Board Meeting: June 28, 2021 ~4:00 P.M.
PERSONS PRESENT: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Garry Hensley, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Mike Venters, Mark Cochran, Greg Long, Rodney Satterfield, Melanie Stephens, Gaye Blackwell, Ryan Sarks, and Eric Wright.
Gary Winchester, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO APPOINT FIRST TRYON ADVISORS AS THE AUTHORITY’S FINANCIAL ADVISORS. All members present voted for the motion.
3. COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $58,427.40 FOR CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTION SERVICES FOR THE FITZGERALD CREEK WPCP EXPANSION TO 11.75 MGD.
MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSAL OF GEO-HYDRO ENGINEERS IN THE AMOUNT OF $58,427.40 FOR CONSTRUCTION MATERIALS TESTING AND SPECIAL INSPECTION SERVICES FOR THE FITZGERALD CREEK WPCP EXPANSION TO 11.75 MGD. All members present voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,478,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER AT THE WATER TREATMENT PLANT/PHASE 1. Mr. Ghorley noted that seven bids were received for this scope of work, and noted that this item is listed as Item #3 under Asset Replacement on the Authority’s current CIP. Mr. Ghorley noted the construction budget of $1,671,973.00 was approved by the Board in March 2021.
MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO APPROVE THE LOW BID OF HEAVY CONSTRUCTORS, INC. IN THE AMOUNT OF $1,478,000.00 FOR CONSTRUCTION OF THE PLATE SETTLER AT THE WATER TREATMENT PLANT/PHASE 1. All members present voted for the motion.
5. GARRY HENSLEY PRESENTED A REQUEST FROM ROBYN SMITH OF THE CITY OF WALESKA TO RESERVE AN ADDITIONAL 100,000 GALLONS PER DAY OF WATER CAPACITY AT A COST OF $250,000.00. PENDING APPROVAL, THE CITY WILL RELOCATE THEIR METER THAT IS CURRENTLY LOCATED AT THE INTERSECTION OF WORLEY ROAD AND LOWER BURRIS ROAD. THE METER WILL BE RELOCATED TO THE INTERSECTION OF FATE CONN ROAD AND LOWER BURRIS ROAD.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF THE CITY OF WALESKA TO RESERVE AND ADDITIONAL 100,000 GALLONS PER DAY OF WATER CAPACITY AT A COST OF $250,000.00. THE CITY WILL RELOCATE THEIR EXISTING METER CURRENTLY LOCATED AT THE INTERSECTION OF WORLEY ROAD AND LOWER BURRIS ROAD, AND WILL MOVE IT TO THE INTERSECTION OF FATE CONN ROAD AND LOWER BURRIS ROAD. All members present voted for the motion.
6. ERIC WILMARTH ENTERED THE MEETING.
7. GARRY HENSLEY PRESENTED A REQUEST FROM BENJAMIN VAN WATERS OF ATWELL, LLC FOR INSTALLATION OF A LIFT STATION FOR THE PROPOSED BRIDGETOWN SUBDIVISION DEVELOPMENT. Mr. Hensley referenced correspondence received from Mr. Van Waters in which Mr. Van Waters noted that he has attached the overall utility plan with the lift station location shown (ATTACHED). Mr. Van Waters noted it has a paved access with a pad and design per CCWSA standards.
In this correspondence, Mr. Van Waters noted that he is proposing to use the lift station to bring the sanitary sewer flow up to just outside the right-of-way of Knox Bridge Hwy. (GA-20). Then it will gravity flow across GA-20 into the sanitary manhole in the cul-de-sac. Mr. Van Waters noted that his firm has looked at a gravity design for this subdivision. However, it will bypass approximately 32 lots of the 104 lots and be approximately 40’ deep. Mr. Van Waters noted that his firm has also conducted a geotechnical seismic investigation and found rock on-site as shallow as 10’-15’ deep. Due to these constraints, a gravity sanitary service design is not feasible.
Mr. Van Waters provided the following information:
Bridgetown Address: 7351 Knox Bridge Highway, Canton, GA 30114
TIN: 14N12 015, 14N12 016A, 14N12 016B, 14N12 016C
PIN: 14-0056-0070, 14-0056-0120, 14-0056-0078, 14-0056-0114
Garry Hensley noted this is the first reading of this issue.
8. GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 5/24/21 BOARD MEETING:
1) TOM ROACH REPORTED THAT GEORGIA POWER HAS WITHDRAWN THEIR REQUEST TO TRIM TREES ON CCWSA’S WELL SITE PROPERTY.
MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO REMOVE THIS ITEM FROM THE AGENDA. All members voted for the motion.
9. MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/24/21 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $328,014.00 under budget for the period ending 4/30/21. Mrs. Jones reported that total operating expenses are approximately $1,169,909.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,735,489.00 for the period ending 4/30/21.
11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 20.291 MGD for the month of May 2021 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft., and reported a cumulative rainfall total of 57.30” for the past twelve months.
12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.6 MG. Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.
13. DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala noted that no spills or overflows occurred during this reporting period.
14. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF DWAYNE FOWLER. Mr. Hensley noted that Authority crews have completed work on the tie-in on the 8” main for the bridge project at Transart Parkway, and noted that work is on-going for the South Holly Springs Road project.
15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
16. MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A PERSONNEL ITEM. All members voted for the motion.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.
17. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE “VERSION C” OF THE CCWSA ORGANIZATIONAL CHART, AS PRESENTED BY THE AUTHORITY’S GENERAL MANAGER. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.
