Board Meeting: January 31, 2022@ 9:00 AM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Corey Ghorley
1) Request Approval of Contract Increase Request #2 from Geo-Hydro Engineers in the amount of $2,857.00 for Materials Testing on the Blankets Creek Capacity Expansion Project (Increase is due to additional testing of backfill soils for wet well. Current Contract Amount of $12,085.15, Increased Contract Amount of $14,942.15)
2) Request Approval of Low Bid from Heavy Constructors, Inc. in the amount of $572,700.00 for the Little River Pump Station VFD and SCADA Upgrade Project (Item #5 under Asset Replacement on Current CIP with a Total Original Estimated Cost of $350,000.00)
3) Request Approval of Contract Change Order #2 in the amount of $30,232.00 for the Water Treatment Plant Plate Settler Project – Phase 1 (This change is an addition of 8 ladders to the basins for access to the top of the plates for maintenance purposes. Current Contract Amount of $1,858,408.00; Revised Contract Amount of $1,888,640.00)

Dwayne Fowler
1) Letter from Carol Kettering regarding McCurley Road Issue
2) Request from Rob Hogan of the City of Woodstock for Relinquishment of CCWSA Service Area in the Vicinity of Hames Road at Hwy. 92 and delineated as parcels 1) 15N18 075 155 Hames Road (Racetrac) 2) 15N18 074 211 Hames Road 3) 15N18 073 213 Hames Road 4) 15N18 107A 209 Hames Road 5) 15N18 107B 11476 Hwy. 92 6) 15N18E 016 308 Sunlight Drive 7) 15N18E 005 310 Sunlight Drive
3) Request Approval of Expenditure of Approximately $20,000.00 for the Wiley Bridge Road at Cox Road Roundabout Project

Approval of the 12/13/21 Board Meeting Minutes

Finance Report – Beth Jones

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler

General Manager’s Report – Tom Heard
1) Request from Eric Wilmarth, City Manager of the City of Ball Ground to Reserve an Additional 30,000 Gallons Per Day of Water Capacity for Wholesale Purchase by the City of Ball Ground to be Initially Designated for Use at the “Leo Taylor Lane” Meter Location on Ball Ground Hwy. The City Also Requests 30,000 Gallons Per Day of Sewer Capacity to be Reserved for Wholesale Treatment for the City of Ball Ground at the Riverbend Wastewater Treatment Facility. (Total Cost of $375,000.00)

Executive Session – Real Estate Item
 

Board Meeting: December 13, 2021 @ 4:00 PM

Agenda Items:

Invocation

Pledge of Allegiance to the Flag of the United States of America

Clay Pilgrim; Rushton, LLC
RE: Presentment of FY 2021 Audit Report

David Kubala & Jennifer Arp
RE: Metropolitan North Georgia Water Planning District Action Item Update

Approval of the 11/29/21 Board Meeting Minutes

*There will be no Finance Report given this month due to the presentment of the FY 2021 Audit Report.

Treatment Reports – Clint Blackwell, Mike Venters

Environmental Report – Jennifer Arp

Construction Report – Dwayne Fowler
1) Hwy. 20 Water Line Relocation for State DOT Project #0002862

General Manager’s Report – Tom Heard
1) Approval of the 2022 Board Meeting Calendar

Board Meeting: November 29, 2021 @ 9:00 AM

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Corey Ghorley
  1) Request Approval of Change Order 001 from Geo-Hydro Engineers, Inc. for the Blankets Creek Capacity Expansion Project (Change Order is an increase in the amount of $2,184.25 for testing of rock anchor installation & concrete testing services; Contract amount prior to this change order: $9,900.90; Revised contract amount: $12,085.15)
  2) CIP Update
• Dwayne Fowler
  RE: Petition for Extension of Water Main from Residents of Green Drive
• David Kubala & Jennifer Arp
  RE: Metropolitan North Georgia Water Planning District Action Item Update
• Approval of the 10/25/21 Board Meeting Minutes
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
• *There will be no General Manager’s Report presented this month.

Board Meeting: October 25, 2021 @ 4:00 PM

Agenda Items:

• Invocation
• Pledge Allegiance to the Flag of the United States of America
• Recognition of Certificate of Achievement for Excellence in Financial Reporting
• Corey Ghorley
  1) Request Approval of CCWSA-2021-001-Atkins North America General Engineering Services Contract in an amount not-to-exceed $200,000.00
  2) Request Approval of CCWSA-2021-002-Brown & Caldwell General Engineering Services Contract in an amount not-to-exceed $200,000.00
  3) Request Approval of CCWSA-2021-003-Hazen and Sawyer General Engineering Services Contract in an amount not-to-exceed $200,000.00
  4) Request Approval of CCWSA-2021-004-Engineering Strategies, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
  5) Request Approval of CCWSA-2021-005-Infratec Consulting General Engineering Services Contract in an amount not-to-exceed $200,000.00
  6) Request Approval of CCWSA-2021-006-Freese and Nichols, Inc. General Engineering Services Contract in an amount not-to-exceed $200,000.00
  7) Request Approval of Certificate of Final Completion from Carroll Daniel Construction for the CCWSA Construction Complex
  8) Request Approval of Low Bid from Mid-South Builders, Inc. in the amount of $3,598,597.00 for the SR 20 Widening – Water Main Relocation Project (GDOT PI# 0014131 – Scott Road to Union Hill Road; Construction Cost Estimate of $5,257,985.00 approved Aug. 2021)
  9) Request Approval of Change Order #1 in the amount of $380,408.00 for the Water Treatment Plant Plate Settler Project – Phase 1 (This change will increase the current flow design from 2.5 MGD to 3.0 MGD and add 30 days to the Contract Completion Time. Current Contract Amount of $1,478,000.00; Revised Contract Amount of $1,858,408.00)
  10) Request Approval of Construction Cost Estimate in the amount of $290,650.00 for the Little River Wastewater Pump Station – VFD & SCADA Upgrade Project (Item #5 under Asset Replacement on Current CIP, with a Total Original Estimated Cost of $350,000.00)
  11) Request to Sole Source Dexter Fortson Associates, Inc. to provide SCADA Upgrades to the Little River Wastewater Pump Station – VFD & SCADA Upgrade Project (Dexter Fortson Associates, Inc. is currently the overall provider of CCWSA’s SCADA Control Network.)
• Dwayne Fowler
  1) Request Approval of Expenditure of Approximately $275,000.00 for the Hames Road/South Jett Road Roadway Improvements Project/Water Line Replacement (Item #2 under Road Relocation Projects/Beyond 2022 on Current CIP; approximately 5000’ of 8” DIP)
• Approval of the 9/27/21 Board Meeting Minutes
• Beth Jones
  * (There will be no Finance Report given this month due to the FY 2021 audit in-progress.)
  1) Request Adoption of Reimbursement Resolution – Cherokee County Water & Sewerage Authority 2021
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
• General Manager’s Report – Tom Heard
• Executive Session – Potential Acquisition of Real Estate

Board Meeting:  February 22, 2021 ~4:00 P.M.

PERSONS PRESENT:  Gary Winchester, Eric Wilmarth, Doug Dabbs, Lisa Woodruff, Harry Johnston, Nancy Martin, Barry Mansell, Tom Heard, David Kubala, Dwayne Fowler, Tom Roach, Wesley Banks, Joey Buice, Ron Price, Beth Jones, Clint Blackwell, Mike Venters, Jennifer Arp, Corey Ghorley, Eric Wright, Garry Hensley, Gaye Blackwell, Greg Long, Mark Cochran, Melanie Stephens, Rodney Satterfield, and Ryan Sarks.

Gary Winchester, Chair, called the meeting to order.

1.   MOTION BY BARRY MANSELL AND SECOND BY ERIC WILMARTH TO AMEND THE AGENDA TO INCLUDE A REQUEST FROM STEVE DOBSON OF CHEROKEE COUNTY ROADS & BRIDGES TO RELOCATE APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD DUE TO CHEROKEE COUNTY ROAD WIDENING PROJECT.  All members voted for the motion.

2.   AN INVOCATION WAS GIVEN BY DOUG DABBS.

3.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JERRY JOHNSON OF PERSPECTIVE ENGINEERING.  In this correspondence, Mr. Johnson requested installation of a lift station and force main to serve 54 single family lots on approximately 35.1 acres located to the north of Elwin Ragsdale Way north of the intersection of McCollum Lane (MAPS ATTACHED).  Mr. Johnson noted that his firm has researched connecting to possible gravity sewer, however, based upon topography, it is not possible.

Mr. Fowler noted this is the first reading of this issue.

4.   DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM PARKS HUFF OF SAMS, LARKIN & HUFF, LLP ON BEHALF OF TRATON HOMES FOR INSTALLATION OF A LIFT STATION AT THE INTERSECTION OF LOWER UNION HILL ROAD AND THOMAS ROAD.  In this correspondence, Mr. Huff noted that Traton Homes desires the installation of a lift station as opposed to installation of sewer outfall (GIS IMAGE & PLANS FOR PROPOSED SEWER OUTFALL ATTACHED).

In this correspondence, Mr. Huff noted that the GIS image provides a visual of the route the outfall would follow.  The outfall would require significant work in sensitive areas that are close to a creek, in steep topography, and are heavily treed.  The disturbed area is 2.2 acres.  Mr. Huff noted that the route has two stream crossings, six sections that require steel casings, and depths up to 28 feet.  The estimate to construct the sewer outfall is approximately $713,000.00 for the installation, $170,000.00 for easement acquisition, $125,000.00 for rock blasting, $181,000.00 for road repair and traffic management, $60,000.00 for contingency, resulting in a total estimate of $1.25 million.

By comparison, the lift station can be installed with no effect on adjacent property owners.  Mr. Huff noted that Traton Homes understands the concerns of CCWSA for accepting a new lift station.  Therefore, Traton Homes would like to resolve any concerns with the design of the lift station and would be agreeable to contributing $100,000.00 for any long term maintenance issues.

Mr. Fowler noted that the engineers for this project are currently researching the ability to value engineer this project and make gravity available to this property.

Mr. Fowler noted this is the first reading of this issue.

5.   DWAYNE FOWLER PRESENTED A REQUEST FROM GDOT FOR APPROVAL OF THE STANDARD UTILITY AGREEMENT/CONTRACT ITEM AGREEMENT (GDOT PI NO. 0014131, CHEROKEE COUNTY) FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD.  Mr. Fowler noted that this agreement sets forth the conditions under which the State agrees to have its Contractor perform the work and by which CCWSA will reimburse the Department $419,070.00 for its work.  This work will include the removal of asbestos lines and any potential conflicting lines within the scope of work of PI No. 0014131.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE STANDARD UTILITY AGREEMENT/CONTRACT ITEM AGREEMENT (GDOT PI NO. 0014131, CHEROKEE COUNTY) AT A COST TO THE AUTHORITY OF $419,070.00.  All members voted for the motion.

6.  DWAYNE FOWLER PRESENTED A REQUEST FROM GDOT FOR APPROVAL OF THE EASEMENT LIMITED AGREEMENT (ELA) FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD (GDOT PI NO. 0014131, CHEROKEE COUNTY).  Mr. Fowler noted that right-of-way easement for construction and maintenance of slopes will encroach on CCWSA’s easements which will be relocated within the Department’s right-of-way.

MOTION BY NANCY MARTIN AND SECOND BY DOUG DABBS TO APPROVE THE EASEMENT LIMITED AGREEMENT FOR THE HWY. 20 ROAD WIDENING PROJECT FROM SCOTT ROAD TO UNION HILL ROAD (GDOT PI NO. 0014131, CHEROKEE COUNTY).  All members voted for the motion.

7.  DWAYNE FOWLER REPORTED THAT STEVE DOBSON OF CHEROKEE COUNTY ROADS & BRIDGES IS REQUESTING THAT THE AUTHORITY RELOCATE APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD (MAP ATTACHED) DUE TO CHEROKEE COUNTY’S ROAD WIDENING PROJECT.  Mr. Fowler noted that, pending approval, Authority crews would replace existing 2 ½” PVC piping with 3” PVC piping, at an estimated cost to the Authority of $8000.00.

MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE RELOCATION OF APPROXIMATELY 1200 FEET OF WATER MAIN ON IRON MOUNTAIN ROAD AT AN ESTIMATED COST OF $8000.00.  All members voted for the motion.

8.  MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO APPROVE THE 1/25/21 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

9.  BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $689,622.00 below budget projections for the period ending 12/31/20.  Mrs. Jones reported that total operating expenses are approximately $620,096.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,328,824.00 for the period ending 12/31/20.

10.    CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 15.838 MGD for the month of January 2021 at the Etowah River Water Treatment Facility.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 69.55” for the past twelve months.

11.    MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.7 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.9 MG.  Mr. Venters reported an average daily treatment of 5.0 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.275 MGD at the Riverbend Wastewater Treatment Facility.

12.    MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 1/27/21 FROM THE AMBERWOOD COURT AREA IN EAGLE WATCH SUBDIVISION.  Mr. Venters noted that staff investigated the issue, and reported that all odor control systems were working properly.

13.    MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT ON 2/4/21 FROM THE OLDE FORGE LANE AREA IN EAGLE WATCH SUBDIVISION.  Mr. Venters noted that staff investigated the issue, and reported that all odor control systems were working properly.

14.    MIKE VENTERS REPORTED THAT A CALL WAS RECEIVED ON 2/8/21 FROM THE MANAGER OF THE EAGLE WATCH HOME OWNERS ASSOCIATION CONCERNING THE RECENT ODOR COMPLAINTS.  Mr. Venters explained that flow has been being diverted to the Fitzgerald Creek facility while the #3 digester is empty and having a cover installed to prevent odor.  End of month flows required sending more flow to the Rose Creek facility the last few days of the month.  Digester #3 will have a cover installed within the next couple of months and should eliminate odors.

15.    JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that no spills or overflows occurred during this reporting period.

16.    DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE CITY OF WOODSTOCK HAS ACCEPTED TAX MAP AND PARCELS 15N24 045, 15N24 043, AND 15N24 033A FROM THE TRICKUM ROAD AREA THAT WERE RELINQUISHED BY CCWSA TO THE CITY OF WOODSTOCK AT THE AUTHORITY’S 1/25/21 BOARD MEETING.

17.    DWAYNE FOWLER NOTED THAT THE TIMBER CUTTING PORTION OF THE AUTHORITY’S TIMBER HARVESTING PROJECT IS NOW COMPLETE.  Mr. Fowler noted that the overspraying, burning, and replanting portions of the project will occur sometime in the future.

18.    DWAYNE FOWLER REPORTED THAT CHEROKEE COUNTY IS CURRENTLY CONDUCTING A ROADWAY INTERSECTION IMPROVEMENT PROJECT AT SOUTH HOLLY SPRINGS AND EAST CHEROKEE DRIVE.  Mr. Fowler noted that a gas company accidentally hit the Authority’s 30” water main in this area.  Mr. Fowler noted that water service in this area will be temporarily disrupted tomorrow morning so that crews can make necessary repairs to the water main.  Mr. Fowler noted that signs have been placed in the area in order to notify homeowners of the temporary disruption of service.

Mr. Fowler noted that the Authority would bill the gas company for the necessary repairs.

19.    TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

MOTION BY LISA WOODRUFF AND SECOND BY BARRY MANSELL TO ADJOURN.  All members voted for the motion.

Board Meeting: September 27, 2021 @ 9:00 AM

Agenda Items:

• Invocation
  
• Pledge of Allegiance to the Flag of the United States of America
  
• Corey Ghorley
  1)  Request Approval of  Proposal for Construction Management Services from Atkins in the amount of $125,775.00 for the SR 20 Widening Water Main Relocation Project (GDOT PI#0014131); Scott Road to Union Hill Road
  2)  Request Approval of Change Order #002 from Carroll Daniel Construction for the CCWSA Construction Complex (The Change Order is a credit in the amount of $30,575.30 for the unit price of unsuitable soils removal and owner directed contingency not used.  Contract amount prior to this change order: $2,456,292.00; Revised contract amount: $2,425,716.70)
• Dwayne Fowler
  1)  Cherokee County Transart Parkway Road Project/Transart Bridge Replacement/Water Line Relocation $80,000.00
  2)  Cherokee County/Holbrook Campground Roundabout/Water Line Relocation $60,000.00
• Approval of the 8/30/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
  
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard

Board Meeting: August 30, 2021 @ 4:00 PM

Agenda Items:

• Invocation
  
• Pledge of Allegiance to the Flag of the United States of America
  
• Corey Ghorley
  RE:  Request Approval of Contract Amendment #2 from Brown & Caldwell Engineers in the amount of $1,610.00 for Materials Testing Services for the Odor Control at Rose Creek Phase 3 Project (This will be an increase in the current contract amount of $250,809.00; Revised contract amount of $252,419.00)
• Dwayne Fowler
  RE:  Request to Bid & Set Construction Budget/PI #0014131 Widening of SR 20 from CR 281/Scott Road to CR 762/Union Hill Road; Engineering Estimated Cost of $5,257,985.00 (Includes $419,070.00 that was Board approved February 2021/Contract Item Agreement)
• Approval of the 7/26/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
  1)  Presentment of Proposed FY 2022 Budget
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard
  1)  Request from City of Ball Ground to Reserve an Additional 60,000 Gallons Per Day of Water Capacity for the Leo Taylor Lane Meter Location on Ball Ground Hwy. at a cost of $150,000.00

Board Meeting: July 26, 2021 @ 9:00 AM

Agenda Items:

• Invocation
  
• Pledge of Allegiance to the Flag of the United States of America
  
• Tom Roach
  RE:  Annual Election of Officers
• Corey Ghorley
  RE:  Request Increase in Engineering Services Contract Amount for Precision Planning Inc. in the amount of $9,150.00 to cover Reimbursable Direct Expenses and Permitting Fees for the CCWSA Construction Complex (Original Contract Amount $170,000.00. Revised Contract Amount of $179,150.00)
• Follow-Up Item from the 6/28/21 Board Meeting:
  1) Request from Benjamin Van Waters of Atwell, LLC for Installation of Lift Station for the Proposed Bridgetown Subdivision Development
• Approval of the 6/28/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard

Board Meeting: June 28, 2021 @ 4:00 PM

Agenda Items:

• Invocation
  
• Pledge of Allegiance to the Flag of the United States of America
  
• Corey Ghorley
  1)  Request Approval of Proposal from Geo-Hydro Engineers in the amount of $58,427.40 for Construction Materials Testing & Special Inspection Services for the Fitzgerald Creek WPCP Expansion to 11.75 MGD
  2)  Request Approval of Low Bid from Heavy Constructors, Inc. in the amount of $1,478,000.00 for Construction of the Plate Settler at Water Treatment Plant/Phase 1 (Item #3 under Asset Replacement on Current CIP; Construction Budget of $1,671,973.00 approved March 2021)
• Dwayne Fowler
  1)  Request by Robyn Smith of the City of Waleska to Reserve an  Additional 100,000 Gallons of Water Capacity at a cost of $250,000.00 & Relocation of Existing Meter as shown on Attached Exhibit
  2)  Request from Benjamin Van Waters of Atwell, LLC for Installation of Lift station for the Proposed Bridgetown Subdivision Development (1st Read)
• Follow-Up Items from the 5/24/21 Board Meeting:
  1) Request by Georgia Power to Trim Trees on CCWSA’s Well Site Property (Request has been withdrawn by Georgia Power)
• Approval of the 5/24/21 Board Meeting Minutes
  
• Finance Report – Beth Jones
• Treatment Reports – Clint Blackwell, Mike Venters
• Environmental Report – Jennifer Arp
• Construction Report – Dwayne Fowler
  
• General Manager’s Report – Tom Heard
  
• Executive Session- Personnel Item
• Instructions for accessing the meeting via teleconference can be found on the Authority’s website ccwsa.com