November 2017

Board Meeting Date:  November 27, 2017  ~ 9:00 AM

 

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Corey Ghorley, Beth Jones, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Mike Venters, Randy Mitchell, Jeff Hooper, Ryan Sarks, Gaye Blackwell, Debra Carpenter, Bryce Holcomb, and Brian Senne.

Mike Byrd, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY DOUG DABBS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DEBRA CARPENTER OF CARR, RIGGS & INGRAM (CRI) ADDRESSED THE BOARD REGARDING THE TIMING OF THE AUTHORITY’S ANNUAL AUDIT.  Ms. Carpenter noted that CRI should be able to present the Authority’s annual audit report no later than February 2018 due to the recent merger of AGH, LLC with CRI, LLC.

IT WAS THE CONSENSUS OF THE BOARD FOR CRI TO PRESENT THE ANNUAL AUDIT REPORT NO LATER THAN FEBRUARY 2018, AND FOR BETH JONES TO PROVIDE PRELIMINARY FINANCIAL STATEMENTS FOR THE MONTHS OF AUGUST AND SEPTEMBER 2017 AT THE DECEMBER BOARD MEETING.

3.   BRYCE HOLCOMB OF CITI DISCUSSED THE LATEST TAX REFORM PROPOSALS AND PROVIDED A REFUNDING ANALYSIS OF THE CCWSA SERIES 2010 WATER AND SEWERAGE REVENUE BONDS.  Mr. Holcomb presented the following three options for this refunding:

1)       Public Marketing: Present Value Savings of 9.07%

2)       Private Placement: Present Value Savings of 5.75%

3)       Direct Placement with Citi: Present Value Savings of 7.31%

IT WAS THE CONSENSUS OF THE BOARD TO TAKE NO ACTION WITH REGARD TO THE REFUNDING AT THIS TIME.

4.   MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $50,000.00 FOR THE RECREATION LANE ROADWAY IMPROVEMENTS PROJECT.  All members voted for the motion.

5.   MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE A CONSTRUCTION BUDGET IN THE AMOUNT OF $40,000.00 FOR THE STOVER ROAD INTERSECTION IMPROVEMENTS PROJECT.  All members voted for the motion.

6.   MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ALLOW STAFF TO GRANT AN EXCEPTION TO AUTHORITY SPECIFICATIONS FOR THE HOPKINS TRACT OFF HWY. 140.   STAFF WILL SPECIFY THE TYPE OF PIPE TO BE USED ON THIS PROJECT AT A LATER DATE, SO AS THIS PROJECT WILL ADHERE TO FUTURE PLANNED SPECIFICATION UPDATES. All members voted for the motion.

7.   MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 10/30/17 BOARD MEETING MINUTES AS PRESENTED.  All members voted for the motion.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 16.095 MGD for the month of October 2017 at the Etowah River Water Treatment Facility.   Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.3 ft., and reported a cumulative rainfall total of 63.7” for the past 12 months.

9.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.3 MG.  Mr. Venters reported an average daily treatment of 4.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

10.   MIKE VENTERS REPORTED THAT AUTHORITY EMPLOYEE JENNIFER TAYLOR IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS’ IRA C. KELLY AWARD.

11.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER NOTED THAT WORK IS CONTINUING ON THE NOONDAY CREEK FORCE MAIN REPLACEMENT PROJECT.

12.   CHAIRMAN BYRD EXITED THE MEETING.  VICE CHAIR GARY WINCHESTER CONDUCTED THE REMAINDER OF THE MEETING.

13.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE THE UPDATED 2018 CIP/FUTURE PROJECTS LISTING AS PRESENTED (ATTACHED). All members present voted for the motion.

14.   MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO AMEND THE AGENDA TO INCLUDE AN EXECUTIVE SESSION ITEM FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION.  All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING PENDING LITIGATION.  All members present voted for the motion.

MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members present voted for the motion.

MOTION BY DOUG DABBS AND SECOND BY ROBERT MORRISON TO ADJOURN.  All members present voted for the motion.

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