Board Meeting Date: June 26, 2017 ~ 4:00 PM
PERSONS PRESENT: Mike Byrd, Gary Winchester, Chris Wilbanks, Robert Morrison, Doug Dabbs, Tom Heard, David Kubala, Dwayne Fowler, Rick Dobbs, Tom Roach, Wesley Banks, Clint Blackwell, Jeff Hooper, Mark Cochran, Mike Venters, Brian Breeden, Corey Ghorley, Beth Jones, Ryan Sarks, Gaye Blackwell, Randy Mitchell, Jennifer Arp, Eric Wilmarth, Dorothy Reardon, and Robert Reardon.
Mike Byrd, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY ROBERT MORRISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. AUTHORITY CUSTOMER DOROTHY REARDON ADDRESSED THE BOARD TO REQUEST CONSIDERATION OF HER RECENT BILL. Mrs. Reardon noted the she became aware of a leak on her property on 5/1/17. Mrs. Reardon noted that she immediately called a plumber and the leak was repaired.
The Authority read Mrs. Reardon’s meter on 5/15/17; therefore, the leak occurred and was repaired during the month of May, prior to the reading date.
Mrs. Reardon note that she is an 89 year old widow and on a fixed income. She has resided at her residence for 28 years and had previously received a leak adjustment in August 2015.
Gaye Blackwell noted that Mrs. Reardon was declined an adjustment for this current leak due to the Authority’s policy that a customer may receive a leak adjustment only once in a three year period.
Mrs. Reardon noted that she is a military wife, and also a member of the Gold Star Wives of America. She noted that she is familiar with rules and regulations; however, she feels that certain situations can warrant an exception. Therefore, she is requesting consideration of her recent bill.
Discussion followed concerning possible ramifications of revising the current leak adjustment policy.
MOTION BY ROBERT MORRISON AND SECOND BY DOUG DABBS TO TABLE THIS ISSUE UNTIL NEXT MONTH’S MEETING SO THAT STAFF MAY REVIEW THIS ISSUE AND RESEARCH POTENTIAL IMPACTS. All members present voted for the motion.
3. MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO APPROVE THE ESRI SMALL UTILITY ENTERPRISE AGREEMENT, WHICH IS A THREE-YEAR CONTRACT, IN THE AMOUNT OF $347,000.00, WITH $133,000.00 BEING PAID IN YEAR ONE, $107,000.00 BEING PAID IN YEAR TWO, AND $107,000.00 BEING PAID IN YEAR THREE. All members present voted for the motion.
4. MOTION BY ROBERT MORRISON AND SECOND BY GARY WINCHESTER TO APPROVE THE CARTEGRAPH ASSET MANAGEMENT SOFTWARE CONTRACT, WHICH IS A THREE-YEAR CONTRACT, IN THE AMOUNT OF $129,261.00, WITH $70,487.00 BEING PAID IN YEAR ONE, $29,387.00 BEING PAID IN YEAR TWO, AND $29,387.00 BEING PAID IN YEAR THREE. All members present voted for the motion.
5. MOTION BY DOUG DABBS AND SECOND BY GARY WINCHESTER TO APPROVE THE 5/31/17 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
6. BETH JONES PRESENTED THE FINANCE REPORT. Mrs. Jones reported that total operating revenues are approximately $863,383.00 above budget projections for the period ending 4/30/17. Mrs. Jones also reported that total operating expenses are approximately $730,806.00 below budget projections for the same period. Mrs. Jones reported year-to-date net income of $5,489,497.00 for the period ending 4/30/17.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.776 MGD for the month of May 2017 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 46.27” for the past 12 months.
8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.3 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.1 MG. Mr. Venters reported an average daily treatment of 4.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility, and an average daily treatment of 0.0 GPD at the Riverbend Wastewater Treatment Facility.
9. MIKE VENTERS REPORTED THAT THE AUTHORITY RECEIVED AN ODOR COMPLAINT FROM THE TOWNE LAKE AREA ON 6/10/17. Mr. Venters noted that the sewer plant was in the process of performing annual maintenance on the #1 basin, which exposed the grit piles on the floor. Mr. Venters instructed staff to cover all the piles with lime to neutralize the odor. Mr. Venters reported that no other complaints have been received from this area at this time.
10. DWAYNE FOWLER PRESENTED THE CONSTRUCTION REPORT. MR. FOWLER NOTED THAT AUTHORITY IS CURRENTLY AWAITING A RESPONSE FROM THE D.O.T. REGARDING THE HWY. 20 PROJECT.
11. TOM HEARD REQUESTED THAT CHAIRMAN BYRD BE AUTHORIZED TO EXECUTE A LETTER TO THE GEORGIA EPD FROM THE CCWSA BOARD CONCERNING COMMENTS ON THE PROPOSED EXPANSION OF THE EAGLE POINT MSW LANDFILL THAT IS LOCATED NEAR THE ETOWAH RIVER IN FORSYTH COUNTY. Mr. Heard noted that this letter states the Authority’s concerns over the Etowah River and notes that CCWSA continually monitors water quality in the Etowah River at and upstream of the Authority’s drinking water treatment facility raw water intakes. Mr. Heard noted that the Authority continually monitors the finished drinking water that is distributed to its customers. The Authority’s drinking water has found no evidence, to date, of any water quality impairment attributable to the Eagle Point MSW Landfill, but expects EPD and the Eagle Point MSW Landfill to maintain the quality of the Etowah River bio-system.
MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO AUTHORIZE CHAIRMAN BYRD TO EXECUTE THE LETTER TO THE GEORGIA EPD FROM THE CCWSA BOARD CONCERNING COMMENTS ON THE PROPOSED EXPANSION OF THE EAGLE POINT MSW LANDFILL THAT IS LOCATED NEAR THE ETOWAH RIVER IN FORSYTH COUNTY. All members present voted for the motion.
12. BOARD MEMBERS CHRIS WILBANKS AND STEVEN WOODRUFF WERE RECOGNIZED FOR THEIR EIGHT YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS. A plaque was presented to Mr. Wilbanks. A plaque will be presented to Mr. Woodruff at a later date.
MOTION BY GARY WINCHESTER AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion.