March 2020

Board Agenda Meeting: March 26, 2020 ~3:00 P.M.

Note: The regularly scheduled Board Meeting for 3/30/20 has been cancelled due to the ongoing COVID-19 crisis. The Board will only conduct the Board Agenda Meeting this month, with no voting occurring.

PERSONS ATTENDING TELECONFERENCE: Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Mike Venters, Beth Jones, Melanie Stephens, Garry Hensley, Jennifer Arp, Rodney Satterfield, Gaye Blackwell, Corey Ghorley, Greg Long, Ryan Sarks, Jeff Hooper, Mark Cochran, Clint Blackwell, Brian Breeden, and Eric Wright.

1. AN INVOCATION WAS GIVEN BY GARY WINCHESTER.

2. THE BOARD REVIEWED THE MINUTES FROM THE 2/24/20 BOARD MEETING AND FOUND NO CORRECTIONS TO BE MADE.

3. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $2,400,488.00 above budget projections for the period ending 1/31/20. Mrs. Jones reported that total operating expenses are approximately $210,207.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,602,435.00 for the period ending 1/31/20.

4. BETH JONES PROVIDED A SYNOPSIS OF THE CURRENT BOND MARKET AND SAVINGS LEVELS FOR THE AUTHORITY’S PROPOSED REFUNDINGS. Mrs. Jones noted that staff is currently working on the preliminary official statement in the hope that the market stabilizes soon from the COVID-19 crisis in order for the Authority to move forward with the refunding at some point in the next few months.

The Board noted that they would like to receive an update each month from Bryce Holcomb of Citi so that the Board may determine at what point to proceed with the refunding or postpone further.

5. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily flow of 14.551 MGD for the month of February 2020 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.3 ft. Mr. Blackwell reported a cumulative rainfall total of 63.48” for the past twelve months.

6. MR. BLACKWELL NOTED THAT THE AUTHORITY IS CURRENTLY STOCKPILING BULK MATERIALS DUE TO THE ONGOING COVID-19 CRISIS. Mr. Blackwell noted that the plant currently has approximately 45 days of chemicals on hand.

7. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 4.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.6 MG. Mr. Venters reported an average daily treatment of 5.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.470 MGD at the Riverbend Wastewater Treatment Facility.

8. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp r

February 2020

Board Meeting: February 24, 2020~4:00 P.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Bryce Holcomb, Jr. / Citi
RE: Updated Refunding Analysis for CCWSA Series 2010, 2011 and 2013 Bonds
Gaye Blackwell
RE: Proposed Fire Hydrant Meter Policy Update
Corey Ghorley
RE: Request Approval of Construction Budget in the Amount of $2,435,975.69 for the CCWSA Construction Complex (Item #10 on Current CIP; Total Estimated Original Cost of $1,750,000.00)
Follow-Up Item from the 1/27/20 Board Meeting:
1) Request from Keith Adams of Smith Douglas Homes for Proposed Lift Station and Force Main for Univeter Road Tract
Approval of the 1/27/20 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard

January 2020

Board Meeting: January 27, 2019 ~9:00 A.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Dwayne Fowler
1) Ray Roper/Dunnwood Lane Water Main Issues
2) Request from Keith Adams of Smith Douglas Homes for Proposed Lift Station and Force Main for Univeter Road Tract
3) Request from City of Waleska for Relinquishment of 14402 Fincher Road and 14424 Fincher Road into CCWSA Service Area
4) Relinquishment of Service Area at Neese Road
Corey Ghorley
RE: Request Approval of Contract Change Order #1 (Final Closeout) for the River Park Force Main Extension & Manhole Rehabilitation Project (CCWSA-2018-009); Original Contract Amount of $1,880,311.36; Decrease per Change Order in the Amount of $345,467.89; Decrease in Contract Amount was Result of Unit Price Adjustment for Materials Not Used; Revised Final Contract Amount of $1,534,843.47
Follow-Up Item from the 12/12/19 Board Meeting:
1) Request form Frans van Leeuwen of Vaughn & Melton for Installation of Pump Station at Wade Green Road & Hwy. 92
Approval of the 12/12/19 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard

December 2019

Board Meeting: December 12, 2019 ~4:00 P.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Clay Pilgrim; Rushton & Company
RE: Presentment of FY 2019 Audit Report
Dwayne Fowler
1) Request from Frans Van Leeuwen of Vaughn & Melton for Installation of Pump Station at Wade Green Road & Hwy. 92
2) Request Approval of City of Woodstock Service Area Boundary Map
3) Request from City of Woodstock for Woodstock Relinquishment of Tax Map 15N11 Parcel 040 to Authority Service Area
Corey Ghorley
RE: Request for Emergency Replacement/Repair of 4 Sewer Manholes on River Park Outfall
Approval of the 11/25/19 Board Meeting Minutes
There will be no Finance Report given this month due to the presentment of the FY 2019 audit report
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard
1) Approval of the 2020 Board Meeting Calendar

November 2019

Board Meeting: November 25, 2019 ~9:00 A.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Tom Roach
1) Contract Extension Amendment for Timber Management Services
2) Request Approval of Intergovernmental Agreement with Cherokee County for Reimbursement for Water Line Relocation
Follow-Up Item from 10/28/19 Meeting:
1) Petition for Extension of Water Main from Residents of Fincher Road & Deer Track Drive
Approval of the 10/28/19 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard
1) CIP Update

October 2019

Board Meeting: October 28, 2019 ~4:00 P.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Corey Ghorley
1) Request Approval of CCWSA-2019-001-Atkins North America General Services Contract in an Amount Not-to-Exceed $200,000.00
2) Request Approval of CCWSA-2019-002-Brown & Caldwell General Services Contract in an Amount Not-to-Exceed $200,000.00
3) Request Approval of CCWSA-2019-003-Hazen & Sawyer General Services Contract in an Amount Not-to-Exceed- $200,000.00
4) Request Approval of CCWSA-2019-004-Engineering Strategies, Inc. General Services Contract in an Amount Not-to-Exceed $200,000.00
5) Request Approval of CCWSA-2019-005-Infractec Consulting General Services Contract in an Amount Not-to-Exceed $200,000.00
6) Request Approval of CCWSA-2019-006-Freese and Nichols, Inc. General Services Contract in an Amount Not-to-Exceed $200,000.00
7) Request Increase of Approved Proposal from Industrial Technologies, LLC in the Amount of $10,000.00 for the Water Treatment Plant Filet Control System Replacement Project (Item #5 under Asset Replacement on current CIP)
8) Request Increase in the Amount of $5,802.00 to the Atkins General Services Agreement (CCWSA-2016-005); Original Contract Amount: $200,000.00; Amount After Increase $205,802.00
9) Request Approval of Construction Budget in the Amount of $2,200,000.00 for the Odor Control at Rose Creek (Phase 3) Project (Item #7 under Construction Expansion/Upgrade on current CIP; Total Original Estimated Cost of $1,250,000.00
Greg Long
RE: Request for Consideration of Billing for Street Lights from Residents of Doefield Street
Gaye Blackwell
RE: Proposed Changed to Policy Regarding Installation of New Meters in Subdivisions
Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Fincher Road & Deer Track Drive
2) Petition for Extension of Water Main from Residents of Stone Creek Trail
3) Re-Establishment of Service to Holly Springs Booster Station
Jeff Hooper
RE: Easement Abandonment – Woodstock Road Townhomes (McPhail Lift Station Driveway)
Tom Roach
RE: Approval of Memorandum of Understanding Between CCWSA & City of Waleska for Water Line Extension on Pleasant Union Road
Approval of the 9/30/19 Board Meeting Minutes
*There will be no Finance Report presented this month due to the audit in progress.
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard
1) Request from Pine Bluff Waste Management for CCWSA to Temporarily Receive Leachate from Landfill for Treatment

September 2019

Board Meeting: September 30, 2019 ~9:00 A.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Corey Ghorley
1) Request Approval of Proposal from Industrial Technologies, LLC in the amount of $315,275.00 for the Water Treatment Plant Filter Control System Replacement Project (Item #5 under Asset Replacement on current CIP; Total Original Estimated Cost of $550,000.00)
2) Request Approval of Proposal from Hazen & Sawyer Engineers in the amount of $1,562,840.00 for Engineering/Design on the Fitzgerald Creek WWTP Expansion to 11.75 MGD (item #10 under Construction Expansion/Upgrade on current CIP)
Dwayne Fowler
1) Petition for Extension of Water Main from Residents of Dogwood Lake Trial
2) Petition for Extension of Water Main from Residents of Roberts Road
Tom Roach
RE: CCWSA Permissive Use Agreements with Cherokee County
Approval of the 8/26/19 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard
1) Petition for Amendment to Baseline Capacity-CCWSA & City of Woodstock

August 2019

Board Meeting: August 26, 2019 ~4:00 P.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Corey Ghorley
1) Request Approval of Proposal from Freese & Nichols in the Amount of $98,472.00 for the AWIA Risk & Resiliency Assessment & Emergency Response Plan
2) Request Approval of Contract Change Order #6 (FINAL) for the Riverbend Environmental Complex (CCWSA-2016-002)/ Decrease Per Change Order in the Amount of $278,324.93 for Unused Unit Price Items & Allowances/Current Contract Amount of $24,445,678.67; Revised Contract Amount of $24,167,353.74
3) Request Approval to Sole Source “Aerisa” Ionization Unit for the Rose Creek Odor Control Phase 3 Project
Ryan Sarks
RE: GMEBS Retirement Plan Restatement
Approval of the 7/29/19 Board Meeting Minutes
Finance Report – Beth Jones
1) Presentment of Proposed FY 2020 Budget
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard

July 2019

Board Meeting: July 29, 2019 ~9:00 A.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Annual Election of Officers
Corey Ghorley
1) Request Acceptance of Proposal from GeoHydro Engineers in the Amount of $5,646.00 for Construction Materials Testing on the Fitzgerald Creek Belt Filter Press Addition Project
2) Request Approval of Increase of Engineering Budget in the Amount of $5,000.00 for Bradford Engineering Regarding the Site Plan Development for the CCWSA Construction Complex (Original Approved Contract Amount of $20,000.00)
Jeff Hooper
1) Lidl US Operations Sewer Easement Relinquishment
2) Buice Lake Water Easement Relinquishment and Relocation
Approval of the 6/24/19 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard

June 2019

Board Meeting: June 24, 2019 ~4:00 P.M.

Agenda Items:

Invocation
Pledge of Allegiance to the Flag of the United States of America
Corey Ghorley
RE: Request Approval of Engineering Budget in the amount of $228,287.00 from Brown & Caldwell Engineers for the Odor Control at Rose Creek Phase 3 Project (Item #7 on Current CIP; Total Original Estimated Cost for Overall Project of $1,250,00.00)
Gaye Blackwell
RE: Proposed Addition of Fee for Relocating Existing Meter Outside Fence to Miscellaneous Charges Listing
Mike Venters
RE: Sludge Disposal Procurement Services
Ryan Sarks
RE: Presentation Regarding OPEB Funding
Follow-Up Item form the 5/29/19 Board Meeting:
1) Consideration of Extension of Water Main for Residents of Rock House Road
Approval of the 5/29/19 Board Meeting Minutes
Finance Report – Beth Jones
Treatment Reports – Clint Blackwell, Mike Venters
Environmental Report – Jennifer Arp
Construction Report – Dwayne Fowler
General Manager’s Report –Tom Heard
1) Recognition of Board Members Mike Byrd & Robert Morrison