September 2018

Board Meeting Date:  September 94, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Jennifer Arp, Clint Blackwell, Mark Cochran, Mike Venters, Brian Breeden, Beth Jones, Gaye Blackwell, Joey Buice, Rodney Satterfield, Garry Hensley, Greg Long, Melanie Stephens, Jeff Hooper, Ryan Sarks, Tim Dobson, Eric Wright, and Ibrahim Awad.

Secretary Doug Dabbs was not present.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   AUTHORITY CUSTOMER IBRAHIM AWAD ADDRESSED THE BOARD AND NOTED THAT HIS WATER CONSUMPTION LAST MONTH WAS MORE THAN DOUBLE THE MONTH BEFORE DUE TO PRESSURE WASHING AND REFILLING A KOI POND IN HIS BACKYARD, PLUS THE USE OF HIS SPRINKLER SYSTEM AFTER RESEEDING HIS LAWN.  Mr. Awad noted that he is not disputing the water consumption amount as that is the cost for maintaining a lush lawn containing a Koi pond; however, he is contesting the sewerage portion of the bill.  Mr. Awad noted his usage was 59,000 gallons for the month of July.

Mr. Awad noted that he understands that had he installed a separate water meter, the amount of water used indoors and the amount of water used outdoors could be easily distinguished.  He noted that, at this time, he has not installed a separate meter, and requests that the Board consider allowing him, as a first-time homeowner, to purchase the separate meter and forgive the sewerage charges over his normal usage.

Tom Heard noted that the Authority is a member of the Metropolitan North Georgia Water Planning District, and is obligated and committed to district conservation requirements that include an increasing rate scale.  The Authority’s first priority is to provide safe potable drinking water.  Outdoor watering is a luxury that the Authority provides for, but there is a price for the higher use of that luxury.

IT IS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.  THEREFORE, THIS REQUEST IS DENIED.

3.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2018-002-ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

4.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2018-003-BROWN & CALDWELL GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

5.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2018-004-HAZEN & SAWYER GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

6.   MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE THE CCWSA-2018-005-ENGINEERING STRATEGIES, INC. GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

7.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE CCWSA-2018-006-INFRATEC CONSULTING GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00.  All members present voted for the motion.

8.   COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #5 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  Mr. Ghorley noted that this change order is a deduction in the amount of $73,600.33.  Mr. Ghorley noted the reason for the change order is due to an additional 44-day extension of the contract deadline for weather and labor delays due to change orders.  Mr. Ghorley reported a current contract amount of $24,519,279.00 and a revised contract amount of $24,445,678.67.

MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE CONTRACT CHANGE ORDER #5, WHICH IS A DEDUCTION OF $73,600.33, FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002).  All members present voted for the motion.

9.   IT WAS THE CONSENSUS OF THE BOARD TO TOUR THE RIVERBEND WASTEWATER TREATMENT FACILITY ON TUESDAY, OCTOBER 9, 2018, AT 10:00 A.M.

10.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO APPROVE THE BID OF NORTH GEORGIA TIMBER IN THE AMOUNT OF $291,391.00 FOR SECTION FOUR (FINAL) OF THE AUTHORITY’S CURRENT TIMBER HARVESTING OPERATION.  All members present voted for the motion.

11.   MOTION BY GARY WINCHESTER AND SECOND BY BUZZ AHRENS TO APPROVE THE 8/27/18 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

12.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $2,233,849.00 above budget projections for the period ending 7/31/18.  Mrs. Jones reported that total operating expenses are approximately $1,394,224.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $10,647,343.00 for the period ending 7/31/18.

13.   MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AMEND THE AGENDA TO INCLUDE AN ITEM REGARDING THE APPROVAL OF THE AUTHORITY’S AUDITOR.  All members present voted for the motion.

MOTION BY GARY WINCHESTER AND SECOND BY LISA WOODRUFF TO APPROVE RUSHTON & COMPANY AS THE AUTHORITY’S AUDITOR AT A COST OF $39,800.00 PER YEAR FOR A THREE YEAR PERIOD, BEGINNING FISCAL YEAR 2018.  All members present voted for the motion.

14.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 18.377 MGD for the month of August 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189.2 ft.  Mr. Blackwell reported a cumulative rainfall total of 59.19” for the past twelve months.

15.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.0 MG.  Mr. Venters also reported an average daily treatment of 4.2 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

16.   MIKE VENTERS REPORTED THAT THE RIVERBEND WASTEWATER TREATMENT FACILITY IS NOW ON-LINE.

17.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp reported no overflows or spills occurred during this reporting period.

18.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT THE TRIPP ROAD PROJECT SHOULD BE COMPLETED SOMETIME THIS WEEK.

19.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

20.   MIKE BYRD, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE RICK DOBBS FOR 43 YEARS OF SERVICE.

21.   TOM HEARD NOTED THAT AUTHORITY EMPLOYEE MICHAEL HILL IS ALSO RETIRING AFTER 13 YEARS OF SERVICE.

22.   BUZZ AHRENS REPORTED THAT HE AND COUNTY STAFF WOULD BE MEETING WITH GDOT ON 10/3/18 AND WOULD DISCUSS IMPACTS OF THE HWY. 20 PROJECT.

23.   IT WAS THE CONSENSUS OF THE BOARD TO INCLUDE A RATE DISCUSSION ITEM ON NEXT MONTH’S AGENDA.

MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO ADJOURN.  All members present voted for the motion.

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