Board Meeting Date: September 25, 2017 ~ 9:00 AM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Mike Venters, Brian Breeden, Garry Hensley, Clint Blackwell, Randy Mitchell, Jeff Hooper, Gaye Blackwell, and Jim Mathis.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MIKE BYRD NOTED THAT THE AUTHORITY HAS RECEIVED THE GOVERNMENT FINANCE OFFICERS ASSOCIATION’S CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE YEAR ENDING AUGUST 31, 2016.
3. MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2017-001-ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00. All members present voted for the motion.
4. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CCWSA-2017-002-BROWN & CALDWELL GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00. All members present voted for the motion.
5. MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE CCWSA-2017-003-ENGINEERING STRATEGIES GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00. All members present voted for the motion.
6. MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CCWSA-2017-004-LOWE ENGINEERS GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00. All members present voted for the motion.
7. MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE CCWSA-2017-005-INFRATEC CONSULTING GENERAL SERVICES CONTRACT IN AN AMOUNT NOT-TO-EXCEED $200,000.00. All members present voted for the motion.
8. MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (ATTACHED) WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION FOR THE HWY. 20 ROAD WIDENING PROJECT, WHICH WILL WIDEN HWY. 20 FROM 0.34 MILES EAST OF I-575 TO 0.15 MILES EAST OF CR 281/SCOTT ROAD IN CHEROKEE COUNTY. All members present voted for the motion. Mr. Fowler noted that the State would be paying for private water and sewer line relocation, and the Authority would be responsible for payment of engineering fees.
9. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE 8/28/17 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $2,252,487.00 above budget projections for the period ending 7/31/17. Mrs. Jones also reported that total operating expenses are approximately $940,931.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $8,577,397.00 for the period ending 7/31/17.
11. BETH JONES REPORTED THAT THE AUTHORITY HAS RECEIVED NOTIFICATION THAT THE AUTHORITY’S AUDITORS, AGH, LLC, HAVE MERGED WITH THE NATIONALLY RECOGNIZED CPA AND ADVISORY FIRM CARR, RIGGS, & INGRAM, LLC (CRI).
12. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.521 MGD for the month of August 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 55.89” for the past 12 months.
13. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.2 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 4.5 MG. Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
14. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM GARY MCGINNIS OF THE GEORGIA FORESTRY COMMISSION REGARDING PINE BEETLE ACTIVITY IN NORTHWEST GEORGIA. In this letter, Mr. McGinnis noted that the Forestry Commission had recently conducted an aerial flight identifying Southern Pine Beetle activity. The flight identified a Southern Pine Beetle spot on land owned by the Authority.
Dwayne Fowler noted this spot is located on the Authority’s 640-acre tract.
In this letter, Mr. McGinnis noted that the Georgia Forestry Commission recommends forest landowners take quick action to control their Southern Pine Beetle spots by conducting a timber harvest, thereby cutting out the infested trees along with a buffer of non-infested trees.
Mr. Fowler noted that he has been in contact with Mr. Danny Henson, who performs timber management services. Mr. Fowler suggested that Mr. Henson make a presentation to the Board regarding his services at a future meeting.
IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE MR. HENSON TO MAKE A PRESENTATION TO THE BOARD AT NEXT MONTH’S MEETING.
15. DWAYNE FOWLER REPORTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT THAT WAS DECLARED AS A STATE OF EMERGENCY AT LAST MONTH’S MEETING.
16. IT WAS THE CONSENSUS OF THE BOARD FOR AUTHORITY COUNSEL TO PROVIDE NOTIFICATION TO THE CITY OF CANTON REGARDING THAT BOARD’S VOTE AT LAST MONTH’S MEETING CONCERNING THE RELINQUISHMENT OF SERVICE AREA ISSUE THAT WAS REQUESTED BY LEE LUSK OF UNIVETER ROAD INVESTMENTS, LLC.
17. DWAYNE FOWLER REPORTED THAT AUTHORITY STAFF WOULD BE MEETING WITH REPRESENTATIVES OF THE CITY OF WOODSTOCK IN THE NEAR FUTURE TO DISCUSS SERVICE AREA.
18. IT WAS THE CONSENSUS OF THE BOARD FOR TOM ROACH TO PROVIDE A HB 489 UPDATE AT NEXT MONTH’S MEETING.
19. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT, AT LAST MONTH’S MEETING, THE BOARD HAD REQUESTED THAT STAFF BRING A PROPOSED LEAK ADJUSTMENT POLICY AMENDMENT TO THE BOARD FOR REVIEW.
MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO APPROVE AN AMENDMENT TO THE AUTHORITY’S CURRENT LEAK ADJUSTMENT POLICY, WHEREBY CUSTOMERS MUST APPLY FOR LEAK HELP WITHIN 90 DAYS OF THE CUSTOMER’S IDENTIFICATION AND REPAIR OF A LEAK TO BE ELIGIBLE FOR LEAK HELP, CUSTOMERS CAN RECEIVE HELP ON A HIGH WATER BILL DUE TO A LEAK ON THE CUSTOMER’S SIDE OF THE METER NO MORE THAN ONCE WITHIN A ROLLING 12-MONTH PERIOD (ROLLING 1-YEAR TIMEFRAME STARTING FROM THE DATE OF THE LAST LEAK HELP THE CUSTOMER RECEIVED). IN THE EVENT THAT A LEAK APPEARS TO HAVE IMPACTED THE BILLING FOR TWO CONSECUTIVE MONTHS, BOTH MONTHS MAY BE CONSIDERED. POOL REPAIR SHALL QUALIFY AS A LEAK. FILLING OF A NEW POOL (CONSTRUCTION) SHALL NOT QUALIFY AS A LEAK. THERE WILL BE NO CAP ON THE TOTAL AMOUNT ADJUSTED. THIS AMENDMENT IS EFFECTIVE 9/25/17. All members present voted for the motion.
20. TOM HEARD REPORTED THAT THE AUTHORITY HAS BEEN CONTACTED BY CHEROKEE COUNTY REGARDING RELOCATION REQUESTS FOR BRICK MILL ROAD. Mr. Heard noted that this is in the City of Canton’s service area; however, the County would like for the Authority to perform these relocations in lieu of the County having issues with finding a contractor to perform this scope of work.
There was concern that approval of this request could set a precedent for the Authority.
IT WAS THE CONSENSUS OF THE BOARD TO NOTIFY THE COUNTY THAT THE AUTHORITY IS NOT INTERESTED IN MOVING FORWARD WITH THIS ISSUE AT THIS TIME.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.