Board Meeting Date: October 30, 2017 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Garry Hensley, Gaye Blackwell, Brian Breeden, Mark Cochran, Mike Venters, Randy Mitchell, Jeff Hooper, Ryan Sarks, George Sullivan, and Andy Lovejoy.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO MOVE THE LAKE ARROWHEAD WATER LINE ISSUE TO THE BEGINNING OF THE AGENDA. All members voted for the motion.
RICK DOBBS REPORTED CONCERNING THE LAKE ARROWHEAD WATER LINE ISSUE, AND NOTED THAT THE AUTHORITY HAS RECEIVED A 50/50 PARTICIPATION REQUEST FROM ANDREW LOVEJOY, PRESIDENT OF CIVIL ENGINEERING CONSULTANTS, INC. In the correspondence received from Mr. Lovejoy, Mr. Lovejoy noted that on 8/29/17, his firm met with Dwayne Fowler of CCWSA regarding the extension of water service and connection of Lake Arrowhead Utility Company to the CCWSA water system. The exhibit and conceptual opinion of probable cost (ATTACHED) describe the proposed connection to improve both Lake Arrowhead and CCWSA water systems.
Per the discussion, it is proposed that CCWSA will provide water to the Lake Arrowhead community with sales on a retail basis. Lake Arrowhead will be required to purchase a 6-inch water meter based upon the expected sale of 2000,000 gallons per day.
It is also proposed that CCWSA will agree to the proposed connection for Lake Arrowhead that involves the installation of an 8-inch water main to the closest possible point of connection. The route for the water main will be from the south entrance to Lake Arrowhead at Fincher Road (Route 108) to a tie-in with an existing 8-inch water main approximately 15,100 feet south of the Lake Arrowhead entrance. Lake Arrowhead would split the cost of construction of this 8-inch extension with CCWSA 50/50.
Mr. Dobbs reported an estimated construction cost of $1,010,000.00, which would be a cost of $505,000 to the Authority based on 50/50 participation.
Mr. Dobbs noted that the final cost-sharing agreement between CCWSA and Lake Arrowhead would be based upon the lowest cost of three competitive bids to construct the project. Lake Arrowhead will provide the engineering design for the project and the construction administration services.
Mr. Dobbs noted that staff recommends approval of this request.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PARTICIPATION REQUEST AS OUTLINED ABOVE. All members voted for the motion.
3. GAYE BLACKWELL PRESENTED A REQUEST FROM BRUCE SPEGAL FOR CONSIDERATION OF RECENT BILLING. In the correspondence received from Mr. Spegal, Mr. Spegal noted that he had a very large water leak which resulted in a billing of over $7,000.00. Mr. Spegal noted that the lot to the right of his home is an empty lot and that is where the leak happened. Mr. Spegal noted that the leak happened at the meter which is located at the edge of his property line and the empty lot. Mr. Spegal noted that there is no home in that area, so he feels it would have been impossible for someone to hear or see the water running.
In this correspondence, Mr. Spegal noted that the meter is on a hill which leads to a creek at the bottom of the hill, so there was no water build up or puddle because the water went straight to the creek at the bottom of the hill. Mr. Spegal further noted that he was out of town for five of the days the leak was occurring. When he came home, he noticed that the water pressure seemed low, so he immediately checked for a leak and found the water flowing down to the creek. Mr. Spegal noted that he immediately contacted a plumber to fix the leak. Mr. Spegal requested Board consideration of his bill.
Gaye Blackwell noted that this bill is for 558,000 gallons of usage, which resulted in charges of $3,505.60 for water and $3,876.80 for sewer. Mrs. Blackwell noted that the Spegals had another leak back in December 2016, which resulted in billing for 575,000 gallons of usage. The Spegals received a leak adjustment in January 2017 for the first leak. The Spegals then experienced several months of normal usage before the second leak occurred. Mrs. Blackwell noted that, according to the Authority’s current leak adjustment policy, customers can receive help on a high water bill due to a leak on the customer’s side of the meter no more than once within a rolling 12-month period. Therefore, the Spegals do not qualify for another adjustment at this time.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO CREDIT THE SEWER PORTION OF THE BILL OVER THE CUSTOMER’S AVERAGE, AND TO APPROVE PAYMENT ARRANGEMENTS FOR A PERIOD OF 48 MONTHS. All members voted for the motion.
4. GAYE BLACKWELL PRESENTED A REQUEST FROM DARIO DOKO FOR CONSIDERATION OF RECENT BILLING. Mrs. Blackwell referenced correspondence received from Mr. Doko in which Mr. Doko noted that he has been a customer of CCWSA since 2001. In this correspondence, Mr. Doko explained that the reason for his request is due to the most current bill in the amount of $1,235.05 for his rental residential property at 318 West Oaks Trail. Mr. Doko noted that this rental property was unoccupied from July 26th through September 26th. Mr. Doko noted that he visited his property and learned that the toilet water tank flapper and flush valve were not functioning/closing properly, which allowed water to run continuously for several weeks unnoticed. Mr. Doko noted that he informed his property management agency that handles his rental home and requested a repair order. Mr. Doko noted that the invoice of this order was submitted on 10/13/17 to the CCWSA Customer Service Department.
Mr. Doko further noted that he was informed by the Authority that he had been granted a leak adjustment, but that he was responsible for the remainder of the bill. Mr. Doko stated that he finds this unacceptable, and feels it was an accident due to the toilet tank malfunction and the water was not consumed intentionally.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO DENY THE REQUEST OF MR. DOKO AND TO ADHERE TO CURRENT POLICY. All members voted for the motion.
5. COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 IN THE AMOUNT OF -$198,051.69 (DEDUCTION) FOR THE S.R. 372 AT ETOWAH RIVER BRIDGE UTILITY RELOCATION PROJECT (CCWSA-2014-003). Mr. Ghorley reported an original contract amount of $795,661.20 and a final contract amount of $597,609.51. Mr. Ghorley noted the reason for the change order is primarily due to coordination between North Georgia Pipeline, Baldwin Paving, and Atkins to schedule work in a timely fashion to eliminate duplicate work such as the replacement of permanent driveways, temporary water mains, and erosion control measures.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #1 IN THE AMOUNT OF -$198,051.59 (DEDUCTION) FOR THE S.R. 372 AT ETOWAH RIVER BRIDGE UTILITY RELOCATION PROJECT (CCWSA-2014-003). All members voted for the motion.
6. COREY GHORLEY REQUESTED APPROVAL OF A CONSTRUCTION BUDGET IN THE AMOUNT OF $1,251,000.00 FOR THE RIVER PARK FORCE MAIN CONSTRUCTION AND MANHOLE REHABILITATION PROJECT.
MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE CONSTRUCTION BUDGET IN THE AMOUNT OF $1,251,000.00 FOR THE RIVER PARK FORCE MAIN CONSTRUCTION AND MANHOLE REHABILITATION PROJECT. All members voted for the motion.
7. COREY GHORLEY REQUESTED APPROVAL OF THE LOW BID OF MID-SOUTH BUILDERS IN THE AMOUNT OF $415,477.00 FOR THE SOUTHLANDS PUMP STATION DECOMMMISSION AND GRAVITY SEWER OUTFALL PROJECT. Mr. Ghorley noted that this project has an approved construction budget of $588,050.15.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE LOW BID OF MID-SOUTH BUILDERS IN THE AMOUNT OF $415,477.00 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT. All members voted for the motion.
8. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/25/17 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
9. THERE WAS NO FINANCE REPORT GIVEN DUE TO THE AUDIT IN-PROGRESS.
10. IT WAS THE CONSENSUS OF THE BOARD FOR AUDIT PRESENTMENT TO OCCUR AT THE DECEMBER BOARD MEETING FROM THIS POINT FORWARD.
11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.676 MGD for the month of September 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.2 ft., and reported a cumulative rainfall total of 57.7” for the past 12 months.
12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.1 MG. Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT SHOULD BE COMPLETED WITHIN TWO TO THREE WEEKS.
14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM WILLIAM PEPPERS, CITY MANAGER OF THE CITY OF CANTON. In this correspondence, Mr. Peppers noted that in accordance with the provisions of the Service Delivery Agreement executed 9/27/99 between CCWSA and the City of Canton, the City of Canton received notice on 10/5/17 from CCWSA that the Authority would like to extend its water and wastewater treatment services in the City of Canton’s service area in order to provide water and wastewater services to a tract of real property annexed within the City of Holly Springs zoned PDR consisting of approximately 78.2 acres. Mr. Peppers further noted that, in accordance with the Service
Delivery Agreement referenced above, the City of Canton agrees to release the service area to CCWSA upon the following stipulation:
That no portion of the water or wastewater service lines for the above-mentioned
property may be stubbed out within 50 feet of any property line of the 78.2 acres
Tom Heard noted that Authority counsel has drafted a proposed response letter to be signed by Mr. Heard, pending Board approval. The response letter was read to the Board and discussed.
MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE RESPONSE LETTER AS WRITTEN (ATTACHED). All members voted for the motion.
15. MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO AUTHORIZE TOM HEARD TO ENTER INTO NEGOTIATIONS FOR TIMBER MANAGEMENT SERVICES. All members voted for the motion.
MOTION BY ROBERT MORRISON AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.