Board Meeting Date: March 27, 2017 ~ 9:00 AM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Steven Woodruff, Chris Wilbanks, Buzz Ahrens, Robert Morrison, Doug Dabbs, David Kubala, Dwayne Fowler, Rick Dobbs, Darrell Caudill, Wesley Banks, Mark Cochran, Mike Venters, Beth Jones, Clint Blackwell, Corey Ghorley, Garry Hensley, Jeff Hooper, Gaye Blackwell, Randy Mitchell, Ryan Sarks, and Louis Jones.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO AMEND THE AGENDA TO INCLUDE AN ITEM REGARDING DISCUSSION OF THE METRO DISTRICT WATER MANAGEMENT PLAN. All members voted for the motion.
3. IT WAS THE CONSENSUS OF THE BOARD TO MOVE THE REQUEST OF LOUIS JONES TO THE BEGINNING OF THE AGENDA.
LOUIS JONES, PROPERTY MANAGER OF CANTON MILL BUSINESS PARK, ADDRESSED THE BOARD REGARDING PARKING SPACES AT THE 110 RAILROAD STREET BUILDING. Mr. Jones noted that the Business Park currently has approximately 15 tenants that are family-owned enterprises that together employ over 125 people. Mr. Jones noted that one of the manufacturing companies, The Furniture Guild, employs 33 people and they have recently expanded a part of their furniture manufacturing operation into the 109 Railroad Street building located at the corner of West Main and Railroad Street, directly across from the CCWSA building located at 110 Railroad Street.
Mr. Jones noted that he is in need of additional parking spaces for some of these employees and requests consideration in allotting or sharing up to 12 spaces in the CCWSA parking lot at 110 Railroad Street. Mr. Jones noted that if the Authority needed the parking spaces back at a later date, the Authority could provide him with advance notice and he would act accordingly.
Mr. Jones noted that his company would be willing to enter into a lease agreement with the Authority, and would provide a certificate of liability insurance.
Darrell Caudill noted that, from a premises liability standpoint, he does not recommend that the Authority enter into a lease agreement. Mr. Caudill noted that he feels the Authority’s enabling legislation may not allow the Authority to enter into an agreement such as this.
MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING FOR FURTHER CONSIDERATION. AUTHORITY COUNSEL WILL RESEARCH THE AUTHORITY’S ENABLING LEGISLATION AND REPORT BACK TO THE BOARD AT NEXT MONTH’S MEETING. All members voted for the motion.
4. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JOHN MERDER, VICE PRESIDENT OF TRAVIS PRUITT & ASSOCIATES, INC. In this correspondence, Mr. Merder requested approval of a sanitary sewer pumping station and associated forced sewer service line needed to service approximately 500 single-family residential units located on Stringer Road and Hickory Flat Highway.
In this correspondence, Mr. Merder noted the above request is submitted on behalf of the owners of the following land parcels:
Stringer: McDaniel: Markulicz: Hopkins: Quarles:
15-0256-0001 15-0321-0001 15-0257-0003 15-0250-0004 15-0254-0007
15-0256-0002 15-0254-0001 15-0254-0008
15-0257-0001 15-0254-0009 15-0254-0013
Mr. Fowler noted that staff is currently conducting a basin assessment regarding the ability to serve, and noted this is the first reading of this issue.
5. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM KEVIN SEIFERT OF THE PACIFIC GROUP, INC. In this correspondence, Mr. Seifert requested approval of a pump station and force mains for Belmont Downs (MAP ATTACHED). Mr. Seifert noted that his proposal includes the following:
· 3 on-site lift stations to serve a 500 lot site
– The central lift station will provide access for the Cherokee County property to the east as well
· 1 on-site area for future lift station
· 20’ easement for future force main
– Runs from future lift station area to Henry Scott R/W
– Running side by side along the on-site proposed force main location
Mr. Fowler noted this is the first reading of this issue.
6. WESLEY BANKS PRESENTED A REQUEST FOR A LEAK ADJUSTMENT FROM AUTHORITY CUSTOMERS DOUG AND RENEE GRIFFIN. Mr. Banks referenced correspondence received from Mr. and Mrs. Griffin in which they noted that they were previously given an adjustment on a leak that occurred in August 2016. In December 2016, the Griffins had another leak, and were denied an adjustment based on the Authority’s current policy that a leak adjustment can only be given once every three years from the date of the last leak help.
Mr. Banks noted that Mr. and Mrs. Griffin questioned if the earlier adjustment provided could be returned and a new adjustment be provided on the most current leak. Mr. Banks also noted that the Griffins are currently set up on payment arrangements for the balance due from the most recent leak.
IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY. THEREFORE, NO NEW ADJUSTMENT WILL BE PROVIDED TO THE GRIFFINS.
7. JEFF HOOPER PRESENTED A REQUEST FOR AN EASEMENT RELINQUISHMENT. Mr. Hooper noted that a builder at Harmony on the Lakes had moved the sewer line on an unbuildable lot. Mr. Hooper noted the builder would be granting the Authority an easement on the location of the new sewer line and the Authority would need to relinquish the portion of land that was preventing the developer from building.
MOTION BY BUZZ AHRENS AND SECOND BY DOUG DABBS TO APPROVE THE EASEMENT RELINQUISHMENT FOR LOT 455, POD E, PHASE 1 OF HARMONY ON THE LAKES SUBDIVISION (MAP ATTACHED) All members voted for the motion.
8. MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE UPDATED SEPTIC WASTE HAULER REGULATIONS/WASTE HAULER PERMIT APPLICATION (ATTACHED) AS PRESENTED. All members voted for the motion.
9. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 2/27/17 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
10. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $1,002,238.00 above budget projections for the period ending 1/31/17. Mrs. Jones reported that total operating expenses are approximately $430,572.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $3,866,414.00 for the period ending 1/31/17.
11. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 13.522 MGD for the month of February 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 35.75” for the past 12 months.
12. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.0 MGD at the Rose Creek Wastewater Treatment Facility, and a total reuse monthly flow of 2.4 MG. Mr. Venters reported an average daily treatment of 4.4 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
13. MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED THREE ODOR COMPLAINTS FROM THE INDIAN RIDGE AREA IN WOODSTOCK, GEORGIA. Mr. Venters noted that Authority staff inspected all systems at the plant and found them to be working as designed. Staff placed odor loggers at Digester #3 and in the influent screening room.
14. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER REPORTED A TOTAL COST OF $170,276.73 FOR THE REPAIR OF THE LINE BEHIND THE CHEROKEE AQUATIC CENTER.
15. DAVID KUBALA NOTED THAT THE AUTHORITY IS IN RECEIPT OF A WEATHER STATION PROPOSAL FROM JOSH FUDER, AGRICULTURE AND NATURAL RESOURCES AGENT OF THE UNIVERSITY OF GEORGIA. Mr. Kubala noted that, per this proposal, Cherokee County along with most of north Georgia, suffered from extreme drought conditions in 2016. At present, Cherokee County does not have a weather station that is accurately recording rainfall amounts in either system utilized by the USDA. The National Weather Service stations in the county only monitor humidity, temperature, and wind speed.
Per this proposal, the University of Georgia – Georgia Weather Network has recognized a need to install a weather station in the Cherokee County area to fill a gap in collection data. The University of Georgia – Georgia Weather Network has agreed to provide the equipment and installation of a Georgia Weather Network weather station if location and yearly maintenance financing can be secured.
Upon approval by the Authority, the University of Georgia will order the necessary equipment with installation expected within three months. The University of Georgia will send an invoice for the first year of maintenance in the amount of $1500.00, with a yearly billing not to exceed $1500.00 for the first five years.
Mr. Kubala reported that the proposed installation site is at the Etowah River Water Treatment Facility.
MOTION BY STEVEN WOODRUFF AND SECOND BY GARY WINCHESTER TO APPROVE THE EXPENDITURE OF $1500.00 PER YEAR FOR THE FIRST FIVE YEARS FOR MAINTENANCE OF THE WEATHER STATION. All members voted for the motion.
16. DISCUSSION OCCURRED REGARDING THE METRO DISTRICT WATER MANAGEMENT PLAN.
MOTION BY BUZZ AHRENS AND SECOND BY GARY WINCHESTER TO AUTHORIZE THAT THE CCWSA BOARD SEND A LETTER, WITH THE AUTHORITY CHAIRMAN’S SIGNATURE, TO THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT CHAIR AND BOARD MEMBERS, REQUESTING THAT THE MNGWPD CHAIR AND BOARD INSTRUCT DISTRICT STAFF TO IDENTIFY 10-15% OF THE ACTION ITEMS (ACTION ITEMS TO BE SELECTED EQUITABLY FROM INTEGRATED WATER RESOURCE MANAGEMENT, WATER SUPPLY AND WATER CONSERVATION, WASTEWATER MANAGEMENT, WATERSHED MANAGEMENT, AND PUBLIC EDUCATION PLANNING AREAS) PROPOSED IN THE 2017 MNGWPD DRAFT PLAN ON WHICH TO PERFORM COST BENEFIT ANALYSIS. THE AUTHORITY REQUESTS THAT THE ANALYSIS BE COMPLETED TO COINCIDE WITH THE PUBLIC COMMENT PERIOD FOR THE DRAFT PLAN. THE AUTHORITY FURTHER REQUESTS THAT THE MNGWPD BOARD RECEIVE THE ANALYSIS RESULTS IN SUFFICIENT TIME PRIOR TO THE JUNE 7, 2017 MNGWPD BOARD MEETING AT WHICH THEY WILL CONSIDER APPROVAL OF THE 2017 PLAN. All members voted for the motion.
MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO ADJOURN. All members voted for the motion