Board Meeting Date: May 31, 2016 ~ 9:00 AM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Steven Woodruff, Chris Wilbanks, Buzz Ahrens, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Dan Carson, Beth Jones, Clint Blackwell, Dwayne Fowler, Jeff Hooper, Mark Cochran, Mike Venters, Tripp Reiter, Marc Rosenberger, Dwight Turner, Randy Mitchell, Ryan Sarks, Chuck Youmans, Garry Haygood, and David Massey.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY ROBERT MORRISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. TOM HEARD REQUESTED THAT THE AGENDA BE AMENDED TO INCLUDE A REQUEST TO APPROVE THE ACQUISITION OF A UTILITY EASEMENT FOR THE ALTERNATE ROUTE ALONG WES WALKER MEMORIAL DRIVE FROM GEORGE MCCLURE A.K.A. HIGHLAND LAND DEVELOPMENT, LLC.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AMEND THE AGENDA AS REQUESTED. All members voted for the motion.
3. CHUCK YOUMANS OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS PRESENTED THE FOLLOWING AWARDS TO THE AUTHORITY:
1) Water Reclamation Facility of the Year Award (CCWSA/Fitzgerald Creek WPCP)
2) Platinum Award/Etowah River Water Treatment Plant
3) Platinum Award/Fitzgerald Creek Water Pollution Control Facility
4) Platinum Award/Rose Creek Water Pollution Control Facility
4. DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER SCOTT COHEN. In this correspondence, Mr. Cohen stated that he desires for the Board to consider his request for a leak adjustment. Mr. Cohen noted that he received notice of rejection from the Authority, but notes there are circumstances involved which he will detail:
a) The first request of a leak adjustment form was never received.
b) Mr. Cohen was in and out of medical procedures when he received the new bill and realized the form was not received.
c) Mr. Cohen noted that he requested another leak adjustment request form which was received on 4/15/16. Mr. Cohen noted that he mailed the completed form to the Authority on 4/18/16.
d) Mr. Cohen stated that on the Authority’s request form, it does not state it must be submitted within 60 days, only notified. Note: The Authority’s form states that the customer must apply for leak help within 60 days of the customer’s identification and repair of a leak to be eligible for leak help.
e) Mr. Cohen noted that he always pays his bill in a timely manner.
In this correspondence, Mr. Cohen noted that if the Authority again rejects his request, he will request a fair hearing with the County Commissioner and the State Senator’s office.
Dwight Turner noted that Mr. Cohen received a leak adjustment in July 2015 for a leak that occurred last year. Therefore, he would not qualify for an adjustment this year, regardless of the 60 day rule, due to the fact that customers can receive an adjustment no more than once every three years.
MOTION BY CHRIS WILBANKS AND SECOND BY ROBERT MORRISON TO ABIDE BY EXISTING POLICY, WITH SPECIFIC REFERENCE TO THE FACT THAT CUSTOMERS OF THE AUTHORITY CAN RECEIVE AN ADJUSTMENT NO MORE THAN ONCE EVERY THREE YEARS. All members present voted for the motion.
5. DAN CARSON PRESENTED A REQUEST TO ADVERTISE FOR BIDS FOR THE HWY. 369 & HWY. 372 UTILITY RELOCATION PROJECT AND TO SET AN ENGINEERING BUDGET OF $575,000.00 FOR THIS PROJECT.
MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE REQUEST TO ADVERTISE FOR BIDS FOR THE HWY. 369 & HWY. 372 UTILITY RELOCATION PROJECT AND TO SET AN ENGINEERING BUDGET OF $575,000.00 FOR THIS PROJECT. All members voted for the motion.
6. DWAYNE FOWLER REPORTED THAT, AT THE 4/25/16 BOARD MEETING, THE BOARD HAD RECEIVED A REQUEST FROM NATHAN ADRIAN OF SOUTHEASTERN ENGINEERING FOR CONSIDERATION OF SEWER SERVICE. Mr. Adrian had requested consideration of sewer service for the property located at Birmingham Highway and Wrights Mill Road, Tax ID 03N24 054/03N24 053, Parcel ID 03-1251-0001/03-1251-0002.
Mr. Adrian had noted that the plan for sewer service is to include a new lift station to service the property and to run approximately 17,168 LF of 8” force main to connect to the existing sanitary service line located along Owens Store Road.
Mr. Fowler noted that this is the second reading of this issue.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE REQUEST FROM NATHAN ADRIAN OF SOUTHEASTERN ENGINEERING FOR SEWER SERVICE AT THE PROPERTY LISTED ABOVE. Members Woodruff, Wilbanks, Morrison, Dabbs, and Winchester voted for the motion. Member Ahrens abstained from voting. Motion passed.
7. MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE THE 4/25/16 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. BETH JONES PRESENTED THE FINANCIAL REPORT. Mrs. Jones reported that total operating revenues are approximately $1,600,525.00 below budget projections for the period ending 3/31/16. Mrs. Jones also noted that total operating expenses are approximately $973,159.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $2,077,377.00 for the period ending 3/31/16.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.502 MGD for the month of April 2016 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 68.13” for the past 12 months.
10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.4 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.6 MG. Mr. Venters reported an average daily treatment of 3.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
11. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED ABANDONMENT OF THE LOWER BETHANY ROAD WATER LINE PROJECT DUE TO ADDITIONAL COSTS RELATED TO CROSSING UNDER I-575.
MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE THE ABANDONMENT OF THE LOWER BETHANY ROAD WATER LINE PROJECT DUE TO ADDITIONAL COSTS RELATED TO CROSSING UNDER I-575. All members voted for the motion.
BILL GRAHAM REQUESTED APPROVAL OF AN ALTERNATE ROUTE ALONG WES WALKER MEMORIAL DRIVE CROSSING CHEROKEE COUNTY PROPERTY IN AN ESTIMATED COST OF $387,648.50.
MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE ALTERNATE ROUTE ALONG WES WALKER MEMORIAL DRIVE CROSSING CHEROKEE COUNTY PROPERTY IN AN ESTIMATED COST OF $387,648.50. All members voted for the motion.
MOTION BY DOUG DABBS AND SECOND BY CHRIS WILBANKS TO APPROVE THE ACQUISITION OF A UTILITY EASEMENT (MAP ATTACHED) FOR THE ALTERNATE ROUTE ALONG WES WALKER MEMORIAL DRIVE FROM GEORGE MCCLURE A.K.A. HIGHLAND LAND DEVELOPMENT, LLC, IN AN AMOUNT NOT-TO-EXCEED $18,000.00. All members voted for the motion.
12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD PRESENTED THE PROPOSED 2017 CIP/FUTURE PROJECTS LISTING (ATTACHED).
MOTION BY GARY WINCHESTER AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 2017 CIP/FUTURE PROJECTS LISTING AS PRESENTED. All members voted for the motion.
13. IT WAS THE CONSENSUS OF THE BOARD TO CONDUCT A TOUR OF THE HOLLIS Q. LATHEM RESERVOIR ON WEDNESDAY, JUNE 8, 2016 AT 10:00 A.M.
14. TOM ROACH NOTED THAT MARK COCHRAN HAS RECEIVED A DRAFT OF AN INTERGOVERNMENTAL AGREEMENT FROM THE EMERGENCY MANAGEMENT AGENCY OF THE COUNTY CONCERNING THE USE OF THE AUTHORITY’S WATERCRAFT ON THE RESERVOIR FOR RESCUES. Mr. Roach noted that the original draft excused the Emergency Management Agency from all liability, but Mr. Roach noted that he has revised the draft document so that the Emergency Management Agency would share in the liability of the use of the CCWSA equipment.
15. MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO ADJOURN. All members voted for the motion.
The meeting adjourned at 9:40 A.M.