Board Meeting:  February 24, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Melanie Stephens, Clint Blackwell, Mark Cochran, Garry Hensley, Greg Long, Jamie Veley, Gaye Blackwell, Brian Breeden, Jeff Hooper, Rodney Satterfield, Eric Wright, Ryan Sarks, Tim Dobson, Jennifer Arp, Joey Buice, Bryce Holcomb, and Brian Senne.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   BRYCE HOLCOMB AND BRIAN SENNE OF CITI PROVIDED AN UPDATED REFUNDING ANALYSIS FOR THE AUTHORITY’S SERIES 2010, 2011, AND 2013 BONDS.  Mr. Holcomb noted that today’s historically low interest rates provide an opportunity to explore potential refinancing of the Authority’s outstanding bonds, and noted that the Authority could issue taxable bonds to economically advance refund its outstanding tax-exempt bonds.  Mr. Holcomb noted that Citi has also analyzed additional tax considerations that may arise with a taxable advance refunding.

Mr. Holcomb noted that, at this time, only the Series 2010 bonds are eligible for a tax-exempt current refunding in 2020.  Under current market conditions, the Authority’s callable Series 2011 and 2013 bonds could produce present value savings assuming a taxable advance refunding as a public offering.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO AUTHORIZE GARY WINCHESTER TO EXECUTE THE G-17 LETTER WHICH WILL AUTHORIZE CITI TO ACT AS THE AUTHORITY’S UNDERWRITER IN THE PROPOSED REFUNDING OF THE AUTHORITY’S SERIES 2010, 2011, AND 2013 BONDS. CITI WILL REPORT BACK TO THE BOARD IN MAY 2020 AFTER PRICING HAS OCCURRED TO FORMALIZE THE BOND PURCHASE AGREEMENT.  All members voted for the motion.

3.   GAYE BLACKWELL PRESENTED PROPOSED FIRE HYDRANT METER POLICY REVISIONS (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED FIRE HYDRANT METER POLICY REVISIONS AS PRESENTED.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,435,975.69 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted this project is listed as Item #10 on the Authority’s current CIP list.  Mr. Ghorley noted a total estimated original cost of $1,750,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,435,975.69 FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

5.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 1/27/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 1/27/20 MEETING, HE HAD PRESENTED A REQUEST FROM KEITH ADAMS OF SMITH DOUGLAS HOMES FOR A PROPOSED LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  Mr. Fowler noted that the proposed project located at 1548 Univeter Road contains 45 single-family lots on 16.325 acres, and noted that Smith Douglas Homes has evaluated the gravity connection to the south of the subject property which will require the acquisition of 9 off-site easements.  Mr. Adams has informed the Authority that his firm will make every effort to obtain these easements; however, all easements may not be attainable.

Mr. Fowler noted that staff recommends approval of this lift station.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF KEITH ADAMS OF SMITH DOUGLAS HOMES FOR A LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 1/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES.  Mrs. Stephens reported that total operating revenues are approximately $2,792,074.00 above budget projections for the period ending 12/31/19.  Mrs. Stephens also noted that total operating expenses are approximately $568,896.00 below budget projections for the same period.  Mrs. Stephens reported year-to-date net income of $5,760,365.00 for the period ending 12/31/19.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.647 MGD for the month of January 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 61.18” for the past twelve months.

9.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.3 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that an overflow occurred during this reporting period at Old Rope Mill Park.  Mrs. Arp noted the reason for the overflow was due to flooding, and no corrective action was necessary.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT LAST WEEK THE AUTHORITY FILED FOR THE PERMIT FOR THE HWY. 20 PROJECT FOR THE SECTION FROM SCOTT ROAD TO UNION HILL ROAD.

12.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REPORTED CONCERNING FUNDING FOR THE METRO WATER DISTRICT.

13.   MR. HEARD NOTED THAT MR. FOWLER HAS A MEETING SCHEDULED WITH WASTE MANAGEMENT IN THE NEAR FUTURE TO DISCUSS SLUDGE TREATMENT AND PRETREATMENT STANDARDS.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ADJOURN.  All members voted for the motion.

Board Meeting:  January 27, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Mark Cochran, Mike Venters, Greg Long, Brian Breeden, Garry Hensley, Rodney Satterfield, Jeff Hooper, Eric Wright, Gaye Blackwell, Tim Dobson, Melanie Stephens, Ryan Sarks, Jennifer Arp, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DWAYNE FOWLER REPORTED CONCERNING WATER MAIN ISSUES ON DUNNWOOD LANE.  Mr. Fowler noted that, over the years, several water outages occurred in the back part of Woodlands Subdivision and the section that was originally called Brookwood Subdivision.  This was due to age of the PVC pipe that was installed in 1974.  The 6” PVC main was replaced in the mid-90s from Mohawk Trail to the half cul-de-sac on Dunnwood Drive.  CCWSA crews replaced the 6” PVC on Meadowview Drive in July 2013.  The 6” PVC line on Mohawk Trail was replaced by CCWSA crews in March 2017.  Since this large section of Mohawk Trail was replaced, there have been few instances of water outages on Dunnwood Drive.  Since Oct. 2018, there have been 4 main leaks on Dunnwood Lane.  On August 5, 2019, the leak was repaired without turning the main off.  On Nov. 2, 2019, repairs were made involving an outage of 1 hour and 15 minutes.  On Dec. 19, 2019, a main break occurred that interrupted service for approximately 7.25 hours.  Then on the next day, Dec. 20, 2019, a small pinhole in the main was repaired using the Authority’s Vac trailer and with no outage.

Mr. Fowler noted that several emails have been exchanged between CCWSA customer Ray Roper and Construction & Development Assistant Manager Garry Hensley.  Mr. Roper is a longtime resident of Dunnwood Lane.  Mr. Roper has stated his displeasure that the main breaks so often and he wanted to address the Board with regard to the issue.

Mr. Fowler noted that apologies were made by CCWSA for the issues, and noted that Mr. Roper is not in attendance of today’s meeting.  Mr. Fowler noted that the additional leak that was reported on Dec. 21, 2019 was caused by moisture left over from the repair performed at Cochise Drive and Crossfield Lane on Dec. 20, 2019.

Mr. Fowler noted that, if the Board were to so choose, approximately 2500 feet of existing PVC pipe could be replaced south and west of Dunnwood Drive at an approximate cost to the Authority of $125,000 – $150,000.

Gary Winchester noted that this item could be placed on the Authority’s CIP/Future Projects listing.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO RE-EVALUATE THIS ISSUE IN MAY 2020 DURING THE PRESENTMENT OF THE AUTHORITY’S UPDATED CIP/FUTURE PROJECTS LISTING.  All members voted for the motion.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KEITH ADAMS OF SMITH DOUGLAS HOMES REGARDING A PROPOSED LIFT STATION AND FORCE MAIN FOR THE UNIVETER ROAD TRACT.  In this correspondence, Mr. Adams noted that he is requesting that CCWSA consider the installation of a lift station and force main for a proposed project located at 1548 Univeter Road containing 45 single-family lots on 16.325 acres.  In this correspondence, Mr. Adams also noted that his firm has evaluated the gravity connection to the south of the subject property which will require the acquisition of 9 off-site easements.  Mr. Adams noted that his firm would make every effort to obtain these easements; however, all easements may not be attainable.

Mr. Fowler noted this is the first reading of this issue.

4.   DWAYNE FOWLER REPORTED THAT THE CITY OF WALESKA HAS APPROVED THE RELINQUISHMENT OF TWO PARCELS LOCATED AT 14402 FINCHER ROAD AND 14424 FINCHER ROAD INTO CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Waleska customers located at these addresses had requested to obtain water service from CCWSA because the City does not provide water service to them.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE CITY OF WALESKA’S RELINQUISHMENT OF TWO PARCELS LOCATED AT 14402 FINCHER ROAD AND 14424 FINCHER ROAD INTO CCWSA SERVICE AREA.  All members voted for the motion.

Authority counsel noted that he would provide an MOU of this relinquishment (which will be executed by Mr. Heard) and a revised service area map to the City of Waleska, per their request.

5.   DWAYNE FOWLER PRESENTED A REQUEST FOR RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD.  Mr. Fowler noted that the City of Woodstock is currently preparing to relocate Neese Road, and noted that the Authority currently has approximately 28 customers in this area.  Mr. Fowler reported an approximate cost to the Authority of over $300,000 to relocate the water main.  Therefore, CCWSA staff recommends that the Authority relinquish this service area to the City of Woodstock.

MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE CCWSA RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD TO THE CITY OF WOODSTOCK (MAP ATTACHED) PER STAFF RECOMMENDATION. All members voted for the motion.

Mr. Fowler noted that CCWSA staff will provide a revised service area map to the City of Woodstock.

6.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 (FINAL CLOSEOUT) FOR THE RIVER PARK FORCE MAIN EXTENSION & MANHOLE REHABILITATION PROJECT (CCWSA-2018-009).  Mr. Ghorley noted an original contract amount of $1,880,311.36, and a decrease per the change order in the amount of $345,467.89.  Mr. Ghorley noted the reason for the decrease in the contract amount was the result of unit price adjustments for materials not used.  Mr. Ghorley noted a revised final contract amount of $1,534,843.47.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #1 (FINAL CLOSEOUT), WHICH IS A DECREASE IN THE AMOUNT OF $345,467.89 FOR THE RIVER PARK FORCE MAIN EXTENSION & MANHOLE REHABILITATION PROJECT (CCWSA-2018-009).  All members voted for the motion.

7.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 12/12/19 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 12/12/19 BOARD MEETING, HE HAD PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  In the correspondence received from Mr. van Leeuwen, Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92 FOR THE WHITE OAKS MEADOW PROJECT.  All members voted for the motion.

8.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 12/12/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $3,208,088.00 above budget projections for the period ending 11/30/19.  Mrs. Jones noted that total operating expense are approximately $323,187.00 below budget projections for the same period.  Mrs. Jones reported a year-to-date net income of $5,334,199.00 for the period ending 11/30/19.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.914 MGD for the month of December 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 60.56” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp stated the no spills or overflows occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT AUTHORITY CREWS ARE CURRENTLY WORKING ON THE HWY. 108 LINE EXTENSION PROJECT AT SUTALLEE.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS RECEIVED NOTIFICATION FROM THE CITY OF CANTON THAT THE CITY IS INCREASING THEIR WHOLESALE WATER RATE TO $3.05 PER THOUSAND GALLONS, AND INCREASING THEIR WHOLESALE SEWER RATE TO $5.52 PER THOUSAND GALLONS.  Mr. Heard noted that, at this time, the Authority does not purchase any wholesale water from the City of Canton.  The Authority currently sells wholesale water to them at a much lower rate.  The Authority currently purchases a small amount of wastewater capacity from the City for the area off of Hwy. 5.

Mr. Heard questioned if the Board would like to reciprocate these rates, but cautioned that reciprocation would also impact other entities as well.  Mr. Heard noted that Authority staff has also researched projections for long-term development in the area off Hwy. 5, and noted that the Authority will begin planning for the CIP to include the possibility of building a force main and pump station to remove all flow from Canton.

Mr. Heard noted that the Authority has also received notification from the City of Waleska that the City is increasing their wholesale water rate to $3.05 per thousand gallons.

Mr. Heard noted that his current recommendation is for the Authority to pay these rate increases as they occur, based on the Authority’s current financial status.  Therefore, there is no action necessary by the Board with regard to this issue at this time.

15.   TOM ROACH REPORTED THAT, EARLIER THIS YEAR, MR. FOWLER HAD REQUESTED THAT MR. ROACH DRAFT A LETTER TO THE DEPARTMENT OF TRANSPORTATION REGARDING THEIR FREEZE ON THE AUTHORITY’S ABILITY TO OBTAIN PERMITS TO PLACE METERS AND SERVICE CONNECTIONS WITHIN STATE RIGHT-OF-WAYS.  Mr. Roach noted that the D.O.T. essentially denied those requests that desired for the Authority to contact the Dept. of Community Affairs.  Mr. Roach noted that he has recently informed the Dept. of Community Affairs that the Authority is a separate entity from the County and from the Cities, and that the Authority was not participating in any of the on-going negotiations.  Mr. Roach noted that the Authority had executed agreements with a majority of the cities during the 1999-2001 time-frame.  All of those agreements were designed to be fluid over time, and service area boundary maps have changed over time as it has been determined that various areas can be better served by one party or another.

Mr. Roach noted that the Dept. of Community Areas feels these revisions should have been handled through a comprehensive plan.  However, Mr. Roach feels that comprehensive plan changes by the cities and/or County do not impact the way the Authority delivers water or sewer, so Mr. Roach feels that the Authority did not need to take action because CCWSA agreements comply to the law currently.

Mr. Roach also noted that the Dept. of Community Affairs has now directed this issue back to the Department of Transportation.

Mr. Roach noted that, at this point, the Authority has developers and property owners that have paid for water and/or sewer taps and are unable to obtain permits because of the situation between the cites and the County.

Harry Johnston noted that this issue is an unintended consequence of the County’s decision not to pursue an extension of the service delivery agreement deadline.  Mr. Johnston noted that he would discuss at the next Commission meeting whether or not to pursue to seek an extension.

16.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

Board Meeting:  December 12, 2019 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Greg Long, Jennifer Arp, Gaye Blackwell, Tim Dobson, Melanie Stephens, Melissa Darvish, Jeff Hooper, Ryan Sarks, Eric Wright, Rodney Satterfield, and Clay Pilgrim.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO REMOVE THE REQUEST FOR EMERGENCY REPLACEMENT/REPAIR OF FOUR SEWER MANHOLES ON THE RIVER PARK OUTFALL.  All members voted for the motion.

3.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2019.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/19.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2019 AUDIT REPORT AS PRESENTED.  All members voted for the motion.

4.   DWAYNE FOWLER PRESENTED A REQUEST FROM FRANS VAN LEEUWEN OF VAUGHN & MELTON FOR INSTALLATION OF A PUMP STATION AT WADE GREEN ROAD & HWY. 92.  Mr. Fowler referenced correspondence received from Mr. van Leeuwen in which Mr. van Leeuwen noted that the White Oaks Meadow project is located at 5470 Wade Green Road and is proposed to be a mixed-use development with 105 residential units and approximately 15,000 square feet of retail.  The existing property was a mobile home park with a tire service facility along Wade Green Road.

The Vaughn & Melton firm is requesting that a sanitary sewer lift station be constructed to serve the proposed development.  The closest CCWSA sewer is located in the adjacent Prescott at Wade Green subdivision, directly to the south.

The proposed force main will traverse approximately 815 LF with a vertical lift of 50 feet to the existing receiving manhole within the Acklin Lane right-of-way.

In this correspondence, Mr. van Leeuwen noted that the pump station and force main would be constructed to the latest CCWSA regulations.  Attached is the Master Plan showing the proposed location of the pump station, along with the force main route and location of the existing receiving sewer system (ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

5.   TOM HEARD PRESENTED A PROPOSED JOINT RESOLUTION BETWEEN THE CITY OF WOODSTOCK AND CCWSA.  Mr. Heard noted that the City of Woodstock entered into a Service Delivery Agreement with CCWSA on 1/24/00, adopting a Water & Sewer Service Area Boundaries Map, and since that time, several mutually agreed on revisions have been made to the water and sewer service area boundaries.  Mr. Heard noted that it is desire and intent of the City of Woodstock and CCWSA to amend the Water & Sewer Service Area Boundaries Map adopted with the 1/24/00 agreement and replace it with the revised map “Exhibit A” (ATTACHED), which includes all agreed upon revisions to the service area boundaries.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE JOINT RESOLUTION OF THE CITY OF WOODSTOCK AND CCWSA AND THE REVISED WATER & SEWER SERVICE AREA BOUNDARIES MAP IDENTIFIED AS “EXHIBIT A”, AS SUBMITTED BY THE CITY OF WOODSTOCK.  All members voted for the motion.

6.   DWAYNE FOWLER PRESENTED A REQUEST FROM THE CITY OF WOODSTOCK FOR WOODSTOCK RELINQUISHMENT OF TAX MAP 15N11 PARCEL 040 INTO THE CCWSA SERVICE AREA.  Mr. Fowler noted that the City of Woodstock has previously voted to allow Jeff Pittman of Piedmont Capital Partners to tie into the CCWSA water/sewer line as recommended by City of Woodstock staff.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ACCEPT THIS PARCEL INTO THE CCWSA SERVICE AREA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE 11/25/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2019 AUDIT REPORT EARLIER IN THE MEETING.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.362 MGD for the month of November 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.49” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.5 MG.  Mr. Heard reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER PROVIDED AN UPDATE ON THE LITTLE RIVER BRIDGE REPLACEMENT PROJECT. 

13.   DWAYNE FOWLER REPORTED THAT AUTHORITY CREWS ARE CONTINUING THEIR WORK ON THE PLEASANT UNION ROAD LINE EXTENSION PROJECT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE 2020 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members voted for the motion.

16.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

Board Meeting Date:  November 25, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Garry Hensley, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Mark Cochran, Mike Venters, Greg Long, Rodney Satterfield, Jennifer Arp, Joey Buice, Tim Dobson, Eric Wright, Gaye Blackwell, and Ryan Sarks.

Member Lisa Woodruff was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   TOM ROACH REPORTED THAT THE AUTHORITY’S CONTRACTOR FOR TIMBER MANAGEMENT SERVICES HAS REQUESTED A CONTRACT EXTENSION AMENDMENT THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS, WHICH WOULD ADD AN ADDITIONAL YEAR TO THE DATE OF EXPIRATION, WHICH IS CURRENTLY 12/14/19.  Mr. Roach noted the reason for the contract extension is due to weather delays and workflow interruptions with our contractor.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CONTRACT EXTENSION AMENDMENT FOR TIMBER MANAGEMENT SERVICES THAT WOULD CHANGE THE TERM OF THE CONTRACT FROM 18 MONTHS TO 30 MONTHS.  All members present voted for the motion.

3.   TOM ROACH PRESENTED A PROPOSED INTERGOVERNMENTAL AGREEMENT (ATTACHED) BETWEEN THE AUTHORITY AND CHEROKEE COUNTY REGARDING THE COUNTY’S EFFORTS TO RECONSTRUCT AND IMPROVE THE MILL CREEK BRIDGE CROSSING OVER UNION HILL ROAD. 

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE AUTHORITY AND CHEROKEE COUNTY AS PRESENTED BY AUTHORITY COUNSEL.  All members present voted for the motion.

4.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 10/28/19 BOARD MEETING:

1)   GARRY HENSLEY NOTED THAT DWAYNE FOWLER HAD REPORTED AT LAST MONTH’S MEETING THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Hensley noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Hensley noted the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Hensley noted that the Board had tabled this issue until today’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

Mr. Hensley noted that the Authority has now received a permit from G-DOT to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 10,543 FEET OF 3” WATER MAIN FOR THE FINCHER ROAD AND DEER TRACK DRIVE AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $63,258.00.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 10/28/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

6.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $904,019.00 above budget projections for the period ending 9/30/19.  Mrs. Jones reported that total operating expenses are approximately $225,468.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $1,732,906.00 for the period ending 9/30/19.

7.   BETH JONES NOTED THAT THE ANNUAL AUDIT REPORT WOULD BE PRESENTED AT THE 12/12/19 BOARD MEETING.

8.   BETH JONES REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2018.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.829 MGD for the month of October 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 73.58” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.233 MGD at the Riverbend Wastewater Treatment Facility.

11.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that one wastewater spill occurred on 11/3/19 at Gold Valley Pass in Bridgemill Subdivision.  Mrs. Arp noted that approximately 2,000 gallons were spilled due to a pinhole in the air release valve on the force main.  Mrs. Arp noted that the air release valve has now been replaced.

12.   GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF DWAYNE FOWLER.  Mr. Hensley noted that Authority crews are currently working on the Roberts Road line extension project.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE UPDATED 2020 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED).  All members present voted for the motion.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members present voted for the motion.

Board Meeting Date:  October 28, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Brian Breeden, Jennifer Arp, Mark Cochran, Mike Venters, Garry Hensley, Rodney Satterfield, Gaye Blackwell, Joey Buice, Ryan Sarks, Clint Blackwell, Jeff Hooper, Eric Wright, Greg Long, and Tim Dobson.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/28/19 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted that this project is Item #5 under Asset Replacement on the Authority’s current CIP, and noted that the amount of $315,275.00 was accepted by the Board at the 9/30/19 meeting.  Mr. Ghorley noted that the proposal amount was actually $325,275.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE INCREASE OF $10,000.00 FOR THE APPROVED PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC FOR THE WATER TREATMENT PLANT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  Mr. Ghorley noted a total original contract amount of $200,000.00, and an amount after the increase of $205,802.00.  Mr. Ghorley noted the reason for this increase is due to additional work on the Fitzgerald Creek Belt Filter Press Addition project.

MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO APPROVE AN INCREASE IN THE AMOUNT OF $5,802.00 FOR THE ATKINS GENERAL SERVICES CONTRACT CCWSA-2016-005.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted that this project is Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP.  Mr. Ghorley reported a total original estimated cost of $1,250,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $2,200,000.00 FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members present voted for the motion.

6.   GREG LONG PRESENTED A REQUEST FOR CONSIDERATION OF BILLING FOR STREET LIGHTS FROM RESIDENTS OF DOEFIELD STREET.  Mr. Long referenced correspondence received from Sarah Rohland in which Mrs. Rohland stated that she is pursuing further action regarding the street light in front of her house.  Mrs. Rohland noted that she and her husband built their home and have lived at 1880 Doefield Street since 1986.  Mrs. Rohland noted that they have never had any issues with regard to street light maintenance until now.  Mrs. Rohland noted that when she contacted Greg Long on 9/12/19, the street lights had been going off and on from the weekend before.  Mrs. Rohland stated that Mr. Long did not tell her it would take “15 working days” to fix the problem, and noted that in the past the neighborhood had experienced various problems which would require this section of the street to be lit to keep the neighborhood safe.

In this correspondence, Mrs. Rohland noted that the light was fixed on October 2nd or 3rd, so the residents were almost a month without proper lights.

Mrs. Rohland noted that she feels there should be a credit given for the services they paid for, but did not get.  She noted that she and her neighbors are in agreeance about the light because they all have young children and want to keep them safe.  Therefore, a credit is requested for the following accounts:  1880 Doefield Street, 1900 Doefield Street, and 1885 Doefield Street.

MOTION BY HARRY JOHNSTON AND SECOND BY BARRY MANSELL TO APPROVE A CREDIT IN THE TOTAL AMOUNT OF $10.50 (AT $3.50 EACH) FOR THE RESIDENTS OF 1880 DOEFIELD STREET, 1900 DOEFIELD STREET, AND 1885 DOEFIELD STREET.  All members present voted for the motion.

IT WAS THE CONSENSUS OF THE BOARD FOR THE AUTHORITY’S CUSTOMER SERVICE DEPARTMENT TO NOTIFY CUSTOMERS THAT CALL IN FOR STREET LIGHT REPAIR THAT THEIR POWER COMPANY WILL BE MAKING THE REPAIR, AND THE POWER COMPANY HAS 30 DAYS IN WHICH TO MAKE THE REPAIR.  THEREFORE, THE AUTHORITY WILL ISSUE NO REFUNDS OR CREDITS FOR STREET LIGHT OUTAGES DURING THIS 30 DAY PERIOD.

7.   GAYE BLACKWELL PRESENTED PROPOSED CHANGES (ATTACHED) TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE PROPOSED CHANGES TO THE AUTHORITY’S POLICY REGARDING INSTALLATION OF NEW METERS IN SUBDIVISIONS.  All members present voted for the motion.

8.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF FINCHER ROAD AND DEER TRACK DRIVE.  Mr. Fowler noted that the installation of approximately 10,543 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $63,258.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $49,000.00 from this scope of work.

Mr. Fowler requested that the Board table this issue until next month’s meeting in order to obtain feedback from G-DOT concerning the ability to lay pipe on the shoulder of the highway.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING SO THAT STAFF MAY OBTAIN FEEDBACK FROM G-DOT.  All members present voted for the motion.

9.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF STONE CREEK TRAIL.  Mr. Fowler noted that the installation of approximately 785 feet of 2 ½” water main would be required to serve this area, at an approximate cost to the Authority of $4,710.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $7,000.00 from this scope of work.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 785 FEET OF 2 ½” WATER MAIN FOR THE STONE CREEK TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $4,710.00.  All members present voted for the motion.

10.   DWAYNE FOWLER REQUESTED RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  Mr. Fowler noted that it is currently taking an extended period of time to fill the Holly Springs tank due to all the development in the area, and noted that the water lines on Hwy. 5 are tied into the 12” line at Prominence Point.  Staff desires to take the 12” line to the Holly Springs Booster Station and fill up the tank.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE RE-ESTABLISHMENT OF SERVICE TO THE HOLLY SPRINGS BOOSTER STATION AT AN ESTIMATED COST OF $50,000.00.  All members present voted for the motion.

11.   JEFF HOOPER NOTED THAT THE AUTHORITY’S MCPHAIL LIFT STATION IS LOCATED ON WOODSTOCK ROAD AT HWY. 92.  Mr. Hooper noted that the Authority has an ingress/egress easement from the lift station out to Woodstock Road.  Woodstock Road Townhomes is developing this area, and desires to bring the driveway into their cul-de-sac.  The Authority has previously approved the plans, but needs to abandon the existing ingress/egress easement that goes out to Woodstock Road in exchange for a new ingress/egress easement in the cul-de-sac of the proposed townhome development.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE ABANDONMENT OF THE EXISTING INGRESS/EGRESS EASEMENT FROM THE MCPHAIL LIFT STATION TO WOODSTOCK ROAD IN EXCHANGE FOR A NEW INGRESS/EGRESS EASEMENT IN THE CUL-DE-SAC OF THE PROPOSED WOODSTOCK ROAD TOWNHOMES DEVELOPMENT (PLAN ATTACHED). All members present voted for the motion.

12.   TOM ROACH NOTED THAT HE HAS BEEN WORKING WITH THE CITY OF WALESKA TO MEMORIALIZE AN AGREEMENT THAT WOULD ALLOW THE AUTHORITY TO WHOLESALE WATER FROM WALESKA’S SYSTEM IN ORDER TO SERVE CERTAIN AREAS OUTSIDE OF WALESKA’S SERVICE AREA.  Mr. Roach noted that the proposed agreement has been approved and executed by the City of Waleska.  However, Mr. Roach has not received a copy of the executed agreement at this time.

Mr. Roach noted that himself, Mr. Heard, and Mr. Fowler have all previously reviewed the agreement, and providing that Waleska has not made any changes to the last version that was reviewed, Mr. Roach requests that the Board authorize Mr. Heard to execute the proposed agreement based upon his review and assurance that the agreement is in the same form as the version previously reviewed.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO AUTHORIZE MR. HEARD TO EXECUTE AN ACCEPTABLE AGREEMENT WITH THE CITY OF WALESKA.  All members present voted for the motion.

13.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

14.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

15.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 22.198 MGD for the month of September 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.0 ft.  Mr. Blackwell reported a cumulative rainfall total of 71.19” for the past twelve months.

16.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.214 MGD at the Riverbend Wastewater Treatment Facility.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Holly Springs Parkway on 9/26/19.  Mrs. Arp reported that approximately 12,029 gallons were spilled, and noted that staff would monitor for one year.  Mrs. Arp also noted that one overflow occurred at Holly Drive off of Palm Street in Holly Springs.

18.   DWAYNE FOWLER NOTED THAT HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.  Mr. Heard noted that this would be an exception to the Authority’s Industrial Pretreatment guidelines, and noted that, unless otherwise directed by the Board, he plans to deny the request.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. HEARD TO DENY THE REQUEST OF PINE BLUFF WASTE MANAGEMENT FOR CCWSA TO TEMPORARILY RECEIVE LEACHATE FROM THE LANDFILL FOR TREATMENT.

20.   TOM HEARD NOTED THAT A LEVEL 1 DROUGHT RESPONSE DECLARATION HAS BEEN ISSUED BY THE GEORGIA EPD.  Mr. Heard stated that notice has been placed on the Authority’s website and there was an article in the local newspaper concerning the drought response declaration.

21.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

Board Meeting Date:  September 30, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Brian Breeden, Greg Long, Mark Cochran, Garry Hensley, Joey Buice, Gaye Blackwell, Eric Wright, Melanie Stephens, Lori Forrester, Jeff Hooper, Tim Dobson, and Ryan Sarks.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC IN THE AMOUNT OF $315,275.00 FOR THE WATER TREATMENT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  Mr. Ghorley noted this project is listed as Item #5 under Asset Replacement on the Authority’s current CIP listing.  Mr. Ghorley reported a total original estimated cost of $550,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM INDUSTRIAL TECHNOLOGIES, LLC IN THE AMOUNT OF $315,275.00 FOR THE WATER TREATMENT FILTER CONTROL SYSTEM REPLACEMENT PROJECT.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $1,562,840.00 FOR THE ENGINEERING/DESIGN ON THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  Mr. Ghorley noted this project is listed as Item #10 under Construction Expansion/Upgrade on the Authority’s current CIP listing.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $1,562,840.00 FOR THE ENGINEERING/DESIGN ON THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  All members voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM FIVE RESIDENTS OF DOGWOOD LAKE TRAIL.  Mr. Fowler noted that the installation of approximately 2,670 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $16,020.00.  Mr. Fowler note that the Authority would realize tap fees in the approximate amount of $8,500.00 from this scope of work.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,670 FEET OF 3” WATER MAIN FOR THE DOGWOOD LAKE TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $16,020.00.  All members voted for the motion.

5.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM NINE RESIDENTS OF ROBERTS ROAD.  Mr. Fowler noted that the installation of approximately 1,650 feet of 3” water main would be required to serve this area, at an approximate cost to the Authority of $9,900.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $15,300.00 from this scope of work.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 1,650 FEET OF 3” WATER MAIN FOR THE ROBERTS ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $9,900.00.  All members voted for the motion.

6.   TOM ROACH PRESENTED PROPOSED PERMISSIVE USE AGREEMENTS BETWEEN CCWSA AND CHEROKEE COUNTY REGARDING THE SIMULCAST REMOTE SITE TO BE LOCATED ON PROPERTY OWNED BY CCWSA.  Mr. Roach noted that, upon execution of these agreements, repeaters would be installed on Authority tanks located at 12442 East Cherokee Drive in Ball Ground and 5508 Tyson Drive in Acworth.  Mr. Roach noted that these agreements were approved by Cherokee County earlier this month.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PERMISSIVE USE AGREEMENTS BETWEEN CCWSA AND CHEROKEE COUNTY REGARDING THE SIMULCAST REMOTE SITE TO BE LOCATED ON PROPERTY OWNED BY CCWSA.  All members voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/26/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $877,665.00 above budget projections for the period ending 7/31/19.  Mrs. Jones reported that total operating expenses are approximately $1,696,557.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $10,861,697.00 for the period ending 7/31/19.

9.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.459 MGD for the month of August 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.66” for the past twelve months.

10.   TOM HEARD PRESENTED THE WASTEWATER REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Heard reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Heard reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.230 MGD at the Riverbend Wastewater Treatment Facility.

11.   LORI FORRESTER PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP.  Mrs. Forrester noted that two overflows occurred during this reporting period.  The overflows occurred at Gardens of Harmony Drive and Rabbit Hill Road.  Mrs. Forrester noted that the overflows did not reach the waters of the State, so they are not considered a spill.

12.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE TIMBER HARVESTING PROJECT WOULD BE SPRAYED SOMETIME IN OCTOBER, AND A PRESCRIBED BURN WOULD OCCUR SOMETIME IN NOVEMBER OR DECEMBER.  MR. FOWLER NOTED THAT REPLANTING WOULD OCCUR SOMETIME AFTER THE FIRST OF THE YEAR.

13.   DWAYNE FOWLER NOTED THAT THE HWY. 20 UTILITY AID PACKAGE WOULD BE SUBMITTED NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK.  In this correspondence, Mr. Moon noted that the Woodstock City Council voted at its regular meeting on 8/12/19 to approve petitioning CCWSA for an amendment to the City’s baseline capacity as follows:

The City of Woodstock (City) hereby petitions the Cherokee County Water and Sewerage Authority (CCWSA) to amend Attachment C (Baseline Capacity) of the CCWSA policy created on April 30, 2007 titled “Policy Towards Requests for Water and Wastewater Treatment Capacity by Government Entities Whose Water and/or Wastewater Systems are Independent of CCWSA.”  This policy applies reserve capacity associated with the provision of extraterritorial water services as governed by the Intergovernmental Agreement made and entered into on January 31, 2000 by and between the City of Woodstock and CCWSA.  The intent of this petition is to appropriately redistribute the reserved water capacity for the city among the six authorized metered connections without increasing the total reserved capacity.  The amended Attachment C for Baseline Capacity is as follows:

Cherokee County Water & Sewerage Authority
Maximum Daily Use Capacity Designation for Metered Connections to the CCWSA Water System

City of Woodstock
System Name

Meter Number                                                                                     Capacity Designation gals/day

2121165172 – 92 @ Trickum                                                           300,000

0808147738 – Lowe’s                                                                        120,800

0707144500 – Lexington Park                                                          12,000

0707145886 – Dupree Road                                                             19,400

2121165325 – Neese Road                                                               45,841

2121164866 – 3275 Trickum Road                                                  40

Tom Heard noted that staff recommends approval of this amendment to the City of Woodstock’s baseline capacity.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE PETITION OF THE CITY OF WOODSTOCK FOR THE AMENDMENT TO THE CITY’S BASELINE CAPACITY AS OUTLINED ABOVE.  All members voted for the motion.

15.   TOM HEARD NOTED THAT A SEWER SPILL CAUSED BY A CONTRACTOR BORING INTO A FORCE MAIN OCCURRED ON THURSDAY, SEPTEMBER 26, 2019 ON HWY. 5 IN HOLLY SPRINGS.  Mr. Heard noted that the details regarding the spill will be included in next month’s wastewater report.

16.   MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members voted for the motion.

Board Meeting Date:  August 26, 2019  ~ 4:00 PM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mark Cochran, Mike Venters, Joey Buice, Gaye Blackwell, Greg Long, Jeff Hooper, Jennifer Arp, Rodney Satterfield, Melanie Stephens, Melissa Darvish, Garry Hensley, Ryan Sarks, Clint Blackwell, Tim Dobson, Eric Wright, and Emily Lemcke.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM FREESE & NICHOLS IN THE AMOUNT OF $98,472.00 FOR THE AWIA RISK & RESILIENCY ASSESSMENT AND EMERGENCY RESPONSE PLAN.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #6 (FINAL) FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA- 2016-002).  Mr. Ghorley noted a decrease per the change order in the amount of $278,324.93 for unused unit price items and allowances.  Mr. Ghorley noted a current contract amount of $24,445,678.67 and a revised contract amount of $24,167,353.74.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #6 (FINAL) IN THE AMOUNT OF $278,324.93 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX (CCWSA-2016-002).  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  Mr. Ghorley noted that this project will be bid with this component.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO SOLE SOURCE THE “AERISA” IONIZATION UNIT FOR THE ROSE CREEK ODOR CONTROL PHASE 3 PROJECT.  All members voted for the motion.

5.   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE GEORGIA MUNICIPAL EMPLOYEES BENEFIT SYSTEM’S (GMEBS) DEFINED BENEFIT RETIREMENT PLAN RESTATEMENT.  All members voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO APPROVE THE 7/29/19 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

7.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $6,766.00 above budget projections for the period ending 6/30/19.  Mrs. Jones reported that total operating expenses are approximately $1,587,978.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $9,170,104.00 for the period ending 6/30/19.

8.   BETH JONES PRESENTED THE PROPOSED BUDGET FOR FISCAL YEAR 2020 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2020 AS PRESENTED.  All members voted for the motion.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 20.493 MGD for the month of July 2019 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 77.02” for the past twelve months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.9 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

11.   MIKE VENTERS NOTED THAT ONE PERMIT EXCURSION WAS REPORTED TO THE GEORGIA EPD CONCERNING THE FECAL COUNT BEING ABOVE THE 100 IN 100ml SAMPLE REQUIREMENT.  Mr. Venters noted that the incident occurred on 7/13/19.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted three overflows occurred during this reporting period.  The overflows were located at 331 Liberty Drive off Woodstock Road, 708 Rosedale Road in Arbor Hills Subdivision, and on Rabbit Hill Road outside of Holly Glen Subdivision.  Mrs. Arp noted that none of these overflows were classified as spills.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE SALACOA LINE EXTENSION PROJECT SHOULD BE COMPLETED SOMETIME NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT HB 489 SERVICE AREA BOUNDARY MAPS HAVE BEEN SENT TO NEIGHBORING SYSTEMS WITHIN CHEROKEE COUNTY FOR THEIR REVIEW.  Mr. Heard noted that the Authority is currently awaiting their response.

15.   MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

Board Meeting Date:  July 29, 2019  ~ 9:00 AM

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mike Venters, Mark Cochran, Clint Blackwell, Brian Breeden, Greg Long, Rodney Satterfield, Jennifer Arp, Joey Buice, Gaye Blackwell, Garry Hensley, Jeff Hooper, Tim Dobson, Eric Wright, Ryan Sarks, and Tyler Hewitt.

Authority counsel Tom Roach called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY TOM ROACH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   TOM ROACH NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Mr. Roach opened the floor for nominations for Chair of the CCWSA Board of Directors.

Eric Wilmarth nominated Gary Winchester as Chair.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND ELECT GARY WINCHESTER AS CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Chair- Elect Gary Winchester opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

Doug Dabbs nominated Eric Wilmarth as Vice-Chair.

MOTION BY DOUG DABBS AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND ELECT ERIC WILMARTH AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

Gary Winchester opened the floor for nominations for Secretary of the CCWSA Board of Directors.

Eric Wilmarth nominated Doug Dabbs as Secretary.

MOTION BY HARRY JOHNSTON AND SECOND BY ERIC WILMARTH TO CLOSE NOMINATIONS AND RE-ELECT DOUG DABBS AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS.  All members voted for the motion.

3.   MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO AMEND THE AGENDA TO INCLUDE THE ETOWAH COMMUNITY ISSUE AS PART OF THE GENERAL MANAGER’S REPORT.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,646.00 FOR CONSTRUCTION MATERIALS TESTING ON THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT. 

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO APPROVE THE PROPOSAL OF GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,646.00 FOR CONSTRUCTION MATERIALS TESTING ON THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE IN THE ENGINEERING BUDGET IN THE AMOUNT OF $5,000.00 FOR BRADFORD ENGINEERING REGARDING THE SITE PLAN DEVELOPMENT FOR THE CCWSA CONSTRUCTION COMPLEX.  Mr. Ghorley noted an original approved engineering contract amount of $20,000.00. 

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE $5,000.00 INCREASE IN THE ENGINEERING BUDGET FOR BRADFORD ENGINEERING REGARDING THE SITE PLAN DEVELOPMENT FOR THE CCWSA CONSTRUCTION COMPLEX.  All members voted for the motion.

6.   JEFF HOOPER REFERENCED CORRESPONDENCE RECEIVED FROM CHRISTOPHER MANES, PROJECT MANAGER OF WOLVERTON, INC.  In this correspondence, Mr. Manes noted that his client, Lidl US Operations, LLC, is proposing to shorten an existing 20’ sewer easement to construct a new grocery store at the corner of Eagle Drive and Bells Ferry Road.

Mr. Hooper noted the existing sewer easement runs into the lot.  The easement needs to be shortened back to the property line to allow room for the footprint of the building.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO AUTHORIZE THE RELINQUISHMENT OF THIS EASEMENT.  All members voted for the motion.

7.   JEFF HOOPER REFERENCED CORRESPONDENCE RECEIVED FROM WOODY SNELL OF LYNWOOD DEVELOPMENT GROUP.  In this correspondence, Mr. Snell requested that the Board consider authorizing, subject to the standard procedures of the CCWSA, the release of a water line easement (Deed Book 1492, Page 37, June 8, 1993) located at the toe of a fill slope on the west side of Bells Ferry Road at the proposed Buice Lake Development (Land Lots 1045, 1046, 1047, 1048 & 1114, 21st District, 2nd Section, Cherokee County, Georgia). 

In this correspondence, Mr. Snell noted that the Buice Lake Development project will include the installation of a new 16” water line within the Bells Ferry Road right-of-way, which will replace the existing 16” water line. 

Jeff Hooper noted that the abandonment of the existing water line currently located within a 20’ easement will allow the new 16” line to be relocated closer to and inside the right-of-way along Bells Ferry Road, which is necessary for the construction of the Buice Lake Development.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO AUTHORIZE THE RELINQUISHMENT OF THE EASEMENT TO ALLOW FOR RELOCATION OF THE NEW 16” LINE NECESSARY FOR THE CONSTRUCTION OF THE BUICE LAKE DEVELOPMENT.  All members voted for the motion.

8.   MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/24/19 BOARD MEETING MINUTES AS PRESENTED.  Members Woodruff, Wilmarth, Dabbs, and Johnston voted for the motion.  Members Martin and Mansell abstained.  Motion passed.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $885,567.00 below budget projections for the period ending 5/31/19.  Mrs. Jones reported that total operating expenses are approximately $1,474,610.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $6,943,497.00 for the period ending 5/31/19.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.599 MGD for the month of June 2019 at the Etowah River Water Treatment Facility.

Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 76.30” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.6 MG.  Mr. Venters reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM JACK WILLIAMS OF KAIROS DEVELOPMENT CORPORATION.  In this correspondence, Mr. Williams noted that Kairos Development Corporation is moving forward with their plans to develop a 1363-acre Master Planned Community known as “The Etowah Community” located north of the intersection of Highways 369 & 372 and bounded on its northern edge by the Etowah River.

Mr. Williams further noted that The Etowah, so named to embrace the extraordinary beauty of the adjacent river and surrounding area, is envisioned to be a modern day “Agritopia”, integrating wholesome agricultural practices with character area-based land planning and architecture.  The master plan is the culmination of the guiding principles that Kairos carefully identified to ensure the preservation, and responsible management of much of the natural area on site while integrating working farms and residential hamlets into a truly cohesive community.

Mr. Williams noted that environmentally responsible development that strongly promotes healthy living, and the conservation of natural resources are key to the overall vision and creation of The Etowah Community.

In this correspondence, Mr. Williams further noted that in keeping with their vision for the community’s development theme, and in consideration of the CCWSA services currently available on site, Kairos has carefully reviewed all the aspects of serving the community with water and sewer in the most efficient, and environmentally responsible way.  As a result, Kairos has determined that potable water, which is available immediately adjacent to their property via several large water mains along Highway 369 & 372, would be appropriately served by CCWSA.  For this reason, Kairos is asking for a confirmation of water service availability from CCWSA.

Mr. Williams noted that in his study of the sanitary sewer access via the nearest existing CCWSA manhole and transfer station, it has been determined that the distance of approximately three miles would be an unreasonable distance to pursue a tie in for their site.

In this correspondence, Mr. Williams further noted that neither the Cherokee County Code of Ordinances, nor the most recent Water Management Plan of the Metropolitan North Georgia Water Planning District (MNGWPD), nor the policies of the Georgia EPD have ever considered sewers to be “reasonably available” at any distance greater than a mile.  For most counties in the MNGWPD, “reasonably available” is defined in the range of 100 to 500 feet.

Mr. Williams noted that in lieu of pursuing public sewer over an unreasonable and environmentally challenging distance, Kairos proposes that Integra Water, LLC, a Georgia corporation in the water and sewer utilities business, will provide sewer service to The Etowah Community, and handle the sewage via a Land Application System (LAS).  Mr. Williams noted that Integra has designed, built, owned and operated water and sewer systems throughout the southeast for over fifteen years with projects and customers in Alabama, North Carolina, Tennessee, and Texas.  Integra serves over 100,000 customers and has been formally recognized by various Public Service Commissions and local governments as an approved and responsible utility provider.

Kairos is proposing that Integra will design, construct, own, operate, and maintain in perpetuity, the sewage collection system, treatment plant, and the LAS serving The Etowah Community.  Integra will adhere to CCWSA’s published specifications for all sewer and pump station design and construction and will adhere to EPD’s well-established design, construction, and operation requirements and guidelines for the treatment facility and the LAS.  In the event CCWSA reasonably determines that it wants the project to meet design requirements other than EPD’s, Integra will meet those also.

In this correspondence, Mr. Williams noted that he understands that there is a requirement for CCWSA to act as the trust indenture for this private utility per Cherokee County’s recently adopted Private Wastewater System Ordinance, but Kairos is willing to pursue other (CCWSA approved) providers of this service should the CCWSA not wish to enter into such agreement.

Mr. Williams noted that, in summary, for the reasons stated above Kairos desires to serve The Etowah Community with CCWSA provided potable water and a privately owned and operated Land Application Wastewater Treatment Facility.  All plans and specifications will meet all the CCWSA’s published designed standards, county ordinances, and EPD requirements.

In addition to Kairos Development’s formal request for a confirmation of CCWSA provided water service availability for this site, Kairos is also respectfully asking for the requisite Letter of Concurrence from the CCWSA to the EPD, stating that the proposed private wastewater treatment system has been determined to be compliant with the district plans.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO DECLINE CONCURRENCE TO THE REQUEST OF KAIROS DEVELOPMENT FOR PERMISSION TO CONSTRUCT A PRIVATE WASTEWATER TREATMENT FACILITY ON PROPERTY REFERRED TO AS “THE ETOWAH COMMUNITY” BECAUSE THE CCWSA AND KAIROS DEVELOPMENT’S PREDECESSOR IN TITLE ENTERED A CONTRACT DATED DECEMBER 21, 2006 AS AMENDED ON JANUARY 2007 AND FEBRUARY 16, 2007 THAT REQUIRES THE PROPERTY OWNER TO CONSTRUCT A WASTEWATER COLLECTION SYSTEM TO CONVEY THE DEVELOPMENT’S WASTEWATER TO THE SMITHWICK CREEK LIFT STATION FOR TREATMENT AT THE RIVERBEND WTF AND ULTIMATE DISCHARGE INTO THE ETOWAH RIVER.  IN ADDITIION, THE CCWSA DOES NOT APPROVE THE PROPERTY OWNER’S REQUEST PURSUANT TO COUNTY ORDINANCE 2018-O-004 BECAUSE THE PROPOSED PLANT IS NOT PROPOSED AS A TEMPORARY PLANT AND DOES NOT MEET THE GOALS OF THE CCWSA.  TOM HEARD IS DIRECTED TO CONVEY THE CCWSA’S DECISION IN THIS MATTER TO THE PROPERTY OWNER AND TOM ROACH IS DIRECTED TO DRAFT AND MAIL A LETTER TO KAIROS DEVELOPMENT DETAILING THE REASON FOR THE CCWSA’S DECISION.  All members voted for the motion.

15.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE A TOUR OF CCWSA FACILITIES ON THURSDAY, AUGUST 22, 2019 AT 8:00 A.M.

16.   MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members voted for the motion. 

Board Meeting Date:  June 24, 2019  ~ 4:00 PM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Harry Johnston, Tom Heard, David Kubala, Dwayne Fowler, Darrell Caudill, Wesley Banks, Garry Hensley, Mike Venters, Mark Cochran, Corey Ghorley, Beth Jones, Hoyt Ledford, Brian Breeden, Gaye Blackwell, Greg Long, Ryan Sarks, Jeff Hooper, Jennifer Arp, Melanie Stephens, Melissa Darvish, Eric Wright, Tim Dobson, Nancy Martin, Emily Lemcke, Melanie Green, Eric Wacaster, Kara Wacaster, Ellen Sams, and Dallas Franklin.

Member Doug Dabbs was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING BUDGET IN THE AMOUNT OF $228,287.00 FROM BROWN & CALDWELL ENGINEERS FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  Mr. Ghorley noted this scope of work is Item #7 on the Authority’s current CIP listing, with a total original estimated cost of $1,250,000.00 for the overall project.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE ENGINEERING BUDGET IN THE AMOUNT OF $228,287.00 FROM BROWN & CALDWELL ENGINEERS FOR THE ODOR CONTROL AT ROSE CREEK (PHASE 3) PROJECT.  All members present voted for the motion.

3.   MOTION BY LISA WOODRUFF AND SECOND BY HARRY JOHNSTON TO AMEND THE AGENDA TO MOVE THE ROCK HOUSE ROAD ISSUE TO THIS POINT IN THE MEETING.  All members present voted for the motion.

4.   DWAYNE FOWLER REPORTED THAT A PETITION FOR EXTENSION OF WATER MAIN HAS BEEN RECEIVED FROM FIFTEEN RESIDENTS OF ROCK HOUSE ROAD.  Mr. Fowler noted that Waleska has also relinquished two customers on Pleasant Arbor Road to the Authority, therefore bringing the grand total of customers to the Authority from this scope of work to seventeen.  Mr. Fowler noted that the installation of approximately 6,600 feet of 2 ½” and 3” water main would be required to serve this area, at an approximate cost to the Authority of $39,600.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $28,900.00 from this scope of work.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE INSTALLATION OF APPROXIMATELY 6,600 FEET OF 2 ½” and 3” WATER MAIN FOR THE ROCK HOUSE ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $39,600.00.  All members present voted for the motion.

5.   GAYE BLACKWELL REQUESTED APPROVAL OF A $500.00 FEE FOR RELOCATING AN EXISTING METER OUTSIDE A FENCE.  Mrs. Blackwell noted that, pending approval, this proposed fee would be added to the Authority’s Miscellaneous Charges listing.

MOTION BY LISA WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE $500.00 FEE AS PRESENTED.  All members present voted for the motion.

6.   MIKE VENTERS REPORTED CONCERNING SLUDGE DISPOSAL PROCUREMENT SERVICES.  Mr. Venters noted that the Authority is in receipt of two proposals for this scope of work.  Mr. Venters noted that the proposal received by ERTH Products, LLC outlines a cost of $73.40 per wet ton with no mobilization/demobilization fee, while the proposal received by Synagro outlines a cost of $77.00 per wet ton, plus a mobilization/demobilization fee of $20,000.00.

Mr. Venters noted that it is his recommendation to approve the proposal of ERTH Products, LLC.

MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILLMARTH TO APPROVE THE PROPOSAL OF ERTH PRODUCTS, LLC AT A COST OF $73.40 PER WET TON.  All members present voted for the motion.

7.   RYAN SARKS PROVIDED AN OVERVIEW OF THE AUTHORITY’S OPEB IRREVOCABLE TRUST FUND AND OPEB RETIREE HEALTH INSURANCE STIPULATIONS.

8.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE 5/29/19 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

9.   BETH JONES PRESENTED THE FINANCIAL REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,780,540.00 below budget projections for the period ending 4/30/19.  Mrs. Jones also reported that total operating expenses are approximately $1,563,885.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $5,349,125.00 for the period ending 4/30/19.

10.   HOYT LEDFORD PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL.  Mr. Ledford reported an average daily treatment of 19.445 MGD for the month of May 2019 at the Etowah River Water Treatment Facility.  Mr. Ledford also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Ledford reported a cumulative rainfall total of 75.52” for the past twelve months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 5.6 MG.  Mr. Venters reported an average daily treatment of 4.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

12.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that two overflows occurred during this reporting period.  Mrs. Arp noted that the first overflow occurred at River Terrace in Canton, and the second occurred at Renford Road in Canton.  Mrs. Arp noted that both overflows were the result of debris in the lines, and neither was deemed a spill.

13.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE SOAP CREEK LINE EXTENSION PROJECT HAS BEEN COMPLETED AT THIS TIME.

14.   DWAYNE FOWLER NOTED THAT AUTHORITY COUNSEL WOULD BE SENDING A LETTER TO THE CITY OF WALESKA REQUESTING PERMISSION FOR THE AUTHORITY TO SET A MASTER METER AT THE INTERSECTION OF SILVER CREEK DRIVE AND PLEASANT UNION ROAD, AS DISCUSSED AT THE 4/29/19 BOARD MEETING.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE CITY OF CANTON HAS APPROVED THEIR AGREEMENT WITH COBB COUNTY MARIETTA WATER AUTHORITY FOR THE OPERATIONS AND OWNERSHIP OF THE HICKORY LOG CREEK RESERVOIR.  THIS AGREEMENT EXCLUDES CCWSA FROM THE RIGHT OF FIRST REFUSAL.

16.   TOM HEARD NOTED THAT THE AUTHORITY HAS RECEIVED PAYMENT FROM THE CITY OF WOODSTOCK FOR THE $500,000.00 CAPACITY FEE OUTLINED IN THE 4/29/19 AGREEMENT BETWEEN THE AUTHORITY AND THE CITY OF WOODSTOCK.

17.   CHAIRMAN BYRD RECOGNIZED NANCY MARTIN AS BEING IN ATTENDANCE OF TODAY’S MEETING.  Mrs. Martin has been appointed to the Post 3 seat on the CCWSA Board of Directors.  Mrs. Martin’s term will begin on 7/1/19.

18.   CHAIR MIKE BYRD AND BOARD MEMBER ROBERT MORRISON WERE RECOGNIZED FOR THEIR YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.  A plaque was presented to both Mr. Byrd and Mr. Morrison.

19.   DARRELL CAUDILL NOTED THAT THE ANNUAL ELECTION OF OFFICERS WOULD BE LISTED AT THE BEGINNING OF THE AGENDA FOR NEXT MONTH’S MEETING.

20.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members present voted for the motion.