March 2018

Board Meeting Date:  March 26, 2018  ~ 9:00 AM

PERSONS PRESENT:  Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Corey Ghorley, Clint Blackwell, Joey Buice, Garry Hensley, Brian Breeden, Mark Cochran, Mike Venters, Gaye Blackwell, Jeff Hooper, Beth Jones, Eric Wright, Tim Dobson, Jennifer Arp, Ryan Sarks, Debra Carpenter, and Charlice Byrd.

Gary Winchester, Vice Chair, called the meeting to order.

1.    AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.    DEBRA CARPENTER OF CARR, RIGGS & INGRAM, LLC PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2017.  Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards.  Ms. Carpenter also noted that the Authority has successfully met its bond coverage requirements for the fiscal year ending 8/31/17.

It was the consensus of the Board for Ms. Carpenter to place a footnote on Page 44 of the audit report which provides further detail regarding the actual capital contribution amount. 

It was the consensus of the Board to vote on this item at the conclusion of the finance report, which will be presented later in the meeting.

3.    TOM HEARD NOTED THAT, AT THE 3/22/16 BOARD AGENDA MEETING, MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT EXTENDED AN INVITATION FOR THE AUTHORITY TO BE AN EARLY LEAD SUPPORTER OF CHEROKEE COUNTY’S FIRST LONG-TERM, COMPREHENSIVE ECONOMIC DEVELOPMENT INITIATIVE CALLED CHEROKEE BY CHOICE.  Mr. Heard noted that the Authority currently provides funding in the amount of $15,000 per year for a five year period and is a current Platinum Investor in this program.  Mr. Heard noted that Ms. Martin requests that the Authority increase its annual funding amount to $50,000 per year for a five year period.  Thus, the Authority would become a Founder Investor in this program.

MOTION BY BUZZ AHRENS AND SECOND BY ROBERT MORRISON TO APPROVE THAT THE AUTHORITY WILL CONTINUE PROVIDING FUNDING FOR THIS PROGRAM IN THE AMOUNT OF $15,000.00 PER YEAR FOR THE NEXT FIVE YEAR PERIOD.  All members voted for the motion.

4.    GAYE BLACKWELL PRESENTED A REQUEST FOR A LEAK ADJUSTMENT FROM AUTHORITY CUSTOMER CYNTHIA PEREZ.  Mrs. Blackwell noted that Ms. Perez had been denied an adjustment by Authority staff because Ms. Perez was outside the 90-day window for application for leak help after her identification and repair of the leak.

MOTION BY ERIC WILMARTH AND SECOND BY LISA WOODRUFF TO ABIDE BY EXISTING POLICY.  THEREFORE, THIS REQUEST IS DENIED.  All members voted for the motion.

5.    COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006).  Mr. Ghorley noted this change order is for a time extension of 45 days due to inclement weather from the project start date of 1/9/18.

Mr. Ghorley noted that, pending approval of this change order, the original contract completion date of 5/9/18 will be changed to 6/8/18.

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO APPROVE CONTRACT CHANGE ORDER #1 FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006) TO ALLOW FOR A TIME EXTENSION OF 45 DAYS DUE TO INCLEMENT WEATHER.  All members voted for the project.

6.    DWAYNE FOWLER PRESENTED A REQUEST BY H. WAYNE CLARK OF LAND ACQUISITION & DEVELOPMENT FOR A LIFT STATION AND FORCE MAIN TO SERVE THE MILTON OVERLOOK DEVELOPMENT OFF BATESVILLE ROAD (MAP ATTACHED).

Mr. Fowler noted this is the first reading of this issue.

7.    DWAYNE FOWLER PRESENTED A REQUEST FROM JIM LOWE OF ATWELL, LLC FOR A LIFT STATION AND FORCE MAIN TO SERVE DOBSON CIRCLE SUBDIVISION OFF HWY. 20 AT UNION HILL (MAP ATTACHED).  Mr. Fowler noted that Mr. Lowe is proposing to connect to the existing sewer outfall in the Forest Creek Subdivision via the existing CCWSA easement.

Mr. Fowler noted this is the first reading of this issue.

8.    DWAYNE FOWLER PRESENTED A REQUEST BY JEFF SMITH OF RIDGE PLANNING & ENGINEERING FOR A LIFT STATION FOR RIVERSIDE TOWNHOMES, WHICH IS LOCATED SOUTH OF TOONIGH ROAD (MAP ATTACHED).  Mr. Fowler noted this development consists of approximately 71 units.

Mr. Fowler noted this is the first reading of this issue.

9.    MOTION BY DOUG DABBS AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/26/18 BOARD MEETING MINUTES AS PRESENTED.  Members Dabbs, Wilmarth, Morrison, Byrd, and Woodruff voted for the motion.  Member Ahrens abstained from voting.  Motion passed.

10.   BETH JONES PRESENTED THE FINANCE REPORT.  Mrs. Jones reported that total operating revenues are approximately $1,279,812.00 below budget projections for the period ending 1/31/18.  Mrs. Jones noted that total operating expenses are approximately $763,328.00 below budget projections for the same period.  Mrs. Jones reported year-to-date net income of $2,588,162.00 for the period ending 1/31/18.

11.   MOTION BY BUZZ AHRENS AND SECOND BY LISA WOODRUFF TO APPROVE THE FY 2017 AUDIT REPORT AS AMENDED EARLIER IN THIS MEETING.  All members voted for the motion.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 14.170 MGD for the month of February 2018 at the Etowah River Water Treatment Facility.  Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is at 1189.4 ft.  Mr. Blackwell reported a cumulative rainfall total of 66.24” for the past twelve months.

13.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 1.4 MG.  Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.

14.   MIKE VENTERS REPORTED THAT TWO ODOR COMPLAINTS WERE REPORTED FROM THE INDIAN RIDGE AREA IN WOODSTOCK.  Mr. Venters noted that staff investigated the issue, and found that all systems were operating within design parameters.

15.   JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT.  Mrs. Arp noted that a wastewater spill occurred at Bridge Mill Avenue during the month of March 2018.  Mrs. Arp noted that approximately 11,484 gallons were spilled, and the reason for the spill was due to asphalt in the lines.  Mrs. Arp noted that crews jetted the lines to remove the debris.

16.   DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT.  MR. FOWLER REQUESTED FUNDING IN THE AMOUNT OF $65,000.00 FOR THE HOLLY SPRINGS WATER LINE RELOCATION PROJECT FROM RABBIT HILL ROAD TO TOONIGH CREEK.

MOTION BY LISA WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE FUNDING IN THE AMOUNT OF $65,000.00 FOR THE HOLLY SPRINGS WATER LINE RELOCATION PROJECT FROM RABBIT HILL ROAD TO TOONIGH CREEK.  All members voted for the motion.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. 

MOTION BY ERIC WILMARTH AND SECOND BY DOUG DABBS TO ADJOURN.  All members voted for the motion.

 

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