Board Meeting Date: June 25, 2018 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Doug Dabbs, Buzz Ahrens, Robert Morrison, Lisa Woodruff, Eric Wilmarth, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Wesley Banks, Corey Ghorley, Clint Blackwell, Joey Buice, Beth Jones, Brian Breeden, Mark Cochran, Jennifer Arp, Jeff Hooper, Garry Hensley, Gaye Blackwell, Ryan Sarks, Tim Dobson, Eric Wright, and Harry Johnston.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MEMBER BUZZ AHRENS RECOGNIZED COMMISSION CHAIR-ELECT HARRY JOHNSTON AS BEING IN ATTENDANCE.
3. COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #4 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002) IN THE AMOUNT OF $23,803.62 PLUS A 70-DAY EXTENSION OF THE CONTRACT DEADLINE DUE TO WEATHER DELAYS AND INTERNAL WALL REPAIR. Mr. Ghorley reported a current contract amount of $24,495,475.38 and a revised contract amount of $24,519,279.00.
MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE CONTRACT CHANGE ORDER #4 FOR THE RIVERBEND ENVIRONMENTAL COMPLEX PROJECT (CCWSA-2016-002) IN THE AMOUNT OF $23,803.62 PLUS A 70-DAY EXTENSION IN THE CONTRACT DEADLINE DUE TO WEATHER DELAYS AND INTERNAL WALL REPAIR. All members voted for the motion.
4. COREY GHORLEY REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 (FINAL CLOSEOUT) FOR THE SOUTHLANDS PUMP STATION DECOMMISSION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006). Mr. Ghorley noted this change order represents a decrease in the contract amount of $8,350.00 for unit price bid items not used. Mr. Ghorley reported an original contract amount of $415,477.00 and a revised contract amount of $407,127.00.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO APPROVE CONTRACT CHANGE ORDER #2 (FINAL CLOSEOUT) FOR THE SOUTHLANDS PUMP STATION DECOMMISION AND GRAVITY SEWER OUTFALL PROJECT (CCWSA-2017-006), WHICH REPRESENTS A DECREASE IN THE CONTRACT AMOUNT OF $8,350.00 FOR UNIT PRICE BID ITEMS NOT USED. All members voted for the motion.
5. DWAYNE FOWLER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST FROM JOHN LOYD OF CRESTLINE ENGINEERING FOR A LIFT STATION TO SERVE WILEY BRIDGE TRACTS. In the correspondence received from Mr. Loyd, Mr. Loyd noted that Crestline Engineering is currently installing a gravity main on Hwy. 92 and would like to tie into it with their next phase, but this phase will require the installation of a lift station due to topography. Mr. Loyd noted that a portion of this site is in Cobb County and will gravity to the lift station as shown in the attached maps (ATTACHED).
Mr. Fowler noted this is the first reading of this issue.
6. DWAYNE FOWLER REFERENCED CORRESPONDENCE RECEIVED FROM JEFFREY MOON, CITY MANAGER OF THE CITY OF WOODSTOCK. In this correspondence, Mr. Moon noted that the City Council of the City of Woodstock has approved a 6.24-acre portion of the land development program commonly referred to as The Heights or Long Drive Project to be serviced by the Authority. This portion of the development is highlighted in the attached document and represents 38 townhomes in the current development plan (ATTACHED).
MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE CITY OF WOODSTOCK’S REQUEST FOR RELINQUISHMENT OF THE 6.24-ACRE TRACT INTO THE AUTHORITY’S SERVICE AREA CONTINGENT UPON THE CITY OF WOODSTOCK’S EXECUTION OF A RELINQUISHMENT REQUEST LETTER WITH PROPER DOCUMENTATION AND INCLUSION OF MAPS DETAILING THE REVISED SERVICE AREA. All members voted for the motion.
7. MIKE BYRD REVIEWED THE FOLLOW-UP ITEMS FROM THE 5/30/18 BOARD MEETING:
1) DWAYNE FOWLER NOTED THAT, AT LAST MONTH’S MEETING, HE HAD REFERENCED CORRESPONDENCE RECEIVED FROM ANDREW LOVEJOY OF CIVIL ENGINEERING CONSULTANTS FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT. In the correspondence received from Mr. Lovejoy, Mr. Lovejoy noted that the developer, Oak Hall Companies LLC, and site engineer, McFarland-Dyer & Associates, have analyzed the proposed development for connection to CCWSA’s existing sanitary sewer. Their analysis shows that serving the proposed development by gravity is not technically feasible.
In this correspondence, Mr. Lovejoy further noted that to serve the development by gravity would require depths of between 30-feet and 50-feet in many locations. The width of required internal easements would reduce the number of units available for development. The result of this analysis has led to the need to build a pump station to serve the proposed development.
Mr. Lovejoy noted that Civil Engineering Consultants, Inc. has prepared a conceptual site plan (ATTACHED) for a pump station. Sewer from the development will be collected and pumped to an existing manhole on the south side of Victory Drive. Oak Hall believes this option is the technically feasible option to sewer the proposed Victory Drive development.
Mr. Fowler noted that staff feels that this development has several options to be served by gravity, and noted that, at this time, Mr. Lovejoy has redesigned the sewer infrastructure of this proposed development and would like to withdraw his original request.
MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ALLOW MR. LOVEJOY TO WITHDRAW HIS ORIGINAL REQUEST FOR A LIFT STATION TO SERVE THE VICTORY DRIVE DEVELOPMENT. All members voted for the motion.
8. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO APPROVE THE 5/30/18 BOARD MEETING MINUTES AS PRESENTED. Members Winchester, Dabbs, Morrison, Woodruff, and Wilmarth voted for the motion. Member Ahrens abstained from voting. Motion passed.
9. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $698,808.00 below budget projections for the period ending 4/30/18. Mrs. Jones reported that total operating expenses are approximately $1,188,454.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,530,813.00 for the period ending 4/30/18.
10. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.984 MGD for the month of May 2018 at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is at 1189.2 ft. Mr. Blackwell reported a cumulative rainfall total of 64.07” for the past twelve months.
11. JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Hooper reported an average daily treatment of 2.6 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 3.4 MG. Mr. Hooper reported an average daily treatment of 4.3 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
12. JENNIFER ARP PRESENTED THE ENVIRONMENTAL REPORT. Mrs. Arp reported that one spill occurred during this reporting period at Northpoint Parkway in Acworth. Mrs. Arp noted that approximately 2,600 gallons were spilled due to rags, rocks, and debris in the line. Mrs. Arp noted that staff cleared all materials and jetted the line.
Mrs. Arp also noted that one overflow occurred during this reporting period at Victory Drive near Kellogg Creek Road. Mrs. Arp noted that the overflow was the result of a line blockage, and that staff jetted the line to correct the problem.
13. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER PROVIDED AN UPDATE ON THE BELMONT DOWNS ISSUE. Mr. Fowler noted that Belmont Downs has been previously approved for construction of three wastewater lift stations. Mr. Fowler further noted that the Authority is currently working with the developer, the County, and Authority counsel to develop an intergovernmental easement swap to allow for one wastewater lift station to be constructed that would serve Belmont Downs and the future Smithwick Creek drainage basin.
14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
15. A PLAQUE WAS PRESENTED TO HR/RISK/FLEET & SAFETY MANAGER RYAN SARKS FOR SERVING TWO TERMS AS PRESIDENT OF THE GEORGIA LOCAL GOVERNMENT PERSONNEL ASSOCIATION (GLGPA).
16. MOTION BY GARY WINCHESTER AND SECOND BY DOUG DABBS TO ADJOURN. All members voted for the motion.