Board Meeting:  June 29, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Harry Johnston, Lisa Woodruff, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Joey Buice, Corey Ghorley, Melanie Stephens, Clint Blackwell, Garry Hensley, Rodney Satterfield, Ryan Sarks, Brian Breeden, Mark Cochran, Jeff Hooper, Gaye Blackwell, Eric Wright, Greg Long, and Grant Grimes.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH.

2.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO AMEND THE AGENDA TO INCLUDE THE ITEM “STAFF RECOMMENDATION TO REJECT ALL RECEIVED BIDS AND REBID THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.”  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING PROPOSAL FROM FREESE & NICHOLS FOR THE PLATE SETTLER UPGRADE (PHASE 1) AT THE WATER TREATMENT FACILITY IN THE AMOUNT OF $93,215.00.  Mr. Ghorley noted that this project is listed as Item #4 under Asset Replacement on the Authority’s current CIP list.  Mr. Ghorley noted that the proposal will consist of design, bidding, and construction phase services.

MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE ENGINEERING PROPOSAL FROM FREESE & NICHOLS FOR THE PLATE SETTLER UPGRADE (PHASE 1) AT THE WATER TREATMENT FACILITY IN THE AMOUNT OF $93,215.00.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE CONSTRUCTION/CONSTRUCTION MATERIAL “SPECIAL INSPECTIONS” PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $6,191.60 FOR THE CONSTRUCTION COMPLEX PROJECT.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION/CONSTRUCTION MATERIAL “SPECIAL INSPECTIONS” PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $6,191.60 FOR THE CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A PUMP STATION FOR THE PROPOSED SIXES ROAD TOWNHOMES DEVELOPMENT.  Mr. Fowler noted that LDS Partners, LLC is the developer of this project, and noted that the proposed development consists of approximately 142 units.  Mr. Fowler noted that Mr. Smith has informed him that he does not have access to gravity sewer.

Mr. Fowler noted that this is the first reading of this issue; therefore, no Board action is necessary at this time.

6.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TWO RESIDENTS OF THE LOWER DOWDA MILL ROAD AREA.  Mr. Fowler noted that the installation of approximately 4,181 feet of 3” pvc water main would be required to serve this area, at an approximate cost to the Authority of $25,086.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $3,500.00 from this scope of work.  Mr. Fowler noted that nine additional parcels are in the surrounding area; however, at this time, the owners of those additional parcels have not signed the petition.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO TABLE THIS ITEM TO ALLOW STAFF TO GAIN MORE INFORMATION REGARDING ANY POTENTIAL ISSUES WITH WELLS IN THIS AREA.  All members voted for the motion.

7.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JON GRAVES, RIGHT-OF-WAY CONSULTANT FOR CHEROKEE COUNTY CAPITAL PROGRAM MANAGEMENT DIVISION.  In this correspondence, Mr. Graves noted that there is a roadway project planned for Shoal Creek Road (MAPS ATTACHED).  The road alignment will be changing significantly at the sharp curve, which will leave a large area of existing right-of-way through CCWSA property.  Mr. Graves questioned if CCWSA would be willing to consider a swap of the existing right-of-way for the proposed right-of-way and temporary easements.  Cherokee County would need to acquire the proposed right-of-way and temporary easements prior to abandoning the old/existing right-of-way for construction purposes.  Mr. Graves further noted in this correspondence that, at a quick glance, it looks like more property can be abandoned than what is needed in proposed right-of-way.

Mr. Graves further noted that to his knowledge, the only other property owner who would need access through the old right-of-way would be GSA.  Mr. Graves suggested that after the project is over, CCWSA may wish to install a gate at the new driveway to control access.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE REQUEST OF MR. GRAVES FOR A RIGHT-OF-WAY SWAP ON SHOAL CREEK ROAD.  All members voted for the motion.

8.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM GRANT GRIMES, VICE PRESIDENT OF BEAZER HOMES.  In this correspondence, Mr. Grimes noted that there is a proposed residential development that Beazer Homes is attempting to develop on three parcels of land, two of which are in Cherokee County (MAP ATTACHED). Those parcels are Cherokee County Parcel No. 02N13 200 and No. 02N13 202.  The third parcel, by way of information, is immediately south parcel 02N13 200 and is in Fulton County and the City of Milton.

In this correspondence, Mr. Grimes further noted that in researching utility alternatives, specifically water and sewer, he has determined that the least expensive solution for this project would be for the utilities to come from Forsyth County rather than Cherokee County.  The connection distance from available service to the property from Forsyth is roughly one half the distance from the same in Cherokee.

Mr. Grimes noted that given that the least costly solution for water and sanitary sewer service to the proposed community is via Forsyth County, he is requesting that CCWSA agree to allow Forsyth County to provide such services to Cherokee County Parcel No. 02N13 200 and No. 02N13 202.

IT WAS THE CONSENSUS OF THE BOARD TO TAKE NO ACTION WITH REGARD TO THIS ISSUE UNTIL A FORMAL REQUEST FOR RELINQUISHMENT IS RECEIVED FROM FORSYTH COUNTY. MR. FOWLER WILL INFORM THE DEVELOPER OF THE BOARD’S POSITION ON THIS MATTER.

9.   DARRELL CAUDILL PRESENTED A REQUEST FROM SCOT TEVERINO OF NORTH GEORGIA TIMBER FOR APPROVAL OF A PROPOSED CONTRACT EXTENSION AMENDMENT TO THE CURRENT CONTRACT DATED 10/11/18 BETWEEN CCWSA AND NORTH GEORGIA TIMBER.  Mr. Caudill noted that there is an issue with the proposed amendment in that the date of the expiration of the contract in the proposed amendment is unclear.

Mr. Caudill stated that he has sent a revised proposed amendment to Mr. Teverino, and Mr. Teverino has accepted the revision.

Mr. Caudill noted that the revised amendment would extend the current agreement through 12/31/20.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO EXTEND THE CURRENT CONTRACT WITH NORTH GEORGIA TIMBER THAT WAS ORIGINALLY DATED 10/11/18 UNTIL THE DATE OF 12/31/20.  All members voted for the motion.

10.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE STAFF RECOMMENDATION TO REJECT ALL RECEIVED BIDS AND REBID THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

11.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 5/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

12.   MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES.  Mrs. Stephens reported total operating revenues are approximately $1,778,546.00 above budget projections for the period ending 4/30/20.  Mrs. Stephens noted that total operating expenses are approximately $787,323.00 below budget projections for the same period.  Mrs. Stephens reported year-to-date net income of $7,701,256.00 for the period ending 4/30/20.

13.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.676 MGD for the month of May 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.55” for the past twelve months.

14.   TOM HEARD PRESENTED THE WASTEWATER REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.6 MG.  Mr. Heard reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill occurred during this reporting period at Gold Valley Pass off of Bridge Mill Avenue.  Mrs. Arp noted that approximately 500 gallons were spilled due to an air valve that was stuck open.  Authority staff have now repaired the air valve.  Mrs. Arp noted that due to the small quantity and lack of impact to the waterway, Authority staff has suggested a 7-day monitoring plan to the Georgia EPD.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that Authority crews are currently working on the roundabout project at Woodstock Road and Victory Road.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, REGARDING CITY OF BALL GROUND SEWER CAPACITY.  In the request received by Mr. Wilmarth, Mr. Wilmarth noted that the City of Ball Ground would like to reserve ten thousand (10,000) gallons per day of sewer treatment capacity at the Riverbend Wastewater Treatment Facility.

Mr. Wilmarth further noted that it is his understanding that the current CCWSA Board policy allows for limited purchases of sewer capacity at the rate of ten (10) dollars per gallon.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE CITY OF BALL GROUND’S REQUEST TO RESERVE 10,000 GALLONS PER DAY OF SEWER TREATMENT CAPACITY AT THE RIVERBEND WASTEWATER TREATMENT FACILITY AT A RATE OF $10.00 PER GALLON.  THE CITY OF BALL GROUND WILL REMIT PAYMENT TO THE AUTHORITY IN THE AMOUNT OF $100,000.00.  Members Dabbs, Martin, Woodruff, Johnston, and Mansell voted for the motion.  Member Wilmarth abstained from voting.  Motion passed 5-0.

18.   TOM HEARD REPORTED THAT THE CLOSING FOR THE SERIES 2020 BONDS OCCURRED ON 6/25/20.

19.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

Board Meeting:  May 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Willmarth, Doug Dabbs, Lisa Woodruff, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Mike Venters, Jennifer Arp, Eric Wright, Garry Hensley, Gaye Blackwell, Jeff Hooper, Leo Baker, Mark Cochran, Melanie Stephens, Ryan Sarks, Bryce Holcomb, Brian Senne, Rafael Rodriguez, and Matt Nichols.

Member Harry Johnston was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    BRYCE HOLCOMB OF CITI PROVIDED AN UPDATE OF THE AUTHORITY’S WATER AND SEWERAGE REVENUE REFUNDING BONDS, SERIES 2020A, AND THE AUTHORITY’S WATER AND SEWERAGE TAXABLE REVENUE REFUNDING BONDS, SERIES 2020B.

Mr. Holcomb noted that Municipal Market Data (MMD) has experienced sharp volatility in response to uncertainty surrounding COVID-19, but remains low in historical context.

Mr. Holcomb stated that Moody’s has recently upgraded the Authority’s bond rating to Aa1, and provided the following summary of refunding results:  The Authority’s Series 2020AB bonds generated an aggregate of $6.7 million in gross savings and $6.4 million in present value savings (20.12% of bonds refunded).

Mr. Holcomb noted that the Series 2020 bonds attracted significant attention from investors, with 17 total institutional investors and over $115 million in orders (4.4x subscribed).

Mr. Holcomb noted that closing is scheduled for 6/25/20, and noted that bond validation should occur sometime the week of 6/15/20.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO ADOPT THE CCWSA 2020 SUPPLEMENTAL BOND RESOLUTION AND TO AUTHORIZE THE EXECUTION OF THE CCWSA REVENUE REFUNDING BONDS SERIES 2020 BOND PURCHASE AGREEMENT.  All members present voted for the motion.

3.   DWAYNE FOWLER REQUESTED APPROVAL OF THE RIDGE TRAIL SOUTH WATER MAIN EXTENSION/WHOLESALE METER REMOVAL PROJECT.  Mr. Fowler reported an estimated cost of $42,000.00 for this scope of work, and noted that this item is listed on the Authority’s proposed 2021 CIP/Future Projects listing.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE RIDGE TRAIL SOUTH WATER MAIN EXTENSION/WHOLESALE METER REMOVAL PROJECT AT AN ESTIMATED COST OF $42,000.00.  All members present voted for the motion.

4.   DWAYNE FOWLER REQUESTED APPROVAL OF THE WOODSTOCK ROAD & VICTORY ROAD (ROUNDABOUT) WATER MAIN RELOCATION PROJECT.  Mr. Fowler reported an estimated cost of $75,000.00 for this scope of work, and noted that this item is listed on the Authority’s proposed 2021 CIP/Future Projects listing.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE WOODSTOCK ROAD & VICTORY ROAD (ROUNDABOUT) WATER MAIN RELOCATION PROJECT AT AN ESTIMATED COST OF $75,000.00.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSED 2021 CIP/FUTURE PROJECTS LISTING (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE 2021 CIP/FUTURE PROJECTS LISTING AS PRESENTED.  All members present voted for the motion.

6.   RYAN SARKS REQUESTED APPROVAL OF THE AMENDED FY 2020 SURPLUS LISTING.  Mr. Sarks noted that the items included on this listing would be sold at auction on 6/13/20.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE AMENDED FY 2020 SURPLUS LISTING AS PRESENTED.  All members present voted for the motion.

7.   DAVID KUBALA REPORTED THAT THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S PROPOSED 2021 BUDGET AND WORK PROGRAM REFLECTS AN INCREASE IN THE COUNTY DUES RATE FROM $0.25 TO $0.36 WHICH WILL PROVIDE FUNDING FOR THE 2022 WATER RESOURCE MANAGEMENT PLAN UPDATE.  Mr. Kubala noted that currently the Authority and Cherokee County participate on a 50/50 basis in the payment of annual dues of the Metro District.  Mr. Kubala noted that this proposed rate increase by the District would, in turn, increase the annual dues that would be paid by the Authority on a 50/50 basis with the County.  Mr. Kubala noted that he would continue monitoring the situation.

Gary Winchester noted that this item would be reviewed at the time of CCWSA budget presentment.

8.   DARRELL CAUDILL REQUESTED THAT THE BOARD APPROVE, IN CONCEPT, A DRAFT INTERGOVERNMENTAL AGREEMENT BETWEEN FORSYTH COUNTY, FULTON COUNTY, AND CCWSA.  Mr. Caudill noted that Forsyth County desires to provide sanitary sewer service to residents of the planned Puckett Drive development lying in Fulton County, and CCWSA desires to provide potable water service to those residents of the planned Puckett Drive development lying in Fulton County, and Fulton County desires to allow such services and adjustments of its service delivery accordingly.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO AUTHORIZE TOM HEARD TO EXECUTE AN ACCEPTABLE AGREEMENT, CONTINGENT UPON APPROVAL BY FORSYTH AND FULTON COUNTIES.  All members present voted for the motion.

9.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 4/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,870,573.00 above budget projections for the period ending 3/31/20.  Mrs. Jones reported that total operating expenses are approximately $478,801.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $6,532,371.00 for the period ending 3/31/20.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.882 MGD for the month of April 2020 at the Etowah River Water Treatment Facility.

Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.47” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 3.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

13.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

14.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler provided an update on the State Route 20 project.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM DAVE HATABIAN OF THE CITY OF CANTON.  In this correspondence, Mr. Hatabian stated that as the City of Canton continues to grow, their demand for potable water increases.  Although the City is not pushing the limits of their plant capacity, the City would like to begin discussions to purchase additional water from the Authority above the amount in the current agreement.

Tom Heard noted that he would be attending a virtual meeting today at 2:00 p.m. with representatives of the City of Canton to discuss this issue and to advise them of the Authority’s current capacity policy.

16.   TOM HEARD NOTED THAT THE AUTHORITY WOULD RESUME STANDARD FULL-TIME OPERATIONS ON 6/1/20, AND ALSO NOTED THAT THE AUTHORITY WOULD BE PROVIDING NOTIFICATION TO CUSTOMERS WITH PAST DUE ACCOUNTS THAT, BEGINNING 7/1/20, CCWSA WILL RESUME ITS DISCONNECTION POLICY FOR NON-PAYMENT.

17.   TOM HEARD NOTED THAT CONSTRUCTION HAS BEGUN ON THE SMITHWICK CREEK PUMP STATION PROJECT.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.

Board Meeting:  April 27, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Garry Hensley, Clint Blackwell, Sharon Clark, Melanie Stephens, Mark Cochran, Rodney Satterfield, Gaye Blackwell, Greg Long, Jennifer Arp, Ryan Sarks, Joey Buice, Mike Venters, Eric Wright, Leo Baker, Jeff Hooper, Bryce Holcomb, and Brian Senne.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH.

2.   BRYCE HOLCOMB OF CITI PROVIDED AN UPDATED REFUNDING ANALYSIS FOR THE AUTHORITY’S SERIES 2010, 2011 AND 2013 BONDS.  Mr. Holcomb noted that under current market conditions, the Authority’s callable Series 2010 bonds produce approximately $5.2 million in present value savings (19.0%) assuming a tax-exempt current refunding.  Mr. Holcomb also noted that under current market conditions, the Authority’s callable Series 2011 bonds produce approximately $186,000.00 in present value savings (4.4%) assuming a taxable advance refunding.  Mr. Holcomb also noted that under current market conditions, the Authority’s callable Series 2013 bonds produce approximately $411,000.00 in present value savings (4.7%) assuming a taxable advance refunding.

Mr. Holcomb noted that he recommends that the Board move forward with the refunding of the Series 2010 and 2011 bonds at the May 2020 meeting, and cautioned that the Board may wish to further review the proposed refunding of the Series 2013 bonds at that time.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. HOLCOMB TO PROCEED AND PROVIDE AN UPDATE CONCERNING THE PROPOSED REFUNDINGS AND BOND PRICING AT THE MAY MEETING.

3.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING BUDGET IN THE AMOUNT OF $230,300.00 FOR THE IT/LAB OFFICE BUILDING PROJECT FROM PRECISION PLANNING, INC. Mr. Ghorley noted that this project is listed as Item #11 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE ENGINEERING BUDGET IN THE AMOUNT OF THE $230,300.00 FOR THE IT/LAB OFFICE BUILDING PROJECT FROM PRECISION PLANNING, INC.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,600,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted that this project is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $1,600,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,900,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  Mr. Ghorley noted that this project is listed as Item #5 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $1,900,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members voted for the motion.

6.   COREY GHORLEY REQUESTED APPROVAL OF PLATE SETTLERS VS. TUBE SETTLERS AT THE ETOWAH RIVER WATER TREATMENT FACILITY.  Mr. Ghorley noted that this project is listed as Items #5&6 under Asset Replacement on the Authority’s current CIP listing.

Mr. Ghorley noted that the Etowah River Water Treatment Facility was originally constructed in 1986 and was expanded in 1996 and 2007.  During the expansion in 2007, tube settlers with a stainless steel support system were installed in each of the sixteen sedimentation basins.  Due to the age and condition of the tube settlers, they have reached the end of their design life and need to be replaced.

Mr. Ghorley further noted that to help address the tube settler improvements at the Water Treatment Facility, Freese and Nichols, Inc. was tasked by CCWSA to review and recommend alternatives to replace the existing tube settlers in eight of the sixteen sedimentation basins (Numbers 9-16).  CCWSA plans to replace the tube settlers in two phases, both for budgetary control and to maintain plant operation during replacement.

Mr. Ghorley noted that to address the tube settler replacement in Sedimentation Basins Numbers 9-16, Freese & Nichols developed the following four options for feasibility evaluation and further discussion with CCWSA:

Option A – Remove and replace the existing tube settlers with traditional PVC tube settlers and reuse the existing support structure.  (Initial Capital Cost of $872,000; 30 Year Life Cycle Cost of $2,706,000)

Option B – Remove and replace the existing tube settlers with “walkable” PVC tube settlers and reuse the existing support structure.  (Initial Capital Cost of $1,089,000; 30 Year Life Cycle Cost of $3,357,000)

Option C – Remove and replace the existing tube settlers with walkable poly-propylene tube settlers and reuse the existing support structure. (Initial Capital Cost of $1,140,000; 30 Year Life Cycle Cost of $2,370,000)

Option D – Remove the existing tube settlers and support structures and replace them with plate settlers with an integral support system.  (Initial Capital Cost of $1,542,000; 30 Year Life Cycle Cost of $1,632,000)

Mr. Ghorley noted that although Option D has the most expensive up-front capital cost, it is cheaper in the long term due to the 30-year life expectancy.  Options A, B & C would have to be replaced two or three times over the course of 30 years due to either a 10 or 15-year life expectancy.  Therefore, staff recommends approval of Option D.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE OPTION D, ALONG WITH THE ORIGINAL TIMELINE FOR COMPLETION OF TWO YEARS.  All members voted for the motion.

7.   TOM ROACH REQUESTED BOARD CONSIDERATION TO RATIFY STAFF’S RECOMMENDATION TO APPROVE JP MORGAN’S REQUEST TO TERMINATE THE 1995 MBIA REINVESTMENT AGREEMENT BY A PAYMENT TO THE AUTHORITY OF $380,000.00.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO RATIFY STAFF’S RECOMMENDATION TO APPROVE JP MORGAN’S REQUEST TO TERMINATE THE 1995 MBIA REINVESTMENT AGREEMENT BY A PAYMENT TO THE AUTHORITY OF $380,000.00.  All members voted for the motion.

8.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 2/24/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE 3/26/20 WORK SESSION MINUTES AS AMENDED.  All members voted for the motion.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,883,445.00 above budget projections for the period ending 2/29/20.  Mrs. Jones reported that total operating expenses are approximately $383,249.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,871,932.00 for the period ending 2/29/20.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.311 MGD for the month of March 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.35” for the past twelve months.

12.   CLINT BLACKWELL NOTED THAT THE ETOWAH RIVER WATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PLATINUM AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 3.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG.  Mr. Venters reported an average daily treatment of 4.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.375 MGD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS NOTED THAT THE FITZGERALD CREEK WASTEWATER TREATMENT FACILTY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PLATINUM AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.  MR. VENTERS NOTED THAT THE ROSE CREEK WASTEWATER TREATMENT FACILITY HAS ALSO RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PLATINUM AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.  MR. VENTERS FURTHER NOTED THAT THE RIVERBEND WASTEWATER TREATMENT FACILITY HAS RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS GOLD AWARD FOR PERMIT COMPLIANCE DURING CALENDAR YEAR 2019.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  Mr. Fowler noted that the Hwy. 108 line extension project and the Mill Creek Bridge water main relocation project are complete at this time.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS CONTINUING TO OPERATE UNDER AN EMERGENCY MODIFIED OPERATIONS PLAN DUE TO THE ONGOING COVID-19 CRISIS.

18.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF AN OPEN RECORDS REQUEST FROM MICHAEL MCCOY REGARDING TIMBER HARVESTING ON CCWSA PROPERTY.  Mr. Heard noted that the Authority has responded to Mr. McCoy’s request, and has received a notice of appreciation from Mr. McCoy for staff’s professionalism and cooperation.  Mr. Heard noted that Mr. McCoy has now requested that a trail system be reestablished on the Sutallee Trace property owned by CCWSA.  Staff has referred Mr. McCoy to the Boy Scouts as the only approved trail builders on this property.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

Board Agenda Meeting:  March 26, 2020 ~3:00 P.M.

Note:  The regularly scheduled Board Meeting for 3/30/20 has been cancelled due to the ongoing COVID-19 crisis.  The Board will only conduct the Board Agenda Meeting this month, with no voting occurring.

PERSONS ATTENDING TELECONFERENCE:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mike Venters, Beth Jones, Melanie Stephens, Garry Hensley, Jennifer Arp, Rodney Satterfield, Gaye Blackwell, Corey Ghorley, Greg Long, Ryan Sarks, Jeff Hooper, Mark Cochran, Clint Blackwell, Brian Breeden, and Eric Wright.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2.   THE BOARD REVIEWED THE MINUTES FROM THE 2/24/20 BOARD MEETING AND FOUND NO CORRECTIONS TO BE MADE.

3.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,400,488.00 above budget projections for the period ending 1/31/20.  Mrs. Jones reported that total operating expenses are approximately $210,207.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,602,435.00 for the period ending 1/31/20.

4.   BETH JONES PROVIDED A SYNOPSIS OF THE CURRENT BOND MARKET AND SAVINGS LEVELS FOR THE AUTHORITY’S PROPOSED REFUNDINGS.  Mrs. Jones noted that staff is currently working on the preliminary official statement in the hope that the market stabilizes soon from the COVID-19 crisis in order for the Authority to move forward with the refunding at some point in the next few months.

The Board noted that they would like to receive an update each month from Bryce Holcomb of Citi so that the Board may determine at what point to proceed with the refunding or postpone further.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily flow of 14.551 MGD for the month of February 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 63.48” for the past twelve months.

6.   MR. BLACKWELL NOTED THAT THE AUTHORITY IS CURRENTLY STOCKPILING BULK MATERIALS DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Blackwell noted that the plant currently has approximately 45 days of chemicals on hand.

7.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 4.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG.  Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.470 MGD at the Riverbend Wastewater Treatment Facility.

8.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that no spills or overflows occurred during this reporting period.

9.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE AUTHORITY HAS RECEIVED SEVERAL D.O.T. PERMITS TODAY.

10.   MR. FOWLER NOTED THAT HE HAD RECEIVED A CALL LAST WEEK CONCERNING A MANHOLE AT THE LITTLE RIVER BASIN THAT NEEDED REPAIR.  Mr. Fowler noted that Authority crews have now made the necessary repairs to rebuild the upper end of the manhole.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS BEEN OPERATING UNDER AN EMERGENCY MODIFIED OPERATIONS PLAN SINCE TUESDAY, MARCH 24, 2020 DUE TO THE ONGOING COVID-19 CRISIS.  Mr. Heard noted that all CCWSA offices are now locked, with customers still being able to utilize the Authority’s drive-through window at the administrative office.  Mr. Heard noted that the Authority has currently suspended disconnections of service and the Authority has also suspended the assessment of penalties to customer accounts during this time.

12.   TOM HEARD NOTED THAT THE APRIL BOARD MEETING WILL OCCUR ON MONDAY, APRIL 27, 2020 AT 4:00 P.M. VIA TELECONFERENCE.  Tom Roach noted that the Board will be allowed to vote during this teleconference since the Authority is operating under a declared State of Emergency.  Directions for accessing the teleconference will be placed on the Authority’s website and also provided to the press.

13.   TOM HEARD NOTED THAT STAFF WILL REVIEW THE AUTHORITY’S CIP AT NEXT MONTH’S STAFF AGENDA MEETING.  The updated CIP list will be provided to the Board for approval at the May Board Meeting.

14.   TOM HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM CHUCK AMBURN REGARDING WATER SERVICE TO THE DEBORD DRIVE/ADDINGTON LANE AREA.  In this correspondence, Mr. Amburn noted that a few years ago the residents of this area petitioned the Board to provide water to this area.  The Authority provided this service as requested.

Mr. Amburn further noted in his correspondence that the Authority stopped the water line at the house furthest away from where they started the line into the area.  Mr. Amburn noted that, at the last board meeting he attended, he brought up the fact that the Authority was only 1-2 tenths of a mile from the end of the neighborhood (Hwy. 140), the equipment and the CCWSA employees were on-site, and questioned if the Board would consider extending the line to the end of the neighborhood.  Mr. Amburn stated that he was told that the statute used to approve the water service covered the entire neighborhood and that anyone that did not request water then, could simply call, pay for the meter to be set, request water, and the line would be brought to their property under the law of that statute at no other cost.

Mr. Amburn further noted in his correspondence that he did not realize there was a terminus date within that statute, and noted that the Authority is charging a fee of $6 per foot for the water service, as well as the normal connection fee.

Mr. Amburn is requesting that the Board delay the implementation of this fee for 30 days to give the residents an opportunity to request the water service.  If they don’t request within that time frame, then so be it.  Mr. Amburn requests that the Authority refund any fee that has been collected to date for residents of this area since the terminus of the statute.

Mr. Heard noted that the residents of this area have been provided notification by the Authority that they have a six-month window of opportunity to purchase a meter if they would like water service.

The meeting concluded at 4:10 p.m.

Board Meeting:  February 24, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Melanie Stephens, Clint Blackwell, Mark Cochran, Garry Hensley, Greg Long, Jamie Veley, Gaye Blackwell, Brian Breeden, Jeff Hooper, Rodney Satterfield, Eric Wright, Ryan Sarks, Tim Dobson, Jennifer Arp, Joey Buice, Bryce Holcomb, and Brian Senne.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   BRYCE HOLCOMB AND BRIAN SENNE OF CITI PROVIDED AN UPDATED REFUNDING ANALYSIS FOR THE AUTHORITY’S SERIES 2010, 2011, AND 2013 BONDS.  Mr. Holcomb noted that today’s historically low interest rates provide an opportunity to explore potential refinancing of the Authority’s outstanding bonds, and noted that the Authority could issue taxable bonds to economically advance refund its outstanding tax-exempt bonds.  Mr. Holcomb noted that Citi has also analyzed additional tax considerations that may arise with a taxable advance refunding.

Mr. Holcomb noted that, at this time, only the Series 2010 bonds are eligible for a tax-exempt current refunding in 2020.  Under current market conditions, the Authority’s callable Series 2011 and 2013 bonds could produce present value savings assuming a taxable advance refunding as a public offering.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO AUTHORIZE GARY WINCHESTER TO EXECUTE THE G-17 LETTER WHICH WILL AUTHORIZE CITI TO ACT AS THE AUTHORITY’S UNDERWRITER IN THE PROPOSED REFUNDING OF THE AUTHORITY’S SERIES 2010, 2011, AND 2013 BONDS. CITI WILL REPORT BACK TO THE BOARD IN MAY 2020 AFTER PRICING HAS OCCURRED TO FORMALIZE THE BOND PURCHASE AGREEMENT.  All members voted for the motion.

3.   GAYE BLACKWELL PRESENTED PROPOSED FIRE HYDRANT METER POLICY REVISIONS (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED FIRE HYDRANT METER POLICY REVISIONS AS PRESENTED.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,435,975.69 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted this project is listed as Item #10 on the Authority’s current CIP list.  Mr. Ghorley noted a total estimated original cost of $1,750,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,435,975.69 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 1/27/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 1/27/20 MEETING, HE HAD PRESENTED A REQUEST FROM KEITH ADAMS OF SMITH DOUGLAS HOMES FOR A PROPOSED LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  Mr. Fowler noted that the proposed project located at 1548 Univeter Road contains 45 single-family lots on 16.325 acres, and noted that Smith Douglas Homes has evaluated the gravity connection to the south of the subject property which will require the acquisition of 9 off-site easements.  Mr. Adams has informed the Authority that his firm will make every effort to obtain these easements; however, all easements may not be attainable.

Mr. Fowler noted that staff recommends approval of this lift station.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF KEITH ADAMS OF SMITH DOUGLAS HOMES FOR A LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 1/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES.  Mrs. Stephens reported that total operating revenues are approximately $2,792,074.00 above budget projections for the period ending 12/31/19.  Mrs. Stephens also noted that total operating expenses are approximately $568,896.00 below budget projections for the same period.  Mrs. Stephens reported year-to-date net income of $5,760,365.00 for the period ending 12/31/19.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.647 MGD for the month of January 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 61.18” for the past twelve months.

9.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow occurred during this reporting period at Old Rope Mill Park.  Mrs. Arp noted the reason for the overflow was due to flooding, and no corrective action was necessary.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT LAST WEEK THE AUTHORITY FILED FOR THE PERMIT FOR THE HWY. 20 PROJECT FOR THE SECTION FROM SCOTT ROAD TO UNION HILL ROAD.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REPORTED CONCERNING FUNDING FOR THE METRO WATER DISTRICT.

13.   MR. HEARD NOTED THAT MR. FOWLER HAS A MEETING SCHEDULED WITH WASTE MANAGEMENT IN THE NEAR FUTURE TO DISCUSS SLUDGE TREATMENT AND PRETREATMENT STANDARDS.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN.  All members voted for the motion.

Board Meeting:  January 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Mark Cochran, Mike Venters, Greg Long, Brian Breeden, Garry Hensley, Rodney Satterfield, Jeff Hooper, Eric Wright, Gaye Blackwell, Tim Dobson, Melanie Stephens, Ryan Sarks, Jennifer Arp, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DWAYNE FOWLER REPORTED CONCERNING WATER MAIN ISSUES ON DUNNWOOD LANE.  Mr. Fowler noted that, over the years, several water outages occurred in the back part of Woodlands Subdivision and the section that was originally called Brookwood Subdivision.  This was due to age of the PVC pipe that was installed in 1974.  The 6” PVC main was replaced in the mid-90s from Mohawk Trail to the half cul-de-sac on Dunnwood Drive.  CCWSA crews replaced the 6” PVC on Meadowview Drive in July 2013.  The 6” PVC line on Mohawk Trail was replaced by CCWSA crews in March 2017.  Since this large section of Mohawk Trail was replaced, there have been few instances of water outages on Dunnwood Drive.  Since Oct. 2018, there have been 4 main leaks on Dunnwood Lane.  On August 5, 2019, the leak was repaired without turning the main off.  On Nov. 2, 2019, repairs were made involving an outage of 1 hour and 15 minutes.  On Dec. 19, 2019, a main break occurred that interrupted service for approximately 7.25 hours.  Then on the next day, Dec. 20, 2019, a small pinhole in the main was repaired using the Authority’s Vac trailer and with no outage.

Mr. Fowler noted that several emails have been exchanged between CCWSA customer Ray Roper and Construction & Development Assistant Manager Garry Hensley.  Mr. Roper is a longtime resident of Dunnwood Lane.  Mr. Roper has stated his displeasure that the main breaks so often and he wanted to address the Board with regard to the issue.

Mr. Fowler noted that apologies were made by CCWSA for the issues, and noted that Mr. Roper is not in attendance of today’s meeting.  Mr. Fowler noted that the additional leak that was reported on Dec. 21, 2019 was caused by moisture left over from the repair performed at Cochise Drive and Crossfield Lane on Dec. 20, 2019.

Mr. Fowler noted that, if the Board were to so choose, approximately 2500 feet of existing PVC pipe could be replaced south and west of Dunnwood Drive at an approximate cost to the Authority of $125,000 – $150,000.

Gary Winchester noted that this item could be placed on the Authority’s CIP/Future Projects listing.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO RE-EVALUATE THIS ISSUE IN MAY 2020 DURING THE PRESENTMENT OF THE AUTHORITY’S UPDATED CIP/FUTURE PROJECTS LISTING.  All members voted for the motion.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KEITH ADAMS OF SMITH DOUGLAS HOMES REGARDING A PROPOSED LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  In this correspondence, Mr. Adams noted that he is requesting that CCWSA consider the installation of a lift station and force main for a proposed project located at 1548 Univeter Road containing 45 single-family lots on 16.325 acres.  In this correspondence, Mr. Adams also noted that his firm has evaluated the gravity connection to the south of the subject property which will require the acquisition of 9 off-site easements.  Mr. Adams noted that his firm would make every effort to obtain these easements; however, all easements may not be attainable.

Mr. Fowler noted this is the first reading of this issue.

4.   DWAYNE FOWLER REPORTED THAT THE CITY OF WALESKA HAS APPROVED THE RELINQUISHMENT OF TWO PARCELS LOCATED AT 14402 FINCHER ROAD AND 14424 FINCHER ROAD INTO CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Waleska customers located at these addresses had requested to obtain water service from CCWSA because the City does not provide water service to them.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE CITY OF WALESKA’S RELINQUISHMENT OF TWO PARCELS LOCATED AT 14402 FINCHER ROAD AND 14424 FINCHER ROAD INTO CCWSA SERVICE AREA.  All members voted for the motion.

Authority counsel noted that he would provide an MOU of this relinquishment (which will be executed by Mr. Heard) and a revised service area map to the City of Waleska, per their request.

5.   DWAYNE FOWLER PRESENTED A REQUEST FOR RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD.  Mr. Fowler noted that the City of Woodstock is currently preparing to relocate Neese Road, and noted that the Authority currently has approximately 28 customers in this area.  Mr. Fowler reported an approximate cost to the Authority of over $300,000 to relocate the water main.  Therefore, CCWSA staff recommends that the Authority relinquish this service area to the City of Woodstock.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD TO THE CITY OF WOODSTOCK (MAP ATTACHED) PER STAFF RECOMMENDATION. All members voted for the motion.

Mr. Fowler noted that CCWSA staff will provide a revised service area map to the City of Woodstock.

6.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL CLOSEOUT) FOR THE RIVER PARK FORCE MAIN EXTENSION & MANHOLE REHABILITATION PROJECT (CCWSA-2018-009).  Mr. Ghorley noted an original contract amount of $1,880,311.36, and a decrease per the change order in the amount of $345,467.89.  Mr. Ghorley noted the reason for the decrease in the contract amount was the result of unit price adjustments for materials not used.  Mr. Ghorley noted a revised final contract amount of $1,534,843.47.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL CLOSEOUT), WHICH IS A DECREASE IN THE AMOUNT OF $345,467.89 FOR THE RIVER PARK FORCE MAIN EXTENSION & MANHOLE REHABILITATION PROJECT (CCWSA-2018-009).  All members voted for the motion.

7.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 12/12/19 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 12/12/19 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  In the correspondence received from Mr. van Leeuwen, Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92 FOR THE WHITE OAKS MEADOW PROJECT.  All members voted for the motion.

8.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 12/12/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $3,208,088.00 above budget projections for the period ending 11/30/19.  Mrs. Jones noted that total operating expense are approximately $323,187.00 below budget projections for the same period.  Mrs. Jones reported a year-to-date net income of $5,334,199.00 for the period ending 11/30/19.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.914 MGD for the month of December 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 60.56” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp stated the no spills or overflows occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON THE HWY. 108 LINE EXTENSION PROJECT AT SUTALLEE.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS RECEIVED NOTIFICATION FROM THE CITY OF CANTON THAT THE CITY IS INCREASING THEIR WHOLESALE WATER RATE TO $3.05 PER THOUSAND GALLONS, AND INCREASING THEIR WHOLESALE SEWER RATE TO $5.52 PER THOUSAND GALLONS.  Mr. Heard noted that, at this time, the Authority does not purchase any wholesale water from the City of Canton.  The Authority currently sells wholesale water to them at a much lower rate.  The Authority currently purchases a small amount of wastewater capacity from the City for the area off of Hwy. 5.

Mr. Heard questioned if the Board would like to reciprocate these rates, but cautioned that reciprocation would also impact other entities as well.  Mr. Heard noted that Authority staff has also researched projections for long-term development in the area off Hwy. 5, and noted that the Authority will begin planning for the CIP to include the possibility of building a force main and pump station to remove all flow from Canton.

Mr. Heard noted that the Authority has also received notification from the City of Waleska that the City is increasing their wholesale water rate to $3.05 per thousand gallons.

Mr. Heard noted that his current recommendation is for the Authority to pay these rate increases as they occur, based on the Authority’s current financial status.  Therefore, there is no action necessary by the Board with regard to this issue at this time.

15.   TOM ROACH REPORTED THAT, EARLIER THIS YEAR, MR. FOWLER HAD REQUESTED THAT MR. ROACH DRAFT A LETTER TO THE DEPARTMENT OF TRANSPORTATION REGARDING THEIR FREEZE ON THE AUTHORITY’S ABILITY TO OBTAIN PERMITS TO PLACE METERS AND SERVICE CONNECTIONS WITHIN STATE RIGHT-OF-WAYS.  Mr. Roach noted that the D.O.T. essentially denied those requests that desired for the Authority to contact the Dept. of Community Affairs.  Mr. Roach noted that he has recently informed the Dept. of Community Affairs that the Authority is a separate entity from the County and from the Cities, and that the Authority was not participating in any of the on-going negotiations.  Mr. Roach noted that the Authority had executed agreements with a majority of the cities during the 1999-2001 time-frame.  All of those agreements were designed to be fluid over time, and service area boundary maps have changed over time as it has been determined that various areas can be better served by one party or another.

Mr. Roach noted that the Dept. of Community Areas feels these revisions should have been handled through a comprehensive plan.  However, Mr. Roach feels that comprehensive plan changes by the cities and/or County do not impact the way the Authority delivers water or sewer, so Mr. Roach feels that the Authority did not need to take action because CCWSA agreements comply to the law currently.

Mr. Roach also noted that the Dept. of Community Affairs has now directed this issue back to the Department of Transportation.

Mr. Roach noted that, at this point, the Authority has developers and property owners that have paid for water and/or sewer taps and are unable to obtain permits because of the situation between the cites and the County.

Harry Johnston noted that this issue is an unintended consequence of the County’s decision not to pursue an extension of the service delivery agreement deadline.  Mr. Johnston noted that he would discuss at the next Commission meeting whether or not to pursue to seek an extension.

16.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

Board Meeting:  December 12, 2019 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Greg Long, Jennifer Arp, Gaye Blackwell, Tim Dobson, Melanie Stephens, Melissa Darvish, Jeff Hooper, Ryan Sarks, Eric Wright, Rodney Satterfield, and Clay Pilgrim.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO REMOVE THE REQUEST FOR EMERGENCY REPLACEMENT/REPAIR OF FOUR SEWER MANHOLES ON THE RIVER PARK OUTFALL.  All members voted for the motion.

3.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2019.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/19.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2019 AUDIT REPORT AS PRESENTED.  All members voted for the motion.

4.   DWAYNE FOWLER PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  Mr. Fowler referenced correspondence received from Mr. van Leeuwen in which Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

5.   TOM HEARD PRESENTED A PROPOSED JOINT RESOLUTION BETWEEN THE CITY OF WOODSTOCK AND CCWSA.  Mr. Heard noted that the City of Woodstock entered into a Service Delivery Agreement with CCWSA on 1/24/00, adopting a Water & Sewer Service Area Boundaries Map, and since that time, several mutually agreed on revisions have been made to the water and sewer service area boundaries.  Mr. Heard noted that it is desire and intent of the City of Woodstock and CCWSA to amend the Water & Sewer Service Area Boundaries Map adopted with the 1/24/00 agreement and replace it with the revised map “Exhibit A” (ATTACHED), which includes all agreed upon revisions to the service area boundaries.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE JOINT RESOLUTION OF THE CITY OF WOODSTOCK AND CCWSA AND THE REVISED WATER & SEWER SERVICE AREA BOUNDARIES MAP IDENTIFIED AS “EXHIBIT A”, AS SUBMITTED BY THE CITY OF WOODSTOCK.  All members voted for the motion.

6.   DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR WOODSTOCK RELINQUISHMENT OF TAX MAP 15N11 PARCEL 040 INTO THE CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Woodstock has previously voted to allow Jeff Pittman of Piedmont Capital Partners to tie into the CCWSA water/sewer line as recommended by City of Woodstock staff.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ACCEPT THIS PARCEL INTO THE CCWSA SERVICE AREA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 11/25/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2019 AUDIT REPORT EARLIER IN THE MEETING.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.362 MGD for the month of November 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.49” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Heard reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE LITTLE RIVER BRIDGE REPLACEMENT PROJECT. 

13.   DWAYNE FOWLER REPORTED THAT AUTHORITY CREWS ARE CONTINUING THEIR WORK ON THE PLEASANT UNION ROAD LINE EXTENSION PROJECT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE 2020 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

Board Meeting Date:  November 25, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Garry Hensley, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Mark Cochran, Mike Venters, Greg Long, Rodney Satterfield, Jennifer Arp, Joey Buice, Tim Dobson, Eric Wright, Gaye Blackwell, and Ryan Sarks.

Member Lisa Woodruff was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   TOM ROACH REPORTED THAT THE AUTHORITY’S CONTRACTOR FOR TIMBER MANAGEMENT SERVICES HAS REQUESTED A CONTRACT EXTENSION AMENDMENT THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS, WHICH WOULD ADD AN ADDITIONAL YEAR TO THE DATE OF EXPIRATION, WHICH IS CURRENTLY 12/14/19.  Mr. Roach noted the reason for the contract extension is due to weather delays and workflow interruptions with our contractor.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CONTRACT EXTENSION AMENDMENT FOR TIMBER MANAGEMENT SERVICES THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS.  All members present voted for the motion.

3.   TOM ROACH PRESENTED A PROPOSED INTERGOVERNMENTAL AGREEMENT (ATTACHED) BETWEEN THE AUTHORITY AND CHEROKEE COUNTY REGARDING THE COUNTY’S EFFORTS TO RECONSTRUCT AND IMPROVE THE MILL CREEK BRIDGE CROSSING OVER UNION HILL ROAD. 

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE AUTHORITY AND CHEROKEE COUNTY AS PRESENTED BY AUTHORITY COUNSEL.  All members present voted for the motion.

4.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 10/28/19 BOARD MEETING:

1)   GARRY HENSLEY NOTED THAT DWAYNE FOWLER HAD REPORTED AT LAST MONTH’S MEETING THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Hensley noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Hensley noted the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Hensley noted that the Board had tabled this issue until today’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

Mr. Hensley noted that the Authority has now received a permit from G-DOT to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 10,543 FEET OF 3” WATER MAIN FOR THE FINCHER ROAD AND DEER TRACK DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $63,258.00.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 10/28/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $904,019.00 above budget projections for the period ending 9/30/19.  Mrs. Jones reported that total operating expenses are approximately $225,468.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $1,732,906.00 for the period ending 9/30/19.

7.   BETH JONES NOTED THAT THE ANNUAL AUDIT REPORT WOULD BE PRESENTED AT THE 12/12/19 BOARD MEETING.

8.   BETH JONES REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2018.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.829 MGD for the month of October 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 73.58” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.233 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that one wastewater spill occurred on 11/3/19 at Gold Valley Pass in Bridgemill Subdivision.  Mrs. Arp noted that approximately 2,000 gallons were spilled due to a pinhole in the air release valve on the force main.  Mrs. Arp noted that the air release valve has now been replaced.

12.   GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF DWAYNE FOWLER.  Mr. Hensley noted that Authority crews are currently working on the Roberts Road line extension project.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE UPDATED 2020 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED).  All members present voted for the motion.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members present voted for the motion.

Board Meeting Date:  October 28, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Brian Breeden, Jennifer Arp, Mark Cochran, Mike Venters, Garry Hensley, Rodney Satterfield, Gaye Blackwell, Joey Buice, Ryan Sarks, Clint Blackwell, Jeff Hooper, Eric Wright, Greg Long, and Tim Dobson.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/28/19 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted that this project is Item #5 under Asset Replacement on the Authority’s current CIP, and noted that the amount of $315,275.00 was accepted by the Board at the 9/30/19 meeting.  Mr. Ghorley noted that the proposal amount was actually $325,275.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INCREASE OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  Mr. Ghorley noted a total original contract amount of $200,000.00, and an amount after the increase of $205,802.00.  Mr. Ghorley noted the reason for this increase is due to additional work on the Fitzgerald Creek Belt Filter Press Addition project.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted that this project is Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP.  Mr. Ghorley reported a total original estimated cost of $1,250,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members present voted for the motion.

6.   GREG LONG PRESENTED A REQUEST FOR CONSIDERATION OF BILLING FOR STREET LIGHTS FROM RESIDENTS OF DOEFIELD STREET.  Mr. Long referenced correspondence received from Sarah Rohland in which Mrs. Rohland stated that she is pursuing further action regarding the street light in front of her house.  Mrs. Rohland noted that she and her husband built their home and have lived at 1880 Doefield Street since 1986.  Mrs. Rohland noted that they have never had any issues with regard to street light maintenance until now.  Mrs. Rohland noted that when she contacted Greg Long on 9/12/19, the street lights had been going off and on from the weekend before.  Mrs. Rohland stated that Mr. Long did not tell her it would take “15 working days” to fix the problem, and noted that in the past the neighborhood had experienced various problems which would require this section of the street to be lit to keep the neighborhood safe.

In this correspondence, Mrs. Rohland noted that the light was fixed on October 2nd or 3rd, so the residents were almost a month without proper lights.

Mrs. Rohland noted that she feels there should be a credit given for the services they paid for, but did not get.  She noted that she and her neighbors are in agreeance about the light because they all have young children and want to keep them safe.  Therefore, a credit is requested for the following accounts:  1880 Doefield Street, 1900 Doefield Street, and 1885 Doefield Street.

MOTION BY HARRY JOHNSTON AND SECOND BY BARRY MANSELL TO APPROVE A CREDIT IN THE TOTAL AMOUNT OF $10.50 (AT $3.50 EACH) FOR THE RESIDENTS OF 1880 DOEFIELD STREET, 1900 DOEFIELD STREET, AND 1885 DOEFIELD STREET.  All members present voted for the motion.

IT WAS THE CONSENSUS OF THE BOARD FOR THE AUTHORITY’S CUSTOMER SERVICE DEPARTMENT TO NOTIFY CUSTOMERS THAT CALL IN FOR STREET LIGHT REPAIR THAT THEIR POWER COMPANY WILL BE MAKING THE REPAIR, AND THE POWER COMPANY HAS 30 DAYS IN WHICH TO MAKE THE REPAIR.  THEREFORE, THE AUTHORITY WILL ISSUE NO REFUNDS OR CREDITS FOR STREET LIGHT OUTAGES DURING THIS 30 DAY PERIOD.

7.   GAYE BLACKWELL PRESENTED PROPOSED CHANGES (ATTACHED) TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED CHANGES TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.  All members present voted for the motion.

8.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Fowler noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Fowler requested that the Board table this issue until next month’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING SO THAT STAFF MAY OBTAIN FEEDBACK FROM G-DOT.  All members present voted for the motion.

9.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF STONE CREEK TRAIL.  Mr. Fowler noted that the installation of approximately 785 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $4,710.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $7,000.00 from this scope of work.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 785 FEET OF 2 ½” WATER MAIN FOR THE STONE CREEK TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $4,710.00.  All members present voted for the motion.

10.   DWAYNE FOWLER REQUESTED RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  Mr. Fowler noted that it is currently taking an extended period of time to fill the Holly Springs tank due to all the development in the area, and noted that the water lines on Hwy. 5 are tied into the 12” line at Prominence Point.  Staff desires to take the 12” line to the Holly Springs Booster Station and fill up the tank.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  All members present voted for the motion.

11.   JEFF HOOPER NOTED THAT THE AUTHORITY’S MCPHAIL LIFT STATION IS LOCATED ON WOODSTOCK ROAD AT HWY. 92.  Mr. Hooper noted that the Authority has an ingress/egress easement from the lift station out to Woodstock Road.  Woodstock Road Townhomes is developing this area, and desires to bring the driveway into their cul-de-sac.  The Authority has previously approved the plans, but needs to abandon the existing ingress/egress easement that goes out to Woodstock Road in exchange for a new ingress/egress easement in the cul-de-sac of the proposed townhome development.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE ABANDONMENT OF THE EXISTING INGRESS/EGRESS EASEMENT FROM THE MCPHAIL LIFT STATION TO WOODSTOCK ROAD IN EXCHANGE FOR A NEW INGRESS/EGRESS EASEMENT IN THE CUL-DE-SAC OF THE PROPOSED WOODSTOCK ROAD TOWNHOMES DEVELOPMENT (PLAN ATTACHED). All members present voted for the motion.

12.   TOM ROACH NOTED THAT HE HAS BEEN WORKING WITH THE CITY OF WALESKA TO MEMORIALIZE AN AGREEMENT THAT WOULD ALLOW THE AUTHORITY TO WHOLESALE WATER FROM WALESKA’S SYSTEM IN ORDER TO SERVE CERTAIN AREAS OUTSIDE OF WALESKA’S SERVICE AREA.  Mr. Roach noted that the proposed agreement has been approved and executed by the City of Waleska.  However, Mr. Roach has not received a copy of the executed agreement at this time.

Mr. Roach noted that himself, Mr. Heard, and Mr. Fowler have all previously reviewed the agreement, and providing that Waleska has not made any changes to the last version that was reviewed, Mr. Roach requests that the Board authorize Mr. Heard to execute the proposed agreement based upon his review and assurance that the agreement is in the same form as the version previously reviewed.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO AUTHORIZE MR. HEARD TO EXECUTE AN ACCEPTABLE AGREEMENT WITH THE CITY OF WALESKA.  All members present voted for the motion.

13.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

14.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

15.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 22.198 MGD for the month of September 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft.  Mr. Blackwell reported a cumulative rainfall total of 71.19” for the past twelve months.

16.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.214 MGD at the Riverbend Wastewater Treatment Facility.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Holly Springs Parkway on 9/26/19.  Mrs. Arp reported that approximately 12,029 gallons were spilled, and noted that staff would monitor for one year.  Mrs. Arp also noted that one overflow occurred at Holly Drive off of Palm Street in Holly Springs.

18.   DWAYNE FOWLER NOTED THAT HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.  Mr. Heard noted that this would be an exception to the Authority’s Industrial Pretreatment guidelines, and noted that, unless otherwise directed by the Board, he plans to deny the request.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. HEARD TO DENY THE REQUEST OF PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.

20.   TOM HEARD NOTED THAT A LEVEL 1 DROUGHT RESPONSE DECLARATION HAS BEEN ISSUED BY THE GEORGIA EPD.  Mr. Heard stated that notice has been placed on the Authority’s website and there was an article in the local newspaper concerning the drought response declaration.

21.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.