AS PRESENTED, SUBJECT TO RECEIPT OF AMENDED DRAWINGS AS RECOMMENDED BY STAFF. All members voted for the motion.
7. DARRELL CAUDILL NOTED THAT THE AUTHORITY IS IN RECEIPT OF A FINAL REVISION TO GEORGIA TRANSMISSION CORPORATION EASEMENT DOCUMENTS AT COKERS CHAPEL ROAD AND EAST CHEROKEE DRIVE.
MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE CORRECTIVE EASEMENT FOR RIGHT OF WAY DOCUMENTS AS PRESENTED. All members voted for the motion.
8. MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE 9/25/23 BOARD MEETING MINUTES AS PRESENTED. Members Martin, Johnston, Mansell, Dabbs, and Workman voted for the motion. Member Woodruff abstained from voting. Motion passed.
9. THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.
10. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.440 MGD for the month of September 2023 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft. Mr. Blackwell reported a cumulative rainfall total of 56.74” for the past twelve months.
11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.267 MGD at the Riverbend Wastewater Treatment Facility.
12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a major spill occurred on 10/6/23 at 1101 Braddock Lane in Woodstock. Mrs. Arp noted the cause of the spill was rags and grease. Mrs. Arp noted that approximately 101,790 gallons were spilled, and Authority crews cleared the rags and jetted the lines. Upon further investigation, the crews found a ladder rung in the line that was obstructing flow. Mrs. Arp noted this spill has been reported to the EPD, and noted that staff will be monitoring this site for the next twelve months.
13. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are currently working on the Holly Springs Parkway project. Mr. Hensley noted that work would soon begin on the Upper Bethany Road project.
14. DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION.
Mr. Fowler noted that staff recommends approval of this request.
MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF CITY OF WALESKA TO TRANSFER 200,000 GALLONS PER DAY OF RESERVED WATER CAPACITY CURRENTLY ALLOCATED TO THE LOWER BURRIS ROAD/WORLEY ROAD METER LOCATION TO THE LAND ROAD/TWIN FORKS METER LOCATION. All members voted for the motion.
15. TOM HEARD REQUESTED AUTHORIZATION FOR STAFF TO UPDATE AUTHORIZED SIGNERS ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS.
MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO AUTHORIZE STAFF TO CHANGE THE SIGNATURES ON CCWSA BANK ACCOUNTS AND INVESTMENT ACCOUNT RESOLUTIONS FROM TOM HEARD TO DWAYNE FOWLER. All members voted for the motion.
16. MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.
17. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.