Board Meeting: November 18, 2024 @ 9:00 AM
PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Ron Price, George Parks, Jamie Veley, Bryan Watkins, Mark Cochran, Jody Henson, Keith Allen, Greg Long, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Melissa Darvish, Melanie Stephens, Joey Buice, Ryan Sarks, Jennifer Arp, Jeff Hooper, Tim Dobson, Shayne Fowler, and Sharon Clark.
Eric Wilmarth, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE UPDATED 2025 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members voted for the motion.
3. GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF COWART MOUNTAIL TRAIL. Mr. Hensley noted that four residents have signed the petition. Mr. Hensley noted an approximate total footage of 2,500 feet of 3” PVC water main for this extension, an estimated task cost of the line of $15,000.00, and a total purchase meter cost of $10,000.00. Mr. Hensley noted there are twelve properties in the extension area, and eleven total properties with road frontage.
MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,500 FEET OF 3” PVC WATER MAIN FOR THE COWART MOUNTAIN TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $15,000.00. All members voted for the motion.
4. DWAYNE FOWLER, GARRY HENSLEY, AND KEITH ALLEN PRESENTED A REQUEST FROM PULTE HOMES FOR CCWSA PARTICIPATION IN THE INSTALLATION OF AN 8” WATER LINE ON JORDAN ROAD TO REPLACE THE CURRENT 2 ½” WATER LINE FOR A NEW DEVELOPMENT TO BE SERVICED BY THE CITY OF BALL GROUND.
Mr. Hensley noted that the estimated footage of the installation would be 4,050 ft. of 8” HDPE pipe. Mr. Hensley noted this would provide for the development and for a future tie-in to another master meter for the City of Ball Ground on the eastern end of the project.
Mr. Hensley noted the estimated cost of installation is $168,330.50. Therefore, the cost to the developer for participation on a 50/50 basis is $84,165.25.
MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO APPROVE THE JOINT PARTICIPATION WITH PULTE HOMES ON A 50/50 BASIS IN THE INSTALLATION OF AN 8” WATER LINE ON JORDAN ROAD TO REPLACE THE CURRENT 2 ½” WATER LINE FOR A NEW DEVELOPMENT TO BE SERVICED BY THE CITY OF BALL GROUND. All members voted for the motion.
5. DWAYNE FOWLER, GARRY HENSLEY, AND KEITH ALLEN PRESENTED A REQUEST FROM ROB BEECHAM OF SANCTU-AIRE FOR CCWSA PARTICIPATION IN A WATER LINE EXTENSION FOR A 56-LOT LARGE PROPERTIES SUBDIVISION OFF CONNS CREEK ROAD.
Mr. Hensley noted that the estimated footage for the installation would be approximately 7,453 ft. of HDPE pipe to be installed by CCWSA. Mr. Hensley reported a total estimated cost of $214,219.93 for a nominal 8” HDPE pipe installation. Therefore, the total cost to the developer for this participation on 50/50 basis is $107,109.96.
Mr. Hensley noted that the Authority will pay the cost difference to upgrade the line to a 12” line that will be installed as part of the connector line from Yellow Creek Road to Hwy. 372.
Mr. Hensley reported a total estimated cost of $273,207.05 for the 12” HDPE pipe installation.
MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE JOINT PARTICIPATION WITH SANCTU-AIRE ON A 50/50 BASIS IN THE COST OF AN 8” HDPE WATER LINE EXTENSION FOR A 56-LOT LARGE PROPERTIES SUBDIVISION OFF CONNS CREEK ROAD. THE AUTHORITY WILL COVER THE COST TO UPGRADE THE LINE SIZE TO 12” HDPE WATER MAIN. All members voted for the motion.
6. MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 10/28/24 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
7. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $552,234.00 above budget projections for the period ending 9/30/24. Mrs. Jones reported that total operating expenses are approximately $71,730.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,241,729.00 for the period ending 9/30/24.
8. MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED FY 2025 BUDGET REVISION AS PRESENTED IN ORDER TO REFLECT A CHANGE IN NET POSITION DUE TO ADJUSTMENTS TO TOTAL CAPITAL CONTRIBUTIONS. All members voted for the motion.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.325 MGD for the month of October 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1188.8 ft. Mr. Blackwell reported a cumulative rainfall total of 59.10” for the past twelve months.
10. JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Veley reported an average daily treatment of 5.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.340 MGD at the Riverbend Wastewater Treatment Facility.
11. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.
12. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Hickory Road project and the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted the Authority has received a notice to proceed on the Bells Ferry Road four-lane project and the Damascus Road and Upper Bethany Road intersection improvement project.
13. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER NOTED THAT THE AUTHORITY WILL BEGIN AN AMI PILOT PROGRAM WITH TWO VENDORS NEXT MONTH. Mr. Fowler noted that the pilot program would extend for a period of approximately three months. Mr. Fowler noted he will report back to the Board with developments at a later date.
14. DWAYNE FOWLER NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE FISCAL YEAR ENDED 8/31/23.
15. DWAYNE FOWLER RECOGNIZED RESERVOIR MANAGER MARK COCHRAN, WHO IS RETIRING FROM THE AUTHORITY WITH 22+ YEARS OF SERVICE.
16. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.
