Board Meeting: April 26, 2021 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Darrell Caudill, Wesley Banks, Joey Buice, Jennifer Arp, Ryan Sarks, Clint Blackwell, Beth Jones, Sharon Clark, Corey Ghorley, Gaye Blackwell, Jamie Veley, Jeff Hooper, Rodney Satterfield, Melanie Stephens, Garry Hensley, and Eric Wright.

Gary Winchester, Chair, called the meeting to order and noted that the Board would proceed with the agenda that includes the executive session item.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,228,155.00 FOR THE LAB/IT OFFICE BUILDING.  Mr. Ghorley noted that this project is currently listed as Item #10 on the Authority’s CIP under Construction Expansion/Upgrade, with a total original estimated cost of $3,300,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,228,155.00 FOR THE LAB/IT OFFICE BUILDING.  All members voted for the motion.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM ROBYN SMITH OF THE CITY OF WALESKA.  In this correspondence, Ms. Smith noted that the City is requesting that CCWSA release the water rights for Rampley Trail and Patriot Trail to the City of Waleska.  (MAPS ATTACHED).

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO RELEASE THE WATER RIGHTS FOR RAMPLEY TRAIL AND PATRIOT TRAIL AS DEPICTED ON THE ATTACHED MAPS TO THE CITY OF WALESKA.  All members voted for the motion.

4.   JEFF HOOPER PRESENTED A REQUEST BY GEORGIA POWER TO TRIM TREES ON THE AUTHORITY’S WELL SITE PROPERTY LOCATED AT NATIONS DRIVE.  Mr. Hooper noted that the Authority would receive $2,177.00 from Georgia Power for this scope of work.

Mr. Hooper noted that staff recommends tabling this issue until next month’s meeting so that staff may work on verbiage contained in the easement.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members voted for the motion.

5.   RYAN SARKS REQUESTED APPROVAL OF THE FY 2021 SURPLUS LISTING.  Mr. Sarks noted that the items included on this listing would be sold at auction on 5/8/21.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE FY 2021 SURPLUS LISTING AS PRESENTED.  All members voted for the motion.

6.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/29/21 BOARD MEETING:

1)   DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK (SITE PLAN ATTACHED).  Mr. Fowler noted that the parcels included are 15N17 054, 15N17 055, and 15N17 060.

Mr. Fowler noted this project would consist of approximately 127 units, and noted that staff recommends approval of this project.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK.  All members voted for the motion.

2)   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD.  In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow.  The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed.  The disturbed area is 2.2 acres.  Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet.  The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners.  Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station.  Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project have researched the ability to value engineer this project and have now determined that gravity is available to this property.  Therefore, Mr. Huff has officially withdrawn the request for a lift station so that plans may be submitted to the Authority at a later date for the proposed gravity line.

7.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 3/29/21 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,670,202.00 below budget projections for the period ending 2/28/21.  Mrs. Jones reported that total operating expenses are approximately $1,113,973.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $3,082,227.00 for the period ending 2/28/21.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.922 MGD for the month of March 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 58.37” for the past twelve months.

10.    JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.8 MG.  Mr. Veley reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.300 MGD at the Riverbend Wastewater Treatment Facility.

11.    JAMIE VELEY NOTED THAT AN ODOR COMPLAINT WAS REPORTED ON 4/7/21 FROM THE WHISPER WIND COURT AREA OF TOWNE LAKE.  Mr. Veley noted that staff investigated the issue and could not detect any odors.  Mr. Veley noted that all odor control systems are operating as designed, and noted that these findings were reported to Kenneth Hair of the Eagle Watch HOA.

12.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

13.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.

14.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.    MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR DISCUSSION REGARDING A PERSONNEL ITEM.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

16.    MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUESTED FLEX TIME SCHEDULE FOR TOM HEARD.  All members voted for the motion.

17.    MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

Board Meeting: March 29, 2021 ~ 9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Clint Blackwell, Beth Jones, Mike Venters, Ryan Sarks, Gaye Blackwell, Jennifer Arp, Eric Wright, Garry Hensley, Greg Long, Leo Baker, Melanie Stephens, Mark Cochran, and Rodney Satterfield.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL FOR AN INCREASE OF THE HAZEN & SAWYER ENGINEERING CONTRACT FOR DESIGN SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $354,800.00.  Mr. Ghorley noted that this increase reflects changes in the original scope of work up to the 60% design phase.  Mr. Ghorley noted an original approved contract amount of $1,562,840.00, and a revised contract amount of $1,917,640.00.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE INCREASE FOR THE HAZEN & SAWYER ENGINEERING CONTRACT FOR DESIGN SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $354,800.00.  All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF THE PROPOSAL FROM HAZEN & SAWYER ENGINEERING IN THE AMOUNT OF $2,597,600.00 FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERING IN THE AMOUNT OF $2,597,600.00 FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD.  All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM CROWDER CONSTRUCTION FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $40,643,000.00.  Mr. Ghorley noted this scope of work is listed as Item #6 on the Authority’s current CIP under Construction Expansion/Upgrade, with an approved construction budget of $42,600,000.00.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID RECEIVED FROM CROWDER CONSTRUCTION FOR CONSTRUCTION SERVICES ON THE FITZGERALD CREEK WPCP UPGRADE TO 11.75 MGD IN THE AMOUNT OF $40,643,000.00.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,671,973.00 FOR THE PLATE SETTLER REPLACEMENT AT THE ETOWAH RIVER WATER TREATMENT PLANT/PHASE 1.  Mr. Ghorley noted that this scope of work is listed as Item #4 on the Authority’s current CIP under Asset Replacement, with a total original estimated cost of $1,600,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,671,973.00 FOR THE PLATE SETTLER REPLACEMENT AT THE ETOWAH RIVER WATER TREATMENT PLANT/PHASE 1.  All members present voted for the motion.

6.   GAYE BLACKWELL PRESENTED A REQUEST FROM JC PENDREY, JR. FOR CONSIDERATION OF BILLING ON BEHALF OF AUTHORITY CUSTOMER SUSAN GILBERT.  Mrs. Blackwell referenced correspondence received from Mr. Pendrey in which Mr. Pendrey noted that he is writing on behalf of his disabled daughter who received a very high water bill and needs help in resolving the issue.  Mr. Pendrey noted that Susan Gilbert called the water department the day the bill was received, but since it was on a Saturday, the office was closed.  Mr. Pendrey stated that Susan called several times the following week before being able to contact someone in the office in an attempt to understand the high charge of $401.80.  The normal bill is around $50.00, which has always been paid promptly.  Mr. Pendrey stated that the water department told Susan to perform a water color test and to call a plumber to inspect the pipes and plumbing for a leak. Mr. Pendrey noted the water color test did not indicate that water leaked from a toilet, and the plumber inspected the pipes and toilets, but did not find any leaks.  The plumber has stated on his bill that there is no leak.

Mr. Pendrey stated in his correspondence that Susan visited the water department with this information and requested help and consideration to reduce the bill and help explain the high bill, but no explanation was offered.

Mr. Pendrey further noted that upon reporting the test and inspections results to the water department, Susan was told that no adjustment could be made and that the water would be cut off if payment was not made immediately.  The bill was paid in full.  Mr. Pendrey noted that another bill was then received with a $40.18 penalty and a notice that the water would be disconnected if the penalty was not paid.

Mr. Pendrey stated in his correspondence that Susan is disabled for an injury received while on duty with the Milledgeville, Georgia Police Department.  She was struck by lightning while on a call.  Since the injury in 1995, she lives with chronic pain and has received treatments by many doctors, including Shepherd Spinal Center, without relief from the pain.

Mr. Pendrey noted that Susan has lived in Woodstock for approximately 25 years, in the current location for approximately 10 years, and has paid her bills, including her water bill on time which the records will verify.  Mr. Pendrey noted that Susan conserves all utility usage because of her limited income.

Mr. Pendrey noted that since no leak has been found and Susan cannot determine any unusual usage of water, Susan is requesting that an adjustment be made to the bill and the late charge.

In his correspondence, Mr. Pendrey noted that he was trying to determine the reason and cause for the high bill in order to be proactive and to prevent it from occurring again.  Mr. Pendrey posed the following questions:

1)   Is it possible that an error was made in reading the water meter?  Has an error ever been made in reading a water meter?

2)   Is it possible that an error was made in entering the data into the billing system?  Has an error ever been made in data entry into the billing system?

3)   Is it possible that a software glitch occurred in preparing the bill?  Has a software error ever occurred before?

Gaye Blackwell noted that, in response to Mr. Pendrey’s letter, standard protocol was followed and the meter reading taken by Bermex on 12/22/20 was verified by a CCWSA meter technician on 12/28/20.  At that time, the meter showed an additional 3000 gallons of consumption in the six days from Bermex’s original reading on 12/22/20.

Mrs. Blackwell further noted that, per the customer’s request, the meter was tested for accuracy on 1/19/21.  The meter tested accurate.

Mrs. Blackwell noted that Susan Gilbert paid the full billed amount of $401.80 on 2/2/21.  The after due date penalty of $40.18 resulting from the large billed amount was credited on 2/11/21.

Mrs. Blackwell noted that the Authority offers extended payment arrangements to all CCWSA customers if they are unable to pay a large billed amount in full, and noted that no leak adjustment could be given for this account based upon the Authority’s current leak adjustment policy.

Mrs. Blackwell stated that Susan Gilbert has now paid the March billed amount twice on 3/10/21.  This resulted in a credit balance of $113.61 to Ms. Gilbert’s account.  Mrs. Blackwell noted that she has reached out to Ms. Gilbert to determine if Ms. Gilbert would like a refund of her overpayment.  Ms. Gilbert declined the refund and requested that the credit balance be applied to the next bill.

Staff recommends adhering to the current policy in place.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADHERE TO EXISTING POLICY AS IT IS CURRENTLY WRITTEN.  All members present voted for the motion.

Gaye Blackwell noted that she would contact Ms. Gilbert with regard to the Board’s decision.

7.   MIKE VENTERS REFERENCED CORRESPONDENCE RECEIVED FROM SCOTT KING OF ERTH PRODUCTS, LLC.  In this correspondence, Mr. King noted that pursuant to Section 4.3 of ERTH Products’ contract with CCWSA, ERTH Products is proposing a new annual price of $88.25 per ton for the recycling of CCWSA’s bio-solids for the period 7/1/21 – 6/30/22.

Mr. King further noted in his correspondence that ERTH Products seeks this price adjustment due to the continuing increases in the bio-solid disposal/recycling market.  Mr. King noted that these market changes, along with the corresponding increases in cost associated with beneficial reuse composting (regulatory, freight/fuel & raw materials), make the increase necessary to be able to continue to service CCWSA.

Mike Venters noted that the Authority currently pays $75.00 per ton to ERTH Products for this service, and noted that he recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE PRICE ADJUSTMENT OF $88.25 PER TON TO ERTH PRODUCTS FOR THE RECYCLING OF CCWSA’S BIO-SOLIDS FOR THE PERIOD 7/1/21 – 6/30/22.  All members present voted for the motion.

8.   DWAYNE FOWLER PRESENTED A REQUEST FROM JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN FOR A PROJECT LOCATED AT 327 ARNOLD MILL ROAD IN WOODSTOCK (SITE PLAN ATTACHED).  Mr. Fowler noted that the parcels included are 15N17 054, 15N17 055, and 15N17 060.

Mr. Fowler noted this project would consist of approximately 127 units, and noted that this is the first reading of this issue.

9.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 2/22/21 BOARD MEETING:

1)   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JERRY JOHNSON OF PERSPECTIVE ENGINEERING.  In this correspondence, Mr. Johnson requested installation of a lift station and force main to serve 54 single family lots on approximately 35.1 acres located to the north of Elwin Ragsdale Way north of the intersection of McCollum Lane (MAPS ATTACHED).  In this correspondence, Mr. Johnson noted that his firm has researched connecting to possible gravity sewer.  However, his firm has determined that, based upon topography, it is not possible.

Mr. Fowler noted that staff recommends approval of this request.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE REQUEST OF JERRY JOHNSON OF PERSPECTIVE ENGINEERING FOR THE INSTALLATION OF A LIFT STATION AND FORCE MAIN AT ELWIN RAGSDALE WAY.  All members present voted for the motion.

2)   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD.  In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow.  The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed.  The disturbed area is 2.2 acres.  Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet.  The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners.  Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station.  Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project are currently researching the ability to value engineer this project and make gravity available to this property.  Therefore, Traton Homes requests to table this issue until next month’s meeting.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING.  All members present voted for the motion.

10.    MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE 2/22/21 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

11.    BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones noted that total operating revenues are approximately $1,025,115.00 below budget projections for the period ending 1/31/21.  Mrs. Jones noted that total operating expenses are approximately $778,886.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,767,276.00 for the period ending 1/31/21.

12.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.543 MGD for the month of February 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 60.30” for the past twelve months.

13.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.285 MGD at the Riverbend Wastewater Treatment Facility.

14.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that one spill occurred at Gregory Lane during this reporting period.  Mrs. Arp noted that approximately 13,200 gallons were spilled due to rags in the line.  Mrs. Arp noted that Authority crews jetted the line to correct the problem.  Mrs. Arp further noted that this spill would be monitored for a period of one year.

15.    JENNIFER ARP NOTED THAT THE AUTHORITY’S EDUCATION PROGRAM HAS RECEIVED THE PROGRAM OF EXCELLENCE IN WATER AWARD FROM THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS.

16.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE NEW CONSTRUCTION COMPLEX IS APPROXIMATELY 95% COMPLETE.

17.    MR. FOWLER NOTED THAT TREES HAVE BEEN PLANTED ON SECTIONS OF THE AUTHORITY’S 600 ACRE PROPERTY.

18.    MR. FOWLER NOTED THAT REPAIRS HAVE BEEN CONDUCTED ON VARIOUS CREEK CROSSINGS DUE TO RECENT STORM DAMAGE.

19.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY HAS BEEN NOTIFIED OF THE FOLLOWING AWARDS FROM THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS:  

·         Etowah River Water Treatment Facility – Drinking Water Facility Platinum Award

·         Riverbend Wastewater Treatment Plant – Wastewater Facility Gold Award

·         Fitzgerald Creek Water Pollution Control Facility – Wastewater Facility Platinum Award

·         Rose Creek Water Pollution Control Facility – Wastewater Facility Platinum Award

·         Riverbend Wastewater Treatment Plant – Plant of the Year Award

20.    MR. HEARD NOTED THAT A DRONE VIDEO PRESENTATION OF THE AUTHORITY’S NEW CONSTRUCTION COMPLEX AS WELL AS THE FITZGERALD CREEK FACILITY WOULD BE PRESENTED TO THE BOARD SOMETIME IN THE NEAR FUTURE.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN.  All members present voted for the motion.

Board Meeting:  January 25, 2021 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Beth Jones, Clint Blackwell, Corey Ghorley, Mike Venters, Jeff Hooper, Jennifer Arp, Gaye Blackwell, Eric Wright, Garry Hensley, Mark Cochran, Melanie Stephens, Ryan Sarks, Rodney Satterfield, Dave Hatabian, and Casey Majewski.

Member Eric Wilmarth was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY HARRY JOHNSTON.

2.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM BILLY PEPPERS, CITY MANAGER OF THE CITY OF CANTON.  In this correspondence, Mr. Peppers noted that in accordance with the Service Delivery Area Agreement, the City of Canton would like to extend its water and sewer service delivery area into the CCWSA’s service delivery area to provide water and wastewater services to three tracts of land (Tax Map and Parcels 14N10 041, 14N09 034B, and 14N09 034E) located north of Laurel Canyon and south of Sam Nelson Road.  The property owner, Grid Properties, is proposing a vineyard and winery on approximately 177 acres.  The City of Canton has the water and wastewater infrastructure available to serve the proposed development.

Mr. Peppers further noted in his correspondence that this request is contingent upon annexation of the property into the City of Canton.  Assuming CCWSA agrees to relinquish the area from its service area, the property owner will move forward with the annexation process.

Dwayne Fowler noted that Tax Map and Parcels 14N09 034B and 14N09 034E are in the City of Waleska’s service area.  Tax Map and Parcel 14N10 041 is in CCWSA’s service area.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE RELINQUISHMENT OF TAX MAP AND PARCEL 14N10 041 TO THE CITY OF CANTON.  All members present voted for the motion.

3.   DWAYNE FOWLER NOTED THAT CHEROKEE COUNTY IS IN THE PROCESS OF CONDUCTING A ROAD WIDENING PROJECT ON TRICKUM ROAD NORTH OF JAMERSON ROAD.  Mr. Fowler noted that it would be difficult for the Authority to extend water main to three parcels identified as Tax Map and Parcels 15N24 045, 15N24 043, and 15N24 033A.  Mr. Fowler noted that the City of Woodstock has parallel water mains in this area, therefore staff recommends that CCWSA relinquish these three parcels to the City of Woodstock for water and sewer service, pending acceptance by the City of Woodstock.

Mr. Fowler noted that Camden Park subdivision was relinquished to City of Woodstock in the past for water and sewer service to be provided.  Mr. Fowler noted that Tax Map and Parcel 15N24 045 is the only parcel that CCWSA currently serves water.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO RELINQUISH TAX MAP AND PARCELS 15N24 045, 15N24 043, AND 15N24 033A TO THE CITY OF WOODSTOCK, PENDING THE CITY’S ACCEPTANCE OF THESE PROPERTIES. THE PROPERTY OWNER OF TAX MAP AND PARCEL 15N24 045 WILL BE NOTIFIED OF THIS CHANGE. All members present voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $9,900.90 FOR MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.

MOTION BY DOUG DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $9,900.90 FOR MATERIALS TESTING AND SPECIAL INSPECTIONS FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE TO THE ENGINEERING STRATEGIES, INC. (ESI) GENERAL SERVICES CONTRACT (CCWSA-2017-003) IN THE AMOUNT OF $60,515.00.  Mr. Ghorley noted this request reflects a proposal increase for Construction Management Services for the Blankets Creek Capacity Expansion Project.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE AN INCREASE TO THE ENGINEERING STRATEGIES, INC. (ESI) GENERAL SERVICES CONTRACT (CCWSA-2017-003) IN THE AMOUNT OF $60,515.00.  All members present voted for the motion.

6.   JEFF HOOPER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM SAWNEE EMC FOR A 30’ WIDE EASEMENT ACROSS THE FRONT OF CCWSA’S PROPERTY ON UNIVETER ROAD AT THE TANK SITE.  Mr. Hooper noted that Sawnee EMC desires to move the existing power line for road widening.

MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO GRANT THE EASEMENT TO SAWNEE EMC AS OUTLINED ABOVE.  All members present voted for the motion.

7.   MOTION BY LISA WOODRUFF AND SECOND BY DOUG DABBS TO APPROVE THE 12/14/20 BOARD MEETING MINUTES AS AMENDED.  All members present voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $155,496.00 above budget projections for the period ending 10/31/20.  Mrs. Jones also reported that total operating expenses are approximately $264,677.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $1,663,454.00 for the period ending 10/31/20.

Mrs. Jones reported that total operating revenues are approximately $246,690.00 below budget projections for the period ending 11/30/20.  Mrs. Jones also reported that total operating expenses are approximately $664,472.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,229,940.00 for the period ending 11/30/20.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.495 MGD for the month of December 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.74” for the past twelve months.

10.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.7 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.280 MGD at the Riverbend Wastewater Treatment Facility.

11.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill had occurred during this reporting period at Atherton Lane in Sturbridge subdivision.  Mrs. Arp noted that approximately 500 gallons were spilled, and noted the reason for the spill was due to debris.  The Authority’s construction crew cleared the line in order to correct the problem.

12.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE ROPE MILL ROAD WATER LINE EXTENSION PROJECT SHOULD BE COMPLETED LATER THIS WEEK.  MR. FOWLER ALSO NOTED THAT WORK IS ON-GOING ON THE RIDGE TRAIL NORTH WATER MAIN EXTENSION PROJECT.

13.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT STAFF IS CURRENTLY WORKING ON RECERTIFICATION OF THE WATER SUPPLY YIELD FOR THE RESERVOIR.

14.    MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN.  All members present voted for the motion.

Board Meeting: April 26, 2021 @ 4:00 PM

Agenda Items:

• Invocation
  
• Pledge Allegiance to the Flag of the United States of America
• Corey Ghorley
  RE:  Request Approval of Construction Budget in the amount of $3,228,155.00 for the Lab/IT Office Building (Item #10 on Current CIP under Construction Expansion/Upgrade, with a total original estimated cost of $3,300,000.00)
• Dwayne Fowler
  RE:  Request from City of Waleska for CCWSA to release water rights for Rampley Trail and Patriot Trail to the City of Waleska
• Jeff Hooper
  RE:  Request by Georgia Power to Trim Trees on CCWSA’s Well Site Property
• Ryan Sarks
  RE:  Request Approval of FY 2021 Surplus Listing
• Follow-Up Items from the 3/29/21 Board Meeting:
  1) Request from Jeff Smith of Ridge Planning & Engineering for Installation of Lift Station & Force Main at 327 Arnold Mill Road in Woodstock
  2)  Request from Parks Huff of Sams, Larkin & Huff, LLP on behalf of Traton Homes for Installation of Lift Station at Intersection of Lower Union Hill Road & Thomas Road
• Approval of the 3/29/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard
  
• Executive Session – Personnel Item
• Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com

Board Meeting:  December 14, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Beth Jones, Clint Blackwell, Shayne Fowler, Gaye Blackwell, Rodney Satterfield, Ryan Sarks, Jamie Veley, Eric Wright, Garry Hensley, Greg Long, Melanie Stephens, Jeff Hooper, Jennifer Arp, Mark Cochran, and Clay Pilgrim.

Member Doug Dabbs was not present.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL.

2.   CLAY PILGRIM OF RUSHTON AND COMPANY PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2020.  Mr. Pilgrim reported that the audit was a clean audit according to governmental accounting standards.  Mr. Pilgrim also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/20.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE AND ACCEPT THE FY 2020 AUDIT REPORT AS PRESENTED.  All members present voted for the motion.

3.   SHAYNE FOWLER AND GAYE BLACKWELL PRESENTED PROPOSED SPECIFICATION ADJUSTMENTS REGARDING SPRINKLER SYSTEMS AND FIRE LINE METERING REQUIREMENTS, AS WELL AS PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES (ATTACHED).

Mrs. Blackwell noted that the current charge of $3,300.00 for a 2” DCDA will remain in place, but charges for DCDA’s larger than 2” will increase by approximately 10% in order to cover current costs.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED SPECIFICATION ADJUSTMENTS REGARDING SPRINKLER SYSTEMS AND FIRE LINE METERING REQUIREMENTS, AS WELL AS THE PROPOSED REVISIONS TO FEES FOR DOUBLE CHECK DETECTOR ASSEMBLIES AS PRESENTED BY MR. FOWLER AND MRS. BLACKWELL.  All members present voted for the motion.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KERRY GORE, SOUTHEAST UTILITY COORDINATION DEPARTMENT MANAGER FROM SURVEYING AND MAPPING, LLC.  Mr. Fowler noted that Mr. Gore is representing G-DOT on several areas of the Hwy. 20 road widening project.  In the correspondence received from Mr. Gore, Mr. Gore requested resolution of the issue regarding CCWSA’s easement along SR 20.  Mr. Gore further noted in his correspondence that right-of-way was purchased over the top of this easement resulting from a truck climbing lane project.  At that time, it appears there was an active line that did not conflict with this project and an Easement Limited Agreement (ELA) was not established.

Mr. Gore further noted in his correspondence that it now appears that the line located in this easement area is no longer in service.  Mr. Gore noted that he will be doing an ELA for the 36” line running along Union Hill and east along SR 20, but the ELA will not apply to the section shown on the attached sheet (ATTACHED).

Mr. Fowler noted that Mr. Gore is requesting that the Authority quit claim these easements along SR 20 at Union Hill back to G-DOT.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO EXECUTE A QUIT CLAIM DEED FOR THESE EASEMENTS BACK TO G-DOT.  All members present voted for the motion.

5.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO AUTHORIZE TOM HEARD TO EXECUTE A STANDARD EASEMENT AGREEMENT TO GEORGIA POWER IN ORDER FOR GEORGIA POWER TO PROVIDE POWER SERVICE TO THE BELMONT DOWNS LIFT STATION.  All members present voted for the motion.

6.   MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/30/20 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

7.   THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE PRESENTMENT OF THE FY 2020 AUDIT REPORT EARLIER IN THE MEETING.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.841 MGD for the month of November 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 73.13” for the past twelve months.

9.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.8 MG.  Mr. Veley reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

10.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill had occurred on 11/27/20 at Ridge Trail.  Mrs. Arp noted that approximately 9,600 gallons were spilled due to fats, oil, grease, and paper in the line.  Authority crews jetted the line to correct the problem.

11.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER PROVIDED AN UPDATE ON THE AUTHORITY’S TIMBER HARVESTING PROJECT AT SHOAL CREEK. Mr. Fowler noted that the cutting of timber has been finalized, and noted that approximately 210 acres will be burned and replanted after the first of the year.

12.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

13.    MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE 2021 BOARD MEETING CALENDAR (ATTACHED) AS PRESENTED.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY HARRY JOHNSTON TO ADJOURN.  All members present voted for the motion.

Board Meeting:  November 30, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Clint Blackwell, Beth Jones, Mike Venters, Lori Forrester, Ryan Sarks, Garry Hensley, Gaye Blackwell, Jeff Hooper, Mark Cochran, Melanie Stephens, Rodney Satterfield, Greg Long, and Eric Wright.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY GARY WINCHESTER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   BETH JONES REPORTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED 2019.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM DAVID HATABIAN OF THE CITY OF CANTON.  In this correspondence, Mr. Hatabian noted that the property at 2524 Fate Conn Road has water service from CCWSA and sewer service from the City of Canton.  The property at 2514 Fate Conn Road has water and sewer service from the City of Canton.  In an effort to maintain the agreed upon service delivery area, attempts were made to have the City provide water service to the 2514 Fate Conn Road property through Sage Road in Moss Pointe.  However, the homeowner has had difficulty obtaining an easement from Moss Pointe for water service.

Mr. Hatabian further noted in his correspondence that, in an effort to provide water to the homeowner, the City would like to relinquish the water service at Fate Conn Road to CCWSA.  CCWSA could then set a meter for the home at 2514 Fate Conn Road.  The City will provide sewer service to both properties.

Therefore, the City is formally requesting that the property at 2514 Fate Conn Road be included in CCWSA’s water service delivery area (MAP ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ACCEPT PROPERTY LOCATED AT 2514 FATE CONN ROAD (TAX MAP 14N21, PARCEL 020) INTO CCWSA SERVICE AREA FOR WATER SERVICE ONLY.  All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF AN INCREASE TO THE ENGINEERING BUDGET FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN BY FREESE & NICHOLS IN THE AMOUNT OF $45,010.00.  Mr. Ghorley noted that the increase is to cover additional services for water and sewer model development and demand forecasts.  Mr. Ghorley noted an original contract amount of $202,540.00, and a new contract amount of $247,550.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE INCREASE TO THE ENGINEERING BUDGET FOR THE WATER DISTRIBUTION & WASTEWATER COLLECTION SYSTEM MASTER PLAN BY FREESE & NICHOLS IN THE AMOUNT OF $45,010.00.  All members voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET FOR THE FITZGERALD CREEK WWTP BUILD-OUT TO 11.75 MGD IN THE AMOUNT OF $42,600,000.00.  Mr. Ghorley noted that this project is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a total original estimated cost of $35,000,000.00.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE CONSTRUCTION BUDGET FOR THE FITZGERALD CREEK WWTP BUILD-OUT TO 11.75 MGD IN THE AMOUNT OF $42,600,000.00.  All members voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE UPDATED 2021 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED).  All members voted for the motion.

7.   MOTION BY HARRY JOHNSTON AND SECOND BY DOUG DABBS TO APPROVE THE 10/26/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $97,908.00 above budget projections for the period ending 9/30/20.  Mrs. Jones reported that total operating expenses are approximately $230,049.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $985,265.00 for the period ending 9/30/20.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.718 MGD for the month of October 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft.  Mr. Blackwell reported a cumulative rainfall total of 71.82” for the past twelve months.

10.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.0 MG.  Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.270 MGD at the Riverbend Wastewater Treatment Facility.

11.    LORI FORRESTER PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP.  Mrs. Forrester noted that no spills or overflows occurred during this reporting period.

12.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT IS NOW COMPLETE.

13.    THERE WAS NO GENERAL MANAGER’S REPORT IN THE ABSENCE OF TOM HEARD.

14.    MOTION BY BARRY MANSELL AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

Board Meeting:  October 26, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Jamie Veley, Ryan Sarks, Jennifer Arp, Gaye Blackwell, Eric Wright, Garry Hensley, Mark Cochran, and Rodney Satterfield.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   COREY GHORLEY REQUESTED APPROVAL OF GENERAL SERVICE CONTRACTS IN AN AMOUNT OF $200,000.00 EACH FOR THE FOLLOWING FIRMS: ATKINS NORTH AMERICA, BROWN & CALDWELL, HAZEN & SAWYER, ENGINEERING STRATEGIES, INFRATEC CONSULTING, AND FREESE & NICHOLS.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE GENERAL SERVICE CONTRACTS 1-6 AS LISTED ON THE AGENDA OF THE 10/26/20 BOARD MEETING IN THE AMOUNT OF $200,000.00 EACH.  All members present voted for the motion.

3.   RYAN SARKS REQUESTED APPROVAL OF AN AMENDED GMEBS ADOPTION AGREEMENT AND GENERAL ADDENDUM FOR RETIREMENT MODIFICATIONS FOR NEW HIRES AND REHIRES.  Mr. Sarks noted that these amended documents will set a minimum age of 55 in order to be eligible for the Rule of 80 and remove the Late Retirement Benefit for employees hired or rehired on or after November 1, 2020.  Mr. Sarks also noted that these changes will help mitigate future pension plan expense and ensure affordability into the foreseeable future.

MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO APPROVE THE AMENDED GMEBS ADOPTION AGREEMENT AND GENERAL ADDENDUM FOR RETIREMENT MODIFICATIONS FOR NEW HIRES AND REHIRES AS OUTLINED BY MR. SARKS.  All members present voted for the motion.

4.   MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO APPROVE THE 9/28/20 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

5.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.126 MGD for the month of September 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 72.31” for the past twelve months.

6.   JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.  Mr. Veley reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.5 MG.  Mr. Veley reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.250 MGD at the Riverbend Wastewater Treatment Facility.

7.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no overflows or spills occurred during this reporting period.

8.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT WORK HAS BEEN COMPLETED ON THE OLD JONES ROAD LINE EXTENSION PROJECT.  MR. FOWLER NOTED THAT WORK IS ON-GOING ON THE LITTLE ROAD ROADWAY IMPROVEMENTS PROJECT, AND WORK WILL BEGIN SOON ON THE EAST CHEROKEE DRIVE/SOUTH HOLLY SPRINGS ROAD INTERSECTION IMPROVEMENTS PROJECT.

9.   MR. FOWLER NOTED THAT HE HAS RECEIVED NOTIFICATION THAT THE LET DATE FOR THE HWY. 20 PROJECT FROM SCOTT ROAD TO UNION HILL ROAD WILL BE APRIL 2021.

10.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM ERIC WILMARTH, CITY MANAGER OF THE CITY OF BALL GROUND, REGARDING CITY OF BALL GROUND SERVICE AREA.  In this letter, Mr. Wilmarth noted that with regard to the request made by the Authority for modification of service area that was approved at the 9/28/20 CCWSA board meeting, the Ball Ground City Council voted unanimously on 10/8/20 to relinquish the seven parcels along Canton Highway and Blair Road consisting of parcels 04N03C 009A, 04N03C 009, 04N04 023, 04N04 022, 04N04 021, 04N04 020, and 04N04 018 from the City of Ball Ground service area and modify the service area map to show these parcels as being served by CCWSA.

Mr. Wilmarth requested that the City of Ball Ground be provided with a copy of the service area map once the above modifications have been made.

11.   MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO ADJOURN.  All members present voted for the motion.

Board Meeting:  September 28, 2020 ~9:00 A.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Garry Hensley, Mike Venters, Clint Blackwell, Jennifer Arp, Ryan Sarks, Gaye Blackwell, Eric Wright, Greg Long, Mark Cochran, Melanie Stephens, Rodney Satterfield, and Tyler Childers.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $4,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA IT/LAB OFFICE BUILDING.  Mr. Ghorley noted that this project is listed as Item #10 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  This project is listed on the CIP as ‘Replacement of 320 West Main Building (Old White House).

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM GEOHYDRO ENINGEERS IN THE AMOUNT OF $4,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA IT/LAB OFFICE BUILDING.  All members present voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL TO “SOLE SOURCE” PROCESS EQUIPMENT FOR THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  Mr. Ghorley noted that the new equipment will match existing equipment structures built in the last plant upgrade, as well as provide uniformity of existing equipment.

MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO “SOLE SOURCE” PROCESS EQUIPMENT FOR THE FITZGERALD CREEK WWTP EXPANSION TO 11.75 MGD.  A roll call vote was taken, and all members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF IHC CONSTRUCTION COMPANIES, LLC IN THE AMOUNT OF $1,121,430.00 FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  Mr. Ghorley noted that this project is listed as Item #5 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a board approved Construction Budget in the amount of $1,600,000.00.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE LOW BID OF IHC CONSTRUCTION COMPANIES, LLC IN THE AMOUNT OF $1,121,430.00 FOR THE ODOR CONTROL AT ROSE CREEK PHASE 3 PROJECT.  All members present voted for the motion.

5.   COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF LAKESHORE ENGINEERING IN THE AMOUNT OF $2,039,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  Mr. Ghorley noted that this project is listed as Item #4 (in blue) under Construction Expansion/Upgrade on the Authority’s current CIP listing.  Mr. Ghorley noted a board approved Construction Budget in the amount of $1,900,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE LOW BID OF LAKESHORE ENGINEERING IN THE AMOUNT OF $2,039,000.00 FOR THE BLANKETS CREEK CAPACITY EXPANSION PROJECT.  All members voted for the motion.

6.  DWAYNE FOWLER REQUESTED APPROVAL FOR CCWSA TO REQUEST RELINQUISHMENT OF SEVEN PARCELS FROM THE CITY OF BALL GROUND SERVICE AREA INTO CCWSA SERVICE AREA (MAP ATTACHED).  Mr. Fowler noted that these parcels are located approximately 1300 feet south of Marion Spence Road, and noted that from a hydraulic perspective, CCWSA could better serve these parcels with water service.

MOTION BY DOUG DABBS AND SECOND BY HARRY JOHNSTON TO AUTHORIZE AUTHORITY COUNSEL TO SEND A FORMAL REQUEST TO THE CITY OF BALL GROUND FOR RELINQUISHMENT OF THESE SEVEN PARCELS CURRENTLY LOCATED IN CITY OF BALL GROUND SERVICE AREA INTO CCWSA SERVICE AREA.  Members Dabbs, Johnston, Martin, Woodruff, and Mansell voted for the motion. Member Wilmarth abstained from voting.  Motion passed.

7.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEM FROM THE 8/31/20 BOARD MEETING:

1)   DWAYNE FOWLER NOTED THAT, AT THE 8/31/20 MEETING, HE HAD PRESENTED A REQUEST FROM BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD (PLAN ATTACHED).  Mr. Fowler noted that this proposed development consists of approximately 75 units, and noted that staff recommends approval of this request.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD.  All members voted for the motion.

8.   MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE 8/31/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $3,877,758.00 above budget projections for the period ending 7/31/20.  Mrs. Jones reported that total operating expenses are approximately $603,627.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $13,636,217.00 for the period ending 7/31/20.

10.   MRS. JONES REPORTED THAT WORK HAS BEGUN ON THE FY 2020 AUDIT.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 19.880 MGD for the month of August 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 67.09” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.8 MG.  Mr. Venters reported an average daily treatment of 4.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.260 MGD at the Riverbend Wastewater Treatment Facility.

13.   MIKE VENTERS REPORTED THAT THE AUTHORITY WAS ISSUED A FINE BY THE EPD IN THE AMOUNT OF $2,813.00 FOR AN UNPERMITTED DISCHARGE OF 20,820 GALLONS OF UNTREATED SEWERAGE INTO ROSE CREEK ON 8/17/20.

14.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported that a wastewater spill occurred during this reporting period at an unnamed tributary to Rose Creek.  Mrs. Arp noted that approximately 2,961 gallons were spilled, and the reason for the spill was due to a blockage caused sewerage to go into a dead sewer line.  Mrs. Arp noted that staff removed the blockage and sealed the dead line.

Mrs. Arp further noted that an overflow occurred at Deer Run on Cabin Creek Court.  Mrs. Arp noted that a blockage caused sewerage to come out of a manhole in a back yard.  The overflow did not reach Noonday Creek.

15.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT, AT THE 1/27/20 BOARD MEETING, THE BOARD APPROVED CCWSA RELINQUISHMENT OF SERVICE AREA AT NEESE ROAD TO THE CITY OF WOODSTOCK.  Mr. Fowler noted that the City of Woodstock is currently in the process of notifying these customers that they will become customers of the City of Woodstock.

16.   DWAYNE FOWLER REPORTED THAT TIMBER CUTTING ON THE AUTHORITY’S SHOAL CREEK PROPERTY SHOULD BE COMPLETED WITHIN THE NEXT COUPLE OF WEEKS.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

Board Meeting:  August 31, 2020 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Corey Ghorley, Beth Jones, Clint Blackwell, Greg Long, Melanie Stephens, Mark Cochran, Mike Venters, Ryan Sarks, Garry Hensley, Jennifer Arp, Rodney Satterfield, Melissa Darvish, Sharon Clark, Eric Wright, Jeff Hooper, Leo Baker, Gaye Blackwell, Tyler Childers, and Randy Cargle.

Gary Winchester, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BARRY MANSELL.

2.   COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM GEOHYDRO ENGINEERS IN THE AMOUNT OF $5,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  Mr. Ghorley noted that the amount of the proposal will be added to the existing contract for Special Inspections in the amount of $6,191.60 that was approved in June 2020.  Mr. Ghorley reported a new contract total in the amount of $11,391.60.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL SUBMITTED BY GEOHYDRO ENGINEERS IN THE AMOUNT OF $5,200.00 FOR SUBSURFACE EXPLORATION AND GEOTECHNICAL PREPARATION FOR THE CCWSA CONSTRUCTION COMPLEX PROJECT.  All members voted for the motion.

3.   COREY GHORLEY REQUESTED APPROVAL OF THE FINAL CLOSEOUT CHANGE ORDER FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  Mr. Ghorley noted that this project is currently listed as Item #3 on the Authority’s current CIP list under Construction Management/Upgrade.  This change order reflects a credit of $149,602.66 due to drain line redesign, unused allowances, and unused unit price items.  Mr. Ghorley reported an original contract amount of $1,856,787.50, and a final contract amount of $1,707,184.84.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE FINAL CLOSEOUT CHANGE ORDER, WHICH IS A DECREASE IN THE AMOUNT OF $149,602.66, FOR THE FITZGERALD CREEK BELT FILTER PRESS ADDITION PROJECT.  All members voted for the motion.

4.   COREY GHORLEY REQUESTED APPROVAL OF AN ENGINEERING PROPOSAL FROM PRECISION PLANNING, INC. FOR THE CCWSA CONSTRUCTION COMPLEX IN THE AMOUNT OF $42,000.00.  Mr. Ghorley reported a current contract amount of $128,000.00 based on an estimated construction cost of $1,600,000.00.  Mr. Ghorley noted that the increase is based on increased estimated construction costs of $2,435,975.69 that was approved by the Board in February 2020.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL OF PRECISION PLANNING, INC. IN THE AMOUNT OF $42,000.00 FOR THE CCWSA CONSTRUCTION COMPLEX.  All members voted for the motion.

5.   DWAYNE FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM BRIAN TAYLOR OF TAYLOR MORRISON OF GEORGIA, LLC FOR A PUMP STATION AND FORCE MAIN FOR PROPERTY LOCATED ON BART MANOUS ROAD (PLAN ATTACHED).  Mr. Fowler noted that this proposed development consists of approximately 75 units.

Mr. Fowler noted this is the first reading of this issue, and no Board action is necessary at this time.

6.   DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM TEN RESIDENTS OF OLD JONES ROAD.  Mr. Fowler noted that the proposed line extension is from Eagles Landing to Gantt Road.  The total footage of the extension is approximately 3,485 feet, and the estimated line size is 3” PVC.  The estimated task cost of the line is $20,910.00.  Mr. Fowler noted that the Authority would realize tap fees in the approximate amount of $17,500.00 from this scope of work.

Mr. Fowler noted that the people at 1661 Old Jones Road who initiated the petition recently had their well test badly due to unacceptable E-coli levels.

MOTION BY DOUG DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 3,485 FEET OF 3” WATER MAIN FOR THE OLD JONES ROAD AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $20,910.00.  All members voted for the motion.

7.   MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 7/27/20 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,582,573.00 above budget projections for the period ending 6/30/20.  Mrs. Jones reported that total operating expenses are approximately $715,960.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $11,794,338.00 for the period ending 6/30/20.

9.   BETH JONES PRESENTED A PROPOSED AMENDMENT (ATTACHED) TO THE FISCAL YEAR 2020 BUDGET DUE TO THE RECENT BOND REFUNDING WHICH INCLUDES THE ADDITION OF THE COST OF ISSUANCE EXPENSE, DEFERRED AMOUNT ON REFUNDING (AMORTIZATION EXPENSE), AND INTEREST EXPENSE.  Mrs. Jones noted that these adjustments stem from the June closing date of the refunding of the Series 2010 and 2011 bonds.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AMEND THE FISCAL YEAR 2020 BUDGET TO INCLUDE THESE THREE LINE ITEMS AS OUTLINED BY MRS. JONES.  All members voted for the motion.

10.   BETH JONES PRESENT THE PROPOSED BUDGET FOR FISCAL YEAR 2021 (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2021 AS PRESENTED.  All members voted for the motion.

11.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 21.153 MGD for the month of July 2020 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft.  Mr. Blackwell reported a cumulative rainfall total of 61.66” for the past twelve months.

12.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 6.3 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.240 MGD at the Riverbend Wastewater Treatment Facility.

13.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at the Rose Creek Facility in the amount of 20,820 gallons.  Mrs. Arp noted that cause of the spill was influent valve failure at the splitter box on Basin #3.  Mrs. Arp noted that the valve has been repaired and the spill has been reported to EPD.

14.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT A WATER MAIN BREAK OCCURRED ON 8/30/20 IN THE NEESE ROAD AREA.  Mr. Fowler stated that, at the 1/27/20 board meeting, he had reported that the City of Woodstock was preparing to relocate Neese Road, and the Authority, at that time, had approximately 28 customers in the area.  Mr. Fowler had reported an approximate cost to the Authority of over $300,000.00 to relocate the water main, and staff recommended and the CCWSA Board approved CCWSA relinquishment of service area at Neese Road (map attached) to the City of Woodstock at the 1/27/20 meeting.

Mr. Fowler noted that, as a result of the COVID-19 issues over the last several months, CCWSA and Woodstock are just now in the process of discussions regarding isolation of this line onto the City’s system.  Mr. Fowler noted that he hopes to meet with representatives of the City within the next couple of weeks.

15.   DWAYNE FOWLER NOTED THAT HE ANTICIPATES COMPLETION OF THE TIMBER CUTTING AT THE ROCK CREEK PROPERTY WITHIN THE NEXT COUPLE OF WEEKS.  Mr. Fowler noted that replanting should occur sometime this fall.

16.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ADJOURN.  All members voted for the motion.