Board Meeting: March 31, 2025 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Keith Allen, Eric Wright, Melissa Darvish, Melanie Stephens, George Parks, Jamie Veley, Greg Long, Jody Henson, Tyler West, Jeff Hooper, Alison Payne, Sharon Clark, and Brian Skeens.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY DWAYNE FOWLER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,800,000.00 FOR THE ETOWAH WATER TREATMENT PLANT RAW WATER POND EXPANSION PROJECT. Mr. Ghorley noted this scope of work is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP list. Mr. Ghorley noted a total original estimated cost of $10,000,000.00.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,800,000.00 FOR THE ETOWAH WATER TREATMENT PLANT RAW WATER POND EXPANSION PROJECT. All members voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM MANHATTAN CONSTRUCTION FOR CONSTRUCTION MANAGER AT RISK SERVICES (CMAR) FOR THE NEW ADMINISTRATIVE COMPLEX. Mr. Ghorley noted this scope of work is listed as Item #11 under Construction Expansion/Upgrade on the Authority’s current CIP list. Mr. Ghorley noted a total original estimated cost of $24,329,049.00.

MOTION BY LISA WOODRUFF AND SECOND BY JOHN WORKMAN TO APPROVE THE PROPOSAL FROM MANHATTAN CONSTRUCTION FOR CONSTRUCTION MANAGER AT RISK SERVICES (CMAR) FOR THE NEW ADMINISTRATIVE COMPLEX. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM AQUA AEROBICS FOR THE GRANULAR SLUDGE PROCESS EQUIPMENT TO BE USED AT THE RIVERBEND WWTP EXPANSION TO 4 MGD. Mr. Ghorley noted this scope of work is listed as Item #16 under Construction Expansion/Upgrade on the Authority’s current CIP list. Mr. Ghorley noted this process was selected via Request For Proposals process.

MOTION BY HARRY JOHNSTON AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM AQUA AEROBICS FOR THE GRANULAR SLUDGE PROCESS EQUIPMENT TO BE USED AT THE RIVERBEND WWTP EXPANSION TO 4 MGD. All members voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID FROM ASTRA GROUP, LLC IN THE AMOUNT OF $6,459,858.00 FOR THE BELLS FERRY ROAD IMPROVEMENTS PROJECT/VICTORY DRIVE TO SOUTH OF PORT VICTORIA WAY (GDOT PI#0013526). Mr. Ghorley noted this scope of work is listed as Item #8 under Road Relocation/Distribution & Collections System Asset Replacement Projects/Anticipated 2025 on the Authority’s current CIP list. Mr. Ghorley noted a total original estimated cost of $5,200,000.00.

MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO APPROVE THE LOW BID FROM ASTRA GROUP, LLC IN THE AMOUNT OF $6,459,858.00 FOR THE BELLS FERRY ROAD IMPROVEMENTS PROJECT/VICTORY DRIVE TO SOUTH OF PORT VICTORIA WAY (GDOT PI#0013526). All members voted for the motion.

6.  MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE FY 2025 SURPLUS LISTING AS PRESENTED. All members voted for the motion.

7.  MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE 2/24/25 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

8.  BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $670,720.00 below budget projections for the period ending 1/31/25. Mrs. Jones reported that total operating expenses are approximately $748,884.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,657,878.00 for the period ending 1/31/25.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.100 MGD for the month of February 2025 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 60.66” for the past twelve months.

10.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.99 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.46 MG. Mr. Veley reported an average daily treatment of 5.94 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.56 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that a wastewater spill occurred during this reporting period near area of Hickory Flat off Hwy. 140. Mrs. Arp noted that approximately 18,870 gallons were spilled due to a line blockage. Mrs. Arp noted that Authority crews jetted the line to remove the blockage, and noted that this location will be monitored for a period of one year.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Hwy. 372 project, and noted that work will begin soon on the Hwy. 5 Ball Ground Connector Water Line project and the Batesville Road and Sugar Pike Road Roundabout project.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER RECOGNIZED DAVID KUBALA, EXECUTIVE MANAGER OF ENVIRONMENTAL AFFAIRS, WHO IS RETIRING FROM THE AUTHORITY WITH 38 YEARS OF SERVICE. MR. FOWLER ALSO NOTED THAT MIKE VENTERS, WASTEWATER FACILITIES MANAGER, IS RETIRING FROM THE AUTHORITY WITH 17 YEARS OF SERVICE.

14.  MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN. All members voted for the motion.
 

Board Meeting: February 24th, 2025 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Greg Long, Jody Henson, Joby West, Shayne Fowler, Keith Allen, Tyler West, Bryan Watkins, Melanie Stephens, Melissa Darvish, Ron Price, George Parks, Jamie Veley, Ryan Sarks, Tyler Childers, Joey Buice, Eric Wright, and Sharon Clark.

Eric Wilmarth, Chair called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS REALIS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE SOUTHWEST ELEVATED STORAGE TANK IN THE AMOUNT OF $133,266.00. Mr. Ghorley noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM ATKINS REALIS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE SOUTHWEST ELEVATED STORAGE TANK IN THE AMOUNT OF $133,266.00. All members voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM S&ME FOR COATINGS INSPECTION SERVICES FOR THE SOUTHWEST ELEVATED STORAGE TANK IN THE AMOUNT OF $42,785.00. Mr. Ghorley noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE PROPOSAL FROM S&ME FOR COATINGS INSPECTION SERVICES FOR THE SOUTHWEST ELEVATED STORAGE TANK IN THE AMOUNT OF $42,785.00. All members voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET FOR THE ETOWAH WATER TREATMENT PLANT HIGH SERVICE REDUNDANCY PUMPING PROJECT IN THE AMOUNT OF $22,500,000.00. Mr. Ghorley noted this amount is based off Engineers Opinion of Probable Cost of $22,447,000.00 estimated at 90% Design Completion. Mr. Ghorley noted this scope of work is listed as Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY HARRY JOHNSTON AND SECOND BY LISA WOODRUFF TO APPROVE A CONSTRUCTION BUDGET FOR THE ETOWAH WATER TREATMENT PLANT HIGH SERVICE REDUNDANCY PUMPING PROJECT IN THE AMOUNT OF $22,500,000.00. All members voted for the motion.

5.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/27/25 BOARD MEETING MINUTES AS PRESENTED. Members Mansell, Martin, Woodruff, Dabbs, and Workman voted for the motion. Member Johnston abstained from voting. Motion passed.

6.  BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $204,114.00 below budget projections for the period ending 12/31/24. Mrs. Jones reported that total operating expenses are approximately $889,920.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,363,845.00 for the period ending 12/31/24.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.919 MGD for the month of January 2025 at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 58.42” for the past twelve months.

8.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG. Mr. Veley reported an average daily treatment of 5.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.411 MGD at the Riverbend Wastewater Treatment Facility.

9.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Dry Pond Road/Wild Azalea Trail water main project, and work has begun on the Hwy. 372 project. Mr. Hensley noted that work should begin soon on the Reavis Mountain Road project.

11.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER NOTED THAT AUTHORITY STAFF HAS PERFORMED AN EVALUATION OF LOCATIONS IN WHICH THE AUTHORITY UTILIZES AUTOFLUSHERS TO MAINTAIN CHLORINE RESIDUAL AND WATER QUALITY. Joby West noted that there are no further areas of inundation to report.

12.  MOTION BY NANCY MARTIN AND SECOND BY HARRY JOHNSTON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING POTENTIAL LITIGATION. All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members voted for the motion.

13.  MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO AUTHORIZE DWAYNE FOWLER TO EXECUTE DOCUMENTS TO CONSUMMATE THE PURCHASE OF REAL PROPERTY IDENTIFIED AS 2025 PARCELS A, B, C, D, and E. All members voted for the motion.

14.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CONDUCT A CALLED MEETING ON 3/27/25 IMMEDIATELY FOLLOWING THE BOARD AGENDA MEETING/WORK SESSION FOR THE PURPOSE OF DISCUSSION REGARDING THE POTENTIAL DISPOSAL OF REAL PROPERTY. All members voted for the motion.

15.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO ADJOURN. All members voted for the motion.

Board Meeting: January 27, 2025 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Bryan Watkins, George Parks, Mike Venters, Tyler West, Joey Buice, Greg Long, Garry Hensley, Keith Allen, Jody Henson, Melanie Stephens, Melissa Darvish, Tyler Childers, Eric Wright, Ryan Sarks, Ron Price, Joby West, Jeff Hooper, Sharon Clark, Shayne Fowler, and Carleton Sherrer.

Members Harry Johnston and Becky Dabbs were not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID RECEIVED FROM MID-SOUTH BUILDERS, INC. IN THE AMOUNT OF $10,823,535.00 FOR THE SR 20 WIDENING PROJECT – PHASE 2 (SR 369 TO FORSYTH COUNTY LINE; GDOT PI#0002862).

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE LOW BID RECEIVED FROM MID-SOUTH BUILDERS, INC. IN THE AMOUNT OF $10,823,535.00 FOR THE SR 20 WIDENING PROJECT – PHASE 2 (SR 369 TO FORSYTH COUNTY LINE; GDOT PI#0002862). All members present voted for the motion.

3. MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE 12/16/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

4. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $1,094,740.00 above budget projections for the period ending 10/31/24. Mrs. Jones reported that total operating expenses are approximately $288,575.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $3,970,248.00 for the period ending 10/31/24.

Mrs. Jones reported that total operating revenues are approximately $691,690.00 above budget projections for the period ending 11/30/24. Mrs. Jones reported that total operating expenses are approximately $437,667.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $4,328,842.00 for the period ending 11/30/24.

5. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.860 MGD for the month of December 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 64.11” for the past twelve months.

6. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.9 MG. Mr. Venters reported an average daily treatment of 5.9 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.398 MGD at the Riverbend Wastewater Treatment Facility.

7. DAVID KUBALA PRESENTED THE ENVIRONMENTAL REPORT IN THE ABSENCE OF JENNIFER ARP. Mr. Kubala reported that no spills or overflows occurred during this reporting period.

8. GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that work on the Hwy. 140 road relocation project should be completed soon, and Authority crews are continuing work on the Dry Pond Road/Wild Azalea Trail water main project and the Cowart Mountain Trail water main project.

9. DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT.

10. MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING POTENTIAL LITIGATION. All members present voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

11. MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.
 

Board Meeting: November 18, 2024 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Ron Price, George Parks, Jamie Veley, Bryan Watkins, Mark Cochran, Jody Henson, Keith Allen, Greg Long, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Melissa Darvish, Melanie Stephens, Joey Buice, Ryan Sarks, Jennifer Arp, Jeff Hooper, Tim Dobson, Shayne Fowler, and Sharon Clark.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE UPDATED 2025 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members voted for the motion.

3.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF COWART MOUNTAIL TRAIL. Mr. Hensley noted that four residents have signed the petition. Mr. Hensley noted an approximate total footage of 2,500 feet of 3” PVC water main for this extension, an estimated task cost of the line of $15,000.00, and a total purchase meter cost of $10,000.00. Mr. Hensley noted there are twelve properties in the extension area, and eleven total properties with road frontage.

MOTION BY BECKY DABBS AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF APPROXIMATELY 2,500 FEET OF 3” PVC WATER MAIN FOR THE COWART MOUNTAIN TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $15,000.00. All members voted for the motion.

4.  DWAYNE FOWLER, GARRY HENSLEY, AND KEITH ALLEN PRESENTED A REQUEST FROM PULTE HOMES FOR CCWSA PARTICIPATION IN THE INSTALLATION OF AN 8” WATER LINE ON JORDAN ROAD TO REPLACE THE CURRENT 2 ½” WATER LINE FOR A NEW DEVELOPMENT TO BE SERVICED BY THE CITY OF BALL GROUND.

Mr. Hensley noted that the estimated footage of the installation would be 4,050 ft. of 8” HDPE pipe. Mr. Hensley noted this would provide for the development and for a future tie-in to another master meter for the City of Ball Ground on the eastern end of the project.

Mr. Hensley noted the estimated cost of installation is $168,330.50. Therefore, the cost to the developer for participation on a 50/50 basis is $84,165.25.

MOTION BY JOHN WORKMAN AND SECOND BY LISA WOODRUFF TO APPROVE THE JOINT PARTICIPATION WITH PULTE HOMES ON A 50/50 BASIS IN THE INSTALLATION OF AN 8” WATER LINE ON JORDAN ROAD TO REPLACE THE CURRENT 2 ½” WATER LINE FOR A NEW DEVELOPMENT TO BE SERVICED BY THE CITY OF BALL GROUND. All members voted for the motion.

5.  DWAYNE FOWLER, GARRY HENSLEY, AND KEITH ALLEN PRESENTED A REQUEST FROM ROB BEECHAM OF SANCTU-AIRE FOR CCWSA PARTICIPATION IN A WATER LINE EXTENSION FOR A 56-LOT LARGE PROPERTIES SUBDIVISION OFF CONNS CREEK ROAD.

Mr. Hensley noted that the estimated footage for the installation would be approximately 7,453 ft. of HDPE pipe to be installed by CCWSA. Mr. Hensley reported a total estimated cost of $214,219.93 for a nominal 8” HDPE pipe installation. Therefore, the total cost to the developer for this participation on 50/50 basis is $107,109.96.
Mr. Hensley noted that the Authority will pay the cost difference to upgrade the line to a 12” line that will be installed as part of the connector line from Yellow Creek Road to Hwy. 372.

Mr. Hensley reported a total estimated cost of $273,207.05 for the 12” HDPE pipe installation.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE JOINT PARTICIPATION WITH SANCTU-AIRE ON A 50/50 BASIS IN THE COST OF AN 8” HDPE WATER LINE EXTENSION FOR A 56-LOT LARGE PROPERTIES SUBDIVISION OFF CONNS CREEK ROAD. THE AUTHORITY WILL COVER THE COST TO UPGRADE THE LINE SIZE TO 12” HDPE WATER MAIN. All members voted for the motion.

6.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 10/28/24 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

7.  BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $552,234.00 above budget projections for the period ending 9/30/24. Mrs. Jones reported that total operating expenses are approximately $71,730.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $1,241,729.00 for the period ending 9/30/24.

8.  MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED FY 2025 BUDGET REVISION AS PRESENTED IN ORDER TO REFLECT A CHANGE IN NET POSITION DUE TO ADJUSTMENTS TO TOTAL CAPITAL CONTRIBUTIONS. All members voted for the motion.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 22.325 MGD for the month of October 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1188.8 ft. Mr. Blackwell reported a cumulative rainfall total of 59.10” for the past twelve months.

10.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG. Mr. Veley reported an average daily treatment of 5.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.340 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Hickory Road project and the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted the Authority has received a notice to proceed on the Bells Ferry Road four-lane project and the Damascus Road and Upper Bethany Road intersection improvement project.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER NOTED THAT THE AUTHORITY WILL BEGIN AN AMI PILOT PROGRAM WITH TWO VENDORS NEXT MONTH. Mr. Fowler noted that the pilot program would extend for a period of approximately three months. Mr. Fowler noted he will report back to the Board with developments at a later date.

14.  DWAYNE FOWLER NOTED THAT THE AUTHORITY HAS BEEN AWARDED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR ITS ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE FISCAL YEAR ENDED 8/31/23.

15.  DWAYNE FOWLER RECOGNIZED RESERVOIR MANAGER MARK COCHRAN, WHO IS RETIRING FROM THE AUTHORITY WITH 22+ YEARS OF SERVICE.

16.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.
 

Board Meeting: October 28, 2024 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Harry Johnston, Nancy Martin, Becky Dabbs, Dwayne Fowler, Darrell Caudill, Wesley Banks, Bryan Watkins, Beth Jones, Clint Blackwell, Jennifer Arp, Garry Hensley, Mike Venters, Keith Allen, Jody Henson, Ron Price, Melanie Stephens, Melissa Darvish, Ryan Sarks, Tim Dobson, Shayne Fowler, and Sharon Clark.

Member John Workman was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  BRYAN WATKINS, IN THE ABSENCE OF COREY GHORLEY, REQUESTED APPROVAL OF ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH FOR THE FOLLOWING FIRMS:
• CCWSA_2024_001 – Atkins Realis
• CCWSA_2024_002 – Brown & Caldwell
• CCWSA_2024_003 – Hazen & Sawyer
• CCWSA_2024_004 – Engineering Strategies, Inc.
• CCWSA_2024_005 – Croy Engineering
• CCCWSA_2024_006 – Freese & Nichols, Inc.

MOTION BY NANCY MARTIN AND SECOND BY BARRY MANSELL TO APPROVE THE ANNUAL ENGINEERING GENERAL SERVICE CONTRACTS LISTED ABOVE IN AN AMOUNT NOT TO EXCEED $200,000.00 EACH. All members present voted for the motion.

3.  BRYAN WATKINS REQUESTED APPROVAL OF A LOW BID FROM REYNOLDS CONSTRUCTION IN THE AMOUNT OF $2,486,053.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. Mr. Watkins noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE LOW BID OF REYNOLDS CONSTRUCTION IN THE AMOUNT OF $2,486,053.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. All members present voted for the motion.

4.  BRYAN WATKINS REQUESTED AN INCREASE OF THE 2021 HAZEN & SAWYER GENERAL SERVICES CONTRACT (TASK 1) IN THE AMOUNT OF $75,000.00. Mr. Watkins noted that the increase is due to design change cost of the Riverbend Raw Water Intake Upgrade. Mr. Watkins noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP. Mr. Watkins noted that the original cost of design was $101,530.00, and an updated cost of $176,530.00 after the increase. Mr. Watkins noted an adjusted overall General Services contract amount from $200,000.00 to $226,330.00.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE INCREASE OF THE 2021 HAZEN & SAWYER GENERAL SERVICES CONTRACT (TASK 1) IN THE AMOUNT OF $75,000.00. All members present voted for the motion.

5.  BRYAN WATKINS REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $157,500.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT (CONSTRUCTION MANAGEMENT SERVICES).

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS IN THE AMOUNT OF $157,500.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT (CONSTRUCTION MANAGEMENT SERVICES). All members present voted for the motion.

6.  BRYAN WATKINS REQUESTED APPROVAL OF A PROPOSAL FROM ATKINS REALIS IN THE AMOUNT OF $324,976.00 FOR THE STATE ROUTE 20 WIDENING (GDOT PI 0002862) WATER MAIN RELOCATION FROM STATE ROUTE 369 TO THE FORSYTH COUNTY LINE (INCLUDING SIDE STREETS). Mr. Watkins noted that this scope of work is listed as Item #6 under Road Relocations/Anticipated 2025 on the Authority’s current CIP, and is listed as SR 20 Widening – Phase 2 – SR 369 to Forsyth County Line).

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSAL FROM ATKINS REALIS IN THE AMOUNT OF $324,976.00 FOR THE STATE ROUTE 20 WIDENING (GDOT PI 0002862) WATER MAIN RELOCATION FROM STATE ROUTE 369 TO THE FORSYTH COUNTY LINE (INCLUDING SIDE STREETS). All members present voted for the motion.

7.  MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO APPROVE THE 9/30/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.  THERE WAS NO FINANCE REPORT PRESENTED THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 23.488 MGD at the Etowah River Water Treatment Facility, and noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 60.10” for the past twelve months.

10.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.2 MG. Mr. Venters reported an average daily treatment of 5.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.360 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Water Tank Road project, as well as the Dry Pond Road/Wild Azalea Trail water main project.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that various members of the Authority’s Executive Group met with EPD on 10/22/24 to discuss future capacity.

14.  MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO ADJOURN. All members present voted for the motion.

Board Meeting: September 30, 2024 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Jennifer Arp, Clint Blackwell, Bryan Watkins, Garry Hensley, Tyler Childers, George Parks, Jamie Veley, Greg Long, Keith Allen, Melanie Stephens, Melissa Darvish, Ron Price, Shayne Fowler, Ryan Sarks, Eric Wright, Sharon Clark, and Joey Buice.

Member Becky Dabbs was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY CLINT BLACKWELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF CHANGE ORDER 1 (FINAL) FOR THE FITZGERALD CREEK EXPANSION TO 11.75 MGD. Mr. Ghorley noted this is a closeout change order for the reduction in the contract amount of $176,046.00, and a time extension of 37 days resulting from weather delays. Mr. Ghorley noted an original contract amount of $40,643,000.00, and a revised contract amount of $40,466,954.00. Mr. Ghorley noted this scope of work is listed as Item #3 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY LISA WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE CHANGE ORDER 1 (FINAL) FOR THE FITZGERALD CREEK EXPANSION TO 11.75 MGD. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE RIVERBEND WWTP EXPANSION TO 4 MGD IN THE AMOUNT OF $5,300,000.00. Mr. Ghorley noted that this scope of work is listed as Item #17 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE PROPOSAL FROM HAZEN & SAWYER ENGINEERS FOR DESIGN AND BIDDING SERVICES FOR THE RIVERBEND WWTP EXPANSION TO 4 MGD IN THE AMOUNT OF $5,300,000.00. All members present voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM BCR ENVIRONMENTAL AS THE SUPPLIER OF THE THERMAL SLUDGE DRYER FOR THE WASTEWATER SLUDGE DRYING FACILITY – PHASE 1 PROJECT (FITZGERALD CREEK WWTP) IN THE AMOUNT OF $10,618,000.00. Mr. Ghorley noted that proposals were evaluated by CCWSA staff as part of a Request for Proposal process. Mr. Ghorley noted that this scope of work is listed as Item #9 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM BCR ENVIRONMENTAL AS THE SUPPLIER OF THE THERMAL SLUDGE DRYER FOR THE WASTEWATER SLUDGE DRYING FACILITY – PHASE 1 PROJECT (FITZGERALD CREEK WWTP) IN THE AMOUNT OF $10,618,000.00. All members present voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $4,753,602.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. Mr. Ghorley noted that this scope of work is listed as Item #7 under Asset Replacement on the Authority’s current CIP, with an approved Construction Budget of $3,400,000.00 in August 2024.

MOTION BY JOHN WORMAN AND SECOND BY NANCY MARTIN TO APPROVE THE LOW BID OF PHOENIX FABRICATORS & ERECTORS, LLC IN THE AMOUNT OF $4,753,602.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. All members present voted for the motion.

6.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF CHEROKEE GOLD TRAIL, REAVIS MOUNTAIN ROAD, AND REAVIS MOUNTAIN PARKWAY. Mr. Hensley noted that eight residents have signed the petition. Mr. Hensley noted an approximate footage of 5,136 feet of 4” HDPE water main and 1,629 feet of 3” PVC water main, totaling 6,765 feet for this extension, an estimated task cost of the line of $40,590.00, and a total purchase meter cost of $20,000.00. Mr. Hensley noted there are 56 total properties in the extension area, and 56 total properties with road frontage.

MOTION BY BARRY MANSELL AND SECOND BY HARRY JOHNSTON TO APPROVE THE INSTALLATION OF APPROXIMATELY 5,136 FEET OF 4” HDPE WATER MAIN AND 1,629 FEET OF 3” PVC WATER MAIN FOR THE CHEROKEE GOLD TRAIL/REAVIS MOUNTAIN ROAD/REAVIS MOUNTAIN PARKWAY AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $40,590.00. All members present voted for the motion.

7.  MOTION BY JOHN WORKMAN AND SECOND BY BARRY MANSELL TO APPROVE THE 8/26/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.  MELANIE STEPHENS PRESENTED THE FINANCE REPORT IN THE ABSENCE OF BETH JONES. Mrs. Stephens reported that total operating revenues are approximately $4,888,894.00 above budget projections for the period ending 7/31/24. Mrs. Stephens reported that total operating expenses are approximately $3,006,842.00 below budget projections for the same period. Mrs. Stephens reported year-to-date net income of $19,469,813.00 for the period ending 7/31/24.

9.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 25.827 MGD for the month of August 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.1 ft. Mr. Blackwell reported a cumulative rainfall total of 51.57” for the past twelve months.

10.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.0 MG. Mr. Veley reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.334 MGD at the Riverbend Wastewater Treatment Facility.

11.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

12.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews are continuing work on the Dry Pond Road/Wild Azalea Trail water main project. Mr. Hensley noted that work on the Holly Springs Parkway Phase 3 project should begin soon.

13.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler noted that as part of the Lead and Copper Revision Rule (LCRR) published in December 2021, the US Environmental Protection Agency (EPA) has required all community water systems to develop an inventory of all service line connections, both system-owned and customer-owned. CCWSA has developed this inventory. Mr. Fowler noted that after developing this inventory, all community water systems are required to notify customers with service lines designated as Lead, Galvanized Requiring Replacement, or Lead Status Unknown.

Mr. Fowler noted that the Authority’s service line connection inventory will soon be forwarded to the EPD, and Authority customers that have been identified as having Lead Status Unknown service lines will be sent a letter via both regular mail and certified mail to both their billing address and service address identified within the Authority’s billing system.

Current inventory inspection indicates 91 potential Lead Status Unknown letters will need to be sent at this time.

14. Dwayne Fowler noted that various members of the Authority’s Executive Group will be meeting with EPD on 10/22/24 to discuss future capacity.

15.  MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO ADJOURN. All members present voted for the motion.

Board Meeting: August 26, 2024 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Jennifer Arp, Clint Blackwell, Joey Buice, Garry Hensley, Greg Long, Keith Allen, Bryan Watkins, Lee Faucett, Ron Price, Mark Cochran, Melissa Darvish, Melanie Stephens, Jamie Veley, Mike Venters, Jody Henson, Jeff Hooper, Alison Payne, Ryan Sarks, Sharon Clark, Shayne Fowler, Eric Wright, Earl Smith, Steve Defelippi, and Ilde Robles.

Member Harry Johnston was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BARRY MANSELL, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  COREY GHORLEY REQUESTED APPROVAL OF A PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $1,610,650.00 FOR DESIGN AND DEVELOPMENTAL SERVICES FOR THE NEW ADMINISTRATIVE COMPLEX. Mr. Ghorley noted this scope of work is listed as Item #12 under Construction Expansion/Upgrade on the Authority’s current CIP.

MOTION BY NANCY MARTIN AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSAL FROM CROFT & ASSOCIATES IN THE AMOUNT OF $1,610,650.00 FOR DESIGN AND DEVELOPMENTAL SERVICES FOR THE NEW ADMINISTRATIVE COMPLEX. All members present voted for the motion.

3.  COREY GHORLEY REQUESTED APPROVAL OF AN INCREASED CONTRACT AMOUNT FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,475.00 FOR ADDITIONAL SOILS AND MATERIAL TESTING FOR THE ROSE CREEK UV DISINFECTION PROJECT. Mr. Ghorley noted a current approved contract amount of $15,107.50, and a revised contract amount of $20,582.50.

MOTION BY BARRY MANSELL AND SECOND BY JOHN WORKMAN TO APPROVE THE INCREASED CONTRACT AMOUNT FROM GEO-HYDRO ENGINEERS IN THE AMOUNT OF $5,475.00 FOR ADDITIONAL SOILS AND MATERIAL TESTING FOR THE ROSE CREEK UV DISINFECTION PROJECT. All members present voted for the motion.

4.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,353,000.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. Mr. Ghorley noted this scope of work is listed as Item #6 under Construction Expansion/Upgrade on the Authority’s current CIP, with a total original estimated cost of $812,500.00. Mr. Ghorley noted that $812,500.00 was an early cost estimate from 2019, and the increase to $3,353,000.00 is due to inflation and the replacement of existing intake screens.

MOTION BY JOHN WORKMAN AND SECOND BY NANCY MARTIN TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,353,000.00 FOR THE RIVERBEND RAW WATER INTAKE UPGRADE PROJECT. All members present voted for the motion.

5.  COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $3,400,000.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. Mr. Ghorley noted that this scope of work is listed as Item #7 under Construction Expansion/Upgrade on the Authority’s current CIP, with a total original estimated cost of $6,000,000.00. Mr. Ghorley noted that $6,000,000.00 was an early cost estimate that included various tank designs.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $3,400,000.00 FOR THE WATER TANK ADDITION – SOUTHWEST PROJECT. All members present voted for the motion.

6.  DWAYNE FOWLER REVIEWED THE FOLLOW UP ITEM FROM THE 7/29/24 BOARD MEETING. AT THAT MEETING, MR. FOWLER HAD PRESENTED A REQUEST FROM JOHN GASKIN, VICE PRESIDENT OF PATRICK MALLOY COMMUNITIES.

Dwayne Fowler noted that staff recommends approval of this request.

MOTION BY NANCY MARTIN AND SECOND BY BECKY DABBS TO APPROVE THE REQUEST OF JOHN GASKIN OF PATRICK MALLOY COMMUNITIES FOR A WASTEWATER LIFT STATION TO BE CONSTRUCTED AT THE CONFINEMENTS OF THE BUZZARD FLAPPER AND SMITHWICK CREEK BASINS, AS OUTLINED IN “EXHIBIT A” (ATTACHED). All members present voted for the motion.

7.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THE 7/29/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,951,465.00 above budget projections for the period ending 6/30/24. Mrs. Jones reported that total operating expenses are approximately $2,625,636.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $15,081,704.00 for the period ending 6/30/24.

9.  MOTION BY BECKY DABBS AND SECOND BY LISA WOODRUFF TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2025 AS PRESENTED. All members present voted for the motion.

10.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 24.699 MGD for the month of July 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at a lake level of 1188.8 ft. Mr. Blackwell reported a cumulative rainfall total of 54.13” for the past twelve months.

11.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.5 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.5 MG. Mr. Venters reported an average daily treatment of 5.5 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.307 MGD at the Riverbend Wastewater Treatment Facility.

12.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that no spills or overflows occurred during this reporting period.

13.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley reported that Authority crews are currently working on the Dry Pond Road/Wild Azalea Trail water main project.

14.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT.

15.  MOTION BY BARRY MANSELL AND SECOND BY LISA WOODRUFF TO ADJOURN. All members present voted for the motion.

Board Meeting: July 7, 2024 @ 9:00 AM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Lisa Woodruff, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Jennifer Arp, Corey Ghorley, Beth Jones, Keith Allen, Garry Hensley, Bryan Watkins, Mark Cochran, Jamie Veley, Leo Baker, Greg Long, Jody Henson, Shayne Fowler, Sharon Clark, Jeff Hooper, Eric Wright, Ryan Sarks, Sarah Skinner, and Carleton Sherrer.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY DWAYNE FOWLER, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  DARRELL CAUDILL NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

Mr. Caudill opened the floor for nominations for Chair of the CCWSA Board of Directors.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO NOMINATE ERIC WILMARTH AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO CLOSE NOMINATIONS AND RE-ELECT ERIC WILMARTH AS CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

Mr. Caudill opened the floor for nominations for Vice-Chair of the CCWSA Board of Directors.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO NOMINATE BARRY MANSELL AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

MOTION BY LISA WOODRUFF AND SECOND BY BECKY DABBS TO CLOSE NOMINATIONS AND RE-ELECT BARRY MANSELL AS VICE-CHAIR OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

Mr. Caudill opened the floor for nominations for Secretary of the CCWSA Board of Directors.

MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO NOMINATE LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members present voted for the motion.

MOTION BY BECKY DABBS AND SECOND BY BARRY MANSELL TO CLOSE NOMINATIONS AND RE-ELECT LISA WOODRUFF AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.

3.  SARAH SKINNER OF THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT EXTENDED APPRECIATION TO DAVID KUBALA FOR HIS SERVICE AS DESIGNEE TO THE METRO DISTRICT BOARD SINCE 2006, AND HIS INVOLVEMENT IN THE METRO DISTRICT’S PLANNING PROCESS SINCE 2001. Ms. Skinner noted that Metro District Chair Glen Page was unable to attend today’s meeting, but Ms. Skinner read words of appreciation from Mr. Page to Mr. Kubala for his involvement with the Metro District Board.

4.  GARRY HENSLEY NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PETITION FOR EXTENSION OF WATER MAIN FROM RESIDENTS OF DRY POND ROAD/WILD AZALEA TRAIL. Mr. Hensley noted that 32 residents have signed the petition (with two residents currently out of water). Mr. Hensley noted an approximate total footage of 14,444 feet for this extension (9,574 feet of 4” HDPE pipe and 4,870 feet of 3” PVC pipe), an estimated task cost of the line of $86,664.00, and a total purchase meter cost of $80,000.00. Mr. Hensley noted there are 70 properties in the extension area, and 69 total properties with road frontage.

MOTION BY JOHN WORKMAN AND SECOND BY BARRY MANSELL TO APPROVE THE INSTALLATION OF APPROXIMATELY 9,574 FEET OF 4” HDPE WATER MAIN AND 4,870 FEET OF 3” PVC WATER MAIN FOR THE DRY POND ROAD/WILD AZALEA TRAIL AREA AT AN APPROXIMATE COST TO THE AUTHORITY OF $86,664.00. All members voted for the motion.

5.  MOTION BY JOHN WORKMAN AND SECOND BY BECKY DABBS TO APPROVE THE 6/24/24 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

6. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $462,903.00 above budget projections for the period ending 5/31/24. Mrs. Jones reported that total operating expenses are approximately $2,071,006.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $11,995,884.00 for the period ending 5/31/24.

7.  LEO BAKER PRESENTED THE WATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF CLINT BLACKWELL. Mr. Baker reported an average daily treatment of 26.298 MGD for the month of June 2024 at the Etowah River Water Treatment Facility. Mr. Baker reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Baker reported a cumulative rainfall total of 49.21” for the past twelve months.

8.  JAMIE VELEY PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Veley reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.0 MG. Mr. Veley reported an average daily treatment of 5.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.310 MGD at the Riverbend Wastewater Treatment Facility.

9.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that no spills or overflows occurred during this reporting period.

10.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews have completed work on Holly Springs Parkway, Reavis Mountain Road, and Cherry Grove Road.

11.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. MR. FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JOHN GASKIN, VICE PRESIDENT OF PATRICK MALLOY COMMUNITIES. In this correspondence, Mr. Gaskin noted that his company, Patrick Malloy Communities, has had numerous meetings with CCWSA regarding ways to bring sewer to the 270-acre Brooks Family Property he has under contract for a 235-lot residential development located on Julius Bridge Road.

Mr. Gaskin further noted in his correspondence that, based on studies, he has found that many of the alternative concepts running northerly to the existing CCWSA plant located on Cokers Chapel Road will require easements that have not been secured or negotiated, the cost of these easements is not known, and there is no guarantee that they can be obtained within the contractual timelines Mr. Gaskin’s company is under. Some of the alternatives would require a lift station to be located on the Turner property in locations Mr. Turner will not allow because of the visibility from his home, and would allow access too far into his property or could interfere with his cattle. Mr. Turner’s property also contains a mitigation bank (described in detail below) running across the entire length of his property along Buzzard Creek and Smithwick Creek that restricts any sewer easement crossing to two locations. In addition, Mr. Gaskin has determined that due to the extraordinary distances that gravity lines and force mains would have to be run, plus the sizing of the lift station pumps needed to serve the force mains for systems running northerly to the Cokers Chapel Road plant, is becoming cost prohibitive for a 235-residential lot project.

Mr. Gaskin further noted in his correspondence that the only concept that will work for his company from a cost and timing perspective is shown on Attachment A. This concept has been presented to the Brooks and Turner families for some time. It meets Mr. Gaskin’s firm’s costs and contractual constraints, plus Mr. Gaskin has significant progress in securing the off-site easements and lift station location on the Turner property.

This concept requires approximately 1,700 LF of gravity line from the Brooks property entering the Turner property at Julius Bridge Road and Buzzard Flapper Creek, running to a new lift station located at the confluence of Buzzard Flapper Creek and Smithwick Creek, then approximately 4,900 LF of force main to the existing Belmont Lift Station.

PMC built the existing Belmont Lift Station and force main and dedicated it to CCWSA a few years ago at no cost to CCWSA. Based on actual usage, there is existing capacity remaining. PMC would like to make use of that capacity for the Brooks property since they had incurred the cost of that lift station.

Listed below are issues either affecting the off-site sewer design or demonstrate the detail of the negotiations and terms of agreement in concept that PMC has reached with Mr. Turner:
1) PMC is obligated under contractual deadlines with the Brooks family that compress their timetables making it nearly, if not impossible, to secure easements with Georgia Power and other private property owners that would be required to construct any of the alternatives PMC visited that would take the sewer lines north. None of these easements have been secured and, in some cases, no conversation has even begun regarding the terms and costs of these easements.
2) There is an existing conservation easement for a mitigation bank on Mr. Turner’s property (see attached cover sheet “Declaration of Conservation Covenant and Restrictions” between various members of the Turner family and the City of Canton and Cobb County Water Authority, Deed Book 12159 page 274 Cherokee County Records (Conservation Easement). The CE document does not allow borings under or new easements across the existing mitigation bank area with the exception of two defined permitted crossing areas shown on Attachment A, making any routing running north further complicated and made more difficult
3) Mr. Turner has confined the area he will allow a new lift station on his property given the fact that he currently has cattle on the property and will allow only limited access on his property for CCWSA or any other entity that would need access to the future lift station to be built on his property. Therefore, he has limited the location of the new lift station to the south side of the confluence of Buzzard Flapper Creek and Smithwick Creek. This location will not work with several of the proposed concepts going north.
4) PMC and Mr. Turner have negotiated certain terms and conditions in principal and preliminarily agreed upon using the routing, easements and lift station location shown on Exhibit A. Listed below is a list of terms negotiated and/or discussed in detail with Mr. Turner:
a) There shall be a permanent 20 ft. sewer easement and 35 ft. permanent access easement to the lift station proposed for Mr. Turner’s property for approximately 1,700 LF of gravity sewer line and 4,900 LF of force main line located as shown on Exhibit A.
b) There shall be a Fee Simple Site, approximately 70 ft. x 70 ft. in size, purchased from Mr. Turner for the purpose of the proposed lift station shown on Exhibit A.
c) All easements and lift station site shall be recorded using CCWSA easement agreements so no assignments need to be made. All easements, gravity and force main lines, lift station and Fee Simple Lift Station Site shall be dedicated to CCWSA at no cost to CCWSA.
d) PMC shall construct a gate and a service entrance road located off Julius Bridge Road at the intersection of Julius Bridge and Buzzard Flapper Creek in order to provide service access to the proposed lift station.
e) The Vehicular Service Access Easement to the lift station (surface material to be agreed upon by Mr. Turner and CCWSA shall be provided from gate at Julius Bridge to the proposed lift station). A separate access agreement can be reached by all parties if necessary. PMC shall be responsible for construction.
f) The access road and easement shall require a fence (to be installed by PMC) running against the edge of the mitigation bank.
g) All access easements and rights of usage associated with the road shall be conveyed to CCWSA at no cost to CCWSA.
h) PMC and Mr. Turner have agreed in principal on the method of determining the cost of the easements (sewer, construction and access) and the lift station fee simple site. A purchase agreement can be executed in a short time between PMC and Mr. Turner once CCWSA approves the concept. This enables PMC to meet Purchase and Sale Agreement contractual obligations and timing. CCWSA shall incur no expense in preparing these documents nor in the conveyance and dedication of easements and facilities.

Mr. Gaskin noted in his correspondence that he appreciates the efforts and alternatives that CCWSA has discussed with PMC’s team over the past months. PMC would like to request that this issue be presented to the CCWSA Board for review so that PMC may hopefully move forward with approval.

Dwayne Fowler noted that this is the first reading of this issue.

12.  LISA WOODRUFF RECUSED HERSELF FROM THE MEETING DUE TO CONFLICT OF INTEREST WITH THE NEXT ITEM ON THE AGENDA.

13.  DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM W.L. PRANCE, SR. OF RIVERSTONE PROPERTIES, LLC. In this correspondence, Mr. Prance noted that the Developer Wastewater Treatment Infrastructure Expansion Agreement dated 8/14/19 between CCWSA and Riverstone Properties, LLC is set to expire 8/14/24.

Riverstone Properties is requesting an extension of the agreement for an additional 5 years. Riverstone Properties agrees to pay the Authority $5,000.00 as an administration fee for the extension.

There are 252 taps available for the existing infrastructure. The total cost of the infrastructure is estimated as $315,628.02.

The carrying capacity of the infrastructure based on as-built surveys and CCWSA specifications has been determined to be 252 gallons per minute. Therefore, the total cost of the infrastructure divided by the minimum carrying capacity will determine the per ERU cost. The cost per ERU has been established at $1,252.49.

Riverstone Properties received one payment for $75,149.40 for 60 taps in 2021 (60 taps X $1,252.49 per tap).  Mr. Prance noted that, hopefully, this extension will allow Riverstone Properties to recover its cost via the remaining taps.

Darrell Caudill noted that, from a legal perspective, the Authority would not receive any additional consideration if this agreement were to be extended by 60 months, and any considerations are certainly not comparable to the considerations that the Authority received originally.

Mr. Caudill advised that the Authority should remain faithful to its policies. Mr. Caudill advised that if the Board were to choose to grant this request, adjustments to the Board’s existing policy should then be made, and other developers that have developer expansion agreements with the Authority would need to receive similar offers from the Authority.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY. THEREFORE, THE REQUEST OF MR. PRANCE IS DENIED.

Mr. Fowler noted that he would inform Mr. Prance of the Board’s decision to abide by existing policy.

14.  DISCUSSION FOLLOWED CONCERNING CAPACITY ISSUES AND PEAK DEMANDS. Mr. Fowler noted that future options would be presented to the Board at a later date.

15.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

Board Meeting: June 24, 2024 @ 4:00 PM

PERSONS PRESENT: Eric Wilmarth, Barry Mansell, Nancy Martin, Harry Johnston, Becky Dabbs, John Workman, Dwayne Fowler, David Kubala, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Beth Jones, Jennifer Arp, Mark Cochran, Mike Venters, Melanie Stephens, Melissa Darvish, Jamie Veley, Greg Long, Ron Price, Joey Buice, Garry Hensley, Keith Allen, Bryan Watkins, Eric Wright, Sharon Clark, Jeff Hooper, and Jody Henson.

Member Lisa Woodruff was not present at the meeting.

Eric Wilmarth, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY HARRY JOHNSTON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  GARRY HENSLEY REQUESTED APPROVAL TO MOVE FORWARD WITH THE HICKORY ROAD/HWY. 140/BATESVILLE ROAD IMPROVEMENTS PROJECT AT A NEW ESTIMATED COST OF $200,000.00.

MOTION BY NANCY MARTIN AND SECOND BY JOHN WORKMAN TO AUTHORIZE STAFF TO MOVE FORWARD WITH THE HICKORY ROAD/HWY. 140/BATESVILLE ROAD IMPROVEMENTS PROJECT AT A NEW ESTIMATED COST OF $200,000.00. All members present voted for the motion.

3.  MOTION BY HARRY JOHNSTON AND SECOND BY NANCY MARTIN TO APPROVE THE 5/20/24 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

4.  BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $485,042.00 below budget projections for the period ending 4/30/24. Mrs. Jones reported that total operating expenses are approximately $2,007,989.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $9,964,222.00 for the period ending 4/30/24.

5.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 20.926 MGD for the month of May 2024 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 54.00” for the past twelve months.

6.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.7 MG. Mr. Venters reported an average daily treatment of 5.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.350 MGD at the Riverbend Wastewater Treatment Facility.

7.  JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp noted that one wastewater spill occurred during this reporting period at Bells Ferry – Lake Tributary. Mrs. Arp noted that approximately 26,620 gallons were spilled due to a change in pipe material and rags. Mrs. Arp noted that Authority crews jetted the line to resolve the issue. Mrs. Arp noted that this location will be monitored for a period of one year.

8.  GARRY HENSLEY PRESENTED THE CONSTRUCTION REPORT. Mr. Hensley noted that Authority crews have completed the Reavis Mountain Road project and will begin working on the Cherry Grove Road project soon. Mr. Hensley noted that Authority crews are continuing work on the Holly Springs Parkway project.

9.  DWAYNE FOWLER PRESENTED THE GENERAL MANAGER’S REPORT. Mr. Fowler reported concerning peaks on the Authority’s system. Mr. Fowler noted that staff is monitoring the issue, and Mr. Fowler will report back to the Board with updates.

10.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO APPROVE THAT THE AUTHORITY ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH CHEROKEE COUNTY CONCERNING THE BELLS FERRY ROAD IMPROVEMENTS PROJECT, PENDING COUNSEL’S APPROVAL OF THE AGREEMENT. ONCE THE AGREEMENT IS APPROVED, DWAYNE FOWLER IS AUTHORIZED TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE GEORGIA DEPARTMENT OF TRANSPORTATION AND CCWSA. All members present voted for the motion.

11.  MOTION BY BARRY MANSELL AND SECOND BY BECKY DABBS TO ADJOURN. All members present voted for the motion.